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Minutes 04-25-13 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD ON APRIL 25, 2013, AT 6:00 P.M., IN CITY HALL COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA PRESENT: Steve Waldman, Chair Sherri Claude, Board Liaison Mary Morera, Vice Chair Carla Colebrooks- Spencer Carol Lundquist Hattie Miller Dr. Tiffany North Loretta Wilkinson Gerline Christophe, Alternate Lourdes Paola Alvarez, Student Voting Member Kellsie Kershaw, Student Voting Member Dawson Charles Hagger - Lendoiro, Student Non - Voting Member I. Call to Order Chair Waldman called the meeting to order at 6:00 p.m. Self introductions were made. II. Pledge of Allegiance /Moment of Silent Reflection The Pledge of Allegiance was recited followed by a moment of silent reflection III. Approval of Minutes of March 28, 2013 Ms. Lundquist moved to approve the minutes. The motion was seconded by Vice Chair Morera and unanimously passed. IV. Approval of Agenda Chair Waldman added an item under Old Business as Item F — Ad in Boynton Beach Theater Arts Program. Motion Dr. North moved to approve the agenda as amended. Ms. Miller seconded the motion that unanimously passed. V. Announcements /Presentations /Correspondence Chair Waldman advised he had been in email contact with Mr. Oyer who wanted to know how much the Board was trying to raise for the Harvey Oyer, Jr Community Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL April 25, 2013 Contributions Fund. Chair Waldman indicated they were trying to raise at least a couple of thousand dollars and asked him to suggest who they could approach Ms. Wilkinson wanted to thank everyone for their thoughts and wishes over the last couple of months for her mother's passing. Ms. Claude commented that in last week's Boynton Forum, there was an article on local volunteers which mentioned Chair Waldman and Ms. Wilkinson and was very nice VI. Public Audience None VII. New Business None. VIII. Old Business A. Sister Cities Chair Waldman advised Sister Cities had the art show at the Boynton Beach Mall He thanked all that attended. Vice Chair Morera added that she assisted in the judging of the essays and they, along with the artwork, were very impressive. She felt having the event at the Mall made it more successful due to the visitor traffic. B. Tennis Carnival (4/27/13) Vice Chair Morera advised the tennis carnival will take place on Saturday, April 27 from 9:30 -11 a.m. She indicated she went a little over budget on the beverages. Ms. Wilkinson volunteered to supply the bottled water. Motion Ms. Lundquist moved to reimburse Vice Chair Morera the full amount spent for beverages. Ms. Wilkinson seconded the motion that unanimously passed. C. Shred -A -Thon (5/4 or 5/18) Ms. Wilkinson apologized for not being in touch with Micro Shred due to her personal issues the last couple of months. The last discussion she had with them, they indicated they were open to doing something in the spring. Ms. Wilkinson asked the Board for two or three dates that she could present to Micro Shred so that the shred -a -thon could be planned. Ms. Claude reminded her that since it was over a year since the original Certificate of Insurance, the City would need a new one naming them as an additional insured. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL April 25, 2013 The dates suggested were May 18 and June 1 with May 18 being the preferable date. After the event, the decision could be made which fund would be appropriate for the profits. There was a comment made that there were many people inquiring when the event would be held. D. Youth Volunteer Bank /Bob Borovy Award Ms. Claude mentioned the May 7 City Commission agenda include two items under Presentations. One presentation was for the Bob Borovy award. She had the information on the student who would receive the award available should anyone want to review it. The student who won the award is Gloria Roker from Boynton Beach High School The Youth Volunteer Bank this year had 70 students who turned in volunteer hours The students were invited to the Commission meeting and those who attend would receive a certificate E. Fundraising The only current fundraising project was the shred -a -thon Eventually, there would have to be other projects. Ms. Lundquist inquired whether the Board had ever reached out to community businesses for donations. Chair Waldman suggested starting with the Chamber of Commerce and possibly sending a letter to area businesses soliciting for funds. Ms. Claude will provide a template letter for the Board to utilize. F. Ad in Boynton Beach Theater Arts Program Chair Waldman advised the Boynton Beach High School Drama Department Theater Arts Program put on a play and used an old ad for the Board in their program. The bottom line was they were promised $50 for the ad and even though it was the old one and not the new one, the bill had to be paid. Motion Vice Chair Morera moved to pay the bill for the ad used by the Boynton Beach High School Drama Department in the Theater Arts Program. Ms. Lundquist seconded the motion that unanimously passed. IX. Future Meeting Dates: May 23, 2013 June 27, 2013 July 25, 2013 Due to summer schedules of many of the Board members, there was discussion regarding not holding a June or July meeting. The Board members agreed to remove June and July meetings from the schedule. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL April 25, 2013 Motion Ms. Wilkinson moved to suspend the meetings from after the May meeting until the first meeting in August. The motion was seconded by Ms. Colebrooks- Spencer and unanimously passed. Chair Waldman mentioned that next year the new Galaxy Elementary School would be open He would like to make sure everyone makes contact with the principal and possibly do something for Galaxy next year X. Adjournment There being no further business to discuss, Ms. Wilkinson moved to adjourn the meeting. The motion was seconded by Ms. Colebrook- Spencer and unanimously passed. The meeting adjourned at 6:46 p.m. C t&L QA_ C.tiZ v Ellie Caruso Recording Secretary 4