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Agenda 11-08-12 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue • Delray Beach, Florida 33445 AMrH1 7 BOARD / - r 1 Telephone City Council Members of ;:tti;" ° (561) 272 -7061 (561) 734 -2577 Boynton Beach & Delray Beach : Fax (561) 265-2357 www scrwwtp org RESCHEDULED QUARTERLY DATE: THURSDAY, NOVEMBER 8, 2012 ANNUAL MEETING OF THE AT: SCRWWTP &DB SOUTH CENTRAL REGIONAL 1801 NORTH CONGRESS AVENUE WASTEWATER TREATMENT DELRAY BEACH AND DISPOSAL BOARD TIME: 5 :00 P.M. AGENDA A. CALL TO ORDER B. ROLL CALL C. PROOF OF NOTICE OF MEETING Proof of Notices were posted at both City Halls on November 1, 2012. D. ADDITIONS AND /OR DELETIONS TO AGENDA E. ACCEPTANCE AND /OR CORRECTION TO MINUTES OF QUARTERLY ANNUAL BOARD MEETING HELD AUGUST 16, 2012. (ITEM E) MOTION TO ACCEPT MINUTES OF QUARTERLY ANNUAL MEETING HELD, AUGUST 16, 2012 F. ACCEPTANCE AND /OR CORRECTION TO MINUTES OF WORKSHOP MEETING TO DISCUSS INTERLOCAL AGREEMENT HELD ON AUGUST 16, 2012. (ITEM F) MOTION TO ACCEPT MINUTES OF WORKSHOP MEETING HELD, AUGUST 16, 2012 G. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR F IdocsIBOARD MEETINGSAgenda12013WOVEMBER 2012WOVEMBER 2012 AGENDA doc AGENDA - SCRWT &DB November 8, 2012 Page 2 of 6 1. CURRENT FINANCIAL STATEMENTS (through September 30, 2012) a. Balance Sheet (ITEM G1 a) Current Financial Position Cash on Hand $ 1,666,993 Accounts Receivable from Cities $ 577,878 Repair and Replacement Cash $ 2,547,691 Repair and Replacement Committed $ 667,477 Repair and Replacement Available $ 1,880,215 CASH BALANCE i ACCOUNTS RECEIVABLE FROM CITIES 51,800,000 5700,000 51,600,000 5600,000 51,400,000 ��— I 5500,000 51,200,000 51,000,000 5400,000 5800,000 $300,000 ACCOUNTS 00,0000 —CASH BALANCE 5100,000 RECEIVABLE FROM 5200,000 5100,000 CRIES S 5• 011 fro 1ti 01 1 0 1 'b 0 1'L O ' 1 0' NI* 0 1 1 ' 0 1 L 1 0 \ 1iL 4 N , 4 0 \1��4 �\ 1�ro p \ b \1�1 \ 1 0\ REPAIR AND REPLACEMENT CASH j REPAIR AND REPLACEMENT 52,850,000 COMMITTED 52,800,000 52,750,000 51,400,000 52,700,000 51,200,000 } $2,650,000 $1,000,000 $2,600,000 $800,000 52550,000 — REPAIR AND $600,000 — REPAIRANO 52,500,000 REPLACEMENT CASH 5400,000 REPLACEMENT 52,450,000 5200,000 COMMITTED 52,400,000 $- 1 1 ro ro ro ro ro 1 1 ro ro ro ro kV ,, p1 O O O 1 ro 01 , p1 0 O O 1 0 1 01 . o 1 A . 1 10 1 \' ry \ y� ro� a� 1� b �� \' 0 , 1 � 0 � 1 � 1ro ro�1�1 A \ b \1`r \1� 10 \1 REPAIR AND REPLACEMENT AVAILABLE 52,500,000 $2,000,000 $1,500,000 51,000,000 — REPAIR ANC) $500,000 REPLACEMENT AVAILABLE 5- 1'1, 0 1 1 01 01 1 01'1, 01 01, OP 4 '1 F ldocslBOARD MEETINGSIAgendal2013WOVEMBER 2012WOVEMBER 2012 AGENDA doc AGENDA - SCRWT &DB November 8, 2012 Page 3 of 6 b. Budget Variance & Cash Projection (ITEM GI b) PLANT O &M Revenues Expenditures Item Budgeted Projected Item Budgeted Projected User Charges $5,764,575 $6,255,009 Personnel $ 1,532,342 $ 1,548,186 Services $ 1,542,000 $ 1,423,658 O &M $ 1,938,733 $ 1,904,557 Chemicals $ 696,500 $ 651,560 and Supplies *Projected revenues versus projected expenses credit of $ 763,110 RECLAIM O &M Revenues Expenditures Item Budgeted Projected Item Budgeted Projected User Charges $1,147,406 $1,225,168 Personnel $ 170,000 $ 168,246 Services $ 67,285 $ 27,614 O &M $ 549,000 $ 451,937 Chemicals and $ 282,300 $ 268,269 Supplies *Projected revenues versus projected expenses credit of $ 309,101 QUESTIONS MOTION TO ACCEPT CURRENT FINANCIAL STATEMENTS 2. EXECUTIVE DIRECTOR'S REPORT a. Compliance and Operational Status Report (ITEM G2a) Fourth Quarter Report The Plant average flow for the fiscal year was 17.12 MGD. Of this flow, Delray's flow was 7.26 MGD accounting for 42% and Boynton Beach's flow was 9.86 MGD accounting for 58 %. Two of our main operating parameters used to determine how effectively the Plant is operating are total Suspended Solids (TSS) and Carbonaceous Biological Oxygen Demand (CBOD) Our average TSS and CBOD were 0. 