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Minutes 07-21-76NY/~JTE$ OF SPECIAL CITY COUNCIL F~ETING OF Tm CITY OF BOYN~ON B~CH, FLORiDA~ P_~LD IN CITY HALL, W~ED~ESDAY~ JULY 21, 1976 PP~E~SENT Joe DeLo~g, Mayor Joseph F. Zack, Vice Mmyor Edward F. Harmening, Councilman Emily M. Jackson, Councilwoman Norman F. Strnad, Councilman Frank Kohl, City I'-5~nager Tereesa Padgett, City Clerk ~yor DeLo~g called the meet~ug to order at 9:00 A. M. and announced it was a called special meeting by the Mayor in accordance with Section 56 of the City Charter of the City of Boynton Beach to consider the following: 1. Comments and/or suggestions relative to the adoption Of the proposed City budget for the fiscal year 76s77 as submitted by the City Manager in his capacity as Budget Officer. 2. Disposition of proposed agreement with Delray Beach relative to supervision of construction of new wastewater treatment regional plant. 3. Any other City business that may rightfully come before the City Council. Discussion of Proposed City Budget Mayor DeLong announced they would deviate from the usual wej these budget sessions have been handled in the past. He re- ferred to listening to the recording of the sessions last year and the impression he received. He will call on the City ~.nager to present his reasons for arriving at the pro- posed budget and he will then call on each individual Counc il me~osr in alphabetical order for any comments or recommenda- tions. Mr. Kohl referred to a copy of the certification of millage and taxable value from Mr. Reid. After .Mr. He~mening ~d M~. Strnad advis~d~, that they did not have a copy, he obtained one for each and proceeded. He referred to Item ~7 regarding the comparison for tax millage for last year ~ud this year and N~. Reid's certification that they can go to 7.58 not including the sinking fund. ~yor DeLong clarified that he was recommending a tax rate of 7.58. In last year's budget, the ~ax millage was pegged at 7.6 and this year it?has been reduced to 7.4. It will beiless than I/5 of a mill increase. Had it not been reduced last year~ there would have been no necessity to increase it this year. Mm. Kohl explained how they had tried to reach the millage set by the tax appraiser. Mayor DeLong then called on Mr. Harmening for his comments. Mr. Harmening referred to Page 17 showing quite a little jump, not counting other hidden jumps, in the attorney's MINUTES - SPECIAL CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JULY 21, 1976 budget. He noted it was going from $26,250 and estimated $27,500 in 1976 to $40,000. In addition, the City Attorney has requested an increase in some of his other compensations. They have not been paying for bond validations in the recent past. Also, fees for special and unusual services. It is difficult to anticipate the cost of this, In the past, they have had a fixed fee. Mayor DeLong referred to having figures which the City actually ps~d for attorney,s fees and Mr. Kohl replied that he gave these to the Finance Director to check with other cities and suggested coming back to this. Mayor DeLong suggested going over this and referred to having a backlog created in the past. They were paying legal fees and getting nowhere. He asked ~fr. Kohl's opinion of ~. Reed,s legal performances of duties and ¥~. Kohl replied that he did e~joy working with Mr. Simon, but Mr. Ree~ has given him answers immediately for everything he has asked for. He has a direct line i~to his office. He realizes Mr. Reed is working on m~uy things for the City, but they ~et immediate service on everything. M~. Reed is doing a fine job. ~{ayor DeLong questioned if the amount of funds was worth the service considering money they have paid for past performances and Mr. Kohl replied: yes and explained how they now had two attorneys work~ing on projects. He also explained how they have quite a bit more work now. He feels the firm of ~eed & Smodish is doing a tremendous job. ~yor DeLong requested that he supply the Council with the costs since ~ 973 an~ compare costs with other municipalities. ~L~. Harmening continued and referred to Page 7 and court clerk being listed. He thought they were going to phase this out. He realizes they still have three months, but it seems $2t,387 is quite a bit of money when considering for the whole yee~ of 1976~ they spent $32,188o ¥~. Kohl re- plied that they did keep the three salaries in there. These salaries have to be carrie8 on further dur~ag the year. The bailiff has been reduced because he is part time; how- e~er, the other two positions will be carried forward. ~ayor DeLong clarified that he believed they had the right of protection under Civil Service and M~. Kohl agreed. !ir. Harmening then referred to the increase in the Building ]~aintenance Department. He realizes there is ~uite a bit of work, but questioned increasing it by $18,000 {his year. }ir. Kohl informe~ him they were transferring one part time person from Recreation to Building Mainten~mce and they are trying to get every person under Building ~intenance. Also, the beach custodian was transferred