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Minutes 08-14-12 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON TUESDAY, AUGUST 14, 2012, AT 9:00 A.M., CONFERENCE ROOM B, IN CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Mark Babich, Chair Mike Landress, Vice Chair Catherine Cherry, Secretary Pat Sholos Wally Majors Farah Persaud Mike Rumpf/Chris Mitchell Barbara Scott Robert Sweeney Sharon Vicki Safety Administrator Fire Rescue City Clerk Human Resources Recreation and Parks City Manager Development Police/Code Compliance ITS/GIS Public Works ABSENT: Mike Dauta Michael Naughton/Karen Abramson Jeremy Davis/Eric Falstad Chuck Magazine Bevis Pigott FinancelWarehouse Library Golf Course Risk Management Utilities I. Call to Order Chair Babich called the meeting to order at 9:09 a.m. II. Roll Call Roll call was taken with the attendance noted above. III. Acceptance of Minutes of 07/10/2012 regular meeting Motion Mr. Majors moved to approve the minutes. Mr. Landress seconded the motion that unanimously passed. 1 Meeting Minutes Safety Committee Boynton Beach, FL August 14, 2012 IV. Safety Committee Education & Training A short video regarding ergonomics was viewed. The video explained proper ergonomics required a continuous effort. Worksite analysis identifies existing hazards and areas and conditions where hazards may develop. It involves close scrutiny in the tracking of injuries and illness records and areas of movement. It was important to discuss ergonomic problems with employees so the work area could be changed and the job made easier via better designed tools or chairs. An ergonomic checklist could be developed. Another element was hazard prevention and control. Once hazards were identified, one could design measures to prevent or control them through engineering, work practices, personal protective equipment and administrative controls. An example of an engineering control could be adding new equipment or improved equipment to make the job safer. A work practice means changing how employees do their jobs. Personal protective equipment could include different types of gloves, eye protection or video non-glare screens. Administrative controls could vary from changing purchasing requirements and by implementing policies. A final element was the implementation of a medical management system. Medical providers should be contacted to help develop a medical management program. Training and educating all employees, management, engineering, maintenance staff and supervisors is needed. Employers should program a coordinated assault on the problem as it is an asset to the company. The size of a person, how the work station is designed and the variety of equipment changes from person to person. V. Old Business A. Fire Drills No fire drills were planned but there were several false alarms. Chair Bobich would work with Ms. LeBlanc and Fire Department personnel to ensure the alarms were working properly. B. Proud to be a Safe Worker Awards Mr. Pigott forwarded an award for Vicki Bornick, a Utilities Meter Reader. She was on Corporate Drive in front of Lowe's and was flagged by a very panicked resident attempting to put a fire out in the median. Ms. Bornick stopped, used her fire extinguisher, and put the fire out. All were grateful for her assistance. C. Departmental Inspections & Safety Meetings 2 Meeting Minutes Safety Committee Boynton Beach, FL August 14,2012 Chair Babich continues to receive these awards electronically and encouraged all to submit their reports. D. Incident Review Board Referrals None. E. Drug Free Policy Statement (HR - Dorothy Mack) - TABLED 10/12/2010 This item remained on the table. The City was conforming its policy to the new State requirements recently passed into law and had to make changes to the Personnel Policy and Administrative Policy Manual. F. Other None. VI. New Business A. Departmental Safety Issues None. B. Other None. VII. Announcements A. Other Mr. Landress announced the Fire Department was partnering with Human Resources to offer the flu vaccine to all City employees. An em ail would be sent advising of the dates the vaccine would be administered. Ms. Sholos complimented Fire Department personnel on the administration of the program each year. The vaccinations would again be administered at the Library, and given to City employees first. He noted 200 doses were ordered. Ms. Vicki also announced the new Fleet Administrator, Mario Guzman, started Monday. Chair Bobich noted an article in the Palm Beach Post indicated the traffic cameras in Boynton Beach reduced automobile crashes by 55%. The information was provided by the Police Traffic Analysis Unit who had tracked the data. He noted this was a dramatic decrease. 3 Meeting Minutes Safety Committee Boynton Beach, FL August 14, 2012 VIII. Next Meeting Date: Tuesday, September 11,2012,9:00 a.m. VIII. Adjournment Motion There being no further business to discuss, Mr. Majors moved to adjourn. Mr. Landress seconded the motion that unanimously passed. The meeting was adjourned at 9:24 a.m. Catherine Cherry Recording Secretary 090612 4