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Agenda 03-12-12 The City of Boynton Beach - FINANCIAL ADVISORY COMMITTEE MEETING MONDAY, MARCH 12,2012@6:00 P.M. LIBRARY CONFERENCE ROOM A AGENDA 1. Call to Order 2. Announcement of Committee Member resignation (Jeff Fisher) . This brings the number of members to four (4) which is the minimum for a quorum to conduct any business. . Should any members not be able to make the meeting; contact Barry Atwood (AtwoodB@bb.fl.us) by 3 pm Monday as the meeting will be cancelled. 3. Approval of February 27,2012 Minutes 4. Review results of Commission Agenda Item (first of two required readings) requesting the Commission to amend the Ordinance creating the Committee . Select its own Chair & Vice-Chair . Update Member qualifications for consistency with the Committee Appointment Application 5. Citizen Survey discussion. 6. Update by Committee members regarding progress to date of their Assignment Areas (Updated list of Assignment Areas attached) Discuss due dates for Committee members to submit their individual Recommendations for full Committee review and voting prior to presentation to the City Commission. (Copy of Recommendation Form is attached) . Committee vote was taken at the March 28 meeting last year . Recommendations were submitted to the City Commission at the April 5, 2011 meeting 7. Discuss date to request Joint Workshop with City Commission. (Thur., May 12 last year) 8. Adjournment Meeting dates March to June 2012 scheduled for second and fourth Mondays of each month: . March 26 . April 9 & 23 . May 14 (28 is Memorial Day) . Jun 11 & 25 C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLKAB\Agenda - 03-12-12.doc CITY OF BOYNTON BEACH Financial Advisory Committee - Issues for Study and Assignment Areas Item # Issue De artment Contact Area Initial Responsible 1 City Services Survey City Manaaer City Manaaer Don Scantlan 2 Capital Improvement Plan (CIP) Analvsis Finance Public Works / Utilities Dennis Doughertv 5 Franchise Solid Waste Services City Manager Public Works Don Scantlan 6 Make/Buy Other City Services City Manaaer TBD Don Scantlan 8 City Park Usage Analysis City Manaaer Recreation Terrv Lonergan 10 Property / Casualty Insurance Costs City Manager Risk Manaaement 11 Public Works Services City Manager Public Works 12 Utilities Services & SalelTransfer to County City Manaaer Utilities 13 Development Services City Manaaer Development 14 County/City Services Redundancies Ci y Manager TBD Don Scantlan 15 Close/Consolidate City Facilities Ci y Manager Public Works / Utilities 16 Municipal Election Costs Ci v Manaaer Citv Clerk Terry Lonergan 17 Paperless Billina Finance Utilities Don Scantlan 19 School House Museum (Cost/Benefit) City Manager Library Dennis Douahertv 20A Impact of New Legislation / League of Cities City Manaaer Assistant City Manager Dennis Dougherty 20C Debt & Debt Service F AC Code Finance 20D Emplovee Car Allowances & Take Home Cars City Manager Finance David Katz 20 E Employee Cell Phone Allowances & City Cell Phone Costs City Manager Finance David Katz 21 Analysis of Residential vs. Commercial Tax Base Finance Finance - Countv Property Appraiser Jeff Fisher 22 Business License Tax - Competitive Analvsis Finance Development-Business Tax 23 Business Fees/Assessments - Comparison to Other Cities Finance Development-Business Tax Dennis Dougherty 24 Ad Valorem Tax - Historical "Roll Back" Analvsus Finance Finance Dennis Dougherty 27 Revenue Streams Generated bv Other Cities City Manager Finance Jeff Fisher 28 Local Sales Tax City Manager Finance Jeff Fisher 29 Fee for Services With Other Cities City Manaaer Finance Jeff Fisher 30 Public Safety Fund (Proforma) Revenues vs. Exe. Ci y Manager Finance 31 Public Safety Communications Hub Ci y Manaaer Police Dennis Dougherty 32 Police Services Ci y Manaaer Police 33 Fire Services City Manager