Minutes 04-25-13 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING
HELD ON APRIL 25, 2013, AT 6:00 P.M., IN CITY HALL COMMISSION CHAMBERS,
100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA
PRESENT:
Steve Waldman, Chair Sherri Claude, Board Liaison
Mary Morera, Vice Chair
Carla Colebrooks- Spencer
Carol Lundquist
Hattie Miller
Dr. Tiffany North
Loretta Wilkinson
Gerline Christophe, Alternate
Lourdes Paola Alvarez, Student Voting Member
Kellsie Kershaw, Student Voting Member
Dawson Charles Hagger - Lendoiro, Student Non - Voting Member
I. Call to Order
Chair Waldman called the meeting to order at 6:00 p.m. Self introductions were made.
II. Pledge of Allegiance /Moment of Silent Reflection
The Pledge of Allegiance was recited followed by a moment of silent reflection
III. Approval of Minutes of March 28, 2013
Ms. Lundquist moved to approve the minutes. The motion was seconded by Vice Chair
Morera and unanimously passed.
IV. Approval of Agenda
Chair Waldman added an item under Old Business as Item F — Ad in Boynton Beach
Theater Arts Program.
Motion
Dr. North moved to approve the agenda as amended. Ms. Miller seconded the motion
that unanimously passed.
V. Announcements /Presentations /Correspondence
Chair Waldman advised he had been in email contact with Mr. Oyer who wanted to
know how much the Board was trying to raise for the Harvey Oyer, Jr Community
Meeting Minutes
Education and Youth Advisory Board
Boynton Beach, FL April 25, 2013
Contributions Fund. Chair Waldman indicated they were trying to raise at least a couple
of thousand dollars and asked him to suggest who they could approach
Ms. Wilkinson wanted to thank everyone for their thoughts and wishes over the last
couple of months for her mother's passing.
Ms. Claude commented that in last week's Boynton Forum, there was an article on local
volunteers which mentioned Chair Waldman and Ms. Wilkinson and was very nice
VI. Public Audience
None
VII. New Business
None.
VIII. Old Business
A. Sister Cities
Chair Waldman advised Sister Cities had the art show at the Boynton Beach Mall He
thanked all that attended. Vice Chair Morera added that she assisted in the judging of
the essays and they, along with the artwork, were very impressive. She felt having the
event at the Mall made it more successful due to the visitor traffic.
B. Tennis Carnival (4/27/13)
Vice Chair Morera advised the tennis carnival will take place on Saturday, April 27
from 9:30 -11 a.m. She indicated she went a little over budget on the beverages.
Ms. Wilkinson volunteered to supply the bottled water.
Motion
Ms. Lundquist moved to reimburse Vice Chair Morera the full amount spent for
beverages. Ms. Wilkinson seconded the motion that unanimously passed.
C. Shred -A -Thon (5/4 or 5/18)
Ms. Wilkinson apologized for not being in touch with Micro Shred due to her personal
issues the last couple of months. The last discussion she had with them, they indicated
they were open to doing something in the spring. Ms. Wilkinson asked the Board for
two or three dates that she could present to Micro Shred so that the shred -a -thon could
be planned. Ms. Claude reminded her that since it was over a year since the original
Certificate of Insurance, the City would need a new one naming them as an additional
insured.
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Meeting Minutes
Education and Youth Advisory Board
Boynton Beach, FL April 25, 2013
The dates suggested were May 18 and June 1 with May 18 being the preferable
date. After the event, the decision could be made which fund would be appropriate for
the profits. There was a comment made that there were many people inquiring when
the event would be held.
D. Youth Volunteer Bank /Bob Borovy Award
Ms. Claude mentioned the May 7 City Commission agenda include two items under
Presentations. One presentation was for the Bob Borovy award. She had the
information on the student who would receive the award available should anyone want
to review it. The student who won the award is Gloria Roker from Boynton Beach High
School The Youth Volunteer Bank this year had 70 students who turned in volunteer
hours The students were invited to the Commission meeting and those who attend
would receive a certificate
E. Fundraising
The only current fundraising project was the shred -a -thon Eventually, there would have
to be other projects. Ms. Lundquist inquired whether the Board had ever reached out to
community businesses for donations. Chair Waldman suggested starting with the
Chamber of Commerce and possibly sending a letter to area businesses soliciting for
funds. Ms. Claude will provide a template letter for the Board to utilize.
F. Ad in Boynton Beach Theater Arts Program
Chair Waldman advised the Boynton Beach High School Drama Department Theater
Arts Program put on a play and used an old ad for the Board in their program. The
bottom line was they were promised $50 for the ad and even though it was the old one
and not the new one, the bill had to be paid.
Motion
Vice Chair Morera moved to pay the bill for the ad used by the Boynton Beach High
School Drama Department in the Theater Arts Program. Ms. Lundquist seconded the
motion that unanimously passed.
IX. Future Meeting Dates: May 23, 2013
June 27, 2013
July 25, 2013
Due to summer schedules of many of the Board members, there was discussion
regarding not holding a June or July meeting. The Board members agreed to remove
June and July meetings from the schedule.
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Meeting Minutes
Education and Youth Advisory Board
Boynton Beach, FL April 25, 2013
Motion
Ms. Wilkinson moved to suspend the meetings from after the May meeting until the first
meeting in August. The motion was seconded by Ms. Colebrooks- Spencer and
unanimously passed.
Chair Waldman mentioned that next year the new Galaxy Elementary School would be
open He would like to make sure everyone makes contact with the principal and
possibly do something for Galaxy next year
X. Adjournment
There being no further business to discuss, Ms. Wilkinson moved to adjourn the
meeting. The motion was seconded by Ms. Colebrook- Spencer and unanimously
passed. The meeting adjourned at 6:46 p.m.
C t&L QA_ C.tiZ v
Ellie Caruso
Recording Secretary
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