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Minutes 06-12-12 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD ON TUESDAY, JUNE 12, 2012, AT 6:30 PM, IN COMMISSION CHAMBERS CITY HALL, 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Woodrow Hay, Chair Mack McCray, Vice Chair James "Buck" Buchanan Mark Karageorge William Grlove Vivian Brooks, Executive Director James Cherof, Board Attorney ABSENT: Steve Holzman Marlene Ross I. Call to Order The meeting was called to order at 6:31 p.m. Chair Hay announced Ms. Ross would not be present due to the passing of her father. Mr. Holzman also would not be in attendance due to his wife having an emergency. II. Invocation and Pledge to the Flag Mr. Karageorge gave the invocation. Mr. Buchanan led the Pledge of Allegiance to the Flag. III. Roll Call Roll call was taken. A quorum was present. IV. Legal None. V. Agenda Approval A. Additions, Deletions, Corrections to the Agenda None. 1 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 B. Adoption of Agenda Motion Vice Chair McCray moved to approve the agenda. Mr. Orlove seconded the motion that unanimously passed. VI. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts and Relationships for Items Presented to the CRA Board on Agenda Items None. B. Informational Announcements Vice Chair McCray informed the members that at 10 a.m. on Thursday, a Flag Day Ceremony at Veterans Park would take place. All were invited to attend. Mr. Orlove attended the Grand Opening of the Farmers Market along with Chair Hay and Mr. Karageorge. He reported it was a wonderful event that would be held each Saturday on the corner of Boynton Beach Boulevard and Federal Highway. He invited all to attend and support the event. He thanked staff and the manager of the market for their efforts. They did a great job. Mr. Karageorge commented the Vice Chair of the Code Compliance Board, Richard Yerzy, passed away this past Saturday. Mr. Yerzy served the City for many years and was a voice of reason on the Board. On June 20th, the Code Compliance Board will honor him at 6:30 p.m. and all were invited to attend to show their appreciation for his service. He also attended the ribbon cutting and open house for the Peninsula at Intracoastal, a rental property on North Federal Highway with Chair Hay and Ms. Brooks. The property was 70% occupied and was a great facility for the residents and nice addition to the tax roles. Mr. Karageorge attended Chair Hay's Ordination, along with Vice Chair McCray and Mr. Orlove. The highlight was at the reception when Chair Hay's grandson recited Psalm 100 in its entirety. He congratulated Chair Hay and commented he should be very proud of his grandson. Chair Hay agreed there were great items for purchase at the Farmers Market. He also requested all continue to pray for the City. A police officer was recently shot and was the second officer shot within the last week or so. The City had challenges, but with 2 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 support and help from above, the City would overcome. Boynton Beach was on the incline and would continue. VII. Announcements & Awards: A. 4th of July - Salute to Independence Kathy Biscuiti, Special Events Director, commented the Fourth of July Celebration would take place at Intracoastal Park. The event would begin at 6 p.m.; the band would start at 6:30; the Patriotic Salute would commence at 7:30; and the Fireworks would begin at 9 p.m. Boynton Beach was the only City in South County with significant fireworks launched from a barge and they were anticipated to be spectacular. Food vendors would be on site and there was a limited amount of seating. Attendees should bring chairs. Seabourn Cove, one of the event sponsors would be present. The lead vocalist, Monique McCall, would perform the National Anthem and has another original piece she would perform during the salute. In the past, Ms. McCall sang the anthem at stadiums and other noteworthy events. B. Boynton Beach Community Farmers Market This market is open each Saturday from 9 a.m. to 2 p.m. Ms Biscuiti expressed she was very impressed with the vendors. She purchased two bags of items and noted it was a pleasure to have high quality managers with such a good caliber of vendors. Kids were welcome VIII. Consent Agenda: A. Approval of Minutes - CRA Board Meeting May 15, 2012 B. Approval of Period Ended May 31, 2012 Financial Report C. Monthly Purchases Orders D. Approval of Commercial Facade Grant to 416 Boynton, LLC Divers, Inc. E. Approval of Commercial Fagade Grant to Shiv Shakti Donut Corp. d/b/a Dunkin Donuts - 3701 S. Federal Highway F. Approval of Interior Build-Out Grant to Lucertola, LLC d/b/a Bad Ragaz Halle & Biergarten G. Approval of Rent Subsidy Grant to Lucertola LLC d/b/a Bad Ragaz Halle & Biergarten 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 IX. Pulled Consent Agenda Items: None. X. Information Only: A. Public Comment Log There were no comments on this item. B. Events Recap - May 2012 There were no comments on this item. B. Update on "The Little House" Commercial Interior Build-Out Project Vivian Brooks, Executive Director, commented this project was