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Minutes 11-09-76 ~ ~ ~mv OF BOYNTON MINUTES OF S~C-~AL CIT-Z COUNCIL ~EETI!~G OF T~ C~ ~ nAiL, TUESDAY, NOVE~ER 9, 1 976 BEACH, FLORIDA M~ELE IN Ct~ ~ ~ PRESENT Joe DeLong, M~yor Joseph F. Zack~ Vice M~yor Emily M. Jack, on, Eouncilwoman Normsm F. Strnad~ Councilman Frank Koh!,CC~ty ~nager Ca!lie clanton, DePuty City Clerk M~yor DeLong called the meeting to order at 4:00 P. M. and announced it was a Special Meeting ~called by the Mayor in accord~uce with Section 56 of the City Chs~ter for the follow- lng purposes: ~. Election Poll ~orkers 2. Any Other Business Which May Rightfully Come Before the City Council Mayor DeLong referred to having received ~none calls s~ad otY~er material relative to workers at the polls. He advised that Sally Reiser did not receive her notice even though the ot~er workers did ~d gave this message to the City M~uager. Mayor DeLong stated that they have a situation where people are being moved out of their precinct where they originally worked. He believes it i~ incumbent upon the City Council to direct the City Manager to send notification to all those working ou~ of their districts that theyonly way they can vote ~suld ~e to cast absentee ballots, ~s. J~ckson moved to instruct the City Manager to send let- ters to people working out of their precincts notifying them to cast absentee ballots. ~. Zack seconded the motion. Mayor DeLong clarified that it had been moved an~ seconded that the City Manager is hereby instructed to notify all poll workers working out of their precincts that they must cast absentee ballots if they wish to vote in the primary or gen- eral elections and the City Manager shall also notify them of the dates and place where to cast the absentee ballots. Under discussion~ ~. Strnad stated he was much in favor of this motion, but he does not see w~ anybody has to be moved out of their designated precinct if they have been serving there for a number of years, He think~ maybe some people would have to~ whom have not worked on the polls previously. He does not understand why this was done. ~s. Jackson referred to the list not showing what precincts they were for. She added that Precinct 1~ has ~many people who do not read and write ~ud she hopes somebo6y will be there to help these peop!e,~as they do need help. She referred t~ I~s. Hoffman being transferred to Galaxie School and she does not k~ow wb~~ except possibly because she is experienced. Mayor DeLong then requested the motion to be read back and ~k~s. ~ruse read it back. Mayor DeLong then requested a roll call vote on the motion and M~s. Cis~ton took it as follows: MINU~S - SPECIAL CITY COUNC~ ~ETING BOYNTON BEACH, FLORIDA NOVE~ER 9, 1976 Councilwoman Jackson - Councilman Strnad - Aye Vice Mayor Zack - ~Dayor DeLong - Aye Motion carried 4-0. Mayor DeLong then continued that he was a little ~fUbprlsed at the message which was sent to the City Manager by the City Clerk. He referred to her asking if they have a person ap- pointed for an election worker and they are unable to serve, what procedure should be followed ~ud if they need additional people, what is the procedure? He has to laugh as the City Clerk has been doing this for 20 years and kuows the procedure. M~s. Jackson stated that the motion made and seconded and voted on stated there were to be no chemges without Council action. Mayor DeLong replied that the procedure they eme following is Co~tuncil action smd that is what will be done today. He think~ the list was explicit. Mayor DeLong ~ontinued that in addition to ~ally Reiser~ Joe him by Gil Eckert as a deputy. ~lso, a message was sent from Beatrice Annie stating she 'is unable to work in the primary election, buv would be happy zo serve in the December elec- tion. She was appointed to serve as a clerk in P£ecinct ~56 and 16t. She contacted ~s. ~aroc~morton and she could replace her as a clerk. !