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Minutes 06-26-12Barbara Ready, Chair Anderson Slocombe, Vice Chair (Arrived 6.45 p.m.) William Combes Robyn Lorenz Christine Moeller Halena Wolf . •, The meeting was called to order at 6:36 p.m. Self- introductions were made. ..... Administrator Mr. Combes moved to approve the agenda as amended. Ms. Wolf seconded the motion that unanimously passed. Ms. Wolf moved to approve the minutes unanimously passed. Mr. Combes seconded the motion that A. "Paulo" Jellyfish Drift Project Launch, July 7, 2012 E Meeting Minutes Arts Commission Boynton Beach, FL June 26, 2012 Debby Coles - Dobay, Public Art Administrator, commented flyers were distributed for the launch of this project. The event would take place on July 7, 2012, at Oceanfront Park. The art would drift into the Gulfstream and it was hoped a beachcomber would find it and follow the instructions on the back of the panel. The project blended the Brand Promise and the message to treasure the ocean and keep it clean was inscribed. The artist had obtained the needed plan sponsors, which included the City of Boynton Beach and several departments. Many great organizations contributed to the project as well. B. June 14, 2012, 6 — 8 p.m. Sims Center Under 21 Artists Reception Mr. Combes reported this was a great event. There was much more participation than he had anticipated and the body of work was outstanding. Some of the images were posted on the Art in Public Places website. It was gratifying there was so much support for the youth and to see how art empowered the youth. . -s .. A. Seabourn Cove Eco Walk — Public Art Concept Approval Artist Lucy Keshavarz was present and reported the concept was shown to several City departments and it received much support. The concept was unique and green and was an asset for the City. Ms. Keshavarz identified the location of the walk for the members. The walk was 50 feet by 1,045 feet long. Renderings of the units were viewed and she commented the developer received Gold Certification for green multi - family projects. The President of the Association of Realtors would be present at the Phase I Ribbon Cutting Ceremony on Thursday as this was the largest green multi - family community in the country. Ms. Keshavarz reviewed the project criteria as contained in the meeting materials. Highlights included: • The project would remediate or prevent damage to the environment. • The project was site specific. • The project incorporated the City's Green Initiatives. • The project encouraged community participation. Ms. Keshavarz worked with Mary Truglio, Wildlife Biologist with the Florida Fish and Wildlife Conservation Commission, Division of Habitat and Species Conservation; Jaret C. Daniels, PhD., Florida Museum of Natural History, University of Florida; and Alana Edwards, FAU Center for Environmental Studies. Ms. Keshavarz would meet with Ms. Truglio in the near future, and all three individuals would be assisting her with the project. They would be looking to this project as an example and opportunity for research to see if reforestation would bring endangered butterflies back. They were all 2 Meeting Minutes Arts Commission Boynton Beach, FL June 26, c experts in the field of butterflies and insects and they were all excited about the project. They would be collecting the data. There would be information about them on the interpretive panels, and the community would become involved and educated through the plant identification plaques. There would be at least 50 -55 species of native plants. QR Codes would be included to provide additional information. Ms. Keshavarz noted the educational component was difficult, but it was coming along well. Ms. Keshavarz used the book by Mr. Daniels to learn about butterflies. There was a variety of native butterfly shapes that would be imprinted on the walkway starting at the entrance. It would create a passive start to the learning process, as it would entice the public to enter the walkway. It would help the public to relate to the butterfly, insect, pollinator population and the plant species. She had hoped to include 12 different imprints of native butterflies, but it was cost prohibitive so it was reduced to eight. She anticipated making 80 imprints along the walk and then transforming the butterfly templates to pieces of art that would be installed throughout the walk. At least one of the templates transformed into art would be located at the entryway, further enticing the public to enter. Sculptural resting rocks would be placed in a cove and would be about 6.5 feet deep and 13.5 feet wide. Ms. Keshavarz would vary the seating locations. They would also have two- seated resting rocks carved in such a way that individuals could sit and face opposite directions to have a better view of the plantings, but still be able to speak with one another. The butterfly watering basin would be created from cut rock and bubblers would be installed. Brightly glazed tiles, eight by four inches, would contain information on the plants. Five interpretive panels would be incorporated on the cap rock, similar in fashion to the ones located at Jaycee Park. They were durable and UV resistant, having a guarantee of 10 years. The panels would be placed lower to the ground to avoid obstructing views of the vegetation. The five interpretative panels would address: • Where one was; • The past, present and future; • The butterflies; • The interaction between the plant, insect, and animal species; and • A positive call to action and the list of credits. The pathway was a quarter -mile long and was not symmetrical. Ms. Keshavarz identified the location of the elements along the walkway, which would connect to WalMart and extend as far north as possible. It would eventually connect to the linear Greenway /Blueway. It was noted Glenda Hall, Manager, Forestry and Grounds, 3 Meeting Minutes Arts Commission Boynton r designed butterfly gardens