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Minutes 12-11-12 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON TUESDAY, DECEMBER 11, 2012, AT 9:00 A.M., CONFERENCE ROOM B, IN CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Mark Bobich, Chair Safety Administrator Ray Altman, Vice Chair Fire Rescue Catherine Cherry, Secretary City Clerk Art Brode and Dwight Saulter Public Works Jeremy Davis Golf Course Chuck Magazine Risk Management Wally Majors Recreation and Parks Mike Rumpf Development Bevis Pigott Utilities Barbara Scott Police /Code Compliance Pat Sholos Human Resources ABSENT: Karen Abramson /Craig Clark Library Mike Dauta /Julie Alibrandi Finance/Warehouse Farah Persaud /Carisse LeJeune City Manager Robert Sweeney /Alan Karjalainen ITS /GIS I. Call to Order Chair Bobich called the meeting to order at 9:07 a.m. II. Roll Call The Recording Secretary called the roll. A quorum was present. III. Acceptance of Minutes of 08/1412012 regular meeting Motion Mr. Majors moved to approve the August 14, 2012, meeting minutes as presented. Mr. Magazine seconded the motion that unanimously passed. 1 Meeting Minutes Safety Committee Boynton Beach, FL December 11, 2012 IV. Safety Committee Education & Training — tbd Ms. Cherry explained at a prior meeting, she and Chair Bobich were talking about the importance of awareness in everyday living, and she relayed a story that he requested she share with the Committee. Ms. Cherry recalled she was sitting on her balcony and began to hear a child whining and crying, but ignored it. The whining was from across the parking lot, but she could not identify the location. She tried to listen to what the child was saying, but then it stopped and then it started again. This continued and she finally noticed a small child come out onto the balcony across the parking lot on a third floor apartment. She thought something about the situation was odd. She knew there was usually an Officer on patrol in the apartment complex. She found the Officer and related what she had been hearing. Additionally, another renter approached the Officer and confirmed what was occurring. The Officer went to the location and after a few moments, determined something was wrong. The Fire Department was called and the door knocked down. It turned out there were two young children, both under the age of five, in the unit. Their mother had diabetes and was unconscious. Ms. Cherry explained if she or the neighbor did not take the time to pay attention to the child, the mother would have remained unconscious throughout the night and the mother could well have died. Ms. Cherry noted the Fire Department was there for hours. Mr. Bobich reminded the members it was important to keep one's eyes and ears open, and to be aware. Sometimes people have to be the quarterback. When situations arise, you might be the one to handle it. Mr. Bobich had also mentioned he would send an email listing the PowerPoint presentations on the Shared Drive which gave a basic review of various safety issues. The Safety and Inspection forms, and Safety Awards and Safety Counseling forms were there. The Safety Footwear Acknowledgement form, IRB forms, and Hurricane Safety and Evacuation procedures were there. There were also Fire Extinguisher procedures giving step -by -step directions, as well as First Aid presentations on the Shared Drive. All things "Safety" could be found there. V. Old Business A. Fire Drills None. It was noted that when the alarms sound, Dispatch is automatically notified. The Safety Coordinator should still call Dispatch and alert them to the situation. 2 Meeting Minutes Safety Committee Boynton Beach, FL December 11, 2012 B. Proud to be a Safe Worker Awards None. Mr. Bobich noted the forms were online. C. Departmental Inspections & Safety Meetings Mr. Bobich appreciated receiving the forms electronically. Reports sent via hard copy are scanned and stored electronically. D. Incident Review Board Referrals None. E. Drug Free Policy Statement (HR — Pat Sholos) — TABLED 10/12/2010 There was no report given. Ms. Sholos had not received or reviewed anything from the Willis Group nor did she receive or review any policies from Delray Beach or Boca Raton. Mr. Magazine agreed to follow -up on this. F. Other VI. New Business A. Safety Manual Review Assignments The Safety Manual needs periodic updating. Members were encouraged to go online to determine if policies changed. Suggested changes should be brought to the January meeting and the document will undergo a final review in February. An email would be sent listing topics and assignments. Additionally, if any department needed instruction or direction in any function of the department, that information could be added. B. Departmental Safety Issues None. C. Other None. VII. Announcements Mr. Magazine requested the Coordinators request the department heads appoint or confirm the department's representatives on the Safety Committee and the Incident Review Board for 2013. If no response is received, the current coordinator will remain. 3 Meeting Minutes Safety Committee Boynton Beach, FL December 11, 2012 A. Other None. VIII. Next Meeting Date: Tuesday, January 8, 2013, 9:00 a.m. Chair Bobich wished all a Happy Holiday! IX. Adjournment Motion There being no further business to discuss, Mr. Majors moved to adjourn. Mr. Magazine seconded the motion that unanimously passed. The meeting was adjourned at 9:41 a.m. Catherine Cherry Recording Secretary 121292 4