moving quickly. She reported all but a four-foot section of Dade County Pine from the interior of the home was salvaged, helping to preserve its history. The wood was used in the ceiling, the bar and restroom doors. The drywall was installed, and the owner planned to open in mid- July. She reported the establishment looked very good. The plumbing was done, and the next item would be the outside cooler. Chair Hay also stopped by, saw the installations, and viewed the lighting and roof. Public Comments: (Note: comments are limited to 3 minutes in duration) Chair Hay opened the Public Comments. No one coming forward, Public Comments was closed. XII. Old Business: A. Update on Ocean Breeze West Housing Development Ms. Brooks explained this item was the six-month update the Board had requested. The builders have qualified buyers for the 10 CDC and 11 Habitat for Humanity homes. They will each build two homes at a time. One issue was FPL could not provide permanent power until August. They were operating on temporary power. Mike Campbell from Habitat was trying to get that changed. In terms of cash-flow, neither builder could construct more than two homes at a time. The CDC was looking to start construction on their two homes within the next two months. The two homes currently under construction from Habitat for Humanity were about 90% complete. 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Mr. Orlove inquired about the multi-year financial plan from Habitat and questioned some of the figures. Ms. Brooks believed it was their cash flow, and why they were proposing to construct two homes at a time as opposed to all 11 homes. Mike Williams, Habitat for Humanity, South Palm Beach County, responded the figures were put together by finance and he could only speculate. He believed it was their ending cash to construct the home(s) based on cost and then what cash was needed to start. If they kept the schedule the way it was, the budget would be in the red by July of this year. Adjustments were made, and later on in the meeting they would be seeking an extension for four other lots. B. Consideration of Resolution 12-02 Authorizing the funding and execution of Purchase Agreements for the Luchey Properties located at 118 and 124 NW 10th Avenue in the amount of $140,000 This item was brought to the Board in the past regarding properties on NW 10th, just west of Seacrest in the HOB. The properties were multi-family properties with high code liens. The City brought the properties to the CRA to purchase if the City foreclosed on the code liens which CRA agreed to do. There would be two short-sale purchase contracts, with a short-sale clause: one for each property. The property was also to the right of the Brandom property, which was also another multi-family problematic property. The CRA also purchased that property, demolished the structure, put sod on the lot, and gave the land to the City for the Sara Sims property. The same thing would happen if the bank agreed to the purchase price. Since the property was a short sale, it was below appraised value. Staff recommended approval of the resolution and purchase contracts. Vice Chair McCray commented he was glad to see something was done with the property. When the HOB study was done, they tried to address these properties to clean up the area and the price to acquire the homes was astronomical. He was glad to be able to obtain them at such a good price. Motion Mr. Karageorge moved to approve Resolution 12-02, authorizing the funding and execution of the Purchase Agreements for the Luchey properties located at 199 and 124 NW 10th Avenue in the amount of $140,000. He noted the liens would go away once acquired. Vice Chair McCray seconded the motion. Mr. Orlove inquired about the status of the two properties to the west. Ms. Brooks explained the property immediately to the left had no liens and staff had someone looking at it to see if they would sell. The property to the left of that property was owned by Mr. Jenkins, who wanted to sell. An appraisal was done, but Mr. Jenkins wanted too much money. She was working with the City. There was some money available through the Community Development Block Grant program and the City may purchase it. If 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 done, that block would be cleaned up. The Community Redevelopment Agency paid for a master plan for Sara Sims Park, and these four acquisitions, in addition to the Brandom property, would be added to the Park. Ms. Brooks planned to put railroad ties on the properties to prevent cars parking on the premises, and lay drought resistant sod. This would make a big difference in the streetscape on Sea crest. It was noted there was an eyesore across the street. Ms. Brooks agreed and suggested starting with Code Enforcement. She pointed out anyone wanting to go to the Carolyn Sims Center understood the gauntlet they had to pass through to get to the Center. It was in everyone's best interest to clean up the area. Once this area was cleaned up, the City could begin looking to build single-family homes in partnership with the private sector. Vice Chair McCray explained years