Loading...
Minutes 06-28-12 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON JUNE 28,2012, AT 7:00 P.M., IN CITY HALL COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA PRESENT: Steve Waldman, Chair Dr. Tiffany North Loretta Wilkinson Armisha Roberts, Student Regular Voting Member Sherri Claude, Board Liaison ABSENT: Mary Morera, Vice Chair Carla Colebrooks Carol Lundquist Hattie Miller Khadijah Davis, Student, Non-Voting Member I. Call to Order Chair Waldman called the meeting to order at 7:10 p.m. II. Pledge of Allegiance/Moment of Silent Reflection The members recited the Pledge of Allegiance to the Flag, followed by a moment of silent reflection. Self introductions were made. III. Approval of Minutes of May 24, 2012 Motion Ms. Wilkinson moved to approve the minutes. The motion was seconded by Dr. North and unanimously passed. IV. Approval of Agenda Motion Ms. Roberts moved to approve the agenda. The motion was seconded by Dr. North and unanimously passed. 1 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL June 28, 2012 V. An nouncements/Presentations/Correspondence Sherri Claude, Board Liaison, announced a thank you letter from Poinciana Elementary School was received thanking the Board for their $300 donation to participate in the International Lego competition. A letter and photograph was sent which was circulated to the members. Chair Waldman explained this year the Taz Bots group from Poinciana received the first place research award for their research on scombroid fish poisoning. The students impressed the judges with their knowledge of chemistry and the protein breakdown which would occur. There was a temperature controlled cooler equipped with an alarm. The students also created fish costumes from recycled materials. He noted the students were from the fourth and fifth grades. A thank you letter was also received from the winner of the Bob Borovy Award and circulated to the members. Chair Waldman explained the Borovy Award was an award given to a graduating senior in Boynton Beach who made the greatest contribution in volunteer service. A committee, including the winner from the prior year, convened and selected the winner. Chair Waldman announced this year, Armisha Roberts received the award. VI. Public Audience Henry Conrad, originally from Michigan, spoke and recounted his noteworthy military service. He explained he was looking to contact the Disabled American Veterans organization as he was disabled. Ms. Wilkinson provided a contact number to him. Dr. North and other members of the Board expressed it was their privilege to meet him and the Board thanked him for his service. VII. New Business A. Election of Board Chair and Vice Chair Ms. Wilkinson nominated Steve Waldman for the position of Chair. Dr. North seconded the nomination. There were no other nomination and Mr. Waldman was re-elected as Chair. Ms. Wilkinson nominated Mary Morera for the position of Vice Chair. Dr. North seconded the nomination. There were no other nominations and Ms. Morera was re- elected as Vice Chair. B. Donation request from Boynton Beach High School (Football Program) Chair Waldman explained this request was due to new safety regulations implemented regarding football helmets, which were $200 each. The total cost was $11,200. He was unsure how much the Board could donate. He inquired if the Board would donate $200 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL June 28, 2012 but was cautious of donating more. He was confident the Board would be asked to donate to other activities or items in the future. Motion Ms. Wilkinson moved to donate $200 for one football helmet. The motion died for lack of a second. Ms. Roberts noted there was $250 in the Volunteer Project account. Ms. Claude explained this category was left over from years ago when there were large volunteer projects. The last project was held in 2003. She was unsure where the funds came from but they were left in that account. Motion Dr. North moved for two helmets and move money from the Volunteer Project account into the other fund to support the two helmets. Ms. Roberts seconded the motion. Discussion ensued the donation was for helmets and a suggestion was made to designate the funds for athletics. If not used for the helmets, it could be used for other equipment. After further discussion, it was decided to earmark the funds for the Athletic Department. Vote The motion unanimously passed. Two hundred dollars would be taken from the Volunteer Project account and $200 from the Harvey Oyer, Jr. Fund. Chair Waldman would advise Mr. Oyer of the expenditure. VIII. Old Business A. Fundraising (allocation of funds) Chair Waldman noted the Board had to fundraise more. The Borovy Award account was low and in two years, there would not be enough funds to cover the award. He suggested the members consider raising more money or cutting the award. B. Shred-A-Thon (report) Ms. Wilkerson reported the Board raised $1,286 from this event. The shredding company was paid $500 and the proceeds were split with the Sister Cities. An inquiry was made whether the Sister Cities paid their $250 share for the cost of the truck and 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL June 28, 2012 Ms. Wilkinson explained the Sister Cities representative said to take it from their share of the profits. The City provided the $500 payment to the company. As a result, the City was owed $250 from Sister Cities and then the profit would be split. After further brief discussion, it was agreed this item would be revisited later in the meeting. C. Youth Volunteer Bank/Bob Borovy Award Chair Waldman explained the Board needed to raise funds for the Borovy Award. All monies raised had gone into Harvey Oyer Community Fund account. The members discussed most money in the Community Contribution Account was from interest the account earned over the years. Over the last 10 years, the interest was about $4,000. The members acknowledged monies could be shifted from other accounts to the Borovy Award account. The Board does good things with the funds they have and it would be nice to be able to continue doing so. At the August meeting, the members agreed to brainstorm other ideas, and if they should hold another Shred-a-Thon. There had been discussion about holding a Shred- a- Thon two times a year - in October and after tax season. There was also agreement the next time they would hold the event on their own as they needed the money. Dr. North explained her school held a Zumbathon. They raised slightly over $2,000 and it was not well advertised. It was just individuals coming in, paying for water and it was a very low-key event. Discussion returned to the funds from Sister Cities and the Shred-a-Thon. The City did not layout the $500 ahead of time, it was taken from the profits, so the $393 amount stood and the check was cut. Micro-Shred indicated they would participate in another fund-raiser, but not during the summer. Ms. Wilkinson mentioned the Board would like to hold the event in October but commented the Board may have to pay them again. It was explained the truck runs the entire time so the cost pays to run the truck and barely covered the salary of the employees. She explained they also tipped the workers. Chair Waldman thought the next time they could publicize the event even better. Ms. Wilkinson also recommended the next time they hold the event, they should provide the dimension of a paper box. There would be no prorating. The only issue that occurred was the truck got stuck in traffic once. By the time they arrived, there was a line of people waiting and they swarmed. They needed more time to set up the tables and organize. Chair Waldman suggested including the box dimensions which were 12 by 18 inches which was also the size of the commonly known "Bankers Box". 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL June 28, 2012 Chair Waldman suggested the members decide at the next meeting when, in October, to hold the next event. Ms. Claude noted the sooner a date was selected, the more time there would be to advertise. It was a worthwhile event and the Board made money. IX. Future Meeting Dates: July 26, 2012 August 23, 2012 September 27,2012 October 25,2012 December 6, 2012 X. Adjournment Motion There being no further business to discuss, Ms. Wilkinson moved to adjourn. Dr. North seconded the motion that unanimously passed. The meeting was adjourned at 7:51 p.m. Catherine Cherry Recording Secretary 070212 5