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Minutes 08-23-11 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD ON TUESDAY, AUGUST 23, 2011, AT 6:30 P.M. IN COMMISSION CHAMBERS, BOYNTON BEACH, FLORIDA PRESENT: Roger Saberson, Chair Mike Rumpf, Planning and Zoning Director Matthew Barnes, Vice Chair Stacey Weinger, Board Attorney James Brake Sharon Grcevic Cory Kravit ABSENT: Leah Foertsch Brian Miller 1. Pledge of Allegiance Chair Saberson called the meeting to order at 6:30 p.m. Mr. Brake led the Pledge of Allegiance to the Flag. 2. Introduction of the Board Chair Saberson introduced the Board members. He mentioned that Warren Timm had moved out of the City limits and was unable to continue to serve on the board. Mr. Timm had indicated the City should be more business friendly and inquire of businesses outside the City why they did not locate in the City. Chair Saberson thought Mr. Timm's suggestion was worthwhile. 3. Agenda Approval Motion Vice Chair Barnes so moved. Mr. Brake seconded the motion. The motion carried unanimously. 4. Approval of Minutes from July 26, 2011 meeting 1 Meeting Minutes Planning and Development Board Boynton Beach, FL August 23, 2011 Motion Mr. Brake so moved. Ms. Grcevic seconded the motion. The motion carried unanimously. 5. Communications and Announcements: Report from Staff Mike Rumpf, Planning and Zoning Director, reported at the August 2, 2011 Commission meeting the City- initiated Land Development Regulations amendment referred to as the Florida Friendly Landscape standards, was approved on second reading. At the August 16, 2011 City Commission meeting, a City- initiated Code Amendment relating to microbreweries was approved on first reading. It opens the zoning regulations for the brewing of alcoholic beverages, as well as the accessories retail component. The two development items, Cuthills and PNC Bank, were approved by the Commission. 6 Old Business None 7. New Business A.1 Literacy Coalition of Palm Beach County (NWSP 11 -003) — Request for New Site Plan approval to construct a 12,204 square foot office building on a 1.41 -acre parcel located at 3651 Quantum Boulevard, in the PID (Planned Industrial Development) zoning district. Applicant: Literacy Coalition of Palm Beach County (The Deputy City Clerk administered an oath to all those intending to testify.) Eric Johnson, Planner, located the site on Lot 16 of Quantum Park, consisting of 1.14 acres. The adjoining properties and land uses were described. The subject site has 181 feet of frontage on Quantum Boulevard. A 12,204 square foot office building was proposed for use by the Literacy Coalition of Palm Beach County. The project would be completed in one phase with a build -out date of late next year. It was anticipated there would be 89 full and part-time employees. A Green project was intended. The traffic concurrency was reviewed and in compliance with the Palm Beach County standards, generating 235 new trips. School concurrency would not be required. The City had sufficient water and sewer capacity and all police or fire concerns were addressed. The Engineering Division reviewed the conceptual drainage plan that was adequate. Access would be on Quantum Boulevard. Parking would be south and east of the building. Due to the floor plan, one parking space per 300 square feet of office 2 Meeting Minutes Planning and Development Board Boynton Beach, FL August 23, 2011 use would be required. The meeting room square footage would require parking at one per 100 square feet. Using both methodologies, 54 parking spaces would be required. The owner would be providing 57 parking spaces. The landscape plan would include 34.65% of pervious surface and have seven varieties of trees and 21 varieties of shrubs. All plant material would require low or medium watering needs to comply with the Landscape Code. The foundation buffer on the east side of the building would be enlarged at the time of permitting. The building is one story, with a height of 31 feet six inches with a square design. The exterior would be smooth stucco wall surfaces, low pitch barrel tile roofs and other Spanish - Mediterranean architectural features. The Quantum Park Architectural Review Committee reviewed and approved the plans on June 27, 2011. There would be nine, free - standing lighting poles and no light would spill over onto adjacent properties. The signage was proposed to be a wall sign and a monument sign. The square footage measurements would comply with Code and the monument sign would need to comply with the Quantum Park Sign Program. There are 19 conditions of approval. Staff recommended approval of the project. Ken Carlson, Architect, 1002 East Newport Center Drive, Deerfield Beach, advised the project would be a LEED building. The design concept integrates the building into the view of the lake and path around the Park. To encourage use of the path and walk ways, showers and bicycle space would be included so employees could experience the total site. A central garden feature was created in the middle for central parking and along the south for more staff. There are various featured trees to create a 50% canopy cover over the parking area. There would be a remote smoking area. There are 24 offices along the perimeter using the natural light, and the raised central core uses borrowed lighting. It would reduce energy use with fixed offices and more open space to fit the specific needs of the Coalition. The lounge area was broken out onto a deck or ledge looking over the water feature The water retention area had been revised and would include natural grasses, butterfly gardens, and other landscape features using low water consumption materials. It would be an exciting building for the community. Mr. Carlson advised the applicant agreed with all the conditions of approval. Mr. Brake commented the plans were very nice. He assumed the Commission would be questioning the status of tax exemptions. The applicant would not be paying taxes. The programs offered would help many children and was a joint venture with the City to help children and adults in the community to learn to read. Chair Saberson opened the issue for public hearing. No one came forward. 