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Agenda 05-13-13 The City of BoMton Beach FINANCIAL ADVISORY COMMITTEE MISSION STATEMENT THE FINANCIAL ADVISORY COMMITTEE'S GENERAL RESPONSIBILITY IS REVIEWING THE IMPACT OF EXISTING OR PROPOSED LEGISLATIVE AND ADMINISTRATIVE DECISIONS ON THE CITY'S BUDGET, REVENUE SOURCES, AND OPERATIONAL EXPENDITURES. THE COMMITTEE IS RESPONSIBLE TO MAKE RECOMMENDATIONS THAT MAY FAVORABLY IMPACT THE CITY'S BUDGET AND OVERALL FINANCIAL CONDITION OF THE CITY. MEETING OF MONDAY, MAY 13, 2013 @ 6:00 — 8:00 P.M. LIBRARY CONFERENCE ROOM A THE COMMITTEE MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTABLISHED WITHIN TWENTY (20) MINUTES OF THE NOTICED START TIME OF THE MEETING, THE CITY CLERK OR DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE MEETING SHALL BE CONCLUDED. COMMITTEE MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY. AGENDA 1. Call to Order— Don Scantlan, Committee Chair • Should any members not be able to make the meeting; contact Tim Howard ( HowardT(Qbbfl.us ) or (561) 742 -6311 by 3 pm Monday as the meeting may be cancelled for lack of a quorum. 2. Approval of April 08, 2013 Minutes (Copy attached) — Kindly review in advance of meeting 3. Approval of April 22, 2013 Minutes (Copy attached) — Kindly review in advance of meeting 4. Review, Discuss and Vote on Committee Member Study Topic Recommendations for FY 2013 -2014 • Jeff Grady • Steven Grant 5. Discussion of Budget Survey • Review Budget Survey results — concluded on May 3, 2013, had 156 responses (see attached) 6. Other Business 7. Adjournment Currently scheduled future meeting dates - Targeted for 2 nd and 4 Monday of each month: • Monday, May 27 — Holiday • Monday, June 10-6:00 PM • Monday, June 24 — 6:00 PM C: \Documents and Settings \pylej \Local Settings \Temporary Internet Files \OLKAB \Agenda - 05 -13 -13 (2).doc MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING HELD O MONDAY, APRIL 8, 2013, AT 6.00 P.M., IN THE BOYNTON BEACH CITY LIBRARY, ROOM "A", 208 S. SEACREST BLVD., BOYNTON BEACH, FLORIDA PRESENT. Don Scantlan, Chair Tim Howard, Finance Director Fakhry "Ed" Boulos Jeffrey Grady (arrived 6:22 p.m.) Steven Grant 1. Call to Order — Don Scantlan, Committee Chair • Should any members not be able to make the meeting; contact Tim Howard ( HowardT@bbfl.us ) or (561) 742 -6311 by 3 pm Monday as the meeting may be cancelled for lack of a quorum. Chair Scantlan called the meeting to order at 6:22 p.m. The Recording Secretary called the roll. A quorum was present. Motion Mr. Grant moved to approve the agenda. Mr. Grady seconded the motion that unanimously passed. 2. Approval of February 25, 2013 Minutes Motion Mr. Grant moved to approve the minutes. Mr. Grady seconded the motion that unanimously passed. 3. Distribution of Updated Committee Member Listing The new list was distributed. 4. Review and Discuss Committee Member Study Topics and Potential Assignments for FY 2013 -2014 Chair Scantlan indicated there were five areas being studied at the request of the Commission. This would include the City Services Survey which would be the fifth area. He reviewed which areas were assigned to each Board member. Meeting Minutes Financial Advisory Committee Boynton Beach, FL April 8, 2013 Chair Scantlan advised the City Services Survey had been published. Mr. Howard stated that the survey would be open until April 19 and there had been 50 responses so far. Mr. Boulos commented on things he heard about the survey. He stated the Commission authorized $19,500 to the Recreation and Parks Department to perform a needs study through a consultant. The purpose of the consultant was to get a citizen opinion of what should be on the survey. He was concerned about the dollar amount being spent. Chair Scantlan requested a press release be done to promote the survey. The members reviewed the progress made on their study topics. Mr. Grady, on the topic of Make or Buy Other Services, advised he was gathering information and using that as a filter to target other like size cities to see where they had success and failures. Chair Scantlan realized the Property Casualty Insurance costs had not been assigned and he advised he would take the topic. Mr. Boulos reported on the on -site health clinic. He advised he made no substantial progress on this