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Minutes 11-27-12 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD O TUESDAY, NOVEMBER 27, 2012, AT 6:30 P.M. IN THE CHAMBERS, AT CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Roger Saberson, Chair Ed Breese, Principal Planner Sharon Grcevic, Vice Chair Stacey Weinger, Board Attorney Brian Miller Ryan Wheeler ABSENT James Brake Cory Kravit 1. Pledge of Allegiance Chair Saberson called the meeting to order at 6:36 p.m. Mr. Wheeler led the Pledge of Allegiance to the Flag. 2. Introduction of the Board Chair Saberson introduced the members of the Board. 3. Agenda Approval Motion Vice Chair Grcevic moved to approve the agenda. Mr. Wheeler seconded the motion that unanimously passed. (Mr. Miller left the dais at 6:36 p.m.) 4. Approval of Minutes from August 29, 2012 meeting Motion Vice Chair Grcevic moved to approve the minutes. Mr. Wheeler seconded the motion that passed 3 -0 (Mr. Miller not present for the vote). 1 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 5. Communications and Announcements: Report from Staff Ed Breese, Principal Planner, reported the City Commission approved the Sunshine Square abandonment on first reading. The second reading would occur on December 4th. (Mr. Miller returned to the dais at 6:37 p.m.) 6. New Business: Attorney Weinger administered an oath to all those intending to testify. A.1. Quantum Lakes Villas North (NSP 12 -004) — Approve the New Site Plan for 80 multi - family rental units and associated recreational amenities and parking areas and request for three (3) setback waivers on Lot 17 within the Quantum Park PID (Planned Industrial Development) District and located at the NW Corner of gateway Boulevard and Quantum Boulevard. Applicant: Alfred LaFave, Olen Development Corporation. Mr. Breese presented the request for the New Site Plan for 80 multi - family rental units in four, two -story buildings located on 5.2 acres at the NW Corner of Gateway Boulevard and Quantum Boulevard. He identified the project on a map for the members. Lot 17 was part of the Quantum Park Development of Regional Impact (DRI) which has a mixed -use land use option. Currently 1,103 dwelling units (DUs) of the 1,905 allowed under the DRI entitlements were already site plan approved. The units in the DRI are not subject to a density cap, but on this site, the applicant was proposing 15.38 DUs per acre. The applicant was also requesting three setback waivers. One was on the east side towards the front, the second was on the south side by Gateway on the corner, and on the rear of the Quantum Park drainage lake. The Planned Industrial District (PID) allows for waivers and as such, any approval of the site plan was contingent on approval of the corresponding setback waivers. There was one point of ingress and egress to the site off of Quantum Boulevard at the northeast corner of the site and a median break on Quantum Boulevard which facilitated right and left turning moving to the site. Residential and guest parking was accomplished via ground parking. The Code required 140 parking spaces and the applicant provided 146. The parking area was surrounded by a seven -foot setback which exceeded the minimum required by Code. Mr. Breese listed the plant material used on the site and pointed out 78.9% of it was native vegetation. Two types of buildings were proposed. The first type has 24 units with 12 units on each 2 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 floor and the second type has 16 units with eight on each floor. The one- bedroom units consisted of 876 square feet under air, plus a patio or balcony. The two bedroom units have 1,230 square feet under air, plus a patio or balcony. The minimum required perimeter buffer setbacks in the PID are 30 feet for front, rear and side corner yards, and 20 feet for interior side yards. The site plan was designed for a front/east setback of 21.75 feet. The rear /west setback was 22.33 feet, the south on Gateway was 26.25 feet and the site interior on the north was 20 feet. The applicant submitted the waiver request for the front, rear and side corner yards and provided the justification as part of the PID regulations. The reduced setbacks do not abut private property as the front/east side abuts Quantum Lakes Boulevard, the south /side corner abuts Gateway Boulevard, and the rear /west side abuts one of the Quantum Park drainage lakes. Only 15% of the east setback (about 60 feet) has an eight -foot encroachment by the building footprint. Into the 30 -foot setback on the south side abutting Gateway, only 60% of the building footprint encroached four feet into the setback, and on the rear /west setback, only 5% of the rear yard is encroached by approximately eight feet. The rear setback abuts the Quantum Park drainage lake which cannot be developed. The applicant indicated the buffer is heavily landscaped and portions of them are bermed to reduce any encroachment impacts. Based on the encroachments abutting two streets and a drainage lake, and because they requested a minimal reduction in setbacks, staff recommended the waivers be granted. The units are intended to be an extension of the existing and larger Quantum Villas development across Gateway on the south side. The residents of the new development would have full access to all the recreational amenities provided on the site, including a 9,000 square foot clubhouse with kitchen and party room, a 24 -hour fitness center, two large pools, two Jacuzzis, a media center, billiards and game room, a full -sized indoor basketball court, and indoor racquetball courts. The applicant also proposed standard outdoor fitness equipment on the site of the 80 dwelling units along the style of a fitness trail or park. (Mr. Miller left the meeting at 6:46 p.m.) Staff reviewed the request and recommended approval of both the site plan and waiver requests. Mr. Breese pointed out staff provided two emails to the members and explained the Quantum Park Property Owners Association (POA) requires their review of any new projects proposed in Quantum Park and the applicant has provided drawings to the POA. 3 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 (Mr. Miller returned to the meeting at 6:47 p.m.) In the email, the POA indicated the applications lacked some items