to Building Maintenance. It has grown and he has advocated this. He referred to the different projects in the City taken care of by these people. They are saving money, t~~. H~mening agreed that some of the maintenance of City buildings was probably better than it used to be, but it seems like they a_~e spending a lot of money. MINUTES - SPECIAL CITY COB~CIL MEETING BOYNTON BEACH, FLORZDA JULY 21, 1976 Mayor DeLong added that this department has grown the same as other departments and the City has expanded. ~. Harmening replied that he supposed it depended on whether all these pro- jects are necessary and worthwhile. When they increase the size of a department, they must look for something for them to do and he referred to the panelling in the Council Chambers~ If they didn,t have such a large department and spend so much money, he doesn't think it would be necessary. ~ayor DeLong explained how he thought they were moving forward. M~. Zack questioned whether all the men were necessary in this depart- ment and M~. Kohl replied that theywe~for all the projects they are doing right now. Mayor DeLong agreed with the City Manager,s recommendation in this field and referred to his being aware of the requirements. M~. H~mening then asked how many major improvements were contemplated this year other than the routine ~intenance and M~. Kohl replied that he did not have the information with him and Mayor DeLong added that it was a continuous procedure. He referred to certain public facilities s~d how this applied and Mr. Harmening agreed, but stated he was trying to differentiate between routine mainten~ace versus entirely new remodeling jobs. ~. Kohl informed him that he would get a few of these jobs for hLm before the morning was over. ~. Har~aening stated that the reason he asked these questions is because they did a ~ew Jobs similar to this which people viewed with mixedemotions ~ad he would like to know if they are~contemplating more to justify the increase in the budget or if the existing buildings require so much additional~mainten~uce. ~r. Kohl referred to page 11 ~_ud the esti~ated expenditures being about the s~e. He pointed out that building repairs were also about the same. He stated that there were a lot of things they don't know what is going ~o happen ~ud he gave the example of a roof leaking. They try to put enough money in.to keep Eoing on all the jobs they are going to do. ~. Harmening referred to Page 20, City Clerk. He referred to most of the departments having an increase and having spent $~O9,O00 and are now proposing to drop to $86,000~in this department. He asked if they were going to be able to operate adequately with this decrease a~d M~. Kohl informed him that last year, the receptionist was in the.City Clerk's office and is now in the City M~nager,s office. There is an increase in his office because of this being included. Also, the Deputy City Clerk is no longer doing occupational licenses and must replace someone. There is one girl retiring and he believes she should take her place, but it is up to the City Clerk. ~. Harmening referred to the transfer of the recep- tionist and questioned if administration could replace her during lunch breaks, vacation, etc. and M_~. Kohl informed him that he has asked the City Clerk to back her uo for lunch -3- MINUTES - SPECIAL CI~f COUNCIL 5~ETING BOYh~ON BEACH, FLORIDA JULY 21, 1976 or break, but they have hired a part time girl to replace her while she is on vacation, so they would not have to take a girl out of the City Clerk's office. ~. Harmenir~ question- ed if these positions reflected $22,000and ~. Kohl replied: $20,000 plus. Mrs. Padgett asked how many girls she had left and ~. Kohl replied that he did not think she should ask that now as no other Department Heads are present and they can ts~k about this later. F~$. Padgett remarked that she had not seen the budget and ~yor DeLong ruled her out of order and requested her to discuss these affairs with ~. Kohl. R~. Harmening asked if the rest of the Department Heads had a copy of the final budget ~ud M~. Kohl replied that none did, no copies have been distributed to any person. R~. Ha~mening proceeded to Page 24, Finance Department. He referred to hiring more people here with reference to the personnel services increase ~ud ~. Kohl replied that he had not taken any out of another department. R~. Harmening re- ferred to an increase from $103,000 to $111,000 and ~. Kohl explained how this covered increases in wages. Also, he did take one person out of Finance. ~. Harmening clarified that it was just salary increases and Mr. Kohl agreed. ~. Harmening referred to the City Planner and stated that when they add a new department, there are quite a few addi- tional costs in addition to salary and space. ~yor DeLong agreed that he would probably get busier and need a clerk. ~. Kohl informed them that he had placed CB girls in the budget and uses them wherever they need them in the City. He will give the City Planner part time help. ~. Harmening referred to Page 38, Parks Department, and noted a largos increase. He