Loading...
Minutes 04-03-13 MINUTES OF THE SPECIAL EVENTS AD HOC ADVISORY COMMITTEE MEETING HELD ON APRIL 3, 2013, AT 6:30 P.M. IN THE CHAMBERS AT CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Elliott Williams, Chair Kathy Biscuiti, Board Liaison Rep James Guilbeault, Vice Chair Brad Sevaldson (Arrived 6 40) Wyn Yelin ABSENT: Michele Costantino, Alternate I. Call to Order Chair Williams called the meeting to order at 6 p.m II. Welcome A. Introductions III. Approval of March 6, 2013, Minutes Vice Chair Guilbeault moved to approve the minutes Mr. Yeiin seconded the motion that unanimously passed. IV. Old Business A Update & Discussion: Event with Chamber "Red Hot Boynton Beach Blues Cruise" April 20, 2013 Chair Williams discussed the upcoming event. Volunteers were being taken care of by Judy Saxson Chair Williams felt that the Board has not been involved with this event very much and thought the group could volunteer more. For a first time event, it appeared to be going fairly well Chair Williams suggested doing a survey and asking people during the event what they liked best or least to help determine where the problems areas are, if any. Meeting Minutes Special Events Ad Hoc Committee Boynton Beach, FL April 3, 2013 B. Vendors (Food /Others) Chair Williams advised there were 13 food vendors, including three dessert vendors. There were approximately 10 hot pepper vendors, 20 craft vendors and business vendors. Six bands would be performing. Vice Chair Guilbeault commented that there seemed to be a lot of food vendors for an event of this size and feared they would be disappointed if they expected to make a big profit. Chair Williams maintained different kinds of foods were being represented. V. Other Business A. Workshop Input (SEAHAC) Chair Williams commented that some time ago, there was discussion regarding a possible workshop with the City Commissioners. The purpose was to discuss the job description of the Board. He was waiting to hear back from the City Manager's office regarding a possible date for a meeting. B. Discuss Next Year's Hot Pepper Budget (Michele) Chair Williams commented that his vision for the future included an International Hot Pepper Festival. He felt the Blues Cruise event was a prelude to this event. It should be determined whether to continue as a shared event, or do a solo event next year. There was discussion and the determination that a decision really could not be made until after the event. This could be discussed in greater detail at the next Board meeting as the event would have taken place and a better determination could be made. Vice Chair Guilbeault reiterated that he did not think it was a good idea to have two separate events next year. If this event went well, it should be the same event next year. Chair Williams opined that it was not evident that it was a pepper festival, it appeared to be a blues and cruise festival. Ms. Biscuiti stated it was very easy to move a name around and that advertising was the key. There was also discussion that if the event did not turn out as planned and there were two many vendors, to possibly return some money to the vendors Ms. Biscuiti commented that at the Pirate Fest, there were 2,000 or more people a day and she had one concession company that had two booths. C Community Reports: City; CRA (Virginia /Kathy) Ms Biscuiti commented there would be a trolley tour with the City Manager, the CRA, staff members and the new Commission. The movie of the month that would be shown this month would be ARGO. Sunday in the Park would have Ron Bivona entertaining. The following Friday would be a concert with Orange Sunshine, an oldies band. 2 Meeting Minutes Special Events Ad Hoc Committee Boynton Beach, FL April 3, 2013 D. Chairman's Comments Chair Williams commented there were two seats available on the Board There was one regular seat and one alternate seat. There was a woman interested, Melissa Nangle who has experience in events /public relations. Chair Williams will get an application to her. Chair Williams thanked the members of the Board for being a part of the Board. Hopefully, things would move forward and the Board would be bigger and better. VI. Announcements The next meeting would take place on Wednesday, May 1St VII. Adjourn There being no further business to discuss, Chair Williams adjourned the meeting at 7'04 p.m Ellie Caruso Recording Secretary 041113 2 hours 3