62 and 1.85 mg/L well under the limits required by FDEP Operating Permit. F•\docs\BOARD MEETINGSAgenda12013WOVEMBER 2012WOVEMBER 2012 AGENDA doc AGENDA - SCRWT &DB November 8, 2012 Page 4 of 6 b. Solid Waste AuthoritylPelletization Plant (ITEM G2b) Year to date processing cost per wet ton is $48.00 actual versus $52.82 budgeted. Put/Pay Target — is the minimum amount of biosolids each participant is contracted to deliver on an annual basis. For the Fiscal Year ending September 30, 2012, the Board delivered 18,592 wet tons. Our put /pay target for this period was 19,000 wet tons. A draft put or pay review indicates the Board's shortfall of 408 wet tons will be offset significantly by the excess wet tons delivered by the other participants. With the anticipated credit of $4.82 per wet ton delivered x 18,592 wet tons, we expect a credit of approximately $89, 613 after the annual reconciliation occurs in February 2013. An update on East Central Regional (ECR) potential participation will be provided at the meeting. c. Process Air Piping Project (ITEM G2c) Substantial Completion achieved September 15, 2012. We are awaiting Final Releases of Lien from Contractor for final payment to be processed. d. South Central Regional Wastewater Treatment and Disposal Board Clarifier Modeling (ITEM G2d) Collaboration between South Central Regional Wastewater and Hazen and Sawyer, P.C. was published in the October 2012 Florida Resources Journal. The study that was published was titled "Successful Clarifier Rehabilitation: Using Computational Fluid Dynamics Modeling, Performance Specifications and Compliance to Save Money ". Study was developed to assist in the rehabilitation of "A " Plant Clarifiers that occurred in 2011. e. Odor Control Update (August 16, 2012 through October 8, 2012) We had a very good quarter. Update: On October 19, 2012 we received a call from the Pines of Delray North management company, reporting odors being detected at the Pines. The Headworks Building was open due to bar screen repairs. The building was open intermittently over several consecutive days. On October 26, 2012 we received a call from Pines of Delray North management company indicating they were still receiving complaints. We informed them that no citizen complaints had been received by the Board; however, we were in the • process of making some plant repairs that were at their point of completion. F ldocslBOARD MEETINGSIAgendal2013WOVEMBER 2012WOVEMBER 2012 AGENDA doc AGENDA - SCRWT &DB November 8, 2012 Page 5 of 6 As of November 1, 2012, we have received no further calls from Pines of Delray North management or residents. QUESTIONS CITIZEN'S COMMENTS MOTION TO ACCEPT EXECUTIVE DIRECTOR'S REPORT 3. BOARD ATTORNEY'S REPORT a. ROGER SABERSON (ITEM G3a) 1. Process Air Piping Improvements Project 2. Interlocal Agreement of the Board 3. H &H Liquid Sludge Disposal, Inc. and Advanced Environmental Laboratories, Inc. QUESTIONS MOTION TO ACCEPT BOARD ATTORNEY'S REPORT 4. ENGINEER'S REPORT a. HAZEN AND SAWYER (ITEM G4a) 1. Process Air Piping Rehabilitation 2. Plant B Secondary Clarifier Rehabilitation 3. Mechanical Integrity Test QUESTIONS MOTION TO ACCEPT ENGINEER'S REPORT H. CONSENT AGENDA: Executive Director recommends approval (Board Members may request that any item be removed for discussion.) 