3 Meeting Minutes Planning and Development Board Boynton Beach, FL August 23, 2011 Motion Vice Chair Barnes moved to approve the Literacy Coalition of Palm Beach County's request for a New Site Plan, subject to all staff conditions. Mr. Brake seconded the motion. The motion carried unanimously B.1 Indoor Athletic Instruction/Training (CDRV 11 -008) — Request to amend the Land Development Regulations (LDR) to 1) allow Indoor Athletic Instruction/Training establishments in the M -1 zoning district without limiting their size or restricting their location to multiple- tenant buildings on properties fronting on arterial or collector roadways; 2) change the definition of Indoor Athletic Instruction(rraining to emphasize athletic activities; and 3) expand the definition of Indoor Entertainment to include indoor playground and play centers. Applicant: City- initiated. Mr. Johnson explained staff continuously re- evaluates the Code and makes adjustments for improvement. The Code amendments are placed in five areas; business and economic development initiative, sustainability initiative, maintain internal consistency, achieve regulatory compliance and incorporate implementation feedback to meet the original or current objectives and visions of the City. The current request would enhance business and economic development and maintain internal consistency. The two primary uses are indoor athletic instruction and training and indoor entertainment. A three prong approach was utilized to allow indoor athletic instruction and training in the M -1 zoning district without limiting size or location to multiple tenant buildings fronting on arterial or collector roadways. The definition of indoor athletic instruction and training would be changed to emphasize athletic activities. The definition of indoor entertainment would be expanded to include indoor playground and play centers. The changes would be allowed anywhere in the M -1 zoning district and would focus on small gymnastic training, dance instruction or cheerleading and not allow a large gym or fitness center in an M -1 zoning district to protect the integrity of the industrial lands. There had been an interest in having indoor playgrounds for children. It would be proactive to change the use to include the activity. Mr. Brake inquired if indoor paintball ranges would be allowed. Mr. Johnson advised it would be allowed as a principal use in the indoor entertainment use. The uses have not been restricted, just not described as a possible use. It would be clarification. Vice Chair Barnes inquired if there was a specific definition for the large gym type uses. Mr. Johnson replied that type of use was included elsewhere. Chair Saberson asked if shooting ranges would be permitted as indoor entertainment, with the possibility of having indoor playgrounds next to a shooting range. Mr. Johnson responded it would all fall under the category of indoor entertainment, but he had never seen that type of 4 Meeting Minutes Planning and Development Board Boynton Beach, FL August 23, 2011 business combination There were no shooting ranges within the City. Many industrial uses do have a retail component, but as an accessory to the principal use and not included with industrial uses. Mr. Saberson suggested shooting ranges be placed in a separate classification and as conditional uses. They pose a danger other uses do not. Mr. Brake suggested it could be a conditional use for M -1, with a separate and specific definition. Mr Johnson recommended the current Code amendment be approved as submitted, with the intent that staff would address the shooting range issue at a later time. Mr. Rumpf added amendments to the Land Development Regulations regarding gun sales in connection with State legislation would be forthcoming. Local municipalities can no longer regulate such uses with the State having total authority over the regulation of these types of uses. Mr. Brake thought it could be handled as a zoning type regulation. Chair Saberson acknowledged the new legislation does provide for penalties assessed on local officials with any type of gun regulations or violation of individual rights. Attorney Weinger advised there was an ordinance forthcoming to the Commission to repeal all the City's firearm regulations. The City and the officials can be fined if they attempt to regulate firearms outside of State statutory regulations. There is a section related to zoning in the new regulations. The current Code would be reviewed within the scope of the new ordinance. The law goes into effect October 1, 2011 and will void any regulations in existence at that time. Chair Saberson opened the issue for public comment and no one came forward. Motion Vice Chair Barnes moved to approve, as is, the indoor athletic instruction /training amendments to the Land Development Regulations. Mr. Brake seconded the motion. The motion carried unanimously. C.1 Wall Signage (CDRV 11 -009) — Request to amend the land development Regulations (LDR) to clarify the methodology used to calculate the maximum wail signage allowed for any given building or tenant space. Applicant: City- initiated. Mr. Johnson reported the amendment maintains internal consistency by correcting the chart to include the word "frontage" to assure it meets the intent of the Code before the rewrite and is easily understandable by the public. Chair Saberson opened the issue for public comment and no one came forward. Motion Mr. Brake moved to make the change. Ms Grcevic seconded the motion. The motion carried unanimously. 5 Meeting Minutes Planning and Development Board Boynton Beach, FL August 23, 2011 8. Other None 9. Comments by members Mr. Brake asked for an update on any new developments. Mr. Rumpf indicated the Commission had directed staff to prepare an economic development program. It would be multi- faceted and would involve review of the Land Development Regulations and zoning maps for opportunities to increase the development value. The program would target not - for - profit type of businesses and establish a review criterion to include the intangible benefits, as well as the tangible benefits. It would be a comprehensive program and possibly include hiring an economic development coordinator. It would include as many stakeholders as possible throughout the region. There is currently a branding committee that has been created. Chair Saberson inquired about the status of the Slomin Center. Mr. Rumpf reported the project was approved. Its future was unknown because the applicants were considering a possible turnkey operation at another location, without having to build a new facility. 10. Adjournment Motion Mr. Brakes moved to adjourn. The motion was seconded and passed unanimously. The meeting adjourned at 7:15 p.m. / Judith A. Pyle, C Deputy City Clerk 6