and they provided comments, one of which were color elevations that were not part of application. The project mirrored the colors and designs of their other projects and the Villas at Quantum Lakes and the Quantum Town Center Project. The second request pertained to preserving the existing enhanced landscaping at the intersection for both Lot 17 and Lot 52 in the next item. There is a heavily landscaped area which was part of the original DRI approval and applicant agreed with the request. The only vegetation that would be removed from the site was the invasive Holly. City Forester Kevin Hallahan had agreed with the plan. Mr. Breese also noted a grass Swale area on Lots 17 and 52 between the walkway and edge of pavement. The POA wanted to ensure those areas would be sodded, irrigated and that the applicant would maintain it in perpetuity, which the applicant agreed to do. The second email provided to the members was the response from Olen Development which discussed agreement to the conditions. As a result, staff modified the Conditions of Approval which were distributed to the members and Mr. Breese explained the City does not enforce HOA/POA requirements as part of the City's approval process. It was a matter between the HOA /POA and the applicant. He noted comment 24 of the original conditions of approval required a letter of approval from the Quantum Park Architectural Review Committee. The new modified language was read: "Provide evidence of submittal of site and building designs to the Quantum Park Architectural Review Committee for their review." Another modified condition was Item 34 which was to "preserve the existing landscape conditions at the SE corner of the site by removing only the invasive Holly trees, grass and irrigate the areas between the property line and pavement edge of adjacent rights - of -way, and assume the maintenance responsibility of each in perpetuity." Mr. Breese explained the applicant also agreed to do so. Mr. Breese explained staff recommended approval of the site plan and waiver request subject to those conditions contained in Exhibit C as amended and before the Board. Mr. Miller inquired if lighting was adequate. Mr. Breese responded there was one entrance and exit at the northeast corner of the site and there was adequate street lighting. The lighting levels within the project were also adequate. Mr. Wheeler noted a coordination issue regarding an ex- filtration trench and a 15 -foot utility easement. He did not know if incoming franchise utilities would be there that could be in conflict. 4 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 Chair Saberson inquired about the waivers. The north side of the project would abut the new Literacy Coalition site; however, the applicant was not requesting a waiver for that side. Alfred LaFave, Olen Development, 1034 Gateway Boulevard, Suite 105, explained he was working with the City for a year on the project, which was a continuation of Quantum Villas. He met with multiple people in the community, who even with the construction, wanted to remain in the community. Mr. LaFave had not reviewed the ex- filtration trench; however, they had worked with these trenches on other properties and any issues could be addressed. He agreed it was a coordination issue. Chair Saberson inquired if he had received the modified Conditions of Approval that were distributed to the Board. Mr. LaFave had and they were in agreement with what staff added. They understood the request from the POA and were fine with those conditions as well. Chair Saberson opened the public hearing. No one coming forward, the public hearing was closed. Motion Mr. Wheeler moved to approve the New Site Plan for Quantum Lakes Villas North and to approve all of the waivers requested subject to all Conditions of Approval as modified by staff and passed out to the Board at the meeting. Mr. Miller seconded the motion that unanimously passed. B.I. Quantum Lakes Villas West (SP 12 -003) — Approve the Major Site Plan Modification for 104 multi - family rental units and associated recreational amenities and parking areas and request for four (4) setback waivers on Lot 52 within the Quantum Park PID (Planned Industrial Development) District and located at the SE corner of Gateway Boulevard and Park Ridge Boulevard. Applicant: Alfred LaFave, Olen Development Corporation. Mr. Breese explained this request was almost the identical project but on a different lot. He identified the lot on the map for the members and explained the applicant wanted to construct 104 multi - family units in four, two -story buildings. The total acreage on the site was 4.41 acres. The project was considered a major site plan modification because it was previously approved for a 60K square foot office building that was not constructed. Lot 52 does not have a density cap, but the proposed density was 23.58 DUs per acre. The applicant was requesting four waivers to the setbacks: one along the north side on Quantum Lakes Drive; one on the east side which abuts the drainage lake that wraps around the site, one on the south side that would also abut the drainage 5 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 lake; and one on the west side that abuts Park Ridge Boulevard. There was one point of egress on the northeast corner and there was a median break on Quantum Lakes Drive to facilitate left and right turning movements from the site. One hundred eighty four parking spaces were required and 185 were being provided. The minimum landscape buffer around the parking areas was in excess of the Code. The plant scheme was nearly identical to that in Lot 17 except for the use of Yellow Geiger, Satin Leaf and Travelers Palm trees. Two types of buildings were also proposed: one having 24 units with 12 units on each floor, and the second type of building with 16 units with eight units on each floor. The floor plans were identical to those proposed on Lot 17. The one - bedroom units have 876 square feet under air, and the two - bedroom units having 1,230 square feet under air. The setbacks were the same as on the other site. Thirty -foot front, side corner and rear property lines were required and 20 -feet on the interior. The site plan depicts the north side setback minimum was 15 feet and the proposed plan arched out slightly beyond