ago, cleaning up the area was in the HOB plan, but since this opportunity presented itself, staff would have these properties cleaned up and then continue across the street on the other properties. He thought it was a shame the public had to pass by such a condition to get to a lovely elementary school. Attorneys Cherof and Tolces were thanked for their efforts. Vote The motion unanimously passed. C. Update on the Request to the PBCC for an amendment to the Waterfront Easement Agreement at the Boynton Harbor Marina and status of ongoing issues with Splashdown Divers, Inc. Mike Simon, Development Director, recalled at the May meeting, staff reported that Commissioner Orlove, Attorney Cherof, Ms. Brooks, and he attended the Palm Beach County Board of County Commissioners meeting. They listened to a continued discussion of the item and another 30-day extension of the tabled item was granted. At the May 15th Community Redevelopment Agency meeting, he presented several options to the Board in an attempt to assist Ms. Simmons locate in Marina Village, which would provide a solution and respond to the County's direction to get her back into the Marina if possible. In a good faith effort, he met with the owners of Z Management who own property Unit H next to their office in Marina Village. He facilitated a meeting on May 21 st with Ms. Simmons, her husband, a crew member from her vessel, George Zarcadoolas - one of the principals of Z Management, and their realtor Adolfo Castellano, Jr. The meeting was a good meeting, and he attended it to gauge where both parties were as a potential 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 landlord and tenant, and to see if something came out of the meeting that would apply to the Community Redevelopment Agency. As a result of the meeting, Mr. Simon was presented with a Letter of Intent (LOI) between the two parties. At that time, the price and terms applicable to the agency were for $1,000 per month plus five percent of gross to Ocean Management Services for a five-year lease, contingent on the Community Redevelopment Agency contributing to the monthly CAM portion of approximately $554 per month. The deposit would be first and last security, amounting to $3,000 and the CAM amount in full was the second deposit. These actions were between the potential tenant and the management company to be presented to the Board because they tied a contingency of the LOI to the Board. The next day, they received a copy of a letter Ms. Simmons sent to the Palm Beach County Board of County Commissioners with references to her feelings about the Marina Village Unit, which were not all positive, but that she might be able to make it work. Staff has presented the Board with options as contained on the agenda item. The next County Commission meeting was July 10th. Mr. Simon explained the funds remaining were approved grant funds originally applied to the 640 E. Ocean Avenue address. If approved, anything other than the lump sum, should be applied to the address in the LOI, which was 100 Casa Loma Boulevard, Unit H or 108. Chair Hay inquired of Ms. Simmons what she was looking for. Ms. Simmons responded what would make her happy was to keep the building and use it the way it should have been used. She reiterated her statement made last month that she would move into a hut if it was in the Marina. She commented she would move to the space that was available, but she could not do it financially. She explained it was not big enough so she had to keep what she had if the landlord would accept a lower rent. She noted the landlord was discussing it with her. The future landlord offered a reasonable rent for part of her business and she was willing to do that. She indicated she needed help. Ms. Simmons explained she could not make any positive permanent decisions about monies coming in or being spent today because the matter could drag on until next year, so she had to stay where she was and continue with the current plans, which were to renovate her current space to a usable status. The money provided by the Community Redevelopment Agency was already promised to the general contractor that she hired and work was ongoing. Mr. Buchanan questioned Ms. Simmons' comments that the Marina Village location would not be large enough. Ms. Simmons responded it was not large enough for everything. She explained she previously had 1,250 square feet. Her current location was nearly 1,800 square feet. She contended she would have to give up her classrooms and repair station to move into the smaller unit. Everything else could move 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 over to the new location. Mr. Buchanan inquired about the differences in square feet and classrooms, repair station and others compared to what Ms. Simmons had before she moved to her current location. Ms. Simmons explained her classroom consisted of her retail floor which was totally unacceptable. She did not have a classroom then. The square footage of the old building was 1,250 square feet and the proposed new location was about 1,030. Ms. Simmons requested the Board remember the County Commission's perception of what