subject. He indicated he spoke to the Benefits Administrator and she was not aware of the research the Board was doing. Human Resources was going to hire a consultant. The consultant was going to develop an RFP (Request for Proposal). Bids would be received from outside sources and be analyzed by staff. It was estimated the opening of the clinic would take approximately two years. Mr. Boulos also reported on the development fees as compared to other cities. He advised he had a meeting on March 21 with department heads in the Building Department. He explained the different fees and what their purpose was and advised they were currently being revised. The fees were being compared with Boca Raton and Lake Worth to make sure they were in line and appropriate with what other cities were charging. Mr. Grant reported on the comparison of pension plan benefits. He acquired a list of pension plans from the surrounding areas and is looking into the Florida Retirement System (FRS) to determine if it was viable to transfer the City pension plan into the FRS. He would be meeting with the City Manager to review the current pension plan. 5. Discussion of City Services Survey This topic was discussed earlier in the meeting under Item 4, Committee Member Study Topics. 2 Meeting Minutes Financial Advisory Committee Boynton Beach, FL April 8, 2013 6. Other Business Mr. Howard remarked the budget workshops with the Commission would be held on July 22 from, 3 -7 pm; July 23 from 10 -2 pm; July 24 from 3 -7 pm. Mr. Howard advised that the City Attorney drafted the Ordinance change regarding quorum requirements for the April 16 Commission agenda. Mr. Grant announced he would present his topic findings at the May 13 meeting as he will not be able to attend the June meetings. 7. Adjournment Motion There being no further business to discuss, Mr. Grady moved to adjourn. Mr. Grant seconded the motion that unanimously passed. The meeting was adjourned at 6:54 C OUX - Va-o — Ellie Caruso Recording Secretary 3 MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING HELD ON MONDAY, APRIL 22, 2013, AT 6:00 P.., IN THE BOYNTON BEACH CITY LIBRARY, ROOM "All, 208 S. SEACREST BLVD., BOYNTON BEACH, FLORIDA PRESENT. Don Scantlan, Chair Tim Howard, Finance Director Steven Grant, Vice Chair Gary Dunmeyer Fakhry "Ed" Boulos Jeffrey Grady Dolores Schlesselman 1.. Call to Order — Don Scantlan, Committee Chair • Should any members not be able to make the meeting; contact Tim Howard ( HowardTabbfl.us ) or (561) 742 -6311 by 3 pm Monday as the meeting may be cancelled for lack of a quorum. Chair Scantlan called the meeting to order at 6:00 p.m. The Recording Secretary called the roll. A quorum was present. 2. Agenda Approval Motion Vice Chair Grant moved to approve the agenda. Mr. Grady seconded the motion that unanimously passed. 3. Introduction of New Committee Members and updated Committee member listing Chair Scantlan welcomed the two new members and asked them to introduce themselves. The current members introduced themselves, as well. 4. Review and Discuss Committee Member Study Topics for FY 2013 -2014 Chair Scantlan reviewed the purpose of the study topics for the benefit of the new members. Each year, the chosen topic findings and recommendations are presented to the City Commission at the budget workshop. These would include areas that do not need to be changed, ones that need improvement and recommendations for improvement. The process entails first speaking with a City staff member and then researching independently, through the internet or other cities, and finally speaking to neighbors and friends. Meeting Minutes Financial Advisory Committee Boynton Beach, FL April 22, 2013 The year begins in October, after the budget is passed. The first meeting usually takes place in November as an introduction to what would be coming up. A meeting may or may not take place in December and things begin to kick off in January. Typically, there would be two meetings a month until a report is submitted at the budget workshops. Once the report is submitted, the Commission reviews the findings and decides whether to use the information or not. Mr. Howard advised the budget workshops with the Commission would be held on July 22 from, 3 -7 pm; July 23 from 10 -2 pm; July 24 from 3 -7 pm. Chair Scantlan reviewed