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Minutes 04-10-13 MINUTES OF THE COMMUNITY RELATIONS BOARD HELD ON WEDNESDAY, APRIL 10, 2013, AT 7:00 P.M., IN COMMISSION CHAMBERS CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Willie Swoope, Vice Chair Ben Lowe Margaret Newton Lesha Roundtree Floyd Zonenstein ABSENT: Vince Piraino, Chair Wendy Kelly Irma Khoja I. Openings A. Call to Order Vice Chair Swoope called the meeting to order at 7:05 p.m. B. Pledge of Allegiance to the Flag The Pledge of Allegiance was led by Mr. Zonenstein II. Roll Call The Recording Secretary called the roll and determined a quorum was present III. Approval of Minutes from February Meeting Mr. Zonenstein moved to approve the February minutes The motion was seconded by Mr. Lowe and unanimously passed. IV. Announcements Vice Chair Swoope apologized for not getting the Board member's input for the agenda. He hoped there would not be any issues. He did not have the opportunity to speak with Chair Piraino Meeting Minutes Community Relations Board Boynton Beach, FL April 10, 2013 V. Approval of Agenda A. Additions, Deletions, Corrections Ms. Newton wished to add an item under Special Business to discuss the need for the Community Relations Board. B. Adoption The agenda was approved by consensus. VI. Public Audience None VII. Old Business A. May Presentation Code Enforcement Guest Speaker: Status Update Vice Chair Swoope commented it was his understanding that the Code Enforcement guest speaker would be in attendance at the May meeting. Since no one had any comment, it was suggested to check with Chair Piraino for the status since he was the one scheduling the speaker. B. Status Update on CRB Brochure There was no status available on the brochure. It was unknown at this time if there would be a brochure in the future. However, there was a one page flyer that was passed at a previous event and that could be used for the interim. 1. CRB Liaison There was still no information on the CRB Liaison replacement. 2. Education Initiative Ms. Newton advised she received no emails concerning this initiative. She does not know what the status is. Mr. Lowe suggested that possibly it would not come to fruition due to the Commissioner who created it resigned. Vice Chair Swoope will follow up with Chair Piraino. Ms. Newton suggested that possibly the Board could continue on its own with the initiative instead of waiting to see if a Commissioner would continue to promote it. Possibly the Board could partner with the CRA in some way. 7 Meeting Minutes Community Relations Board Boynton Beach, FL April 10, 2013 Vice Chair Swoope commented that the Community Relations Board, like any other Board, can play a role, but he was not sure it should be this Board's responsibility to lead the initiative He added the City Commission would most likely have the responsibility for authorizing whatever staff, agency, or Board was going to lead it and take a role in it. Ms. Newton explained that the initiative was put in place to highlight the educational opportunities available in Boynton Beach. It was suggested that Chair Piraino follow up with the Commission to find out the status of the education initiative program. 3. Other Items /Concerns Ms. Roundtree shared that she attended a Commission meeting recently and there were residents there complaining about the police officers and the volunteer police officers about approaching the senior citizens in the community regarding their handicapped tags and requesting proof they were eligible for them. The senior citizens felt they were rude and were being harassed. Ms. Roundtree felt all police officers, whether volunteer or not, should attend some sensitivity training Mr Lowe commented that if anyone hears someone complain at any City board meeting, they should be asked to attend the Community Relations Board meeting for possible action Mr Zonenstein commented that he also attended the meeting and recounted the story of the officers involved. He also stated there was an investigation being conducted on the incident There was discussion on next month's presentation by the Code Enforcement Coordinator. Steps need to be taken to insure there is an audience for the meeting. There was a suggestion made to bring in one of the homeowner's association that recently had problems with Code Enforcement in their community It was also suggested that the press be contacted for coverage. It should first be confirmed that the speaker is, in fact, still scheduled for the May meeting. C. Other Presentation Topics /Future Meetings It was discussed that sensitivity training and relationships within the community might be a good topic for future discussion VIII. Special Business A CRB Future 3 Meeting Minutes Community Relations Board Boynton Beach, FL April 10, 2013 Mr Lowe felt that the City Manager should attend a meeting so that a discussion could ensue about the future of the Community Relations Board and its relationship with the City. He felt with the new Commission, new ground could be covered and the relationship could be defined and renewed There was brief discussion by the members and concurrence on steps to be taken to ensure the future of the Board and the need to inform the public it exists. A Citizen Complaint Form was passed around to the members for review. Copies would need to be supplied and made available. It was requested that the complaint form be attached to the minutes. Ms Roundtree suggested that possibly all advisory boards could rotate in the lobby during each Commission meeting and hand out brochures and let the public know that there are Boards within the City that could be of assistance to them. IX. Adjournment Mr. Zonenstein moved to adjourn the meeting. Ms. Newton seconded the motion that unanimously passed -ate_ at,66,gr Ellie Caruso Recording Secretary 4 CITY OF BOYNTON BEACH Citizen Complaint Form Your Contact Information Your Name Street Address City State Zip Code Telephone (with area code) Phone Number Type Home Work Cellphone Email Address Whom Do You Believe To Be Responsible For The Problem? Owner /Company Name Street Address _ City State Zip Code Owner or Company Unknown Address or Location of Nuisance Nature of Complaint Please check all that apply ❑ Abandoned Vehicle ❑ White Goods /Bulky Items In Alley On Property Both ❑ Trash and Debris Accumulation In Alley On Property Both ❑ Structurally unsound fence ❑ Brush on right -of -way ❑ Unsecured vacant premise ❑ Trees overhanging into street ❑ Construction work without permit ❑ Hazardous Material ❑ Junked Vehicles ❑ Other Briefly describe the problem. Please provide as much detail as possible regarding the description of the event and its location Please indicate any evidence or documentation (i.e. photos, logs, etc.) of the nuisance that you will be able to provide. If you remember specific times v‘hen the problem occurred, please list the time of day and date: Are you willing to testify under oath at an enforcement hearing, if needed?