they obtained for the $2 million grant. They were told they had a building with classrooms. She noted the classrooms that were there were upstairs in a different business, which had nothing to do with her. The County expected her dive shop to have a classroom. Mr. Orlove disagreed with her comments. The property which housed the old dive shop would not be rehabilitated or renovated and he believed that with further discussion, the County would see the Board moved forward in making Ms. Simmons as "whole" as possible. Mr. Simon explained the prior space had a difference of about 180 square feet. If the two units were added together like she requested, her square footage would be just under 2,900 square feet. Ms. Simmons commented she had outside space in the old building she was able to use for ice makers and storage which she now had to put inside the old ice cream shop space which reduced the usable space. The original 1,250 square footage was inside space. Mr. Orlove thanked Mr. Simon and staff for their work on the item. As to Option Four, offering an amendment to the waterway easement, he inquired if the County would be agreeable to the amendment. Ms. Brooks explained Ross Herring thought it would be a good path to follow because it was all a public and marine use and it was consistent with the intent of the waterfront program. In reference to Option Five and the lump sum disbursement, the calculations revealed the amount of money could nearly cover the CAM fees or could be used for other purposes. Mr. Orlove noted at the last County meeting, there was discussion if the Board was able to do certain things, one of which was to find space as close to the vessel as possible, which staff did, the County may offer some sort of financial grant or incentive as well to ensure there was a dive shop and facilities within the Marina. However, no such discussions have been held. He suggested this item be brought up at the July County Commission meeting for further discussion based on the Board's decision tonight. Chair Hay thought the Board should support Option Four or Five. Mr. Karageorge inquired if Mr. Herring would be willing to indicate his support to the County Commission in writing. Ms. Brooks indicated this was already discussed with Mr. Herring. First the Board needed to make a recommendation and then Ms. Brooks would convey the decision in writing to him. He anticipated receiving the letter and his support would be 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 very helpful. It was noted County staff supported the Community Redevelopment Agency all along. Mr. Karageorge commented in regard to Option Five, once that option was executed, it would be Ms. Simmons' responsibility to move forward however she chose, and their relationship was severed. They would not be a party to any landlord tenant agreement. Mr. Buchanan had been supportive of the dive shop, the birds and waiving many of the grant's requirements. He supported Option Four but would not support Option Five unless it was presented to the County Commission. If the County indicated the Option satisfied the Community Redevelopment Agency's obligation, they could move forward. It was thought the County would be hesitant to tell the Community Redevelopment Agency how to conduct business. Lengthy discussion followed the County wanted the Board to find a location for the dive shop closer to her vessel, which the Board did. As to funding, it would show good faith on the part of the Agency to help work out an arrangement and keep a dive facility within reach of the dive boat. Commissioners Santamaria and Aaronson expressed moving her closer would be satisfactory, and if they moved forward, Mr. Orlove agreed they would have the majority of the County in favor. Mr. Simon explained during the meeting with Z Management, the Management Company began their negotiations in good faith at $1,900 plus Common Area Maintenance (CAM) charges. They are the real estate investment firm who owned the unit and they offered the price contained on the MLS listing. Ms. Simmons was clear she could only pay $1,000 per month and the space was not large enough. Subsequent to the meeting, in an effort to accommodate Ms. Simmons, and due to them being a philanthropic type group with the City, they reduced the price to $1,500, but there was a gap, which was why Mr. Simon attended the meeting. The gap, according to Ms. Simmons, at the time and in accordance with the LOI was the $500 CAM. There was actually a little extra in the difference between the first and last month rent and over the entire 60 months of the lease amount, the gap could be paid for by granting any Option. Mr. Simon suggested going with the lump sum, instead of having the finance department provide monthly disbursements. Doing so to an outside party they do not have an agreement with was onerous to the Agency and staff. He did not want to pay a landlord for five years of CAM to a tenant who said she could barely make it work now. He did not know if there would be a reverter clause, and there was all types of language that would have to be added to a third party agreement with the landlord which became cumbersome. It appeared to staff that the County was adamant since January, that an important piece of the solution for the Community Redevelopment Agency was to get the dive shop back in Marina Village. There was no unit closer to the vessel than this unit. 