Agenda 01-14-13 The City of BoMton Beach
FINANCIAL ADVISORY COMMITTEE
MISSION STATEMENT
THE FINANCIAL ADVISORY COMMITTEE'S GENERAL RESPONSIBILITY IS REVIEWING THE IMPACT OF EXISTING OR PROPOSED LEGISLATIVE AND
ADMINISTRATIVE DECISIONS ON THE CITY'S BUDGET, REVENUE SOURCES, AND OPERATIONAL EXPENDITURES. THE COMMITTEE IS RESPONSIBLE
TO MAKE RECOMMENDATIONS THAT MAY FAVORABLY IMPACT THE CITY'S BUDGET AND OVERALL FINANCIAL CONDITION OF THE CITY.
MEETING OF MONDAY, JANUARY 14, 2013 @ 6:00 — 8:00 P.M.
LIBRARY CONFERENCE ROOM A
THE COMMITTEE MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTABLISHED WITHIN TWENTY (20)
MINUTES OF THE NOTICED START TIME OF THE MEETING, THE CITY CLERK OR DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE
MEETING SHALL BE CONCLUDED. COMMITTEE MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY.
AGENDA
1. Call to Order— Don Scantlan, Committee Chair
• Should any members not be able to make the meeting; contact Tim Howard ( HowardT(Qbbfl.us )
or (561) 742 -6311 by 3 pm Monday as the meeting may be cancelled for lack of a quorum.
2. Resignation of Terry Lonergan
• Updated Listing of Current Members attached.
3. Discussion about Vice Chair
• See attached Ordinance No. 12 -005
4. Review and Discuss Committee Member Study Topics and Potential Assignments for FY 2013 -2014
• See attached listing from 12/10/12 meeting
• Discussion of reassigning number 8 (On -Site Health Clinic) and 12 (Development Fees -
Comparison to Other Cities)
5. Discussion of City Services Survey
• City has not started budget process for FY13/14 as of today, normally first part of March, no
preliminary information yet.
• FY12/13 Police Budget (police,code compliance & communications) is $27.9M. FY12/13 Fire
Budget is $19.2M.
• FY12/13 Millage Rate is 7.6000.
• FY12/13 Fire Assessment is $88 per dwelling, realizes approximately 44% of the eligible costs
of the fire department.
• Budgeted Property taxes for FY12/13 is $23.8M at the 7.6000 millage rate.
• Budgeted Fire Assessment for FY12/13 is $4.7M
6. Other Business
7. Adjournment
Currently scheduled future meeting dates - Targeted for 2 nd and 4 Monday of each month:
• Monday, January 25 — 6:00 PM
• Monday, February 11 — 6:00 PM
• Monday, February 25 — 6:00 PM
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0 CITY OF BOYNTON BEACH
7 Regulars - 2 Alternates Established per Ordinance No. 10 -009
Three -year terms for Regulars Amended per Ordinance No. 12 -005
One -year terms for Alternates
2012 -13
FINANCIAL ADVISORY COMMITTEE
Professional Term Term
Qualifications Appointed Expires Member Name, Address & City Zip Code Telephone E -Mail
REGULAR MEMBERS
(11) GRADY, Jeffrey, R. 10/2/12 Jun -14 275 -8140 Jeffa Lead MeMedia.com
Mktg & Dev Mgr 720 N Broughton Cir (33436)
(7) GRANT, Steven 6/19/12 Jun -12 880 -5529 GrantLegalFL a GMail.com
Attorney 29 Beechdale Lane (33426)
Open Jun -13
(11) Scantlan, Don, Chair 6/1/10 Jun -13 433 -5711 DScan1(a),AOL.com
Director of Programs 13 Cedar Circle (33436) 340 -1061 X2223
(7) Sparrell, John P. 9/4/12 Jun -13 734 -7196 Kosmin a Comcast.net
Civil Engineer 2830 SW 5 Street (33435)
Open Jun -17
Open Jun -14
ALTERNATE MEMBERS
Open Jan -14
Open Jan -14
CITY EMPLOYEE REPRESENTATIVES
Tim Howard, Finance Director 742 -6310 HowardT a bbfl.us
Lori LaVerriere, City Manager (Back -up) 742 -6013 LaVarrierel_6�bbfl.us
At Least 5 regular members shall have one of the following professional qualifications:
(1) Certified Public Accountant
(2) Accounting Professional
(3) Finance Professional /Auditing
(4) Certified Financial Planner
(5) Investment Advisor
(6) Insurance Professional (property /casualty or health)
(7) Business Owner /Manager
(8) MBA or MPA degree (with high levels of accountability /responsibilities with budget and organization oversight)
(9) Banking
(10) Pension Plan Management
(11) Financial Planning & Management
(12) Remaining four members may be at large
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ORDINANCE NO. 12 -005
3 AN ORDINANCE OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA
5 AMENDING CHAPTER TWO, ARTICLE XVIII,
6 "FINANCIAL ADVISORY COMMITTEE ", SECTION 2-
7 243(b)(1) "MEMBERSHIP" BY AMENDING THE
QUALIFICATIONS FOR REGULAR MEMBERS;
