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Minutes 10-10-12 MINUTES OF THE COMMUNITY RELATIONS BOARD MEETING HELD ON WEDNESDAY, OCTOBER 10, 2012, @ 7 P.M. IN THE COMMISSION CHAMBER CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Willie Swoope, Vice Chair John Huntington, Board Liaison Jennifer Gunter Ben Lowe Wendy Kelly Margaret Newton Lesha Roundtree Floyd Zonenstein ABSENT: Vince Piraino, Chair I. Openings A. Call to Order Vice Chair Swoope called the meeting to order at 7.00 p.m. B. Pledge of Allegiance to the Flag The members recited the Pledge of Allegiance to the Flag. II. Roll Cali The Recording Secretary called the roll and determined a quorum was present. III. Approval of Minutes — August 12, 2012 Meeting Motion Mr. Zonenstein moved to approve the minutes. Ms. Gunter seconded the motion that unanimously passed. Meeting Minutes Community Relations Board Boynton Beach, FL October 10, 2012 IV. Announcements: Ms. Kelly announced that there was a candidate forum on October 24 which would have local, state and national representatives at the Harriet Himmel Theater in West Palm Beach. The free event begins at 5:30 p.m. In January, there would be an MLK Oratorical and Ms. Kelly advised if anyone was interested in attending, send her an email. The event was looking for judges. V. Approval of Agenda 1. Additions, deletions, corrections Motion Mr. Zonenstein moved to approve the agenda. Ms. Gunter seconded the motion that unanimously passed. VI. Public Audience None. VII. Old Business A. Charter School Guest Speaker Vice Chair Swoope advised he did not have a status on the speaker. He had not had an opportunity to speak with Chair Piraino regarding the charter school speaker. B Status update on CRB Brochure Ms. Gunter advised Chair Piraino was unable to email her the template. He had a hard copy of the previous brochure, so she had to recreate the entire brochure again. She also advised she had not received the group photo for the brochure. There was brief discussion regarding using the current members' photo as there was concern about members changing which would make the photo obsolete. She shared what she had created on the brochure and her vision of what she wanted the end result to be. There was some discussion on keeping the citizen comment form in the brochure and whether or not contact information of the Board should be included. Mr. Lowe inquired whether a link could be included to the website rather than a tear -off form as that may get more activity. Ms. Newton commented that possibly the information from the brochure could be included in the City's newsletter. Vice Chair Swoope discussed the possibility of having a generic, central email for the liaison. This would enable anyone going into the liaison position to only have to change a password rather than set up a whole new email 2 Meeting Minutes Community Relations Board Boynton Beach, FL October 10, 2012 if the public wanted to make contact. Officer Huntington would follow up with the City Manager's office to determine the best way to accomplish this Officer Huntington suggested putting the draft brochure together and emailing it to the Board members for review and comment for the next meeting. Hopefully, there could be a workable brochure by the end of the year. Mr. Lowe suggested possibly linking the brochure to the website. After discussion, it was consensus that it was important that the public be aware that the Board exists and explain what the Board could do. The brochure had to be used properly to promote the Board. VIII. Special Business: A. Education Initiative for Boynton Beach — Commissioner Ross wants Community Relations Board to take the lead on this project. Updates were provided by Ms. Newton and Mr. Zonenstein. Last month, the Board members were requested to come up with slogans relating to the education initiative. The slogan by Vice Chair Swoope was "Boynton Beach, gateway to education "; Ms. Newton was "Boynton Beach Education. Have fun and learn ". Also, "Boynton Beach - where education meets the ocean ". Other slogans were "Boynton Beach - where learning never ends" and "Boynton Beach - gateway to education, where learning never ends." Ms. Newton commented that Chair Piraino had not indicated whether he had received any comments from the other Boards so she was unsure where Commissioner Ross' initiative was headed. These slogan ideas would be submitted to the Chair for inclusion on the agenda for review at the next meeting and submission to Commissioner Ross. Officer Huntington advised one of Commissioner Ross' requests was to be able to identify all components of education a City may have and should also include community components. The list should include all aspects of education such as head starts, mentoring programs, training, specialized courses, etc. IX. New Business A. Report on Community Association Meetings Vice Chair Swoope indicated that he and Ms. Kelly had the opportunity to attend the association meeting at Forest Park. They introduced themselves as members of the Community Relations Board and explained and described what the Board does. Flyers were passed out and very positive response was received. One of the main concerns was clean -up within the City. The residents were advised to attend a Community Relations Board meeting. Another concern was that they were adamant about obtaining a list of homeowner associations in the City. Ms. Kelly suggested they follow up with the Chairperson regarding the list. Vice Chair Swoope expressed pleasure that 3 Meeting Minutes Community Relations Board Boynton Beach, FL October 10, 2012 a few concerns were brought to their attention by some residents while they attended the community meeting. B. Child Safety Expo at Old Navy on Saturday, September 15, 2012. Vice Chair Swoope indicated several members of the Board participated in this event. Ms. Newton commented it was very interesting and the children were very happy to receive the backpacks. All members who attended had positive comments and were happy to let the public know the role they hold. C. Other New Business Officer Huntington mentioned changing the meeting time of the Board to an earlier than 7:00 p m. time slot. While some members were not opposed, others felt it might interfere with their schedules. There was discussion that it was possible some of the public does not attend because of the later than usual time for a meeting and that possibly an earlier time would alleviate the low attendance problem and attract more interest. This item would be added to next month's agenda. X. Adjournment Motion There being no further business to discuss, Mr. Zonenstein moved to adjourn. Mr. Lowe seconded the motion that unanimously passed. The meeting was adjourned at 8:00 p.m. 2 1-6-e- , ' ( Ellie Caruso Recording Secretary 101812 4