Fire 34 Police Pension Plan - InterCitv Comparison of Benefits Finance Human Resources / Union Reps Terry Lonergan/David Katz 35 Fire Pension Plan - InterCity Comparison of Benefits Finance Human Resources / Union Reps Terrv Lonergan/David Katz 36 General Pension Plan - InterCity Comparison of Benefits Finance Human Resources / Union Reps Terrv Lonergan/David Katz 36 jl All Pension Plans - Emelovee Contribution Finance Finance David Katz 37 Compensation Packaae Analvsis Ci V Manager Human Resources 38 Other Staff Benefits (Non Compensation) Ci V Manaaer Human Resources 39 Overtime Pay Policies Ci y Manaaer Human Resources 40 Salaries Ci y Manager Human Resources 41 Emplovee Leave Benefit Analvsis Ci V ManaQer Human Resources 42 Unpaid Furlouah System City Manaaer Human Resources C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLKAB\ / FAC Study Topics for FY 2012-13 Budget (3- 5-12 Revision) / By Item # CITY OF BOYNTON BEACH Financial Advisory Committee - Issues for Study and Assignment Areas Item # Issue Department Contact Area Initial Responsible 20 D Employee Car Allowances & Take Home Cars City Manaaer Finance David Katz 20 E Employee Cell Phone Allowances & City Cell Phone Costs City Manaaer Finance David Katz 36A All Pension Plans - Emolovee Contribution Finance Finance David Katz 19 School House Museum (Cost/Benefit) City Manaaer Library Dennis Doughertv 20A Impact of New Leaislation / Leaaue of Cities City Manaaer Assistant City Manaaer Dennis Dougherty 24 Ad Valorem Tax - Historical "Roll Back" Analysus Finance Finance Dennis Douaherty 31 Public Safety Communications Hub City Manaaer Police Dennis Douahertv 1 Citv Services Survev Ci ':II Manaaer City Manaaer Don Scantlan 5 Franchise Solid Waste Services Ci V Manaaer Public Works Don Scantlan 6 Make/Buy Other City Services Ci V Manaaer TBD Don Scantlan 14 County/City Services Redundancies Ci ':II Manaaer TBD Don Scantlan 17 Paperless Billina Finance Utilities Don Scantlan 2 Capitallmproyement Plan (CIP) Analysis Finance Public Works / Utilities Georae Feldman 11 Public Works Services City Manaaer Public Works George Feldman 12 Utilities Services & SalelTransfer to County City Manaaer Utilities George Feldman 15 Close/Consolidate cliV Facilities City Manaaer Public Works / Utilities Georae Feldman 27 Revenue Streams Generated by Other Cities City Manaaer Finance Georae Feldman 21 Analysis of Residential vs. Commercial Tax Base Finance Finance - County Property Aooraiser Jeff Fisher 28 Local Sales Tax City Manaaer Finance Jeff Fisher 29 Fee for Services With Other Cities City Manaaer Finance Jeff Fisher 34 Police Pension Plan - InterCity Comparison of Benefits Finance Human Resources T errv Lonergan 35 Fire Pension Plan - InterCitv Comoarison of Benefits Finance Human Resources Terry Lonergan 36 General Pension Plan - InterCitv Comparison of Benefits Finance Human Resources Terrv Loneraan 8 City Park Usaae Analysis City Manaaer Recreation Terrv Loneraan 16 Municipal Election Costs City Manaaer City Clerk Terrv Lonergan 18 Contracts Without Exoiration Dates City Manaaer Finance - Procurement Terrv Lonergan 22 Business License Tax - Competitive Analysis Finance Development-Business Tax William Schulman 23 Business Fees/Assessments - Comparison to other Cities Finance Development-Business Tax William Schulman 30 Public Safety Fund (Proforma) Revenues vs. Exp. City Manaaer Finance William Schulman 39 Overtime Pay Policies City Manaaer Human Resources William Schulman 41 Employee Leave Benefit Analysis City Manaaer Human Resources William Schulman 42 Unpaid Furlouah System City Manaaer Human Resources William Schulman 10 Property / Casualty Insurance Costs City Manaaer Risk Manaaement 13 Development Services City Manaaer Development 20 C Debt & Debt Service F AC Code Finance 32 Police Services City Manaaer Police 33 Fire Services City Manaaer Fire 37 Compensation