at the Library and Museum, and it was thought the eco -walk complemented those efforts. The budget for the project was $66,358, exclusive of the native plants. If approval by the Arts Commission was given, they would revise the landscape plan and construction drawings and submit for final approval. Construction would take about six weeks. It was anticipated the project would be completed by October 3, 2013, or sooner. Low - bollard lighting would be used to provide soft lighting while still safely lighting the walkway. Uplights were not included in the current plan, however, the plans would be submitted to the photometric engineer. It was noted there was light pollution which disturbed birds and other flying creatures. The Dark Sky Ordinance, enacted in Palm Beach County, provided that no lights could shine straight up because it disoriented flying creatures. Any such light would have to be shrouded. The corridor, which was 50 feet wide, contained plantings, but the walkway would be six -feet wide. It was designed for pedestrians and those rollerblading; however, bicyclists could not be prohibited, nor could skateboarders. Ms. Lorenz moved to approve the design concept. Mr. Combes seconded the motion that unanimously passed. B. Medication Station — Public Art Mural Approval Artist Judy Dempsey was present for this item, seeking approval of her concept for the Medication Station. The mural was presented from a dual perspective and depicted both an underwater view of fish swimming near floating seaweed and a mermaid, and an above water view of a pleasure craft boat, whose occupant had caught a fish. Ms. Dempsey had created several murals in the past. Mr. Combes moved to approve. Ms. Wolf seconded the motion that unanimously passed. C. SCM Renovation Project — Public Art Direction At the last meeting, Ms. Coles -Dobay had asked artist Debbie Marucci if she could wrap metal on the trellis feature in the courtyard of the Schoolhouse Children's Museum and return with concepts with a winding or topiary flair. Ms. Marucci was researching that concept in tourist areas, while on vacation, and was trying to determine the type of image that would be simplistic enough to have an impact. Artists Rolando Barrero and, more recently, "Paulo" had submitted their concepts as well. The trellis was very large 0 T • f Arts Commission B oynto n and all of the artists placed their art at the front of the trellis to create greater visual appeal. The members reviewed Paulo's concept which were column panels and a hanging wind chime. One member thought it was cold and uninviting; another liked the trellis the way it was; and another wanted to see something more like a vine or plant. Any feature would need to adhere to the minimum public safety requirements which prohibited anything from hanging lower than 8 feet. Discussion followed that art did not have to be placed at the front and the Arts Commission should not put art anywhere just for the sake of having art. The art should be appropriate. After further discussion, a suggestion was made that Paulo try to create something in place of the wind chimes that was smaller and would hang lower on the trellis side rails. r Ms. Wolf moved to approve the columns with the panels and then to look at doing something between the columns on a much smaller scale. Mr. Combes seconded the motion that unanimously passed. Further discussion followed all of the art did not have to be installed at the same time. Once a concept was approved, pieces could be added. D. Ocean Avenue "Specimen Tree" Public Art Features RFQ and invite to targeted artists The Request for Qualifications (RFQ) was briefly reviewed. It was not a request for a full -blown proposal; it was a request for a narrative regarding how the project would be approached. There were no questions on this item. Vice Chair Slocombe moved to approve. Mr. Combes seconded the motion that unanimously passed. A. Review March 2, 2012, Stakeholder Workshop Minutes The minutes were not available. B. Program /sponsor updates 5 Meeting Minutes Arts Commission Boynton Beach, FL June 26, 2012 Ms. Coles -Dobay had a preliminary copy of the program. One panel on the program would list the accommodations, dining and shopping. Another panel would contain a list of the sponsors. The next panel would be the event schedule. An event overview, a map, and list of kinetic artists was also included. "Save the Date" cards were available and members were asked to distribute them. Ms. Coles -Dobay commented more cards were available. C. Marketing — Program draft and website updates The website was updated with new images and new information. Members of the Marketing Committee had commitments from magazines and publications. Chair Ready noted there was a new reporter with the Boynton Forum who may be able to run a feature story on the event. D. Exhibit Committee — Selection of outdoor kinetic artwork and sites This Committee was responsible for selecting the outdoor art and its placement. Many submissions were received and part of the challenge was to walk the site to ensure the area needed for the kinetic art piece to operate (orbital space) was sufficient. The sites were reviewed with Jeff Livergood of the Public Works Department and Glenda Hall of Forestry and Grounds. Some slight adjustments were made at some locations. The members reviewed pieces and their proposed sites. Vice Chair Slocombe commented some items would hang from the trees and others were submitting work that was more of a permanent installation. It was noted the members would like to have some mobiles. The Committee was comprised of Vice Chair Slocombe, and Artists Ralfonso, Brewitz, and Beau Lieu. All agreed the Committee did a great job. The members also agreed the art and its placement was appropriate and no motion was needed. E. Symposium "To Do" List Outdoor Exhibit There was a lengthy list of items that needed to be addressed as contained in the meeting materials. Artist