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Minutes 02-26-13 MINUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY FEBRUARY 26, 2013 @ 6:30 P.M., TRAINING ROOM AT FIRE STATION NO. 2, 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Anderson Slocombe, Vice Chair Debby Coles - Dobay, Public Art Deborah Bottorff Administrator William Combes GiGi Hart, Marketing Coordinator Christine Moeller (Arrived 6.39 p m ) Robyn Lorenz Aylin Tito ABSENT: Halena Wolf I. Call to Order Vice Chair Slocombe called the meeting to order at 6:30 p.m. II. Roll Call of Members Self- introductions were made. Also present were: Rick Beau Lieu, Artist; Rolando Barrero, Artist; Ralfonso, Artist; GiGi Hart, City Marketing Director; and Sarah Younger, Mark Fairchild. III. Agenda Approval Motion Mr. Combes moved to approve the agenda. Ms. Lorenz seconded the motion that unanimously passed. IV. Approve Meeting Minutes — January 22, 2013 Motion Ms. Lorenz moved to approve the minutes. Ms. Bottorff seconded the motion that unanimously passed. V. Announcements /Reports A. February 17, Arts District KeroWACKED event Meeting Minutes Arts Commission Boynton Beach, FL February 26, 2013 Ms. Coles -Dobay discussed the second annual KeroWACKED event. There was a good turnout with numerous performances. There was dance, a mixture of arts, the wall mural was painted over and redone and also the annual car painting. The gallery was open and there were different art vendors there. Rolando thanked everyone who supported the event. B. February 21, 7 -10 p.m. Open Mic — Arts District Rolando indicated the event was fun. Five people turned out with approximately ten audience members It was cold and too close to KeroWACKED, so turnout was not very good. C. February 21, 5 -8 p.m. Highwayman at Beachcomber Art Ms. Coles -Dobay advised she viewed the art on the way to the candidate forum. There were three different highwaymen, two of which a program was done with two years ago. D. February 28, 6 -10 p.m. Art Walk — Arts District. Ms. Coles -Dobay advised the Art Walk at the Arts District was done every fourth Thursday of the month. Rolando added that there was not one in November and December as it conflicted with the holidays. An emerging band from the community was always invited, and at least one of the food trucks or vendors is recruited from Boynton. Rolando also commented that the music was usually from one of the areas of Boynton, Delray Beach or Lake Worth. He has invited people also from Ft. Lauderdale and from Miami. The sponsor for the music is a recording studio, so many of the bands that come will go to open mic and if they get "best of the evening ", they get five free hours of recording time. If they win the overall best mic, arrangements were made with the CRA for them to do a concert in the park and perform at one of the three festivals held each year. Many of the artist studios are open which gives the public a chance to view them from urban art, street art, graffiti, bronze sculptures and large installations. Rolando advised there were now three exhibition spaces and four new visual artists. Ms. Coles -Dobay commented there was one more event on March 4 Rolando was working on a project called The Gratitude Garden, a project which helps children learn from seed to plate. Many ongoing ecological projects are being put together that combines the environment and the community. The principal of Galaxy Elementary was invited to be a guest speaker, among others. This would take place in the media room at the Library from 6 p.m. -8 p.m. 2 Meeting Minutes Arts Commission Boynton Beach, FL February 26, 2013 VI. Project Updates /Approvals Deborah Bottorff advised she would be interested in the position of Chairperson of the Arts Commission. Vice Chair Slocombe commented the issue would be handled in March. VII. International Kinetic Art Symposium and Exhibit Planning A. Recap of International Kinetic Art Exhibit and Symposium event Vice Chair Slocombe requested input from each member of the Board on the Symposium. Ralphonso commented he wanted to commend everyone and was so impressed with the event He was relaying feelings of other kinetic artists he spoke with. He received so much wonderful feedback from artists who attended and commented it was way beyond expectations for a first event and a limited budget. He continued that now the challenge would not be the quality, but to let the world know that an exhibition such as this was taking place and can be built on and have more people get involved. Ms. Lorenz added what impressed her were the people that came to view the exhibit. Children were in awe of the exhibits and she commented that she would see people in the morning who would come back with more people or their children in the afternoon. Several people commented to her that they did not know about the event and wanted to know when the next one was going to be held. Ms. Bottorff