referred to the department pro- posing a major increase an.d noted that ~. Kohl had ~-muocked it down somewhat. ~Ar. Kohl referred to the number of parks and projects in the City and also the CET~& program. M~. Harmening replied that he realized this and he likes to hire ~ETA people, but when they hire four and the program stops, they have to create new positions for them. ~. Harmening referred to Page 39 ~d four maintenance men I and asked if these were new positions replacing CETA people and ~wh~. Kohl replied that it was zero, as he has knocked this out. He added that he couldn't describe the new parks and places they have to t~e care of ~d M~. Harmening agreed they have increased the park facilities considerably. ~s. Jackson requested to comment at this time ~nd Mayor DeLong informed her that they would go alphabetically. M~s. Jackson stated she preferred to go through it from beginning -4- MINUTES - SPECIAL CITY CO%~'CIL MEETING BOYNTON B~ACH, FLORIDA JULY 21, 1976 to end iD~tead of jumping all around. Mayor DeLong informed her that they were not going to jump around, but he wanted to get each member,s feelings and comments. M~. Harmening continued with referring to Page 42, Equipment Maintenance, and a large increase of $22,000 in personnel services. Mr. Kohl pointed out that there were no new posi- tionso All it covers are promotions and increases in salar- ies. ~. Harmening referred to having seven people and ques- tioned the $22,000 increase and M~. Kohl read the exact fig- ures given on Page 43. Also, he did add one person. ~. Harmening referred to Sanitation and there being three new positions and M~. Kohl informed him that he knocked these out. He has told them that they can get by without it. ~. Harmening questioned the containers listed on Page 48 and ~. Kohl informed him these are the large containers for the dumpsters. They seem to need more this year. He ex- plained how they did try to weld them. ~. Harmening referred to the Streets Department on Page 50 and noted another increase in personnel services. He ques- tioned if all this increase was just wage and Mr. Kohl re- plied that it was wage and overtime. M~. Harmening referred to street liEhting listed on Page 50 and questioned if the pri~.~nry cost was for energy? He does not ~hir~k electricity has gone up and he doesn,t know of any proposed increases. He noted it increased from $118,O00 to $129,000. Mr. ~ohl informed him that he has received a tre- mendous amount of requests for new lights. ~. Harmening referred to Page 5t, Street Improvements, and M~. Kohl explained how he was trying to upgrade the equip- ment. ~. Harmening clarified that he was proposing to take care of the streets, ~hich in the past have been taken care of by contract and ~'~. Kohl agreed. Mayer DeLong added that in the past, they had a Street Department, but no equipment and explained how they must have equipment for this depart- ment to work. P~ Harmening agreed. ~. Kohl told about their good experience with using the box spreader. Harmening agreed that the City has been a little backwards in the Street Department, but stressed that they must deve- lop capacity and supervision to do their own work. They ~st continue~ doing the jobs and ~. Kohl referred to doing a good Job on the alley behind the appliance store on 2nd Avenue. ~yor DeLong added that they do have a man now who has the ability and can supervise that department~ t ' and this melees ~ difference. Mr. ~ohl told about the City doing the driveway at the~-o~_± park and Mr. Harmening replied that if this works out, he thinks it will be money well spen~. MINUTES - SPECIAL, CITY COUNCIL ~ETI~[G BOYNTON BEACH ~ FLORIDA JULY 21, t976 However, in light of past experiences, he has to reserve his judgement on how well this department will function. Mayor DeLong replied that he should be proud of the fact that he has been part of an administration which'.has upgraded and updated since they have sat on the City Council. It is a positive fact in walking around the City. Mr. Harmening continued with giving no comments on the Police Department. He then referred to doing most of the talking and Mayor DeLong replied that everyone would be given time to give comments or suggestions and he thinks this method will expedite the business of the City. M~. Harmening referred to Page 58, Fire Department, and noted quite a cut in personnel from the Department,s recommendations. M~. Kohl has changed eight new fire fighters to two. ~. Kohl replied that he thought they could get by with that and give adequate covsrage to the City. He has cut where he thought it was necessary. ~. Harmening referred to Page 65, Building Department, and questioned if the number of personnel was adequate or more than adequate for the amount of building projected for the ne~t fiscal year? M~. Kohl informed him that they did ask for additional personnel which he knocked out also. They should be able to do the job they have been doing and much better. ~. Harmening referred to Page 65 and questioned whether they had a Deputy Building Official and Mr. Kohl replied: no, but they