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Minutes 09-13-12 MINUTES OF THE CEMETERY BOARD MEETING HELD ON THURSDAY, SEPTEMBER 13, 2012, IN COMMISSION CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BLVD, BOYNTON BEACH, FLORIDA PRESENT Harry "Dale" Hatch, Chair Tom Balfe, Parks Manager Karilyn Norem Hohner, Vice Chair Janet Prainito, Secretary William Bone Bonnie Glinski 1. CALL TO ORDER Chair Hatch called the meeting to order at 3:30 p.m. 2. ATTENDANCE The Secretary called the roll. A quorum was present. 3. AGENDA APPROVAL Ms. Prainito added Item I under New Business, Approval of a Request from Julie Parks for a refund of Crypt D27, Serenity Building, Section B at the Boynton Beach Mausoleum. Motion Ms. Glinski moved to approve the agenda as amended. Vice Chair Hohner seconded the motion that unanimously passed. 4. APPROVAL OF MINUTES — March 8, 2012 Motion Ms. Glinski moved to approve. Vice Chair Hohner seconded the motion that unanimously passed. 5. RECEIPT OF REVENUE /EXPENSE SHEETS -- March, April & May, June, July & August 2012 Motion Ms. Glinski moved to accept. Vice Chair Hohner seconded the motion that unanimously Meeting Minutes Cemetery Board Boynton Beach, Florida September 13, 2012 passed. 6. RECEIPT OF SALES REPORTS — March, April & May, June, July & August 2012 Ms. Prainito advised the Availability Report was not available but would send it separately. Motion Ms. Glinski moved to accept the reports. Vice Chair Hohner seconded the motion that unanimously passed. 7. UNFINISHED BUSINESS A. Parks Division Reports — March, April & May, June, July & August 2012 Mr. Balfe read the reports for March, April and May. There were six Mausoleum entombments, seven Mausoleum inurnments, 21 ground full -body burials, and five ground cremains for a total of 39 funerals. There was one disentombment and disinterment. He advised that when trying to print the June, July and August report, there was a glitch and he would mail it to the members of the Board. Motion Ms. Glinski moved to accept the reports. Vice Chair Hohner seconded the motion that unanimously passed. B. Status report on the fountain filtration (Tabled on 03/08/2012) Mr. Balfe confirmed that all the members had the opportunity to look at the fountain and it was determined not to install a filtration system. A decision was to be made whether to install plantings or remove it. Chair Hatch advised the rock area around the fountain had not been maintained. There were weeds growing around the rocks. He agreed with planting flowers in lieu of the fountain and keep the rock area, but clean it up. Mr. Balfe confirmed this to mean that flowers would be planted in the base of the fountain. Vice Chair Hohner disagreed with the planting of flowers in the fountain and suggested removing the planter in its entirety. The other option would be to install the filtration system which would cost over $2,000 plus $50.00 per month in maintenance costs. There was brief discussion whether to remove the fountain, plant flowers, or replace it with an actual planter. Mr. Balfe explained the only difference between a planter and a fountain would be the pedestal in the center. Once the center pedestal was removed, it was no longer a fountain, it became a planter. 2 Meeting Minutes Cemetery Board Boynton Beach, Florida September 13, 2012 Motion Vice Chair Hohner moved to remove the pedestal from the fountain and use the base of the fountain as a planter and remove the rocks that are around the base and plant flowers. The motion was seconded by Ms. Glinski and unanimously passed. There was discussion on how to dispose of the pedestal. There was consensus to store it behind the fence until such time a use could be determined. C. Update on gate at the pit area (Tabled on 03/038/2012) Mr. Balfe inquired of the Board what material they would like to use based on suggestions he made at the last meeting. The Board indicated they would look at the gate and decide on the material. Mr. Bone commented when he looked at the steel frame, he noticed that there was no diagonal brace