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Mr. Buchanan agreed with the comments but noted Ms. Simmons indicated that was not adequate. He thought she would go back to the County Commission the next month indicating she had to have both places. If the County said now you have to do this, he thought they needed assurance from the County Commission the Agency fulfilled its obligation, and could move forward with the project. Motion Mr. Orlove moved to direct staff to offer an amendment to the Palm Beach County Waterfront Easement, Option Four in the backup and Option Five to provide a lump sum disbursement to Splashdown Divers from the unused Commercial Grant Funding in the amount of $35,393.39 and to offer this at the County Commission meeting on July 10th, but to also request the County Commission assist with some sort of funding for this dive shop. Mr. Karageorge seconded the motion for discussion. Mr. Karageorge noted the motion did not indicate when the funds would be disbursed, and it should come after the July 10th County Commission meeting. Vote Mr. Orlove agreed and amended his motion to direct staff to move forward on both items at the July 10th meeting and only when the County Commission approved it. Mr. Buchanan seconded the motion which unanimously passed. Chair Hay inquired of Ms. Simmons if she would go to the County Commission and support the decision. Ms. Simmons responded she would attend the meeting and extend thanks for helping her to move back into the Marina. She did not believe putting the Dock Master Building on the property would suffice the intent of the easement the Board originally signed. When asked for a yes or no response, Ms. Simmons said she did not know. She indicated the next day her general contractor may ask for $35,000 when he obtained the permit the City held up. She noted just because there was $35,000 out there did not mean she would keep building out what she had because it could drag out for another two years. She commented she had to be somewhere. Mr. Orlove responded she was somewhere and it was based on an agreement she made with the Board, that a Court approved, and that she agreed to. He contended she was not forced into an agreement. It was done in an open meeting a year ago with her legal counsel present. The Board worked in good faith to try to move forward with the plan the Community Redevelopment Agency and City had which was to have an attractive and working marina and to ensure her business was there. When the County Commission stated at a meeting she attended that the Agency's role was to get her as close to the water as possible, which they did, he questioned why she would not agree with it. The Dive Shop building was not in the equation. If the Agency goes to the County Commission and she indicated she did not agree with their decision, he did not know what more could be done to move the matter forward. 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 D. Review and recommendation of responses to Merchant Services RFP Susan Harris, Finance Director, reviewed staff came to the Board regarding this item in April. Seven responses were received. Five of the responses qualified for further evaluation. The Evaluation Committee, consisting of Ms. Brooks, Executive Director, of the CRA; Vicki Hill, Finance Assistant; Brian Smith, Manager, Waypoint Marine, Inc.; Mr. Simon, Development Director; and Ms. Harris, Finance Director, reviewed the five proposals and determined BB& T Bank was the most qualified and most responsive to the Agency's needs. Their services were well defined, and they had government experience. Their rates were favorable. Ms. Harris reviewed the rates for qualified and non-qualified transactions compared to the current vendor and noted the savings were significant. Staff recommended approval of BB& T and requested staff be directed to commence contract negotiations. In the event those negotiations failed, they commence negotiations with the second ranked firm which was U.S. Bank, another very big credit card processor with government experience. Motion Mr. Buchanan so moved. Vice Chair McCray seconded the motion that unanimously passed. E. Consideration of request to bifurcate the DIFA between the Community Redevelopment Agency and Gulfstream Gardens, LLC for Phase I and II of the Seabourn Cove Development Ms. Brooks explained the Board had previously approved this agreement for the Gold Building Standard for the 456 units. The signed agreement was forwarded to Gulfstream Gardens for execution; however, they indicated they would not begin Phase II as soon as they had anticipated. They requested the DIFA be split between the two Phases. It would have the exact same project deliverables. Nothing would change, except Phase I would come on the tax roles in one year and Phase II in a subsequent year, based on when it was completed. Because there were a number of