were trying to keeo that salary in there. He explained how they were goin~ to put more work on the people in this department and have kept the salary to cover the work. M~. Harmsning asked if he was planning to promote ~-uyone and ~. Kohl re~i_ed, no and explained how they were trying to have a man there to check the plans. M~. Harmening referred to previous problems with plans passing in this department and stated he thought they should tighten that. M~. Kohl agreed. ~. Harmening referred to Page 68 and the transfer of licenses from one department to another and the personnel services going from $13,000 to $21,000. Mayor DeLong replied * ~ .ha~ the salaries are already being paid and ~. Kohl added that the License Inspector is Mel Craig and Callie Clanton is being paid and now is mn this budget. ~ ~. Harmening asked if it came out of the City Clerk's department and ~. Kohl replied: yes and the salary is lower by about $4,000. ~. Harmening stated his only comment on the Recreation Department is they certainly should have the finest Recrea- tion Department in Palm Beach County with the amount of money they spend. M~. Kohl pointed out that he did cut down -6- MINUTES S ~ _ - - PECIAL CITY COUNCIL I~ETI~G BOYNTON BEACH, FLORIDA JULY 21, 7976 there and doesn,t believe they should have everything under the sun. Mayor DeLong added that he believed in the past, the Recreation Department was given as much consideration as they could. ~. Harmening referred to Page 77 and questioned what tennis courts were scheduled to be resurfaced and Mr. Kohl read the re orr P submitted and advised that the four oldest courts would be resurfaced and the two new courts required color Coating. _ Mr. Harmening then questioned Pence Park ball Field lighting in the amount of $13,000 and Mr. Kohl replied that this field receives heavier and more intensive use than any in the m~y. ge told about the condition o£ the fixtures end how replace- ment was required. Mr! Harmening referred to the Librar a~a ~ tamnly has grown personnel-wise and ._. ~oa~ rep±mem that are doing an importa~ut job in the City. f~. Harmening remarked that their budget was almost double from what it used to be and Mayor DeLong reolied that the b ' ~' ~ u~tm~ng is five times larger. Y~. Kohl added that he thought they would have to agree that the Library is a very fine institution. He added that in the old building, they did not have the amount of pers~onnel, but with the new building, there are more jobs to be aone. M~r. Harmening stated he was just wondering whether they were getting the maximum output from the amount of Personnel employed and Mr. Kohl referred to knocking this down. M~Jor DeLong added that he visits there at least once a week and always sees the personnel busy in the back room. ~. Kohl added that they have also added children,s programs. ~. Harmening stated that he has always been a supporter of the library, but questions whether or not they get the ,same amount of work out of the people they D~ve employed. ~r. Harmening referred to Page 83, and noved tha~ the fixed charges for the pension reserve certainly had jumped, ge questioned the reason for Line 40 going over ~00% and Mr. Kohl explained how the pension reserve was at one time under- funded. Mr. Ha_men~ng then questioned the insurance reserve and M~. Kohl informed him that he did talk to Men about this and '~vill give him an answer, ge added that they must have so much money in the insurance reserve. ~. Harmening referred to Page 84 and there being a whole new section for the computer, ge sees it is expensive, but they are taking it out of other places. This will cost about $34,000 Der year for the rental and then add $52,000 and it costs ~8~,000 to $87,000. How many people have they replaced with this and M~. Kohl replied that they will replace two. -7- MINUTES - SPECIAL CITY COb~CIL ~TING BOYNTON BEACH, FLORIDA JULY 21, 1976 Mr. Earmening rema_~ked that they were oretty expensive people and ~.~. Kohl replied that this was not-the point as they are trying to do things more efficiently and correctly. Harmening referred to the amount of erro~ made by a computer and pointed out that it was no better than the people who operate it. A computer defini~tel.y has its place, hut he questions it in smaller installatmons and Perhaps this one is just a selling job. He thinks they did-just as well when they had people and did it with less money. ~. Kohl explained how they would be doing a lot oft~amngs' with this 'computer. ~vor DeLong agreed that the workload of the computer would tomnCreaSework out.as theYit isg° along. They must give it the opportunity too soon to get into the pros and cons at the present time. M~. Kohl continued with referring to re- P =cmng~ ~ two. people and explained how the City was an~d~ ~aV~ng new accounts every month, w~, growing wo~_ug overtime o~ ~-~-~ .... ~ .