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Minutes 03-27-12 MINUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY, MARCH 27, 2012 AT 6:30 P.M. IN THE TRAINING ROOM AT FIRE STATION NO. 2, 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Debby Coles - Dobay, Public Art Anderson Slocombe, Vice Chair (an 7 p.m) Administrator Robyn Lorenz (arr 6 p m ) Christine Moeller Halena Wolf ABSENT: Deborah Bottorff William Combes I. Call to Order The meeting was called to order at 6:53 p.m. II. Roll Call of Members Self- introductions were made. III. Agenda Approval Ms. Coles - Dobay added V. C. Photo - Journalism Panel Discussion. Motion Ms. Wolf moved to approve the agenda as amended. Ms. Moeller seconded the motion that unanimously passed. IV. Approve Meeting Minutes - February 28, 2012 Ms. Ready noted on page three, under B, second paragraph, the Community Redevelopment Agency cponcored the event. was one of the sponsors of the event. Meeting Minutes Arts Commission Boynton Beach, FL March 27, 2012 Motion Ms. Lorenz moved to approve the minutes as amended. Ms. Wolf seconded the motion that unanimously passed. V. Announcements /Reports A. March 8, 2012, 6:00 - 8:00 p.m. Tropical Breeze Artist Reception — Sims Center Ms. Coles -Dobay advised the artist reception had a good turnout. The Mayor and Interim City Manager were in attendance. B. Young Artists Judging, Saturday, March 31, 2012, 10:00 a.m. — noon Ms. Coles -Dobay indicated this was for the Sister Cities. There was no response to her request for judge volunteers. She asked if any of the board members were available for judging. Ms. Moeller volunteered. C. Photo - Journalism Panel Discussion Ms. Coles -Dobay advised that on April 5 there would be a panel discussion with some photographers at the Library. She was looking for moderators and would send out an email. Ms. Coles -Dobay briefly mentioned her presentation of the Annual Report to the Commission. It was well received and the Commissioners were impressed. VI. Project Updates A. Cuthills Saloon Public Art Concept/Public Artist Approval The owner of Cuthills was present and explained the project. He advised it was one block north of Boynton Beach Boulevard on Federal Highway. The property was run down in a downtrodden area. He bought this property and two other properties on Federal Highway. He explained the history of Cuthills and its name. There was no indoor seating at this time, as all the seating would be outdoor. He presented the artwork design of the area and how it would be constructed. The artwork design was done by Dana Donaty. All paperwork had been submitted to the City but had not been approved yet. There would be a roof over the bar and the stage area. There are two full bars and two full -time chefs. 2 Meeting Minutes Arts Commission Boynton Beach, FL March 27, 2012 Motion Ms. Wolf moved to approve Dana Donaty as an accredited public artist for this project. Ms. Moeller seconded the motion that unanimously passed. Motion Ms. Wolf moved to accept the project. Ms. Moeller seconded the motion that unanimously passed. B. Bad Ragaz Halle n Biergarten Public Art Concept/Public Artist Approval Chair Ready advised that Dana Donaty was also the public artist on this project. Ms. Donaty explained her project to the Committee and passed around a sample of the material she would be using. The property was located on Federal Highway. Her project, which would be a mural, would be facing Federal Highway on the east wall. Motion Ms. Moeller moved to accept the project. Ms. Lorenz seconded the motion that unanimously passed. VII. International Kinetic Art Symposium and Exhibit Planning A. Program /Sponsor Updates Ms. Coles -Dobay commented that when the CRA was approached in December to present the idea of helping to sponsor or fund some elements of the Kinetic Art Exhibit and Symposium, they approved some funds. They wanted the Board to come back in April to see what other sponsors and partners there were to help fund the elements that were needed for implementation. She provided a form for the Board members to review in preparation of bringing it to the CRA meeting on April 10 The Kinetic Art Organization is dedicating funds toward the project and would like to present an award internationally, as well as a People's Choice Award or Kinetic Art Symposium Award for one of the artworks on display at the symposium. Ms. Coles -Dobay discussed the honorarium funds for the Avenue of the Arts artists and the different contributions some of the artists would make in the form of their work or area of expertise. Ms. Coles -Dobay discussed various art events that would be taking place before the Kinetic