parties involved, including the City, and due to the City annually reviewing the certification that the green units were continuing to function as they were supposed to, staff would issue a check for Phase I and a separate check for Phase II. All involved parties were in agreement with the bifurcation. The checks would be in equal amounts and Ms. Brooks recommended approval of the request. Motion 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Mr. Buchanan moved to accept staff's recommendation. Mr. Karageorge seconded the motion. Discussion followed how much would be paid. Ms. Brooks explained it was difficult to determine because it was unknown how the property appraiser would assess the development. She used the value of the Las Ventanas units because they were somewhat similar in quality and rent. This item would return to the Board as the agreement would have to be rewritten and the exhibits split. She hoped to have the item addressed at the next meeting for final approval. Rick Lococo, Hobe Sound, invited all to the Ribbon-Cutting Ceremony. July 1 st was the first move-in date. The first phase of the project had 308 units and they had nearly 100 signed pre-leases. There were 148 units in the second phase. Vote The motion passed unanimously. F. Consideration of requesting an amendment to the NSP Ocean Breeze Agreement between the Community Redevelopment Agency and City to allow for time extension Ms. Brooks explained this agreement was executed in July 2010. The City received $2.9 million in Federal Stimulus Funding through the Neighborhood Stabilization Program, and the Community Redevelopment Agency requested $400,000 for the site development of the Ocean Breeze West project. The site development and construction of the homes had to be completed by September 2012. Staff was seeking to use the HUD deadline of September 2013, which both Habitat and the CDC could adhere to. Recently, the City Commission approved additional funds from the Neighborhood Stabilization Phase III funds for the CDC to use as down-payment assistance for the 10 homes they would construct. Staff met with City staff. There were no objections to the request and all were in support of the project. The site development was done and the homes were under construction for their prospective buyers. Motion Mr. Karageorge moved to approve the request for an extension of the time of performance for the NSP agreement between the City and Community Redevelopment Agency until September 30, 2013. Mr. Orlove seconded the motion. It was noted this was the first extension granted. If exceeded, the Agency would be out of compliance with the guidelines. 12 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Vote The motion unanimously passed. G. Consideration of request by Habitat for Humanity to extend development timeline for four lots in the HOB Ms. Brooks explained this was a small RFP for four lots that have no commercial value in the Heart of Boynton. Habitat for Humanity was awarded the four lots, but was unable to find buyers. Three of the lots were in the MLK corridor area and the fourth was west of Seacrest. Habitat was then awarded a contract to construct homes in the Ocean Breeze West project which has a tight timeline. Habitat was seeking to defer construction of these four homes to allow them to complete the Ocean Breeze project. In the interim, Habitat would hold and maintain the lots. There was much work to be done in the HOB before people would be asked to purchase homes in certain areas, and many areas needed to be cleaned up as certain properties prevented development. Once those areas were stabilized, it would go a long way to improve people's opinion of the neighborhood and could encourage more individuals to become homeowners in the area. Motion Vice Chair McCray moved to approve. Mr. Karageorge seconded the motion. Mr. Karageorge expressed appreciation to Habitat for Humanity for maintaining the lots. Vote The motion unanimously passed. XIII. New Business: A. Consideration of providing economic development assistance to Sea Mist Marina, Inc. Sea Mist Enterprises, Inc. Mr. Simon explained this item was for the construction of a new marina storage building on property located adjacent to the proposed open space marina project on Casa Loma Boulevard. The owner of the property was somewhat of a founder in the marine industry in Boynton Beach as far back as 1950. The family was involved in the operation of the Sea Mist and the building was built by their grandfather. This was a long- standing business that was part of the overall Master Plan discussion since its inception. They worked with designers since 2008 on potential designs. The owners had been at every meeting and roundtable discussing the possibilities for their business. 