~_very month they are ?mll take care of thousand~^e ~o~ca~cn u~. _Thls computer vioned whether it was ~ ~ ~_%~eo.p~e. ~- aarmening ques- = ~=~ ga~a w~n rep±acing two people and referred to hiring a~co~puter ?rogrammer. N~. Kohl replied that they must s~ar= somewhere. Mayor D~Lo~g added that they wou~ldn,t get result.s until it was operational for a Period of tmme. ~ Harmenmng stated he would like the future City C°uncml~g,~ ana!yz'e it after it has been m~ oper- ation for two to ,.nr.e? years and see if ~t is a net Heb'~ explained how ne ~nought computers we~ ~i~ _ ~ ~.~ngs. small Operation. _ sure ~ney m~e a w~se move. least not an economical one. Mr. Eohl stated it seems like ~ b~ expense~ but he feels in three v~,~ +~ ~ e moticed. Mn~. ~- ........ Z- ~ ~ ~ ~m~ it will loo~.ed~ znto this in two to th~ v~-t~at-he hop.ed~ someone a net oenefit or loss. ---- ~u-s ~o see zx it has been ~. Harmening then noted that the Publicity Fund remained the same and '~k~. Kohl agreed and added that he thought it was necessary. He ~ r~zerred to the City of Boynton Beach coming along as far as publicity and promotion. M~. garmening stated he would leave Utility A~mmnzstration for someone else. He referred to 1~~ d $ ~ pointed out that he did tak~ u~ ~n~erln~ and ~. Kohl Page 93. o of Engmneermng as noted on ~ Harmening referred to Page 96, Billing Machine Operators, and asked how much of this the computer would pick up and ~r. Kohl informed him they would s~ill have to operateutzl~ty' ' billings. The computer will not do that. ~@. lack questioned if it would possibly in the future and ~. Kohl replied that right now: they need all these People. ~. Harmening stated that thecomputer would just handle- finance. M~. Kohl stated again that they needed these six girls. ML~UTES ~ SPECIAL CITY COUNCIL MEETING BOYNTON BEACH, FLORIDA JULY 21~ 1976 ~. Harmening referred to Page 102, Utility ~ater Treatment Plant~ and questioned Mr. Cessna's justification for hiring a new mechanic and F~. KohZ informed him they were trying to do the things they should be doing and are trying to make it one of the finest. Mr. Harmening questioned the job descrip- tion for this man and Mr. Eohl replier that there would be a job description and he will be repairing pumps, etc. There is a lot of work he can do himself rather then calling some- b ~ o~y. M~. Harmening stated that unless they get a good man, who knows what he is doing, he can create more havoc than good. He referred to the water plant being fully operational to a large extent. Mr. EohZ informed him they send the men out to different plants to do maintenance work and ~. Cessna thinks a mechanic isa necessary thing and the water pl~Lut is tremendous. Yr. Harmening referred to so much of the con- trolled equipment being difficult to repair and he feels they may be creating problems with the hiring of this man. Mayor DeLong stated he thonght this should be considered by the Department Head. He suggested that he discusss~his with ~. Cessna and get a copy o~ the job description. ~. Eohl referred to also ha~ing work with the wells. Mr. Har~ening replied that he could not vismalime enough work. Thsy have 9ther people and Building Mainten~uce and he can- n~ s?e th~s~. Mayor DeLong referred to h~s voic±ng his oojec;ions and stated it would be up to the mado~ity of the Council whether they will approve the specifics. ~. Har- mening then passed. ~rs. Jack, on explained how budgets had dif£erent meanings to differsn~ people. Mayor DeLo~g replied that he thinks she would have to admit it was foolhardy to reduce the ~llage I/5 mill. They were not permitted any cushion whatsoever. it was silly. ~s. Jack, on replied that this was his opinion. Mayor DeLong continued with referring to the City expanding with increases in commodities, increments, cost Of living, etc. If they increase this millage less than 1/5 mill, he thinks it is tremendous. When ~. Harmening and himself came aboard in ~973, the ~illagewas 8.6. ~oday w~th al~ the improvements, etc., they ~e still under 7.6. They are still recommending a millage rate of what is below what it was one year ago and the pe;ople responsible should be com- mended. ~rs. Jackson replied that she did not intend to be talking about last yea?s budget. ~s. Jac~on then referred to Page 4 and questioned the allowance for promotion. She added that she did not see any need for an administrative aid~. She asked if this was an increment?and what was the difference in the job classi- fication? ~. Kohl r~plied that this was aoproximateiy the same thing, but they try to award people do~g a much better job. ~ ~ · h_~ is for the secretary to the City ~nager. There -9- MINUTES - SPECIAL CITY COI~CIL ~ETING BOYNTON BEACH, FLORIDA JULY 21, ]976 are many~ things she does take care of and Manager that docs not want an assistant. tremendous job. he is one City She is doing a M~s. Jackson referred to Page 18, City Attorney. In the first place,t , she doesn,t, think a City Council can make a contract ha~ extends znto fut~e Councils. She also thinks this is amount of ~o~e . ~h~ ~Y 'g ere in City Hall for that ~ ~ Y is aLSO Vet ~ cnarge~ Zor ~hat. M~. Kohl referre~' asked to look up legal expenses ~md read the amo~a~ts of the actual legal expenses in 1975 from several cities and then read the estimated expenses for 1976 from these cities. Mrs. Jackson