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Agenda 02-06-13 *SPECIAL EVENTS AD HOC ADVISORY COMMITTEE Agenda February 6, 2013 6:30 PM - 7:30 PM City Hall Chamber 100 East Boynton Beach Blvd., Boynton Beach, Florida I. CALL TO ORDER – Chair Elliott Williams II. WELCOME (Elliott) Introductions & Welcome new board member Tony Mark Karageorge resignation letter Approval of December 5, 2012 Minutes III. IV. OLD BUSINESS A. Discussion: Event with Chamber "Red Hot Boynton Beach Blues Cruise" Vendors (Food /Others) B. Member thoughts????? VOther Business . A. Commission Meeting B. Discuss Hot Pepper Budget from Michele's Presentation VI. Announcements VII. ADJOURN *The SEAHAC is an advisory committee which makes recommendations to the Commissioners. Food Vendor Opportunity at The Red Hot ,)t `. °gig , . II, Hot Peppers, Great Blues, and Cool Cars Event: The Red Hot Boynton Beach Blues Cruise is about to scorch the Heart of South Florida. Presented by the Greater Boynton Beach Chamber of Commerce, the Boynton Beach Community Redevelopment Agency (CRA), and the City of Boynton Beach, it is a free - admission event sure to appeal to the eye, ear, and tongue. The festivities will be held Saturday, April 20, 2013, 11:00 am to 9:00 pm, on Ocean Avenue and NE 1 Avenue between Seacrest Boulevard and NE 1 Street. Stand back as hungry fun - seekers flock to this first -time event with its three main themes and varied activities. Red Hot — Ocean Avenue will be on fire. Get your Hot Peppers here. Food vendors will provide hot pepper dishes (and milder fare for the faint of heart). Beverages of all types will be available in lieu of fire extinguishers. Other vendors will sell salsas, hot peppers, a wide variety of arts and crafts, and, of course, ice cream. Iii ,I, — The Amphitheater will be rocking. BB King's Blues Club (City Place), the Backyard (Boynton Beach), Boston's on the Beach (Delray Beach), and Two Georges (Boynton Beach) are presenting s , •,! 1t1,1c throughout the day. r , 1, ,, — A car show with a city block oft 0.11 t n r. to drool over. Judging by the Goodguys Rod and Custom Association and one -of -a -kind trophies created by artists from the Boynton Beach Arts District make this the car show not to miss. Kid attractions include happenings inside and outside of the Children's Schoolhouse Museum and Learning Center. The Red Hot Boynton Beach Blues Cruise is a free jam - packed community event filled with fun and memories for everyone. Reservations: This is a ten -hour food - oriented event with a tented dining area. Attendees will have eating on their minds. While this is a new event, the components are tried and true. Because of the wide variety of activities, not only is a large crowd anticipated, but also a steady crowd throughout the hours of operation. Vendors are limited and menus are exclusive (further explanation below) which contributes to successful sales but necessitates reservations. It's first come, first served. Once your reservation has been received, if your menu is accepted, you'll be asked to register and pay. You'll be notified if your menu has already been reserved and be given the chance to provide an alternate menu if slots are still available. Cost: Flat fee, no revenue sharing. $175 — Early Registration (Reservation by February 22 Payment by March 8th) $300 — Late Registration (Reservation after February 22 "; Payment after March 8 General Requirements: Vendors must be self - sufficient with approved tents and food prep equipment as well as serving tables, plates, napkins, utensils, etc. Space allotted is the usual 10 x 10, although adjustment is possible. Insurance is a must. Hot Pepper Requirement: In keeping with the theme and spirit of the event, at least one "Red Hot" item must be featured, except for ice cream, lemonade, etc. vendors. For example, a hamburger vendor can meet this requirement by sprinkling chopped jalapenos on a burger and featuring it as a jalapeno burger Exclusivity: Each vendor will have an exclusive menu as defined by food type and preparation. There will be only one Thai food vendor, one Italian food vendor, one Mexican food vendor, etc. Some ingredients might be the same, such as beef or chicken, but different preparation will make those ingredients unique to each vendor. Reservation: Business Name: Address: Contact Name: Numbers: Cell Phone Fax Email Type of Food and Menu (Ex. Mexican; Chicken and Beef Tacos, Rice, Refried Beans): Fax to 561 -512 -7004 or phone the information to Elliott Williams at 561 - 512 -51 1 1 to hold your place. Registration form with parking and other setup info will be provided at a later date. Vendor Opportunity at Red Hot Hot Peppers, Great Blues, and Cool Cars Event: The Red Hot Boynton Beach Blues Cruise is about to scorch the Heart of South Florida. Presented by the Greater Boynton Beach Chamber of Commerce, the Boynton Beach Community Redevelopment Agency (CRA), and the City of Boynton Beach, it is a free - admission event sure to appeal to the eye, ear, and tongue. The festivities will be held Saturday, April 20, 2013, 11:00 am to 9:00 pm, on Ocean Avenue and NE 1 Avenue between Seacrest Boulevard and NE 1 Street. Stand back as hungry fun - seekers flock to this first -time event with its three main themes and varied activities. 1Zt d t ht — Ocean Avenue will be on fire. Get your !lot Peppers here. Food vendors will provide hot pepper dishes (and milder fare for the faint of heart). Beverages of all types will be available in lieu of fire extinguishers. Other vendors will sell salsas, hot peppers, a wide variety of arts and crafts, and, of course, ice cream. — The Amphitheater will be rocking. BB King's Blues Club (City Place), the Backyard (Boynton Beach), Boston's on the Beach (Delray Beach), and Two Georges (Boynton Beach) are presenting = g throughout the day. — A car show with a city block of to drool over. Judging by the Goodguys Rod and Custom Association and one -of -a -kind trophies created by artists from the Boynton Beach Arts District make this the car show not to miss. Kid attractions include happenings inside and outside of the Children's Schoolhouse Museum and Learning Center. The Red Hot Boynton Beach Blues Cruise is a free jam - packed community event filled with fun and memories for everyone. Attendance: As noted above, the event will run from 11:00am to 9:OOpm on Saturday, Maic1J '�' 2C 2013, with setup starting at 7:00 am. While this is a new event, the components are tried and true. Because of the wide variety of activities, not only is a large crowd anticipated, but also a steady crowd throughout the hours of operation. Cost: Flat fee. $50 — Early Registration (Reservation and Payment by March 15th). $l00 — Late Registration (Reservation and Payment after March 15 Space is limited. Register as soon as possible to ensure a slot. Requirements: Vendors must be self- sufficient with appropriate tent, tables, etc. Space allotted will be the standard 10 x 10, although some adjustment is possible. Vendors of all types are welcome — salsa, hot peppers, arts, crafts, clothing, etc. However, vendors of food to be consumed primarily at the event must register as a food vendor. Reservation: Business Name: Address: Contact Name: Numbers: Cell Phone Fax Email Items to be sold: Fax to 561 -512 -7004 or phone the information to Elliott Williams at 561 - 512 -5111 to hold your place. Registration form will be provided at a later date and will include parking and other setup information.