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Minutes 07-24-12 MINUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY JULY 24, 2012, AT 6:30 P.M. IN THE TRAINING ROOM AT FIRE STATION NO. 2, 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Barbara Ready, Chair Debby Coles-Dobay, Public Art Anderson Slocombe, Vice Chair Administrator (Arrived 7:00 p.m.) Deborah Bottorff William Combes Christine Moeller ABSENT: Robyn Lorenz Halena Wolf I. Call to Order The meeting was called to order at 6:32 p.m. II. Roll Call of Members Self-introductions were made. Ms. Coles-Dobay introduced new member Aylin Tito, who shared information about herself. III. Agenda Approval Motion Mr. Combes moved to approve the agenda. Ms. Moeller seconded the motion that unanimously passed. IV. Approve Meeting Minutes - June 26, 2012 Motion Mr. Combes moved to approve the minutes. Ms. Bottorff seconded the motion that unanimously passed. Meeting Minutes Arts Commission Boynton Beach, FL July 24, 2012 V. Announcements/Reports A. Positive press about the arts Ms. Coles-Dobay reported there was good press exposure for the Ocean Avenue Call for Artists. The press interviewed Commissioner Ross at the Little House. There was also good press on the artist painting at Boynton Harbor Marina, the jellyfish strip project, the trolley tour, and more news on the Industrial Arts District. There was a brief th discussion on the art piece launch that took place on July 7. B. July 19 – “Breezing thru the Arts Trolley Tour” CBA Ms. Coles-Dobay briefly explained the Trolley Tour. A number of art businesses joined together and formed the Creative Business Alliance (CBA). Their objective was to create an awareness of the art center businesses in the City. The trolley was funded by the CRA. The first one took place last Thursday and began at Cuthill’s and went to different locations which had a different activity. This will be done on the third Thursday th of each month. The next tour would be on August 16 and would begin at Two Georges. The website was creativebusiness.com. C. July 26 – Arts District Art Walk The Arts District Art Walk will take place on the fourth Thursday of each month. VI. PROJECT UPDATES/APPROVALS A. Ocean Avenue “Specimen Tree” Public Artist & Concept Approval Ms. Coles-Dobay explained what the project involved. She advised she fielded 26 calls for artists and received a few good ones. The project would be along Ocean Avenue near the Boynton Harbor Marina. If any of the concepts featured lighted art, electricity would have to be provided. Careful consideration would have to be given on how to hang the art to accommodate the growth of the branches, the trimming of the trees and would have to be placed where it could easily be moved should there be a storm. The proposed budget was $35,000 to $40,000 and the idea of having more than one artist was discussed. The purpose was to connect the gulfstream and projects on Ocean Avenue. There was discussion on which trees to use for the art. Ms. Coles-Dobay shared a visual presentation of the three different art concepts and the different lighting designs of each one for approval as public artists. David Langley created orbs that illuminate and suspended butterflies. Ms. Coles-Dobay presented slides of his concept and his previous work. 2 Meeting Minutes Arts Commission Boynton Beach, FL July 24, 2012 Motion Mr. Combes moved to approve David Langley as a public artist. The motion was seconded by Ms. Bottorff and unanimously approved. Another artist discussed was Jo Chamness and her work was shown. The CRA had previously purchased some of her work. Her idea was to take fish images and create a copper and stained glass concept. Motion Mr. Combes moved to approve Jo Chamness as a public artist. Ms. Bottorff seconded the motion and was unanimously approved. DeeDee Morrison created a firefly element with three fireflies that were colorful during the day and would light up at night. There was discussion to utilize the tree in Veterans Park. There was brief discussion on the size and proportion to the tree. The Board felt the project had a “Christmas ornament” look discussed possibly providing her more guidance to present something more “beachy”. Ms. Coles-Dobay reminded everyone nd there was a short window and the proposals were due back Monday, August 2. There would not be enough time for her to recreate another concept. However, she would contact her with the information and suggestions from the Board and have her come up with an alternative proposal for a concept. Motion Mr. Combes moved to approve DeeDee Morrison as a public artist. Ms. Moeller seconded the motion and was unanimously approved. Motion Ms. Bottorff moved to approve David Langley’s concept for the project. Mr. Combes seconded the motion and was unanimously approved. Motion Mr. Combes moved to approve Jo Chamness’ concept for the project. Ms. Bottorff seconded the motion and was unanimously approved. 3 Meeting Minutes Arts Commission Boynton Beach, FL July 24, 2012 Motion Vice Chair Slocombe moved to approve to move forward on DeeDee Morrison’s concept for the project, contingent upon the acceptance of her concept. Mr. Combes seconded the motion and was unanimously approved. VII. INTERNATIONAL KINETIC ART SYMPOSIUM AND EXHIBIT PLANNING A. Review March 2, 2012, Stakeholder Workshop Minutes Motion Mr. Combes moved to approve the minutes. Ms. Bottorff seconded the motion and was unanimously approved. B. Program/sponsor updates Ms. Bottorff reviewed the sponsors and requested input and clarification from the Board. She found sponsors that were manufacturers of plastics and aluminum among others. However, from her past experience, when a sponsor was contacted, they were informed they would receive something in return. Ms. Coles-Dobay advised there was a sponsor letter that was updated as sponsors were secured. A sponsor or a vendor would be approached if a connection could be made to the kinetic