on the metal gate and thought it would probably sag with a load on it. He felt if you put a brace on it, the gate would not sag. Mr. Balfe indicated the problem with material before was that one section of wood fence was installed and the gate began to sag the full length of the metal frame. The reason why the brace was not installed yet was because no decision had been made as to what material to use. There was discussion with regard to single boards rather than shadowbox style, which would save material. Chris Roberts, Assistant Public Works Director, inquired if there were any Code requirements as it related to the gate, where there could be non - compliance with Code Enforcement? Mr. Balfe indicated the gate was similar to many of the dumpster enclosure gates and the material used. The blanket permit that the Building Division had could be used for the work. Mr. Balfe would follow -up with the Building Division. Motion Ms. Glinski moved to move forward with the gate and to install a brace. Mr. Bone seconded the motion that unanimously passed. 8. NEW BUSINESS A. Ratify the request of Frances M. Del Casino for a refund of Crypt C26, Serenity Building, Section A, Boynton Beach Mausoleum. Original purchase price was $6,450 less 50% ($3,225) for a total refund of $3,225. (All paperwork is in order.) Telephone poll was conducted. B. Ratify the request of Eugene & Gloria Klein for a refund of Niche J2, Sunrise Building, Section H, Boynton Beach Mausoleum. Original purchase price was $825; however, the City's resale price is $700. Therefore, the $700 is reduced by 20% ($140) for a total refund of $560. (All paperwork is in order ) 3 Meeting Minutes Cemetery Board Boynton Beach, Florida September 13, 2012 Telephone poll was conducted. C Ratify the request of Mildred J. Hopkins for a refund of Crypt C9, Sunset Building, Section D, Boynton Beach Mausoleum. Original purchase price was $4,550 less 20% ($910) for a total refund of $3,640. (All paperwork is in order.) Telephone poll was conducted. D. Approve the request from Ruth Rzeznik for a refund of Lots 165 & 266, Block M, Boynton Beach Memorial Park in the amount of $1,200. (Original purchase price was $1,500 less 20% which is a reduction of $300). (All paperwork is in order.) E. Approve the request from Carolyn E. Edwards for a refund of Crypt D -8, Section D, Sunset Building, Boynton Beach Mausoleum in the amount of $2,080 (Original purchase price was $2,600 less 20% which is a reduction of $520.) (All paperwork is in order.) F. Approve the request from W. Ray Morgan for a refund of Niche E -2, Section L, Benediction Building, Boynton Beach Mausoleum in the amount of $425. (Original purchase price was $850 less 50% which is a reduction of $425.) (All paperwork is in order.) G. Approve the request from Brenda Banas for a refund of Lot 71 B, Block N, Boynton Beach Memorial Park in the amount of $140. (Original purchase price was $175 Tess 20% which is a reduction of $35.) (All paperwork is in order.) H. Approve the request of Joan Lev for the disinterment of Jay E. Stern from Sunset Building, Section G, Niche D6. (All paperwork is in order.) I. Approve the request of Julie Parks for a refund of Crypt D27, Section B, Serenity Building, Boynton Beach Mausoleum in the amount of $2,880. (Original purchase price was $3,600, less 20% which is a reduction of $720.) (All paperwork is in order.) Motion Vice Chair Hohner moved to lump A -1 and approve. Ms. Glinski seconded the motion that unanimously passed. 9. OTHER Ms. Glinski mentioned that when the headstone area was trimmed, the grass was killed. She felt it still didn't look good and still needed to be trimmed. Vice Chair Hohner 4 Meeting Minutes Cemetery Board Boynton Beach, Florida September 13, 2012 indicated she had received complaints as well. Mr. Balfe would follow -up. 10. ADJOURNMENT There being no further business to discuss, Ms. Glinski moved to adjourn. Vice Chair Hohner seconded the motion that unanimously passed The meeting was adjourned at 4:03 p.m. Cle/C,e__ ea/t , t__..et - Ellie Caruso Recording Secretary 5