the topics with the new members. He suggested that since it was the end of the study and nearing the final report, to wait until next year to choose topics to study. Mr. Howard suggested going on the City website as there was an abundance of information there regarding City budget, individual department activities, etc. He reviewed the different revenue funds and their designated purpose, as well as other funds. Vice Chair Grant reviewed his study topic, Pension Benefits. He received the actuary valuation for the General Employee's, Police and Fire pension funds and was in the process of reviewing them. He would compare the final numbers, after calculations, with other cities, the state's pension and all other municipalities that do not want to do it in- house. It was mentioned that several cities go 100% on the FRS (Florida Retirement System) and through the League of Cities; they get some of their benefits. It was suggested to add that to the review. Chair Scantlan indicated the City Commission was the one group covered by the FRS. This was due to the fact that the FRS had a special class for elected officials. Mr. Boulos gave an update on his progress of the City fees. He was formulating questions he wanted to present to the Building Department, specifically the City engineer and his staff about the different fees and the frequency of the fees. Chair Scantlan recommended contacting Mr. Howard first and have him set up any meetings with City employees. Mr. Howard suggested formulating the questions and contacting Andrew Mack in the Building Department, asking him to answer the questions and recommending who to contact in other cities for comparison on the same questions. There was a brief discussion regarding the different development fees. Mr. Grady provided an update on Make /Buy for City Services. He indicated he completed the feasibility portion. He was reviewing the difficulty and cost effectiveness of contracting services out and the sensitivity issue of the public. Residents tend to like to have "their own" services. He found that cities similar in size to Boynton Beach tend to have some services and not other services. The most likely candidates to review to 2 Meeting Minutes Financial Advisory Committee Boynton Beach, FL April 22, 2013 possibly contract out would be street repair, some building maintenance /repair, and commercial solid waste collection. He advised he has been collecting numbers and so far there has been consistency with other municipalities. 5. Discussion of City Services Survey and Update on Results Mr. Howard advised he extended the date for responses to May 3. There have been 64 responses so far. He has reiterated to all the departments to advertise it on their Facebook and Twitter pages. Hopefully, with two more weeks, the responses would be close to what they were last year, which was 220. 6. Other Business - Update on Ordinance No. 13 -008 — Amending number of regular members on Financial Advisory Committee Chair Scantlan advised this was a request by the Committee to ask that the Committee size be reduced from nine total members, which includes two alternates, to seven total members with two alternates. It went before the Commission and the options were to accept the recommendation and reduce the Committee size; status quo and leave the size at nine; or eliminate the Committee. Chair Scantlan explained the reason this went before the Commission was due to the fact that many times the Committee could not meet because there was not a quorum. The Commission did not pass the Ordinance amendment and the Committee will remain a nine member panel. Most of the discussion at the City Commission meeting was to decide whether to eliminate the Committee. Chair Scantlan reiterated that the Committee was in place to make the Commissioner's jobs easier, not harder. Most of the budget recommendations presented to the Commission were to maintain the status quo. On the other hand, the Commission has taken their recommendations on many occasions. 7. Adjournment Motion There being no further business to discuss, Mr. Grady moved to adjourn. Mr. Grant seconded the motion that unanimously passed. The meeting was adjourned at 7:12 P. M. U& - C- Ellie Caruso Recording Secretary 3 2013 BUDGET SURVEY - CITY OF BOYNTON BEACH ^SurveyMonkey 1. 