art concept. Some things that were looked at were how the project can benefit the company and how the company can benefit the project. Some things were more applicable to sponsors, some more to artists. Some of the artists were targeted to be outside exhibitors, some as inside exhibitors, and some were targeted as vendors. An example was given with Boca Bearings that expressed interest in being a part of the symposium to demonstrate internationally how their bearings were used for kinetic art. C. Marketing – Program draft and website updates Ms. Coles-Dobay advised there were no updates since last month, except for the website which was updated on a constant basis. The kinetic artists are now on the website and structural engineers would be providing specs and information for attaching the sculptures to the pads. Among other things, there had to be a coordination of the shipping so the budget could be finalized. D. Exhibit Committee – Selection of outdoor kinetic artwork and sites This was briefly discussed earlier in the meeting and will be discussed with the “to do” list. 4 Meeting Minutes Arts Commission Boynton Beach, FL July 24, 2012 E. Symposium “To Do” List Ms. Coles-Dobay advised the date scheduled for the shipping would be September 26. This was for the outdoor exhibit. There was brief discussion on the process of getting it shipped and to the sites. Ms. Wolf and Chair Ready volunteered to man the 7 a.m. shift for the outdoor onsite art installation. The artists that would present at that time would be Rein Triefeldt and Paul Daniels as they were invited here to judge student’s artwork. Additional artwork would arrive in November. Continuing with the “to do” list, the indoor exhibit would be updated next month. The International Sculpture Center had several events they would be attending and could possibly negotiate having the symposium information at their exhibits. Promotion of the events would be mutual. The coordination of receiving the indoor artwork had to be completed. The receipt of artwork would be from January 31 - February 7. The installation would be February 8. Mr. Combes would assist in receiving the artwork. The artwork would be removed on Sunday, February 10 and Monday, February 11. There was discussion on the sponsorship of some artists who had product to display and/or sell, but could not afford the cost to travel and attend. Rolando could have a sponsored booth and represent their pieces. He would donate his time and receive a percentage of the sale for representing them and give a percentage to the Board. There was brief discussion regarding the donating of the booth and possible other options. There was consensus that Rolando had done enough gratis work for the Committee and that he should get a donated booth. The next item discussed was the theme of the workshop. Mr. Combes reported he met with staff at the Arts Center and advised there was ample space for approximately 25 youth in each of the two separate groups. He priced materials for the pinwheels that the teen group would be making and the mobiles that the younger children would be making. He reviewed his ideas on how they would be constructed and there was discussion on the ideas. F. Presentation Committee Ms. Moeller advised she was putting together a program with bios and when she received the information on the speakers, she would put together what was necessary for the public to come and learn the history of kinetic art. There would be a speaker for each topic. Ms. Coles-Dobay reviewed a few of the artists and business owners who showed interest in speaking on some of the topics. There would also be a panel discussion. The speaking event would take place in the Chamber in 15 minute segments which would include the speaker and a question and answer period. 5 Meeting Minutes Arts Commission Boynton Beach, FL July 24, 2012 G. Opening Night Reception Chair Ready advised the Cultural Council was supposed to make a donation or do something in-kind. Ms. Coles-Dobay would speak to them. There would be a Children’s Schoolhouse Museum video that would showcase opening night. This was a premier event and there was a need to get people excited about it. H. Marketing Mr. Combes advised he was getting prices on brochures and flyers to distribute. Ms. Bottorff suggested possibly getting the art schools involved in the brochures as they could make them a part of their portfolio. There was a brief discussion on the Chamber of Commerce and the extent of what they could do to be involved. I. Sponsor Relations Ms. Bottorff suggested providing a list of non-profit organizations she had experience with. Ms. Coles-Dobay would follow-up. There was a brief discussion on sponsorships. This would be discussed in more detail at a future time. VIII. EXHIBITS A. Plein-Air Exhibit for City Library with Plein-Air painting sessions Ms. Coles-Dobay explained this was the artist that received publicity in Boynton. She explained the theme and thought it would be great for the artist to document the areas of Boynton and connect it to the gulfstream and then have an exhibit in the Library in December. They would come up with dates and go to the locations and connect to different areas where activities were happening in the City. This would be a great tool in learning about Boynton Beach through the artist’s eyes. There could be a silent auction for the art throughout the exhibit and there would be a reception where the silent auction winners would be revealed. The Board would get a percentage of the sales. Motion Ms. Bottorff moved to accept the program. The motion was seconded by Mr. Combes and unanimously passed. IX. NEW BUSINESS None. 6 • Meeting Minutes Arts Commission Boynton Beach, FL July 24, 2012 X. UNFINISHED BUSINESS None. XI. FUTURE BUSINESS None. XII. ADJOURNMENT There being no further business to discuss, the meeting was properly adjourned at 8:50 p.m• d a 6441- 6 — Ellie Caruso Recording Secretary 7