that. The minimum setback for Quantum Lakes Drive is 15 feet, and 15 feet along Park Ridge Boulevard, three feet on the east property line and two feet on the south property line. It was still 235 more feet to the south before one would reach the Boynton Beach High School. The justification was similar to those in Lot 17. Two setbacks abut the street rights -of- way, and the other two abut the drainage lake. There is a landscape maintenance area along the waters edge and it is about 230 feet to the east and south before one would reach private property. The closest property to the north was across Gateway Boulevard on the north side, about 180 feet away. On the west side, the setback to the property line was 15 feet, then the road right of way, and then the High School baseball field. Based on the project not abutting any private properties, staff viewed the waiver request as minimal and recommended approval of the request. Mr. Breese referred the members to the email, which was specific to Lot 52 that indicated a preference to have an entrance and exit along Park Ridge Boulevard. Based on the traffic study and the preliminary staff review, staff did not find any justification for the relocation of the driveway off Quantum Lakes Drive onto Park Ridge Boulevard and did not add it to the recommended Conditions of Approval. Mr. Breese distributed revised Conditions of Approval showing the following change to comment no. 23: "At time of permit application submittal, please provide evidence of submittal of site and building designs to the Quantum Park Architectural Review Committee for their review. ", and condition no. 33 as follows: "Preserve the existing landscape conditions at the NW corner of the site by removing only the invasive Holly 6 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 trees, grass and irrigate the areas between the property line and pavement edge of adjacent rights -of -way, and assume the maintenance responsibility of each in perpetuity." Mr. Breese went on record that the applicant had agreed to those Conditions of Approval in Exhibit C. Vice Chair Grcevic inquired why ADA accessible housing units were only located on the first floor of the building. Richard Jones, Richard Jones Architects, 10 SE First Avenue, Delray Beach, responded the guidelines call for it when no elevator was available. Mr. Wheeler inquired if there would be any bushes or fencing along Park Ridge Boulevard to help with safety. Mr. LaFave, Olen Development, 1034 Gateway Boulevard, responded it was a sensitive subject as there are many students that live in the community. They considered adding driveway access, but then realized it would probably create a thoroughfare for vehicular access through the development. Beyond that, they removed all of the pedestrian access as well. There are many high school students at Quantum Town Center that would traverse the community, and it was thought it would be better to preserve the sense of community and keep a strong buffer along the entire edge all the way to Gateway where all the existing landscaping was and then down to the first connection. Students would be required to walk all the way to the corner, so they would not disturb the residents of the community. Lighting was per Code all the way around the property. Mr. LaFave stated for the record he received the modified Conditions of Approval and was in agreement with them. Chair Saberson opened the floor for public hearing. No one coming forward, the public hearing was closed. Motion Mr. Miller moved to approve the request for the Quantum Lakes Villas West Major Site Plan Modification (12 -003) with all the modifications as set forth by staff and the Chair, and approval of the waivers and subject to all recommended Conditions of Approval as modified. Vice Chair Grcevic seconded the motion that unanimously passed. Mr. LaFave indicated he would like to start construction within six months in a phased approach, and he hoped to complete the project in a year. 7. Other 7 Meeting Minutes Planning and Development Board Boynton Beach, FL November 27, 2012 Mr. Breese explained there was discussion, at the last meeting, of compiling a list of minor site plan approvals which staff handled administratively, and he distributed a list of those approvals covering April through June. At the next meeting, the list would consist of approvals from July to the end of September, and at the following meeting, from October through to the current day. He invited the members to contact him with questions. There was brief discussion of the status of the original Cuthill project, as facade and site improvements under a minor site plan modification were made. It was still a valid project and the applicant was working on the Cuthill's Backyard, immediately west of the project. It was believed the applicant would switch focus back onto this project when all the improvements were made at the other location. It was thought all would be installed by New Years and as part of the Art -in- Public Places program, there would be 30 -foot Safari Iron Gates installed. 8. Comments by members There was additional discussion about lighting on South Federal Highway, north of the WalMart store. Mr. Miller noted there was still no street lighting there and last week, there was a bad accident. This had been discussed at the last meeting and he was referred to Public Works. Mr. Miller commented it was a matter of public safety. The members agreed safety was important but the lighting on South Federal Highway may be a separate issue than the WalMart approval. The project was reviewed and approved per the Code and it would not be appropriate for the Board to interject itself into the matter. Mr. Miller was advised if he was not satisfied with the response from Public Works, he could, on his own, approach the City Manager or City Commission. It was noted there were rewrites to the LDR; however, the project was constructed in accordance with the regulations. The members were wished a Happy Holiday. Mr. Miller commented he may miss the January meeting. 9. Adjournment There being no further business to discuss, Mr. Miller moved to adjourn. Mr. Wheeler seconded the motion that unanimously passed. The meeting was adjourned at 7:24 p. M. NAw4a D" Catherine Cherry Recording Secretary 920392 8