1 agree to the terms of the Privacy Policy. Response Response Percent Count Yes 99.4% 155 No Q 0.6% 1 answered question 156 skipped question 0 2. 1 agree to the terms of the Privacy Policy. Response Response Percent Count Yes 0.0% 0 No 0.0% 0 answered question 0 skipped question 156 1 of 33 3. We will begin by collecting some general information. Please choose an answer that best describes you: Response Response Percent Count I maintain a residence AND own or operate a business in Boynton 16.0% 23 Beach. I maintain a residence in Boynton Beach BUT do not own 73.6% 106 or operate a business there. I own or operate a business in Boynton Beach BUT do not 0 6.3% 9 maintain a residence there. I neither maintain a residence nor ❑ own a business in Boynton Beach. 4.2% 6 answered question 144 skipped question 12 4. How many years have you maintained a residence in Boynton Beach? Response Response Percent Count Less than 5 years 39.1% 9 5 to 10 years 17.4% 4 11 to 15 years 0 21.7% 5 16 to 20 years 0.0% 0 More than 20 years 21.7% 5 answered question 23 skipped question 133 2 of 33 5. How many years has your business been in operation? Response Response Percent Count Less than 5 years 56.5% 13 5 to 10 years 0 8.7% 2 11 to 15 years 0 8.7% 2 16 to 20 years 0 8.7% 2 More than 20 years 0 17.4% 4 answered question 23 skipped question 133 6. How many years have you maintained a residence in Boynton Beach? Response Response Percent Count Less than 5 years 27.6% 29 5 to 10 years 0 17.1% 18 11 to 15 years 20.0% 21 16 to 20 years 14.3% 15 More than 20 years 0 21.0% 22 answered question 105 skipped question 51 3 of 33 7. How many years has your business been in operation? Response Response Percent Count Less than 5 years 33.3% 3 5 to 10 years 33.3% 3 11 to 15 years 0 11.1% 1 16 to 20 years 0 11.1% 1 More than 20 years 0 11.1% 1 answered question 9 skipped question 147 8. Please select your City District and Commissioner representing your residence or business. If you maintain a residence AND are also a business owner, check the District of your residence. Response Response Percent Count District 1 — Commissioner Merker. Located generally west of 1 -95 and 15.9% 20 south of Old Boynton Rd. District 2 — Commissioner Hay. Located generally east of 1 -95 and 0 14.3% 18 north of Boynton Beach Blvd. District 3 — Commissioner Fitzpatrick. Located generally 49.2% 62 east of 1 -95 and south of Boynton Beach Blvd. District 4 — Commissioner Segal. Located generally west of 1 -95 and 0 20.6% 26 north of Gateway Blvd. answered question 126 skipped question 30 4 of 33 9. How important were the following factors in influencing you either as a resident or businesE owner to move to or remain in Boynton Beach? Extremely Very Important Unimportant Moderately Rating Rati important important important Average cou City amenities (e.g., parks, beach, 38.2% 24.4% 23.6% 9 Y) (47) ( ) ( ) 11.4% (14) 2.4% (3) 3.85 recreation programs, librar 30 29 City services 38.2% 37.4% 19.5% 3.3% (4) 1.6% (2) 4.07 (47) (46) (24) 15.7% 14.0% 38.0% Cultural factors (19) (17) (46) 19.0% (23) 13.2% (16) 3.00 Employment 29.5% 26.2% 20.5% 10.7% (13) 13.1% (16) 3.48 (36) (32) (25) Housing choices 43.8% 32.2% 17.4% 4.1%(5) 2.5% (3) 4.11 (53) (39) (21) Location 50.0% 31.7% 15.8% 2.5% (3) 0.0% (0) 4.29 (60) (38) (19) 70.7% 15.4% 10.6% Public safety (87) (19) (13) 1.6% (2) 1.6% (2) 4.52 Schools 33.3% 15.8% 24.2% 10.0% (12) 16.7% (20) 3.39 (40) (19) (29) Other: answered question skipped question 5 of 33 10. To eliminate the use of any general fund reserve funds for next year, are you in favor of: Response Response Percent Count Eliminating or cutting services 32.4% 34 Raising property taxes and other 22.9% 24 fees Combination of eliminating services and raising property 44.8% 47 taxes and other fees answered question 105 skipped question 51 6 of 33 11. To maintain the current property tax rate and other fees, which General Fund services would you eliminate or cut? (Indicate all that you would recommend) Response Response Percent Count Police — Reduce Police coverage 0 15.6% 14 Fire — Close a fire station 27.8% 25 Recreation — Close one or more recreation centers 33.3% 30 Parks — Close one or more parks 35.6% 32 Library — Reduce Library hours 48.9% 44 Public Works - Eliminate street 13.3% 12 lighting Public Works - Eliminate median 