@. Zack replied that he had no ob- jections s~_d Mrs. Jackson agreed, as long as they are trained, this ms what they need. Mayor DeLong clsmified that Gil Eckert had been appointed as a deputy, but will now serve in the vacancy created by Beatrice Annie. Gil Eckert will serve as he always has. in view of the fact, Joe Rosnick was on the list and never notified and due to the fact he is regis- tered with the Sheriff's Department, he is being put in place of Gi! Eckert as a deputy. Mrs. ~roc~mmorton will take the place of Mms. Annis. He announced it would take a motion to approve of this switching around as recorded by the secretary. ~-~. Zack so moved, seconded by Mr~Strnad. ~o discussion. Motion carried 4-0. Mayor DeLong requested the City Manager to also send a notification to Joe Rosnick. Mayor DeLong continued that he would prevail uoon the City Council to have the City ~nager set uo a clas~ of instruc- tion particularly for those people who have not been in- structed. M~~. Strna~ so moved, seconded by M~. Zack. Under discussion, ~. Kohl stated he would like to send a letter to everyone. ~s. Jackson referred to some of these people hav- ing gone through the school and she didn't think they should be recuired to go again. ~. Kohl agreed and advised that he would note this in the letter. M~s. Jackson referred to See 11/16/76 Minutes -2- M~--~NUTES - SFECY~L CITY COUNCIL ~ETING BOYNTON BEACH, FLORIDA NOVE~-~ER 9, 1 976 machines being different up north and stated she believed the people who have not worked on the polls in Palm Beach County should go to the school. Mayor DeLong replied that it would be ascertained who the new people were and they will be re- quired to take' instructions. Motion carried 4-0. Mr. Strnad advised that ~. Marlo Arrigotti informed him that he would not be able to serve and he asked in place of him that M~. Stanley Waiega be appointed. ~s. Jackson asked if there were any h!acks on this list and M~. Strnad replied that whomever sent in their names were included and he did not ask if they were black or white. Mayor DeLong added that it seemed inappropriate to raise this question now. Jackson referred to a certain woman having served on the polls. M~or DeLong referred to the Charter provisions for appoint- ments and advised that one of his previous appointments, Dave Simmons~ was still on the list and he is black. ~.~s. Jackson replied that she thought it was fair. Mayor DeLong agreed they should be recognized. Mr. Strnad then e~plained how he compiled his list by going over the list for the past 3 to 4 years a~ud if both husband and wife were serving, one was re- moved. He added that some are experienced and some e~e not, but the exoerienced people at one time were inexperienced. They can a~so learn from the people who are experienced. Mayor DeLong stated that he thought any men, bet of the City Council has the privilege to submit names for the election poll workers. He believes this has been a sad neglect in the past on the hart of the City Councils. They just let the authority drift according to the previsions of the City Charter. ~s. Jackson replied that the Council alwe~s voted on the people. Me~yor DeLong stated that the list was not prepared by the City Council and stated again the provisions of the City Charter. Mr. Strnad continued that the substitu~eshe would like · ~t are: ~rancine Garcia 2392 S. W. Congress Blvd. 732-0466 Gene Frisch 445 S. W. 3rd Ave. 737-2384 to sub- Mayor DeLong announced a motion was in order to approve the substitutions as submitted by Councilman Strnad. ~. Zack so moved, seconded by ~. Strnad. No discussion. Motion c~ried 4-0, Mayor DeLong referred to Councilman Strnad subn~tting this list and stated he would like to have the City Council dele- gate Councilman Strnad to supply any names in the future for -3- MINUTES - S~CLAL CITY COUNC~ _~ETI~G BOYNTON BEACH, FLORIDA NOVm_~V~ER 9, 1976 this coming and next election. He thinks it would be appro- priaze to delegate that authority to avoid these afternoon meetings. Mk~. Zack so moved, seconded by Mr. Strnad. M~yor DeLong clarified that it had been moved and seconded that Councilman Norman Strnad is deleg~tedu and given the author- ity to supply the City Clerk with any additional names that may be needed in the event of substitutions or vacancies. No discussion. Motion carried 4-0. Other Business Mayor DeLong announced he had a very important message to deliver to the City Cou~ucil. He referred to receiving a teleohone call mad this is a problem he has discussed with the ~ity ?