13 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Staff was seeking approval to use the Economic Development Grants the Community Redevelopment Agency has in place in the amount of $38,700 along with $11,300 in Marina Phase 1-B budgeted funds for the project. Currently, their project scope was $59,000 depending on their final budget for the project. This would approve construction of the building, matching with the existing structure as previously designed with the architects. This would improve the building elevation, landscaping and signage for less money than the Community Redevelopment Agency designers estimated. Mr. Simon described the improvements. Motion Mr. Buchanan moved to approve commercial economic development assistance in the amount of $38,700 and Boynton Harbor Marina Redevelopment Phase 1-B project funding in the amount of $11,300 to Sea Mist Marina Inc., Sea Mist Enterprises, Inc. for the construction of their new Sea Mist Building. Mr. Karageorge seconded the motion. The plans were submitted to the City. They received comments and met with City Building Department staff. They were about to resubmit final comments which should be approved in the next 10 to 15 days. Mr. Simon anticipated they would commence building in late August. It was thought the project would be completed within about 90 days. Mr. Simon noted the angled parking spaces given to the Board were not part of the project. All agreed the project was a beautiful project. Vote The motion unanimously passed. B. Discussion of loitering problem on Community Redevelopment Agency property. Vice Chair McCray noted the prior discussion about cleaning up the area. He commented loitering in the area was terrible and he suggested partnering with the Police Department to get individuals off vacant CRA lots. It was up to the Board to clean their community. He supported staff's recommendation and urged the Board to support it as well. Ms. Brooks noted there had been emails from property owners and residents about the matter. She met with the Police Chief and Officer Huntington, and staff placed no trespassing signs on the property and requested they be enforced. One issue was the police were often dispatched to other emergencies. Loitering leads to littering and the individuals who maintained the lots, particularly on MLK, had to remove the trash by hand before they mowed the property. Ms. Brooks noted trees provided an attractive nuisance. She spoke to the City's Forester who indicated the property was a redevelopment site and the trees would be 14 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 removed in the future anyway. Staff could remove them and replace them in Sara Sims or Carolyn Sims Park where they were needed. Because the area was shaded, individuals feel comfortable gathering there; however, when staff drives by, they are hailed down to purchase items, mostly illegal. She commented sometimes action needs to be taken that is not palatable in order to create the environment that was desired. The property was next to a convenience store and the beverages were consumed on the Community Redevelopment Agency property. Mr. Bell, who owns the convenience store, requested the CRA maintain the parking lot across the street, which staff agreed to do contingent on him maintaining the no trespassing signs, which he did not do. She noted it cost more money to maintain a lot on MLK than anywhere else. She was working on a commercial venture in that area, but noted it was hard to sell property there. If individuals want to hang around and play checkers they should do so at one of the two nearby local parks. Discussion followed about how this problem was addressed in other communities. Ms. Brooks responded staff looked at other items such as bollards. Railroad ties were successful in eliminating individuals from parking their cars on site. The police were good and Crime Prevention through Environmental Design (CPTED) was helpful. She noted staff added high voltage lights to Jesus House of Worship, which solved that loitering problem. Staff had to determine how to break the pattern. There were signs on the property and the police had the authority to address trespassers. Individuals were prohibited from openly consuming liquor at the Marina, yet it was occurring daily at this location. Ms. Brooks would work with Glenda Hall and Kevin Hallahan to determine what trees could be removed and where to place them, if feasible. After continued discussion, there was agreement to thin the trees or remove some in the rear of the property and do what could be done to prevent loitering and littering. Code Enforcement was also an option. There were nice parks down the street. It was known that there were individuals playing dominoes, but it was also recognized that illegal activities take place simultaneous to harmless activities. Staff would come back to the Board with suggestions. It was also suggested the surrounding business owners be contacted to do more. C. Consideration of contributing to the Realtor Training In Historic Preservation This request came from the City's Historic Planner who was applying for a grant to create a program to train realtors on historic properties. This would be done with the City of Delray Beach and would include how to apply for the ad valorem exemption program. The grant required a cash match. The training would take place next fiscal year at the Woman's Club. Ms Brooks thought this was a good idea as they wanted to support historic preservation in the district as it enhanced the district's character. Staff recommended allocating $1,500 for the grant, if received. 