Minutes 10-17-12 MINUTES OF THE SPECIAL EVENTS AD HOC ADVISORY COMMITTEE MEETING
HELD ON OCTOBER 17, 2012, AT 5:00 P.M. IN THE CHAMBERS AT CITY HALL
100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
Elliott Williams, Chair
Brad Sevaldson
Michele Costantino, Alternate
ABSENT:
James Guilbeault, Vice Chair
Mark Karageorge, Alternate
I. Welcome
Chair Williams called the meeting to order at 5:08 p.m.
II. Introduction & Announcements
Self- introductions were made with the attendance noted above.
III. Approval of October 3, 2012 Minutes
Ms. Costantino moved to approve the minutes of October 3, 2012. The motion was
seconded by Chair Williams and passed unanimously.
IV. New Business
Chair Williams advised this meeting was called in order to decide on what to present to
the Commissioners as far as the hot pepper festival plans. This was hopefully being
coordinated with Mr. Buck Buchanan and the Chamber of Commerce event in March.
An attempt to have him attend this meeting was unsuccessful.
Ms. Costantino suggested getting an update and a written proposal from Mr. Buchanan
of what he had accomplished so far. Mr. Buchanan had advised he had gotten funding
for music. Chair Williams indicated although there was not a definitive date set for the
festival, March was brought up as a possibility and from there the possible partnership
was discussed. There had to be a clear understanding of the event. It was to be
combined with the Chamber event called Blues and Cruise — a car show
Another point was the Chamber of Commerce was holding their event as a fundraiser
for themselves. There may be a conflict because the Board was also trying to raise
funds for the City and combining the events may lead to confusion. A clear line would
Meeting Minutes
Special Events Ad Hoc Committee
Boynton Beach, FL October 17, 2012
have to be drawn and details provided as far as how costs would be split, as well as
profits, if any
It was suggested to formulate some questions and email them to the Board liaison for
addition to the agenda for next meeting.
Mr. Sevaldson commented that with the pepper festival being so new, possibly it should
not be piggy backed with the car show. There were feelings amongst the Board it would
be a sideline rather than the main event. After brief discussion, it was felt the pepper
fest could not be put together by March. There was still a need for sponsors, vendors,
etc. An interim decision was made to plan the pepper festival for next year to maximize
the efforts of the Board to secure sponsors and make it a headline event
Ms. Costantino suggested that if there were arts and crafts vendors, possibly going to
the Arts Commission as a sponsor would be beneficial to both this Board and their
Board as it would potentially bring art into the City. Ms. Costantino would also bring a
list of websites to the next meeting that may be useful in procuring sponsors and
vendors.
Chair Williams reiterated the discussion from the last meeting about each member
bringing someone to the next meeting who may be interested in becoming a member of
the Board
There was discussion for when the next meeting would be held. Since the City
Commission moved their meeting to Wednesday, November 7, the Board elected to
meet on Tuesday, November 6, at 6:30 p.m. which was Election Day.
V. Adjournment
Motion
Ms. Costantino moved to adjourn. Mr. Sevaldson seconded the motion that
unanimously passed. The meeting was adjourned at 5:35 p.m.
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Catt
Ellie Caruso
Recording Secretary
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