9 AMENDING SECTION 2- 243(e)(2) "PRIVILEGES,
p DUTIES AND RESPONSIBILITIES" ALLOWING THE
11 COMMITTEE TO SELECT ITS CHAIR AND VICE -
12 CHAIR; PROVIDING FOR CONFLICTS,
13 SEVERABILITY, CODIFICATION AND AN
14 EFFECTIVE DATE.
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1¢ WHEREAS, the City Commission of the City of Boynton Beach, Florida
i7 established a Financial Advisory Committee consisting of nine 9 members (seven (7) regular
IS and two (2) alternate members) to review the impact of legislative and administrative
19 decisions on the City budget; and
0 WHEREAS, the Financial Advisory Committee has confirmed with the City Clerk
i that it is the only Committee or Board whose members could not elect its Chair and Vice-
2$ Chair; and
21 WHEREAS, the Financial Advisory Committee has requested that the City
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14 Commission consider an amendment allowing the Committee to elect its own Chair and
$ Vice - Chair; and
g WHEREAS, staff is also recommending an amendment to the City's Code of
Ordinances to better clarify the qualifications of regular members.
$ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Q Section 1. The foregoing whereas clauses are true and correct and are now ratified
1 and confirmed by the City Commission.
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l Section 2 . That Chapter 2, Article XVIII, Financial Advisory Committee,
2 Section 2- 243(b)(1) of the Boynton Beach Code of Ordinances is hereby amended as
3 follows:
4 Sec. 2 -243. Committee appointments and membership.
5 (a) All members shall be residents of or own property in the city, own a business
6 within the city or be an officer, director or manager of a business located within the city. No
member of the Committee shall serve on any other city board or committee.
(b) (1) At least five of the regular members on the Committee shall have one of the
following qualifications:
10 a. Certified public accountant;
I 1 b. Accounting professional;
12 C. Fifl,.,,-e 01;v, ;stona!Auditing
1 B d. Certified financial planner;
14 e. Investment advisor;
5 £ Insurance professional (property /casualty or health);
16 g. Business owner /manager;
7 h. MBA or MPA degree (with high levels of accountability /responsibilities with
budget and organizational oversight).
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l� i. Bankint
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Pension Plan Management
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1 k. Financial Planning & Management
(2) The remaining four members may be at large.
11 Section 3 . That Chapter 2, Article XVIII, Financial Advisory Committee,
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Section 2- 243(e)(2) of the Boynton Beach Code of Ordinances is hereby amended as
follows:
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2 (e) Privileges, duties and responsibilities
3 (1) Privileges. Members will have voting privileges as set forth herein. Members
4 shall create and implement rules, policies and procedures necessary to carry out the
5 Financial Advisory Committee's purpose, in conformance with the provisions of the city's
6 Code of Ordinances and state law.
7 (2) The Git Coniniissioflregular members of the Financial Advisory Committee
8 shall vote to appoint a chair, who shall preside over the meetings of the Financial Advisory
9 Committee, and also vote to appoint a vice -chair who shall serve in the absence of the chair.
y o Section 4. All laws and ordinances applying to the City of Boynton Beach in
I l conflict with any provision of this ordinance are hereby repealed.
12 Section 5. Should any section or provision of this Ordinance or any portion
,43 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not
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14 affect the remainder of this Ordinance.
15 Section 6. Authority is hereby given to codify this Ordinance.
n 5 Section 7. This Ordinance shall become effective immediately.
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I FIRST READING this 6 t" day of March, 2012.
2 SECOND, FINAL READING AND PASSAGE this AO day of MAreg, 2012.
3 CITY F BOYNTON BEACH, FLORIDA
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6 Mayors L. Hay
7
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9 Vie N4ay 111• Orlove
110
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'15 Commissioq — Sfe Hol an
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Commissioner — Marlene Ross
119 ATTEST:
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j ,- t M. Prainito, MMC
Clerk
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oxpo ea
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CITY OF BOYNTON BEACH
Financial Advisory Committee - Potential Issues for Study and Assignment Areas
Item Issue Department Contact Area Assignment
# I Initial I Follow U
1 City Services Survey City Manager City Manager Jeff Grad
2 Capital Improvement Plan CIP Analysis Finance Budget / Public Works / Utilities
3 Debt & Debt Service Finance Finance
4 Franchise Solid Waste Services City Manager Public Works John S arrell
5 Make /Buy Other City Services City Manager TBD Jeff Grady
6 Close /Consolidate City Facilities Cit Mana er Public Works / Utilities
7 Property / Casualty Insurance Costs Cit Mana er Risk Management John S arrell
8 On -Site Health Clinic Cit Mana er Risk Management / Human Resources Terry Loner an
9 1 Pension Plans - InterCity Comparison of Benefits Finance Human Resources Steve Grant
10 Anal sis of Residential vs. Commercial Tax Base Finance Budget - County Property Appraiser
11 Business License Tax - Competitive Analysis Finance Development
12 Development Fees - Com arison to Other Cities Finance Development Terry Loner an
13 Revenue Trends & Forecasts Finance Finance
14 Revenue Streams Generated by Other Cities City Manager Finance Steve Grant
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