Minutes 10-03-12 MINUTES OF THE SPECIAL EVENTS AD HOC ADVISORY COMMITTEE MEETING
HELD ON OCTOBER 3, 2012, AT 6:15 P.M. AT THE LIBRARY, CONFERENCE
ROOM A, 208 S. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
James Guilbeault Virginia Shea, Board Representative
Elliott Williams
Michele Costantino, Alternate
Mark Karageorge, Alternate
ABSENT:
Brad Sevaldson
I. Welcome
Mr. Guilbeault called the meeting to order at 6:15 p.m.
II. Introduction & Announcements
Self introductions were made with the attendance noted above.
III. Approval of September 5, 2012 Minutes
There were no minutes available for review or approval.
IV. New Business
There was no agenda received for this meeting as the Chair had resigned. Since only
two regular members were present at the meeting and the only ones eligible to serve as
Chair and Vice Chair, there was consensus to appoint Mr. Williams as Chair and Mr.
Guilbeault as Vice Chair.
There was discussion on ways to recruit new members for the Board. Currently, there
were two openings for regular members.
V. Old Business
Mr. Guilbeault provided an update on Buck Buchanan's project. He secured a sponsor
for the entertainment for Friday and hopefully Saturday in the amphitheater. He was
working on the judging for the car show, Mr. Guilbeault commented that to his
knowledge, he did not believe anything had been done on the pepper festival part of it.
That would be the responsibility of this Committee. There would have to be
sponsorship dollars and revenue opportunities. At the present time, it was difficult to
Meeting Minutes
Special Events Ad Hoc Committee
Boynton Beach, FL October 3, 2012
foresee enough revenue dollars to offset the cost of putting on one of these events, i.e.
security, insurance, garbage, and so forth. The Chamber was looking to make a profit
and would not donate to the event. Chair Williams inquired where the money would go
that was made at the festival. Mr. Guilbeault believed the City and the CRA were after
"goodwill ". Ms. Shea suggested that if the event were to make a profit, it was possible a
"festival account" could be created for future events. She also suggested even though
funds were not being requested from the City, it would be a good idea to present the
Commission with a plan of intent and get their blessing. The event would still require
City services, so endorsement was important. There was discussion on the outline to
present to the Commission.
The members discussed the logistics of the event and possible streets that could
potentially be closed as this event would be combined with the car /truck show event.
It was decided to invite Buck Buchanan to the next meeting to discuss the event and to
put something together to present to the Commission for the December meeting. There
was discussion on whether that left enough time and possibly effort should be made to
get them information for the November 7 meeting. It was decided to hold a special
meeting on October 17 at 5:00 p.m. to discuss what to present to the Commission.
VI. Other Business
Ms. Shea advised the Board that after last month's meeting adjourned, Ms. Buscuiti
informed her that as she walked out of the library, she witnessed someone attempting to
grab a purse. They were unsuccessful, but she asked that everyone try to leave
together.
VII. Adjournment
Motion
Mr. Williams moved to adjourn. Ms. Costantino seconded the motion that unanimously
passed. The meeting was adjourned at 6:46 p.m.
A-4-e ea/k-C4-e-
Ellie Caruso
Recording Secretary
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