agreed with the comments so far. She added that the inside and outside art was fabulous. Possibly next time, a way could be found to pull it all together. She indicated she saw people looking at outdoor exhibits and did not know where to go for the inside exhibits and vice versa. Vice Chair Slocombe agreed stating that signage was lacking and attendees did not know there was something going on until they were right on top of it. Mr. Combes commented he had joined the Board around the same time this project was conceived and it had been an honor to work with everyone and witness it come to fruition. There were minor battles, but everything worked out. With a limited budget, it was an amazing accomplishment. Next time, it would be easier to get sponsors. Ms. Moeller echoed the comments of other members stating she was proud to be a part of it and involved with artists of such high caliber that projected professionalism. Ms. Bottorff suggested because everything is connected to possibly consider outdoor food vendors for the next kinetic event. Mr. Combes reminded everyone that there was desire for people to support local business. Possibly the vendors could be the local 3 Meeting Minutes Arts Commission Boynton Beach, FL February 26, 2013 businesses There was brief discussion on different ways to get the local businesses more involved. Ms. Coles -Dobay added that this first event was an excellent success. She advised Boca Bearings had an unfortunate incident happen and was unable to attend, but many people were looking for them to purchase their product. Other vendors should have had presence but did not and possibly there are ways to get them more involved in the future There were many who were eager to help with presentations, crafting and topics. Ms. Coles -Dobay felt that the focus should be kept international where the support from those organizations such as the International Kinetic Organization and the International Sculpture Center would be greater. There also has to be a local support system which was one of the main reasons for CRA funding and to bring people to Boynton Beach. The artwork is up year round, so the residual of all the promotional pieces were the highlight of the weekend and she advised she was still getting emails from people who wanted to see all the art. Ms. Coles -Dobay remarked the Sailfish Cafe at the Library had to restock numerous times, and the Little House, Hurricane Alley, Two Georges, Banana Boat were all packed during the weekend. The Marriott was overbooked so the goals appeared to be achieved as far as bringing additional business into the City. Rolando suggested a shuttle from the Marina to the Civic Center next time because of the parking situation downtown. Ms. Coles -Dobay began reviewing the handouts given to the Board members. This included the marketing report and the survey. The report was mailed and was also posted on the Facebook page. She added some information which provided ideas on how marketing could be increased for the next symposium. She reviewed the numbers on all the advertising media used from the billboards, the newspapers, and the spot segment used on WPTV, Channel 5. She did not have the numbers available for viewers on the website, Facebook page, and other social media. Ralphonso remarked an article was written and submitted to the largest sculpture magazine in China and it was accepted. The article of the event, with pictures, would appear in the magazine. Ms. Coles -Dobay explained the survey that was distributed to the public. There were 95 survey responses which was good. She reviewed the responses received to the questions. Ms. Coles -Dobay also remarked that there were comments of litter on the streets, over by the Library and in the area of Hurricane Alley. Possibly, there could be more student volunteers to help clean up. Ms. Coles -Dobay indicated there was now a group of volunteers already trained to do repetitive clean up for the events. It was possible the 4 Meeting Minutes Arts Commission Boynton Beach, FL February 26, 2013 Sand Sifters group could be asked to help. It was mentioned there were many student groups in the area and surrounding areas that could assist with different arenas of an event. Ms. Coles -Dobay reviewed the marketing survey questions and answers and provided an update on the website. She shared comments on the strong areas and weak areas. The website seemed to be more valuable for people that were out of this area. A video segment was planned for this event. This would be used for promotional and other marketing purposes. Ralphonso was also producing one. Some marketing tools mentioned that were used in promoting this event were flyers, Funfare Magazine, posters in different locations, digital billboards, show books and save the date cards. There was comments made that the save the date cards were very cost effective and easy to distribute. With regard to the