asked if these included validation of bonds and every- thine ~d ~M~K~oh~l~ re~lied: yes ~d pointed out that De~ Beach was $~u,uuo. ~or DeLong added tha~ they have le~ expenses just from the bac~oE and ~s. Jac~on replied that 1 she thought this was a case of the courts del~img. ~. Kohl continue~ ~ith infor~ng them that to J~e 30, the City of Boynton Beach ~id $37,2~ ~d he ~so read the amounts for the years 1973-75. ~s. Jackson referred to Page 66 and the amount for micro- filming and questioned what was being micro-filmed and Kohl informed her that ~hese were records in the Building Department. ~s. Jackson remarked that they always hope to get into this, but it has never been done and ~. Kohl re- plied that they hope to get into more m~cro-filmin - g this year. M~yor DeLong told about different municipalities micro-filming every record. ~i~s. JacP~on referred to and . Page 69, Code License stated she d~ ~ . s Depa_~tment job descriot~on ~d not remember passing a resolution on the _ - or creating this job. ~. Kohl replied that it'has been in the City. Mrs. Jackson insisted they did~ = not have a job description for this department and if there is a new department set up, she thinks it should be done according to the way of other departments. ~. Kohl replied that he would get this information for her. ~s. Jackson referred to Page 80, Library, and questioned if this showed the uses they get out of the County library and ~. Kohl ~ ~ r~erred to this being shown on another sheet. ~s. Jackson stated she thought it was supposed to be more this yee~ and M~. Kohl replied that they didn, t know what it will be, as no agreemen~ has been signed with the County. See Minutes of 8/3/76 Do. -lC- MINUTES - SPECIAL CIT~ COUNCIL ~ETING BOYNTO~~ BE~ _~n, FLORIDA ~ULY 2t, 1976 Mrs. Jackson referred to Page 92, Engineering Department, a.nd explai~e~, how she thought they should be careful and ShOuld hav~art under sewer and water. Mr. Kohl replied that he has mentioned that he feels the Enolneerlng' ~' ~ Depart- ment is working more £or the Utility Department than any other dep~tment. They do have engineers once ~u awhile Utilitiesmeasure a Dep~tment.r°adway' but it is incidental to the job for the N~s. Jackson then referred to be~ ~ked by ~. C~on to request $30,000 for the City,s assessment ~ud she aske~ DeLo~ repli~ that ,this was ~ g y ' em ~d ex- plained h~w these f~ds c~e zrom bhe water ~d sewer sur- plu~. ~1~ ~ney ~ a ye~ ~S. Jac~on ~. . . from ~e S~g ~en referred to U~l!it~es a~ +~,~ .:,~ then rais~ ~ne rates. She e~ke~ ~ ~ ~/..~u~u an~ ~ere st~g in the water and sewer funds ~d ~. Kohl re- plied that the only money they take out of Utilities' ~ ' is for services. ~s. Jackson asked if any w~ CO~ng out of lantic National B~k and M~. Kohl replied that it w~ only going there. Mayor DeLo~ then expl~ned how the prime ob- jective in operating a City w~ to have dep~tzents function in the proper manner 8md fashion. Whatever fumds ~e ~ the Water ~d sewer surplus i~ still the tax,ers, then told about his exper!ence in Hialeah. money. ~s. Jackson referred to P~e84~ Computers. She stated she was still leafy about com~Uters. She thought they were nomical, hut if they have-to wait two to tP~ee years for the economy, it does not look like a ~avings to her. ~. Kohl agreed that at the present tize~ it di~ no~ appear to be economic~ but he was s~e by t~ee Ye~sf~it - wou~d save the City money. ~ayor DeLong then called on ~. Strnad. ~. Strnad stated that the only thing he noted was that all thes~alarles' have gone up and questioned if ~y consideration had been given to adjust the Sa&a_ies~ ~' of the Mayor ~ud Councilmen? DeLo~ replied that this was one City where you get yo~rseif in disfavor by even thinP~ng about ~. Strnad~ then~ asked the City Manager if he was satisfied' with this ouaget ~d ~. Kohl replied: yes, he thinks It is a good uGget. ~. Strnad refemred to listening to all the questions being ~ked sm~ answere~ and he is convinced this budget is in order. Mayom DeLong then called on F~. Zack. ~ Zack referred to noticedPage e, City ~ane~er,s S~ $2 = ' Y, . 4,300. He added that he the sal~ies of the dep~tment heads ~d wonders where they are going to stop. Do they have sa!~y sc~ -11- 8/3/76 See 8/3/76 Mins. MIA~JTES SPECIAL C~TY C ~ - 0UNCIL MEETING BOYNTON BEACH, FLORIDA JULY 21, 1976 for these people? Mayor DeLong asked if he had any compari- sons and ~. Zack read the salaries for the City Managers of neighboring cities. * He noted that Boynton Beach was paying spensible h i - for ~! departments. He believes the City Manager is under-paid. He then made a motion to raise the City ~Mana- ger,s salary to $28,500. ~. Strnad seconde ~ Under discus ' ~ d tue mot~ the third s~on, Mr. Zack referred to Boynton Beach largest City the County. If the ~an is doinggin his job, he.is worth the increase. ~s. Jackson questioned the percentage of the raise ~ud Mr. Harmening replied it was about ~2%. ~myor DeLong stated it was easy enough to con- demn something if you want to figure it by percentage, but they must consider what the job actually pays and what it is