Art Symposium that would showcase and highlight this art event. Ms. Coles -Dobay discussed the various components and continued reviewing the items on the handouts specifically donation funds, revenue and approximate costs. She also 3 Meeting Minutes Arts Commission Boynton Beach, FL March 27, 2012 advised she had meetings or conversations with numerous potential sponsors and what they would add to the symposium. She advised she had a final conference call with Florida Power and Light scheduled on April 9 regarding their sponsorship. B. Review March 3, 2012 Stakeholder Workshop minutes /notes There were no minutes to review as of the meeting. Ms. Coles -Dobay distributed notes taken at the workshop. She wanted to add that the Board did an excellent job and the feedback received was phenomenal. C. Exhibit Committee - Karen Asher agreement Ms. Coles -Dobay explained the agreement she forwarded to everyone. It detailed what Ms. Asher would do for the Committee and what the Committee would do for her. She sent the document to the Exhibit Committee first and they came back with some comments and included adjustments based on the comments. Ms. Asher accepted it and once the Board approved the relationship, she would be the curator of the indoor exhibit, which would be needed to help to coordinate receiving artwork. If any artwork were sold, the commission would be split. The commission was set at 30% for the sale of any indoor artwork. Ms. Asher would get 15% and the Board would get 15 %. Motion Ms. Lorenz moved to approve the agreement. The motion was seconded by Vice Chair Anderson and unanimously approved. - Cali to artists documents Ms. Coles -Dobay advised one of the two levels of outdoor exhibits would be the Avenue of the Arts. This year the focus would be kinetic art. If the Committee decided to move forward and approve the invite letters for the list of artists, it would be decided which ones would be on the pads and which ones would be year -long. There would also be artwork and mobiles placed around the Civic Center for a day. There was consensus from the Committee to approve the letter once some grammar and typographical errors were corrected. D. Vendor Committee - Vendor letter - Vendor application 4 Meeting Minutes Arts Commission Boynton Beach, FL March 27, 2012 Ms. Coles -Dobay commented that if the Committee was agreeable with the general outline, she would like to move forward. Ms. Wolf suggested a language change on page two of the vendor letter and the members discussed the change. Chair Ready also pointed out some suggested changes on the application. There was a lengthy discussion on the different floor plans presented which were shown in PowerPoint. E. Youth Workshop Committee Ms. Coles -Dobay advised there was some concern about what projects should be done and how to do them. She met with staff at the Art Center and used their knowledge and suggestions of what projects the students could do. There were suggestions on mobiles for the 8 -12 year old age group and pinwheels for the 13 -17 year old age group. There was discussion on what materials could be used for assembly and that the materials could be pre -cut and then be decorated. The members also discussed display locations and the method of how this artwork would be displayed to the public. There was discussion about giving the children that participated a certificate, photo, or another type of memorabilia recognizing their participation. Ms. Coles -Dobay suggested since Nubia Richman was not on the board currently, and she had volunteered to continue work on the project, that someone from the Board offer to help her. F Website update Ms. Coles -Dobay had requested that the Board look at the website and decide what needed to be done to move forward on the logo. She had hoped to get some suggestions and contributions to the website and to verify the information was correct and complete. There was a lengthy discussion on the choice of the logo which was reviewed in the PowerPoint presentation. Each member voiced an opinion on the logo and approval was needed for one. Motion Vice Chair Anderson moved to approve the logo. The motion was seconded by Ms. Moeller and passed 3 -2. (Ms. Wolf and Ms. Lorenz dissenting) VIII. Exhibits A. Under 21 Exhibit at Sims Center installed This item was already discussed. 5 Meeting Minutes Arts Commission Boynton Beach, FL March 27, 2012 IX. New Business A. None X. Unfinished Business A. None XI. Future Business A. Arts District development at south end of City XII. Adjournment There being no further business to discuss, the meeting was adjourned at 8:50 p.m. qtkiatri Ellie Caruso Recording Secretary 6