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Minutes 03-28-13 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON MARCH 28, 2013, AT 6:00 P.M., IN CITY HALL COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA PRESENT: Steve Waldman, Chair Sherri Claude, Board Liaison Mary Morera, Vice Chair Carol Lundquist Hattie Miller Dr. Tiffany North Gerline Christophe, Alternate Lourdes Paola Alvarez, Student Voting Member Kellsie Kershaw, Student Voting Member Dawson Charles Hagger - Lendoiro, Student Non - Voting Member ABSENT: Carla Colebrooks- Spencer Loretta Wilkinson I. Call to Order Chair Waldman called the meeting to order at 6:00 p.m. Self introductions were made 11. Pledge of Allegiance /Moment of Silent Reflection The Pledge of Allegiance was recited followed by a moment of silent reflection. 111. Approval of Minutes of February 28, 2013 Ms. Lundquist moved to approve the minutes. The motion was seconded by Vice Chair Morera and unanimously passed. IV. Approval of Agenda Ms Claude added an item, donation request for Sister Cities, under New Business. Vice Chair Morera moved to approve the agenda. Ms. Miller seconded the motion that unanimously passed. V. Announcements /Presentations /Correspondence Ms. Claude advised there were two thank you letters from Freedom Shores Elementary School thanking the Board for the donations for the Fundations Program and for SECME Club (Science, Engineering, Mathematics, and Enrichment). Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL March 28, 2013 A. Youth Leadership Program: Recreation Specialist Chris Gonzalez Christina Gonzalez, Recreation Specialist, was in charge of the Youth Leadership Program, advised she was present to explain the program and to offer services to partner with the Board for fundraisers, donation drives or other programs. She reviewed a handout she presented to the members for information. She stated the four things focused on are leadership, scholarships, service and fellowship. All the meetings and activities revolve around those four subjects. Each month has a different focus. For example, in September, they did the Palm Beach Heart Walk. Everyone that volunteered earned 110 hours. They also did a "change cup" fundraiser where the participants collected change in American Heart Association cups. They collected $269.50. For donations, they collected clothing, which was donated to the Salvation Army. The volunteers in the program earned a total of 724 hours so far Each month there is a different theme which includes a set fundraiser, service project, and a donation activity. She reviewed the different activities that had been done. They meet at the Intercoastal Clubhouse on Saturday morning. Most of the activities occur on Saturday. Currently, there are 20 students in the program, which was the maximum number of participants. A new session would start for the summer and registration is on April 6 The fee is $50 for residents and $62 for non - residents. There are a total of three sessions per year and is open to high school students. There was a suggestion to donate $150 to the program to assist one or more students to go on the planned, summer trip to Orlando. Motion Ms. Lundquist moved to donate $150 for Ms. Gonzalez to use at her discretion for the Orlando trip Vice Chair Morera seconded the motion that unanimously passed. VI. Public Audience None. VII. New Business A. Recreation & Parks Department Needs Assessment Ms. Claude reminded everyone the Department would be conducting a formal needs assessment. A consultant was hired who would be doing a City -wide mail survey. Prior to that, he would be conducting focus group meetings to hear what the community wanted, and going around and talking with the community in order to create the survey. The Recreation and Parks Board, the Community Relations Board, the Senior Advisory Board, and the Education and Youth Advisory Board have been invited to attend a lunch meeting on April 11, 2013 at Intracoastal Clubhouse. Everyone is invited to attend. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL March 28, 2013 B. Sister Cities Donation Request Christine Francois, advised the art had been established at the Mall. The reception would be held on April 5 at 6:00 p.m. Mayor Taylor would be in attendance to present the awards. There are 96 entries this year and 30 are from the young authors. Refreshments would be served. Ms. Francois inquired whether there were any funds in the budget to assist them. Chair Waldman reviewed the Young Artists/Young Authors program with those new on the Board Motion Ms. Kershaw moved to donate $100 to the event. The motion was seconded by Ms. Lundquist and unanimously passed Ms. Francois mentioned the winner would go to Washington and compete. VIII. Old Business A. Sister Cities This was covered under New Business. B. Student Contest at Boynton Beach High School Chair Waldman commented he ran into issues when trying to coordinate the contest. The contest would be held next year and promised to be bigger and better. C. Tennis Carnival (4/27/13) Vice Chair Morera stated the Tennis Carnival was on schedule. It begins at 9:30 a.m. at Hunter's Run. There is currently a waiting list. There is room for 32 children with 3 separate courts and different activity levels. She would provide the refreshments. Motion Ms Lundquist moved to donate $50 to purchase refreshments. Ms. Miller seconded the motion that unanimously passed. D. Shred -A -Thon (5/4 or 5/18) Chair Waldman mentioned he had not gotten an exact date from Ms. Wilkinson. It would be announced at the next meeting. E. Youth volunteer Bank /Bob Borovy Award Ms. Claude advised the Youth Volunteer Bank hours verification forms are due by April 1 from the students. Approximately 30 to 40 students had already submitted their hours. As of this date, there was one application for The Borovy Award. The 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL March 28, 2013 applications must be postmarked by March 29 After discussion, it was decided to try and get it on the Commission agenda for May 7 to be able to present both awards. F. Fundraising Currently, the only thing planned was the Shred -a -Thon. Chair Waldman advised he would contact someone for advice on where to go for additional monies. There was approximately two years left for awards in the Borovy account after this year. IX. Future Meeting Dates: April 25, 2013 May 23, 2013 June 27, 2013 X. Adjournment There being no further business to discuss, Vice Chair Morera moved to adjourn the meeting. The motion was seconded by Ms Lundquist and unanimously passed. (Q/ E L4/1G Ellie Caruso Recording Secretary 4