15 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Motion Mr. Orlove so moved. Vice Chair McCray seconded the motion. Mr. Karageorge noted funding would be for materials for training, but it did not cover items such as rent or other associated expenses. Warren Adams, Historic Preservation Planner, clarified the money covered all costs; the rent of the Club, speakers, promotional materials and all else. One day of training would be held in Delray and one in Boynton. It was split between the cities to help promote one another. The summary did not mention the other associated expenses. Delray will also match the funds. The total of $6,000 would be used to cover all costs Vote The motion unanimously passed. D. Consideration of match to grant application for the creation of a Heritage Trail and Interactive Online Map. Ms Brooks explained this item was also a request from the Historic Planner who sought to apply for a grant for a Heritage Trail. There would be about 20 sites involved and plaques would be placed on each property. QR codes would be accessed via smart phones that would provide information about the property. The grant did not require a match, but if one was available, it increased the chance to obtain the grant and if received, the funds would not be spent until next fiscal year. Heritage Trails were part of tourism and economic development and staff thought it would be beneficial. Motion Mr. Orlove moved to approve. Vice Chair McCray seconded the motion. The Historic Preservation Board reviewed the item and recommended approval of it. It would require City Commission approval. The Magnuson House and Ruth Jones Cottage would have brochures and QR codes. This code could be used by schools and visitors. They could be scanned and it would help draw people downtown for heritage tours and education. The grant period was July 2013 to June 2014 which was when the work had to be done. The money could come from either the 2013 or 2014 budget, and Mr. Adams could begin the project at either time since staff could not start until July 2013. It was noted that in-kind services would also be obtained. 16 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 Vote The motion unanimously passed. E. Consideration of match in the amount of $1,400 to Creative Business Alliance for the "Breezin thru the Arts Event" to be held on Thursday, June 21 st. Ms. Brooks explained this group was recently formed and was comprised of businesses in the CRA district that were arts related to support each other and market themselves. This event would be held on June 21 st and consist of entertainment, refreshments and crafts at each business. The budget was $4,325 and the Alliance was requesting $1,400 to help offset expenses. These were the kind of activities and groups that help support their own businesses and the district. It was a win-win for all. The Alliance was doing the work, not staff. Ms. Brooks planned to bring a firmer policy about these types of activities to the budget workshops. She noted the creators were an energetic group of individuals with a good work ethic and she fully supported the event. Motion Mr. Orlove moved to approve the request. Mr. Karageorge seconded the motion. Rolando Barrera, 707 Lake Avenue North, Delray Beach, was present. Mr. Orlove applauded the Alliance for the event, and expressed it was unfortunate he would be out of town. He inquired if the event was a success, whether it would be held on a periodic basis. Mr. Barrero responded after analysis of the advertising and the media, it was suggested the Alliance postpone the event in order to get the most bang for the buck. They will hold the event next month. The Fourth Thusday would be the Boynton Beach Art Walk and the third Thursday would be the "Breezin thru the Arts" in the direct downtown area, thereby providing two cultural events per month. He thought it would put the area on the map and prepare the surrounding communities for the upcoming Kinetic Art exhibit. It reflected Boynton Beach as a cultural area. A suggestion was made to contact Bill Nix, Marketing and Public Relations Director of the Palm Beach County Cultural Council, and announce Boynton Beach has arrived as an arts destination. He thought having two events in two weeks would serve well to capture attention and tie into the City's Branding Promise. Chair Hay agreed and thanked the Alliance for a great job. Vote The motion unanimously passed. XIV. Executive Director's Report 17 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, Florida June 12, 2012 A. Project Status Update and HOB Investment Update There were 140 banners on Boynton Beach Boulevard, Ocean Avenue and the Marina area, reinforcing their image and brand image. Good feedback was received on this addition. xv. Future Agenda Items: A. Renegotiate the Terms/Fees with the Palm Beach County Commission on Ethics (Tabled 11/8/11) XVI. Adjournment The members recited the Branding Promise. There being no further business to discuss, Chair Hay adjourned the meeting at 8:39 p.m. Catherine Cherry Recording Secretary 061312 18