Packaae Analvsis City Manaaer Human Resources 38 Other Staff Benefits (Non Compensation) City Manaaer Human Resources 40 Salaries City Manaaer Human Resources C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLKAB\ / FAC Study Topics for FY 2012-13 Budget (3- 5-12 Revision) / By FAC Member CITY OF BOYNTON BEACH Financial Advisory Committee - Issues for Study and Assignment Areas Item # Issue De artment Contact Area Initial Responsible 20D Employee Car Allowances & Take Home Cars City Manager Finance David Katz 20 E Employee Cell Phone Allowances & City Cell Phone Costs City ManaQer Finance David Katz 36A All Pension Plans - Employee Contribution Finance Finance David Katz 34 Police Pension Plan - InterCity Comparison of Benefits Finance Discuss with Union Reps David Katz 35 Fire Pension Plan - InterCity Comparison of Benefits Finance Discuss with Union Reps David Katz 36 General Pension Plan - InterCitv Comparison of Benefits Finance Discuss with Union Reps David Katz 11 Public Works Services City ManaQer Public Works David Katz 12 Utilities Services & SalefTransfer to County City Manaaer Utilities David Katz 2 Capital Improvement Plan (CIP) Analysis Finance Public Works ! Utilitios Dennis Douahertv 19 School House Museum (Cost/Benefit) City Manaaer Librarv Dennis Dougherty 20A Impact of New Leaislation / Leaaue of Cities City Manager Assistant City Manaaer Dennis Dougherty 31 Public Safety Communications Hub City ManaQer Police Dennis Dougherty 1 City Services Survey City Manaaer City Manaaer Don Scantlan 5 Franchise Solid Waste Services City Manager Public Works Don Scantlan 6 Make/Buy Other City Services (A-76 Studv) City ManaQer TBD Don Scantlan 14 County/City Services Redundancies City Manaaer TBD Don Scantlan 17 Paperless Billina Finance Finance - Procurement Don Scantlan 34 Police Pension Plan - InterCity Comparison of Benefits Finance Human Resources Terry Lonergan 35 Fire Pension Plan - InterCity Comparison of Benefits Finance Human Resources Terry LonerQan 36 General Pension Plan - InterCity Comoarison of Benefits Finance Human Resources Terry Lonergan 8 City Park Usage Analysis City Manager Recreation Terry Lonergan 16 Municipal Election Costs City Manager City Clerk Terry Lonergan 10 Property / Casualty Insurance Costs Ci y Manaaer Risk Manaaement Not Assigned 13 Development Services Ci y Manager Development Not Assigned 15 Close/Consolidate City Facilities Ci y Manager Public Works / Utilities Not Assigned 20 C Debt & Debt Service F AC Code Finance Not Assigned 21 Analysis of Residential vs. Commercial Tax Base Finance Finance - Countv Property Aopraiser Not Assigned 22 Business License Tax - Competitive Analysis Finance Development-Business Tax Not Assigned 23 Business Fees/Assessments - Comparison to Other Cities Finance Development-Business Tax Not AssiQned 24 Ad Valorem Tax - Historical "Roll Back" Analvsus Finance Finance Not Assigned 27 Revenue Streams Generated by Other Cities City Manager Finance Not Assigned 28 Local Sales Tax City Manager Finance Not Assigned 29 Fee for Services With Other Cities City Manager Finance Not Assigned 30 Public Safety Fund (Proforma) Revenues vs. Exp. City Manager Finance Not Assigned 32 Police Services City Manager Police Not Assigned 33 Fire Services City Manaaer Fire Not Assigned 37 Compensation Package Analysis City Manager Human Resources Not Assigned 38 Other Staff Benefits (Non Compensation) City Manager Human Resources Not Assigned 39 Overtime Pay Policies City Manaaer Human Resources Not Assigned 40 Salaries Ci y Manaaer Human Resources Not Assigned 41 Employee Leave Benefit Analvsis Ci y Manager Human Resources Not Assigned 42 Unpaid Furlough System Ci y Manager Human Resources Not Assigned C:\Documents and Settings\pylej\Local Settings\Temporary Internet Files\OLKAB\I FAC Study Topics for FY 2012-13 Budget (3- 5-12 Revision) / By FAC Member (2)