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Minutes 08-08-12 MINUTES OF THE COMMUNITY RELATIONS BOARD MEETING HELD ON WEDNESDAY, AUGUST 8, 2012, AT 7:00 P.M. IN THE COMMISSION CHAMBER, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Vince Piraino, Chair John Huntington, Board Liaison Willie Swoope, Vice Chair Evelyn Duplecy Ben Lowe Margaret Newton Lesha Roundtree (arrived 7:11 p m ) Floyd Zonenstein Wendy Kelly, Alternate ABSENT: Phyllis Stern I. Openings A. Call to Order Chair Piraino called the meeting to order at 7:01 p.m. B. Pledge of Allegiance to the Flag The members recited the Pledge of Allegiance to the Flag. II. Roll Call The Recording Secretary called the roll and determined a quorum was present. III. Approval of Minutes — July 11 Meeting Motion Mr. Lowe moved to approve the minutes. Vice Chair Swoope seconded the motion with discussion by Ms. Kelly. Ms. Kelly wanted it noted for the record that at the last meeting there was discussion about her moving to a permanent position on the Board. She advised that she was told she could not be a permanent member until a resignation letter was received from Ms. Waterhouse. It was not included in the minutes and she would like the minutes to be amended to reflect that. She felt the Board should be notified whenever someone is removed for any reason or appointed to the Board. 1 Meeting Minutes Community Relations Board Boynton Beach, FL August 8, 2012 The motion was amended for the minutes to be accepted as noted. The motion passed unanimously. IV. Approval of Agenda a Additions, deletions, corrections. None. b. Adoption There was no action taken on this item. V. Announcements Chair Piraino announced that after previous unsuccessful attempts to secure a guest speaker regarding the review of how a charter school operated as compared to public schools, he was able to make contact with Dr. Lee who does something similar for Palm Beach County. He would set an appointment for a meeting with him before he attends as a speaker at the September meeting. VI. Public Audience INDIVIDUAL SPEAKERS WILL BE LIMITED TO THREE - MINUTE PRESENTATIONS None. VII. Old Business A. Charter School Guest Speaker: Unable to attain a speaker for meeting. No one has responded. This item was discussed under Announcements. B. Social Media for CRB of Boynton Beach was not approved. Chair Piraino advised the Board could not do anything with social media such as Twitter, Facebook or others. It was not approved by the City Manager. Officer Huntington advised everything had to go through the City for approval. Chair Piraino would email the template used for bringing things up with the Commission in regard to what the Board wants to see and take up in the future. If the Board decided to proceed with something for the community, it should be sent to the Chair to take to the City Commission. Everything should be funneled through the Chairperson. When asked if it would be possible to talk to the Chamber of Commerce or send a letter of introduction explaining what the Board did, Officer Huntington stated it would be preferable for the Chair to make contact to inquire if a board member could speak at a luncheon. The 2 Meeting Minutes Community Relations Board Boynton Beach, FL August 8, 2012 Chamber held a luncheon every month and would invite a guest speaker. Chair Piraino suggested this be done quickly. Officer Huntington advised if the Board wanted to present themselves to a community organization, a Board member of the community organization should be contacted and asked if a member of the Community Relations Board could attend and advise what they do. There would be a good chance that a member of a homeowner association would have issues in which the Community Relations Board could assist. Officer Huntington would provide Chair Piraino with a list of presidents of the homeowner associations. He suggested taking the list and dividing it up so that each Board member could attend a meeting. There was discussion on possibly inviting Habitat for Humanity to speak at the October meeting. Officer Huntington pointed out to the Board that Habitat for Humanity would be more of a CRA function. Ms. Newton would contact the CRA and invite them to the October meeting. Officer Huntington reminded the Board that anything that would be discussed or brought up at a meeting must be placed on the agenda for discussion. VIII. Special Business: None IX. New Business A. Volunteer from a Board Member to attend a Community Association Meeting. Chair Piraino suggested a board member volunteer to attend community association meetings as a way to inform the public what the Board could do for the community. B. SmaII Business of Boynton Beach Chair Piraino advised he would like to arrange to have the owners of businesses in Boynton Beach come to the meetings and introduce their business and discuss what they do. This would begin in September. SmaII businesses would be defined as having between one and 50 employees. Vice Chair Swoope inquired about the Sunshine Law. If emails were sent out and a copy sent to each Board member, would that violate the Sunshine Law. Officer Huntington advised as long as there was not discussion regarding CRB business, it would not be a violation. The purpose of the Board to have an agenda would be to discuss what happens in the City. Business cannot be discussed through email. If a member attended a meeting and thought something was interesting, it could be added to the next agenda. There was a brief discussion regarding the brochure that was started by former Chair Waterhouse. The brochure explained for the public what the Board's functions were and there was concern whether it would be completed. Officer Huntington advised the Chair 3 Meeting Minutes Community Relations Board Boynton Beach, FL August 8, 2012 would have to make contact with the City and find out if they would be willing to print and make the brochures available for the CRB. If the City would not approve, approval for out of pocket expense could be obtained. Since the Board was chosen by the Commission, everything would have to be approved by them. Chair Piraino would obtain approval to have an updated one done. Officer Huntington suggested getting the brochure completed first and then they could be handed out at meetings, luncheons, or other functions the members attend. Chair Piraino suggested the members email him suggestions or comments. C. Places of Interest in our city for citizens and tourists. Ms. Newton commented she would like different entities to address the Board as to the free and inexpensive tourist areas in the City. There was brief discussion and suggestions on areas that could be used for tourists to go and get information on where to go and what to do in Boynton Beach. D. Foster Grandparent program. Brochures provided. This item was not discussed at this meeting and will be put on the next agenda. Chair Piraino requested someone from the Board volunteer to attend a Commission meeting. Vice Chair Swoope would attend and make it known that the Board was available to the public. Chair Piraino also requested a Board member accompany him to the meeting with Dr. Lee on the charter school issue. He asked to email him with any free time available. A new Board member was appointed but could not attend tonight's meeting. Ms. Duplecy informed Chair Piraino that she would be officially resigning. X. Adjournment Motion There being no further business to discuss, Mr. Zonenstein moved to adjourn. Vice Chair Swoope seconded the motion that unanimously passed. The meeting was adjourned at 8:06 p.m. Ellie Caruso Recording Secretary 4