1. Notification of Board expenditures in the amount of $17,429.05 from August 16, 2012 through October 18, 2012. (Required for expenditures between $10,000 and $25,000) a. No. 2 Generator Repairs ($17,429.05) Line Item S- 535807.136, Equipment Number 023 - 16001. F ldocslBOARD MEETINGSL4genda12013WOVEMBER 2012WOVEMBER 2012 AGENDA doc AGENDA - SCRWT &DB November 8, 2012 Page 6 of 6 2. Authorization to extend the term of the contract with Advanced Environmental Laboratories, Inc. for lab services from September 18, 2012 through September 17, 2013. Original contract term was September 18, 2010 through September 17, 2012 with the option for two (2) one -year renewals. 3. Authorization to extend the term of the contract with H &H Liquid Sludge Disposal, Inc. for sludge hauling services from September 1, 2012 through September 1, 2013. Original contract term was September 1, 2011 through September 1, 2012 with the option for three (3) one -year renewals. 4. Authorization to expend $ 000.00 on an emergency basis from repair and replacement funds (Required for expenditures above $25,000). No emergency purchases occurred this quarter. MOTION TO APPROVE CONSENT AGENDA I. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION J. UNFINISHED BUSINESS K. NEW BUSINESS 1. Authorization to approve the Seventh Amendment to the lnterlocal between the Cities of Boynton Beach and Delray Beach. Section 3 Powers and Procedures Subsection (A)3 "A quorum for the purpose of transacting business shall consist of not less than two (2) members of the City Commission of BOYNTON and not less than two (2) members of the City of Commission of DELRAY. (ITEM K1) L. PUBLIC AUDIENCE M. ADJOURNMENT F IdocsIBOARD MEETINGSIAgenda12013WOVEMBER 2012W0VEMBER 2012 AGENDA doc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue • Delray Beach, Florida 33445 h, BOARD o Telephone City Connell Members of ° (561) 272 - 7061 (561) 734 - 2577 Boynton Beach & Delray Beach Fax. (561) 265 www scrwwtp org NOTICE OF THE DATE: THURSDAY, NOVEMBER 8, 2012 QUARTER ANNUAL MEETING OF THE PLACE: SCRWWT &DB SOUTH CENTRAL REGIONAL 1801 NORTH CONGRESS AVENUE WASTEWATER TREATMENT DELRAY BEACH, FL 33445 AND DISPOSAL BOARD TIME: 5 :00 P.M. TO: ALL BOARD MEMBERS MS. LORI LaVERRIERg INTERIM CITY MANAGER, CITY OF BOYNTON BEACH MR. DAVID HARDEN, CITY MANAGER, CITY OF DELRAY BEACH MR. RICHARD HASKO, DIRECTOR OF ENVIRONMENTAL SERVICES, DELRAY BEACH MR. KOFI BOATENG, DIRECTOR OF UTILITIES, BOYNTON BEACH MR. ROGER SABERSON, BOARD ATTORNEY MR. JOHN KOROSHEC, HAZEN AND SAWYER, P.C. FROM: DENNIS L. COATES, EXECUTIVE DIRECTOR ANGELETA GRAY, CHAIRPERSON OF THE BOARD PURPOSE: PLEASE BE ADVISED THAT PURSUANT TO SECTION 3.1, ARTICLE III, BY -LAWS OF THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD, AS AMENDED BY RESOLUTION NO. 87 -1, THERE WILL BE A QUARTER/ANNUAL MEETING OF THE BOARD HELD THURSDAY, NOVEMBER 8, 2012, AT THE SCRWT &DB FACILITY IN DELRAY BEACH, IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT, FOR SUCH PURPOSE, HE OR SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED (F. S. 286.0105) * * ** PLEASE CONTACT THE BOARD OFFICE * ** IF YOU ARE UNABLE TO ATTEND 272 -7061 OR 734 -2577 F IdocsIBOARD MEET /NGSWOT/CES12013Wovember 2012 Notice doc