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Minutes 04-08-13 MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING HELD ON MONDAY, APRIL 8, 2013, AT 6:00 P.M., IN THE BOYNTON BEACH CITY LIBRARY, ROOM "A ", 208 S. SEACREST BLVD., BOYNTON BEACH, FLORIDA PRESENT: Don Scantlan, Chair Tim Howard, Finance Director Fakhry "Ed" Boulos Jeffrey Grady (arrived 6 p.m.) Steven Grant 1. Call to Order — Don Scantlan, Committee Chair • Should any members not be able to make the meeting; contact Tim Howard (HowardT@bbfl.us) or (561) 742 -6311 by 3 pm Monday as the meeting may be cancelled for lack of a quorum. Chair Scantlan called the meeting to order at 6:22 p.m. The Recording Secretary called the roll. A quorum was present Motion Mr. Grant moved to approve the agenda. Mr. Grady seconded the motion that unanimously passed. 2. Approval of February 25, 2013 Minutes Motion Mr. Grant moved to approve the minutes. Mr. Grady seconded the motion that unanimously passed. 3. Distribution of Updated Committee Member Listing The new list was distributed 4. Review and Discuss Committee Member Study Topics and Potential Assignments for FY 2013 -2014 Chair Scantlan indicated there were five areas being studied at the request of the Commission. This would include the City Services Survey which would be the fifth area. He reviewed which areas were assigned to each Board member. Meeting Minutes Financial Advisory Committee Boynton Beach, FL April 8, 2013 Chair Scantlan advised the City Services Survey had been published. Mr. Howard stated that the survey would be open until April 19 and there had been 50 responses so far. Mr. Boulos commented on things he heard about the survey. He stated the Commission authorized $19,500 to the Recreation and Parks Department to perform a needs study through a consultant. The purpose of the consultant was to get a citizen opinion of what should be on the survey. He was concerned about the dollar amount being spent Chair Scantlan requested a press release be done to promote the survey The members reviewed the progress made on their study topics. Mr Grady, on the topic of Make or Buy Other Services, advised he was gathering information and using that as a filter to target other like size cities to see where they had success and failures Chair Scantlan realized the Property Casualty Insurance costs had not been assigned and he advised he would take the topic. Mr Boulos reported on the on -site health clinic. He advised he made no substantial progress on this subject He indicated he spoke to the Benefits Administrator and she was not aware of the research the Board was doing. Human Resources was going to hire a consultant. The consultant was going to develop an RFP (Request for Proposal) Bids would be received from outside sources and be analyzed by staff. It was estimated the opening of the clinic would take approximately two years. Mr. Boulos also reported on the development fees as compared to other cities. He advised he had a meeting on March 21 with department heads in the Building Department. He explained the different fees and what their purpose was and advised they were currently being revised. The fees were being compared with Boca Raton and Lake Worth to make sure they were in line and appropriate with what other cities were charging. Mr. Grant reported on the comparison of pension plan benefits. He acquired a list of pension plans from the surrounding areas and is looking into the Florida Retirement System (FRS) to determine if it was viable to transfer the City pension plan into the FRS. He would be meeting with the City Manager to review the current pension plan. 5. Discussion of City Services Survey This topic was discussed earlier in the meeting under Item 4, Committee Member Study Topics 2 Meeting Minutes Financial Advisory Committee Boynton Beach, FL April 8, 2013 6. Other Business Mr. Howard remarked the budget workshops with the Commission would be held on July 22 from, 3 -7 pm; July 23 a , from 10 -2 pm; July 24 from 3 -7 pm. Mr. Howard advised that the City Attorney drafted the Ordinance change regarding quorum requirements for the April 16 Commission agenda. Mr. Grant announced he would present his topic findings at the May 13 meeting as he will not be able to attend the June meetings 7. Adjournment Motion There being no further business to discuss, Mr. Grady moved to adjourn. Mr Grant seconded the motion that unanimously passed. The meeting was adjourned at 6:54 p.m r f CCU, Ellie Caruso Recording Secretary 3