~nager, who is on top of it and knows about it, mn referezce to cutting off Haverhill Road to the City domp. He received a message that signs have been put up and he thinks there may be a problem. They were given this route to the City dump, He understands this will be taken away from them. These people are so disturbed mad he thinks they e~e going to contact the Governor. He told them it would not affect them as another route has been negotiated. He understsn-~ds the developer has reached out fa~ enough to pro- hihit it. ~.~. Kohl replied that he had not been advised. ~yor DeLong continued that he would call these people this evening anm he thinks the City Manager should be instructed to follow through on this. ~. Strnad ~'~ ~e - s.~v~a __ would like to submit the name of ~ ~nar_es Johnson on the Com- Raymonm Keirnan to replace !~~. ~' munity Relations B.~ara. He referred ~o Mr. Johnson having been appointed to the Boynton Beach Housing Authority. Mrs. Jac~so~ moved to appoint ~. R~mond ~eirnan ~o tn~ C~ar~es Johnson. Community Relations Board in olace of M~r. ~ ~ M~. Zack seconded the motion. ~o discussion. Motion c~- rie~ 4-0. Mi~. Strnad then told about the Senior Citizens Co~ittee requesting approximately 40 chairs which were t~en out of the Council Chambers. About five to six years ago, they had 16 chairs removed and they were never returned. He explained how he thought there were too many chairs now in the recreation center. He would tike to ask the Council to appropriate 40 of these chairs for the Senior Citizens Com- mittee. Mayor DeLong ascertained from ~. Vena Deusen that the Senior Citizens Committee was only requesting 30 chairs~ the 16 to be returned which were t~en out for repairs emd an additional t4. M~. Kohl informed the Council that this request was given to him the other night at the City Coun- cil meeting and he immediately called the Recreation Direc- tor ~he next morning and he is going to take care of this MINUTES - S~C~AL CiTY COUNCZ-~ B0~TOI~ BEACH, FLORIDA NOVE~ER 9, ~ 976 ome way or the other. He does not think this should be brought up for Council action. He thinks it should be taken care o£ by the Recreation Director. ~ayor DeLong asked l~. Van Deusen if he was notified that they were going to get any chairs and Mr. Van Deusen replied that he did talk to Fredericks and was advised that he was having the ~6 chairs repaired and he told him that they ws_uted 30 chairs alto- gether. Mayor DeLong stated he thought Councilman Strnad had this right. ~. Strnad moved to appropriate these 14 chairs for the Senior Citlzens~ seconded by !~. Zack. Mayor DeLong cla~i££ed that it had been moved and seconded to direct the City Manager to supply the Senior Citizens Club with 30 chairs~ t4 being an additional amount and 16 owed to the Senior Citizens having been taken out for repairs. Under discussion, M~. Strnad rema_~ked that he did not see why there should be such a big deal. They have a s~rplus of chairs. These people are there almost every night. The~e are for the taxpayers of the City. He does not see holdup on this. He would like to see this done ~ithin the next week. He does not see any reason for holding this up longer the~ a week. Mayor DeLong replied he was sure the directions would be complied with. ~,~s. Clanton then took a roll call vote as follows: Councilwoman Jackson - Aye Councilman Strnad - Aye Vice Mayor Zack - Aye M~or DeLong - Aye Motion carried 4-0. At this time, Mayor DeLong apologized for not having intro- duced the Deputy City Clerk~ ~s. Callie Clanton, servicing in the absence of the City Clerk, who he believes is vacation- ing. Adjournment M~. Strnad moved to ~o~rn, seconded by ~s. Jackson. Motion carried 4-0 and the ~-~ mee ~n~ was properly adjourr~ed at h:30 P. w? -5- · ~=~=~ - S~CIAL CiTi~ COUNCIL BO-~NTON BEACH, FLORIDA .NOV.~R 9, ~976 CrTY OF BOYNTON ~ n- - - s~A~H, FLORIDA BY Mayor Council Member Re cording -~ecre tary (Two Tapes) -6-