Minutes 02-25-13 MINUTES OF THE RECREATION AND PARKS BOARD MEETING HELD ON
MONDAY, FEBRUARY 25, 2013, AT 6:30 P.M., IN COMMISSION CHAMBERS,
100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA
PRESENT:
Elizabeth Pierce -Roe, Chair Wally Majors, Director Recreation & Parks
John McVey, Vice Chair
Charles Kanter
Robert Lapin
Catherine Scantlan
ABSENT:
Marianne Lentini - Bernaducci
Thomas Mandler
I. Call to Order
Chair Pierce -Roe called the meeting to order at 6:30 p.m.
II. Attendance
Chair Pierce -Roe called the roll. A quorum was present.
III. Approval of Minutes
Ms. Scantlan moved to approve the minutes. The motion was seconded by Mr. Lapin
and unanimously passed.
IV. Unfinished Business
A. Barrier Free 5K Run
Wally Majors, Recreation and Parks Director, stated that on February 9 there was
participation on the inaugural Barrier Free 5K Run which was organized by the Realtor's
Association of Palm Beach County. There were 137 registered participants. Hunters
Run was very gracious in hosting the event. There were many positive comments and
positive exposure to the Park. Mr. Majors was still awaiting a report on the amount of
money that was raised.
Mr. Lapin inquired how the Realtor's Association became involved. Mr. Majors stated
that Mr. Riordian of the Realtor's Association was also a member of the Foundation.
The understanding was the funds were being donated to the Ffoundation, and then in
essence, the Foundation puts it towards the Park.
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Meeting Minutes
Recreation and Parks Advisory Board
Boynton Beach, FL February 25, 2013
V. New Business
A. Needs Assessment
Mr. Majors explained this was a project where the community was asked for feedback
regarding what other needs there are, as it relates to Recreation and Parks This was
done every five years and was a very comprehensive project. An organization called
Management Learning Laboratories was hired. The role of the Board is involved. A
meeting would be scheduled with the consultant, which would be one of several
meetings the consultant would have. A possible lunch meeting could be arranged. The
consultant would come in early April and meet with each of the Commissioners, staff,
City Manager, as well as the Board. Focus group meetings would also take place. A
large group of people would be invited to these meetings where the consultant would
ask them what they would like to see as survey questions. The focus groups were a
very important part as this would allow neutral feedback in terms of creating the survey
instrument. Some focus groups would include homeowner associations, local churches,
and athletic organizations. The meetings would be held in the four quadrants of the
City. When the information comes back, it would give a good sense of knowing what
the citizens served would like to see provided.
B. Department Annual Report
Mr. Majors distributed the Recreation and Parks Annual Report. This had been done for
the last couple of years and was a tool used for the community engagement tours like
Kiwanis or the local schools. It provides a brief summary of what was done over the
previous fiscal year and is a great guide for those who do not know what Parks and
Recreation does.
C. Schedule Parks Tours
Mr. Majors advised that at this point, scheduling tours may not be necessary. Quantum
Park could be discussed or the Preserve could be reviewed again. Once daylight
savings time was in effect, tours could be discussed again.
Mr. Lapin mentioned there were issues already discussed with the Foundation.
However, he felt there was an insignificant amount of money in the last year or so since
they had been in existence. It was planned to have the Foundation President at the
meeting to discuss ways that more money could be raised or that a Board member
could attend one of their meetings. Mr. Lapin was unavailable for the last meeting. The
Board could also designate someone to attend their Board's meetings. Vice Chair
McVey indicated the Foundation does not answer to this Board. They are a non - profit
organization. This Board could only advise them on what was perceived as a
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Recreation and Parks Advisory Board
Boynton Beach, FL February 25, 2013
shortcoming on their part. He felt it would be better if the Board attended their meeting.
Mr. Majors suggested that the Board appoint a member to attend.
Mr. Lapin discussed an issue he had with a party in Barrier Free Park over the
weekend. He called the Police due to what he felt was loud music. He felt the Park
was not set up for music and would like to see a substantial sign stating "no music
allowed ". Mr. Majors indicated he could investigate this, but felt a sign would not deter
the music. Mr. Lapin indicated it occurred at 4 :30 p.m. There was in -depth discussion
regarding the validity of the issue and the fact that this does not occur on a regular
basis. In this case, there was a party in the afternoon at the park and there was music
playing through a boom box. Ms. Scantlan reviewed the ruling and stated the Florida
Supreme Court had ruled against the idea that people playing very loud music would be
considered a music offense and ruled that music, at any decibel level, was a form of
freedom of speech. The Court ruled it unconstitutional to make the playing of music
against the law and to try to enforce that. Mr. Majors stated that amplified music was
not allowed and was glad to hear the Police responded.
D March Meeting (Wally will be absent)
Mr. Majors indicated he would be absent for the March meeting and inquired if the
Board would consider cancelling the meeting. The meeting could possibly be set for an
early April luncheon meeting with the consultant. There was consensus to cancel the
March meeting.
VI. Items for the City Manager's Attention
None.
VII. Next Meeting: TBD
VII. Adjournment
There being no further business to discuss, Chair Pierce Roe adjourned the meeting at
7:14 p.m.
P -(„' EL.
Ellie Caruso
Recording Secretary
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