show books, Ms. Coles -Dobay stated that originally 3,000 were supposed to be printed. After reviewing the quotes, the cost involved, and the time crunch, 1,000 were printed. The number was determined by estimating how many were attending VIP night, and how many artists were attending. It was originally decided to give one to each artist, sponsor, participants, key volunteers, Arts Commission, and officials. It was estimated that number would total 200 show books, which left 800 to try and sell. A total of 30 were sold at $20. There are approximately 748 left to sell. There was discussion on ways to try to sell more. The thought was to possibly reduce the price to $15, with $10 being kept and $5 to the person selling them. The Cultural Council indicated they would be interested in selling and possibly some of the other businesses could sell them as well. There was brief discussion on different suggestions of who could sell the show books and what the split of sale should be. A suggestion was made to get them in the hands of local and international museums and galleries. Ms. Younger mentioned that she had passed out brochures in West Palm Beach and people thought the event was "over" after the weekend. They did not realize the public could still walk the art tour and view the kinetic pieces until September. There needs to be a way to let people know the artist exhibits are still on display. There was discussion on the Cultural Council Sneak Preview. It could have been better and could have had a larger attendance. It was unfortunate that more people were not aware of the exhibit. Rolando commented that it was typical for the Cultural Council not to include the artists and that it was more of a "Board" party. There was a suggestion of using Galaxy Auditorium among other possible venues for the next sneak preview. Another suggestion was made to make this an opening night party, where people would pay to come to the party, have sponsors bring food and then they could meet the artists and preview the show. The VIP reception was discussed. There were comments that the Schoolhouse Museum was too small. However, the wine tasting was good, as was the beer and 5 Meeting Minutes Arts Commission Boynton Beach, FL February 26, 2013 there was a good mix of people. There were comments made by the artists that they wanted to be in the room with the people and most times, it was not possible. A better location was needed for the next event. The indoor and outdoor exhibits were discussed. One of the most common problems encountered were that visitors had problems reading the maps and were looking for more outdoor art. For the next event, more signage and possibly a tour guide could be utilized. Similarly, the presentations could have had more of a turnout if the times were different. The artists could have made presentations next to their artwork. Rolando commented that visitors may get more appreciation of the artist if they could see the artist work and listen to the process explained. Ms. Coles -Dobay commented although the person that was supposed to present the award at the symposium to Sarah Younger was not there to present it, she wanted to inform everyone that she was the award recipient. With regard to the youth workshops, the windmills were good although there could have been more participation. The size of the project and limited space were issues. The mobiles also turned out well, but there could have been more participation with that project also. VIII. Exhibits A. Brad Jernigan Artwork Program (117 donated pieces) Ms. Coles -Dobay reminded the Board that they approved the acceptance of these pieces at the last meeting. There needs to be discussion on what the disposition would be. The appraisals were done and the total value of all the pieces was $216,000. That does not mean that is what it would bring, it was for information only. There were suggestions to sell the art through different exhibits, selling possibly half and keeping half for a future collection. Other discussions ensued on various ways to market and sell the collection. IX. New Business A. Boynton Sister Cities — Young Artists/Young authors judging, Women's Club Sunday, March 24 in the afternoon, 3-4 p.m. or 4 -5 p.m. Ms. Coles -Dobay announced there was a nice collection of art coming from the students in China. The work would be exhibited at the Boynton Mall. The judging would be at the Women's Club and Ms. Coles -Dobay asked for Board volunteers to do the judging. 6 Meeting Minutes Arts Commission Boynton Beach, FL February 26, 2013 X. Unfinished Business Mr. Combes announced due to him taking a six month leave of absence, he would be resigning from the Arts Commission. The March meeting would be his last meeting. XI. Future Business None. Adjournment There being no further business to discuss, Vice Chair Slocombe properly adjourned the meeting at 8:55 p.m. Ellie Caruso Recording Secretary 7