worth. The percentaEe could be way off. This probably should have been adjusted way before now. To figure percent- age wise, they should use the reverse and say the man was re- ceiving 12% less when he went to work. ~s. Ja6kson stated that she thought ~r. Kohl ~e~ked~ the City Department Heads on percentage. ~. Zack referred to his experience in the past and when you hire the head of a City like this, you do not consider percentage. Also, when a man is responsible for this amount of people, he should get more than department heads with less. Mrs. Padgett then took a roll call vote on the motion as follows: Co~ucilman Harmening _ No Councilwoman Jackson ~ No Councilman Strnad - Aye Vice MaYor Zack - Aye M~yor DeLong - Aye Motion carried 3-2. ~. Zack continued that he was still concerned about travel expenses for these people and questioned what these people did for travel expenses? Mrs. Jackson remarked that they are not suD~osed to be paying to go from and to work. ~. Zack referred to the monthly amount allowed for the Recrea- tion Director and Engineer and asked if it was possible to have a little pickuo~ truck for them.' ~ Mayor DeLong asked what was his recommendation and ~r. Zack replied that he was asking the City Manager ~at could be done to cut ~ ~ Ko~l explained how the Re .... ~ .... ~- ~ do~n. ~. an~ uhe Engineer had to go to m=~= ~e~°r- ~ad~a lot of parks ~ ~-~eren~ p±ace8 aro~nd the City. He added that he didn,t think the~%people were reallYthis though.g°ing overboard in charging the City. He- wilt check Mr. Zack referred to the Library and stated he feels that de- partment is pretty well staffed. See the Page 2, followzng page inserted per request of Vice Mayor Za~k on Minutes of Council meeting of August 3, 1976. This page is inserted following Page 12, Minutes.~f Special City Council Meeting held on July,21;~ I976, per request of Vice Mayor Zack - See Page 2, Minutes of' Regular Counc'il Meeting held on August 3, 1976 "Salaries paid by other Cities for the duties of a City }~nager for year ]9?5-]976: Delray Beach - $28,500 and the use of City car. Pompano Beach $30,450 and the use of City car. Riviera Beach - $24~900 for acting City Manager. (New City Manager will start between $21,000 to $28,000 and a City car.) Deerfield Beach - ~l_~axt.smy%~zhere oetween $20.000 to ~P,oOO. (The former City M~ua~er was e~ning ~29,827 and $75.00 monthly car allow~uce.) Boca ~aton - $30,000 and the use of City car. Lake Worth $28,433 amd $150 monthly car allowance. West Palm Beach - $30~606 and the use of City car. Boynton Beach - ~24,500 and $100 monthly car allowance. "Salaries of Department Heads in the City of Boynton Beach for ~976-1977: Deot. Salary Emp!o~ee~ Car Allowance Utilities 23,937 3 I ~200.00 Police Chief 23,937 96 City Car Fire Chief 22,888 40 City Car Personnel 22:888 4 300.00 Recreation 22,683 53 1,020.00 Finance 22,230 9 400.00 Engineer 21,818 ~,200.00 General Service 20,011 4 .... City Clerk 19,765 8 300.00 Water Dist. ~9,695 13 .... ~. Zack continued that the reason he had these figures avai]- ao_e was to substantiate h~s motion for the increase to the City u -~ - - 12A. MINUTES S ' - - PF, CmAL CiTY CO~CIL MEETING BOYNTO~{ BEACH ~ FLORIDA JULY 21, 1976 ME. Zack then referred to the cost for the computer and ex- plained how the initial cost was terrific and compared it to a ca.r~ The computer should have a greater outout and ~. Kohl agreed. Mr. Zack continued that definiteiy the com- puter is a time saver. He also feels every new job they plan there should have a job d ' escr!ption. i~. Zack referred to the Administrative Aideand explained how he agreed it was necessary. From his own experience, he be- lieves in an Administrative Aidaand microfilm. ~s. Jackson attempted to add something, but Mayor DeLong advised that she had her tmrn. There was some discussion about their right to speak and Mayor DeLong stated he ,would not cutoff anyone and referred to the time clock M~s. Jackson previously used. ~yor DeLong stated that he thinks the budget is a splendid budget. He referred to the condition of the times and only increasing the millage by 1/5 mill e=ud still covering incre- ments and cost of living increases. This is a tremendous job. He b~l_eves time was spent on this that proved to be valuable, To dondemn it~is irresponsible. He referred to the improvements made in the City during the past three years and how it was fantastic to still be under what the millage was three years ago. He does not think ithhas been equalled. He ~uounced a motion was in order to ~dept the proposed budget. ~. Zack stated he wanted to commend the City Manager for keeping the ta~ figure down and cutting costs. He has had experience and has checked this budget t ~ ' horougnly. Mr. Zack made a motion to accept the proposed budget as sub- mitred by the City Manager, seconded by M~. Strnad. Under discussion, Mrs. Jackson stated ' -- ~ . sne~wa~ critical of this budget in one or two olaces and the ~in one was the ~ty Attorney. She was not cr~tmc_zzng the microfilm, but it has been in the budget and not done previously. F~. Kohl ad- Vised