Beau Lieu would be available to help deliver the pieces to the site and install them. Volunteers were needed to stay at the site within a time frame until the pieces were installed. (Mr. Combes left the meeting at 8:24 p.m.) Chair Ready and Ms. Wolf volunteered. The dates were between September 17 and 27, November 26 and 29, and then during the symposium. No exact dates were set at this time. It was noted materials for the pads would need to be purchased. Meeting Minutes Arts Commission Boynton Beach, FL June 26, 2012 Indoor Exhibit Many of the pieces would be shipped and specifications indicating when and where the art could be delivered to the Library were issued. Volunteers were needed to document when the shipments were opened, because after the symposium, the pieces needed to be returned and they should be returned, packed in the same way they arrived. Ms. Lorenz agreed to assist with this task. Two days were scheduled to install the pieces. Karen Asher, who had offered to curate the indoor exhibits, was no longer able to do so due to health concerns. Ms. Coles -Dobay asked Artists Beau Lieu and Barrero to assist and they agreed and would determine where to place the indoor pieces. Artists Trefeldt, Ralfonso and Brewitz agreed to contribute some of their pieces, and another gallery with "Op Art" had indoor pieces and was interested in participating. (Mr. Combes returned to the meeting at 8:26 p.m. and Vice Chair Slocombe left.) Outdoor and Indoor Exhibit Hotel rooms needed to be secured for artists arriving to install their art for one or two nights between the dates named on the list, as well as for the symposium. Ms. Coles - Dobay would craft an email indicating how many rooms were needed. Since meals would also be needed, there was discussion boxed lunches could be provided. It was noted hotels often have free breakfasts and Publix may be able to help with other meals. A suggestion was also made to check with Culinary Solutions. (Vice Chair Slocombe returned and Ms. Lorenz left the meeting at 8:27 p.m.) The installation breakdown would occur on Sunday evening and the pieces would be brought to a staged area. If the crate was marked and there was open floor space, the piece could be wrapped. It was thought it may be unrealistic to have everything packed in a day or so and a suggestion was made to have additional volunteers available to assist. (Ms. Lorenz returned at 8:30 p.m.) F. Presentation Committee The members reviewed the topics contained in the meeting materials. No comments were received. G. Vendor Committee Volunteers were needed to solicit vendors. A grid list reflecting the booth space for the various vendors and others would be drafted. The cost of a booth was $200. Directional signage indicating where to set up and one big poster indicating who was participating and their booth number was needed. It was noted there would be some charges that 7 Meeting Minutes Arts Commission Boynton Beach, FL June 26, 2012 would be incurred. When the event was over and booths were broken down, the Arts Commission would have to ensure the facility was cleaned. Show books would also need to be sold and a suggestion was made to sell the show books at the sign -in booth. H. Youth Workshop Committee Ms. Coles -Dobay met with the Art Center staff who would handle the logistics of registering participants. A two -page ad would be featured in FunFare Magazine that could double as a flyer advertising the workshop. It was suggested the School Board be approached and a list of schools and organizations to contact would be drafted. Ms Coles -Dobay asked for the board members to provide school, organization and other names and contact info to create a distribution list. Ms. Coles -Dobay agreed to look into advertising the workshop through the City water bills and there was agreement to set a time to get together and work on the workshop. The opening reception was reviewed. VIII. EXHIBITS None. IX. NEW BUSINESS l None. None. There being no further business to discuss, the meeting was properly adjourned at 9 p.m. OAA VVK_Q IhAA+ Catherine Cherry Recording Secretary 062712 E:3 Meeting Minutes Arts Commission - Kinetic Art Symposium Workshop Boynton Beach, FL March 2, 2012 attracting businesses to our City. Ralfonso added sponsorship for a sculpture is a good idea and every pad could have a corporate sponsor. The more that is done for sponsors, the more successful the event will be 2015 with repeat business and bigger budgets. Ms. Coles -Dobay indicated there was a sponsor package that had been developed with various levels. Nubia Richman made the presentation on the group discussion relating to the Youth exhibit. An experienced artist would be needed to work with children and mobiles. The Recreation Department staff members advised the maximum number of children in one room would be 25 with two to three volunteer assistants. If a charge of $25 per child was collected, it would be $625 and could cover the costs of the artist. There was discussion about the idea of having one large piece or many individual pieces. It was determined it would be more visual to have one piece with contributions from all the children. The children would need to have something that recognized their contribution to the project. Ultimately the piece could be placed at another location after the event. Ms. Coles -Dobay indicated the Children's Schoolhouse Museum would also have programming ongoing during the event. Ms. Richman advised further funding would be needed for supplies The right people have to be found to implement the programs into the schools prior to the event. Ms. Coles -Dobay thanked everyone for their great suggestions. Additional suggestions included merchandizing presales to get some funding or small art pieces that could be sold. Ms. Coles -Dobay remarked she hoped those type of vendors would participate to sell their art. The meeting concluded at 1:55 p.m. ir) ep uty h A. Pyle, C C City Clerk 9