that a Clerk Zi to Secretary Z in his ~¢' oz_!ce was left out which was $400. ~. Zack moved to include. M~. Strnad stated that he thinks this year has been a good year as fs~ as the City Attorney. They have not had the frustrations an~ waiting period like previously. He thinks any increase in salary going to the two attorneys is well deserved. M~yor DeLong agreed that they have two o tstanalng, sha~,~, and very competent attorneys and have the se~¢ices of both. They have performed well and have attemo%ed to do their best to eliminate the existing backlog since-t973o To get two attorneys of this type for the small amount of money they are paying is money well spent. M~s. Padgett then took a roll call Vote as follows: MINUTe, S - S~C~AL CITY C0%~CIL MEETING B0¥NTOA~ BEACH, FLORIDA JULY 21, 976 Councilman He~meniag - Aye Councilwoman Jackson - Aye Councilman Strnad Aye Vice Mayor Zack - Aye Mayor DeLong - Aye Motion carried 5-0. .~iscussion of t~oposed Agreement with Delr~y Beach Mayor DeLong stated that he feels as though they have given Delray Beach every opportunity to come up with something to consider Boynton Beach as a partner in the management of the regional plant, but evidently they cannot see it that way and are thinking in terms of what they originally wanted. He then requested comments from the Council members. ~. Zack stated he thought they should stick to Section 10 of the Interlocal Agreement. Delray Beach injected some things in Section 4, but he thinks they should sticktto Section 10. I~yor DeLong stated that when they filed the joint applica- tion, it was understood it was joint management and joint ownership. They are joint owners, but Delray Beach is trying to avoid joint management. The only ws~ to be recognized is through the C.E.O. of the Board. He then requested the mem- bers to ~' ~ ' con~nue~w~th their commen~s. ~. Strnad stated that there seemed to be some dispute between the attorneys as to how this sewer plant is supposed to be set up. He questioned if it was possible to get an inter~ure- tation fromm.~these two attorneys and ~yor DeLong remarked that when you get more th~u one attorney, you will hays problen~. Mayor DeLong asked if the Council was united in the fact that they are going to demand recognition as joint managers. They are in there as a joint manager. They must put this point over. They must recognize the City of Boynton Beach as being involved in joint management. He thinks they must demand it. M~. Strnad agreed that everything must be 50-50. P~s. Jackson stated with a time delay, they were not going to be hurt and explained how they were in the~r~ver,s' seat. Boynton Beach is set~ but Delray Beach has a moratorium. They must state they are not going to give in. They must stick to the Interlocal Agreement. They must say this is it. · ~D~Vor DeLeng added that ~ ~ '~n_ess they come up with an agreement specifyingBoynton Beach is a joint manager with them, forget about it. ~s. Jackson remarked that they were trying to sneak something in and Meyor DeLong.agreed that they were trying to Bypass the C.E.O. MIt~JTES - SPECIAL CITY CO~CIL MEETIATG BOYNTON BEACH, FLORIDA JULY 21, 1976 l~yor DeLong announced a motion was in order to notify the City of Delray Beach that the City Council of Boynton Beach in special session agreed that unless Delray Beach comes up with an agreement specifically stating the City of Boynton ~each_is, a joint manager~ they will not ac~e~* ~ o~acn suggesting a workshop within ten days with the three attorneys. 5~. Harmening stated that this i~ no way changes his feeling and referred to there being a certain considerable amount of ambiguities in the Interlocal Agreement which was probably agreed upon to get the ball rolling. They probably knew eventnatly this would have to be settled. It has always been his intention that the City of Boynton Beach is an equal partner. Ee does not think Delray Beach deserves the additional edge. Ee explained that avert though Delr~j Beach had made it known they wanted to go it alone, it did not have any bearing what- soever. Mayor DeLong added that they signed the agreement and Federal funds are involved and Boynton Beach has every right to seek recourse from E.P.A. Mrs. Jack. on referred to a csnversation sheooverheard ~u that ~r. Mariott did not agree ~d she third~ they should stand fast. Mayor DeLong requested the City ~ager to notify the Board of these pro- cee~ings. M~. Harmening added that probably whenever they do reach an agreement, they should incorporate an amendment into the Interlocal Agreement and M~or DeLong a~reed that this should be one of the f~st orders of bus~ne~s. Mrs. Padgett then took a roll call vote on the motion as fozlows~ Councilman Harmening _ Aye Councilwoman Jackson - Aye Councilms~ Strn~d - Aye Vice Mayor Zack - Aye Mayor DeLong -- Aye Motion carried 5-0. _Ad j ournm~nt ~. Zack moved to adjourn, seconded by M~. Strnad. Motion carried 5-0 and the meeting was properky adjourned at ~Y-MUT~ES - SPE~IAL CITY COUNCIL MEETING BORON BEACH, FLORa, DA JULY 2~, 1976 ATTEST: CITY OF BOYNTON BEACH, FLORIDA Re c o~ (Three