38.9% 35 landscaping Public Works - Eliminate street 10.0% 9 maintenance Other: 26 answered question 90 skipped question 66 12. Relating to Police coverage /response time, would you rather: Response Response Percent Count Increase property taxes, or 64.8% 68 Reduce coverage and see a 35.2% 37 possible decrease in response time answered question 105 skipped question 51 7 of 33 13. The City's Fire Rescue Assessment is a non ad valorem fee (i.e., not based on property value). Are you in favor of an increase in the Fire Assessment to enable Fire Rescue to maintain its current quality levels of emergency response times and level of service? Response Response Percent Count Yes 53.3% 56 No 46.7% 49 answered question 105 skipped question 51 14. How much do you agree or disagree that the following taxes and /or user fees should be raised to the extent to which the City is able in order to maintain the City's high level of services? (Franchise fees are fees that the City charges utility companies for the use of City streets and right -of -ways. The utility company (electric, telephone, cable, and water) is allowed to pass the cost on to the customer.) Neither Strongly Strongly Rating Agree Agree nor Disagree Agree Disagree Disagree Count Franchise Fees 23.8% (25) 32.4%(34) 21.9% (23) 12.4% (13) 9.5% (10) 105 Business Tax Receipt (Formerly 13.3% (14) 39.0%(41) 21.0% (22) 17.1% (18) 9.5% (10) 105 known as Occupational License) Fines (e.g., Code Compliance 34.0% (35) 43.7%(45) 12.6% (13) 5.8% (6) 3.9% (4) 103 violations) Rentals (i.e., of City facilities by 18.1% (19) 47.6%(50) 20.0% (21) 9.5% (10) 4.8% (5) 105 the public) User Fees (e.g., beach,boat dock 14.4% (15) 44.2%(46) 19.2% (20) 15.4% (16) 6.7% (7) 104 decals; Tennis Center) answered question 105 skipped question 51 8 of 33 15. Would you agree to annual increases of the revenues in the previous question if they were limited to cost of living increases for the South Florida region as published by the federal government? Response Response Percent Count Yes 70.5% 74 No 29.5% 31 answered question 105 skipped question 51 16. Do you support the City continuing to provide annual financial support of approximately $190,000 annually to The Schoolhouse Children's Museum & Learning Center? Response Response Percent Count Yes 42.9% 45 No 57.1% 60 answered question 105 skipped question 51 17. What is your age? Response Response Percent Count 18 -24 0.0% 0 25 -44 47.6% 50 45 -64 47.6% 50 65+ 4.8% 5 answered question 105 skipped question 51 9 of 33 18. What is your annual family income? Response Response Percent Count Less than $30,000 ❑ 4.8% 5 $30,000 - $49,999 10.5% 11 $50,000 - $74,999 25.7% 27 $75,000 - $99,999 18.1% 19 $100,000+ 30.5% 32 Rather not say 0 10.5% 11 answered question 105 skipped question 51 10 of 33 19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. Response Response Percent Count Your Name: 69.7% 23 Business Name: Address: 66.7% 22 Address 2: City /Town: 78.8% 26 State: 84.8% 28 ZIP: 100.0% 33 answered question 33 skipped question 123 20. Would you like to receive a copy of the summary report when available, by email? Response Response Percent Count Yes 38.5% 35 No 61.5% 56 Email address: 35 answered question 91 skipped question 65 11 of 33 21. What specific suggestions would you have to close any projected General Fund budget gap for next fiscal year? Response Count 34 answered question 34 skipped question 122 12 of 33 Page 9, Q9. How important were the following factors in influencing you either as a resident or business owner to move to or remain in Boynton Beach? 1 close to my aging parents Apr 24, 2013 12:58 PM 2 Public Safety Apr 24, 2013 12:44 PM 3 The question isn't phrased this way, but although many of these factors are Apr 24, 2013 11:56 AM important to us, in the current state of the city, they are actually reasons we would consider leaving. Although we have hopes as we see great strides toward improvements. 4 Reduce police and fire pay. By 2% commissions and mayor by 50% all city Apr 23, 2013 5:22 PM employees making more than 50k by 1 % plus 1 % for every 10k above 50k. Then reduce city taxes and eliminate unnecessary programs that are paid for by the tax payers 5 New stores and restaurants. Need to be more like delray. Apr 23, 2013 12:29 PM 6 Boynton's rich history /heritage, beach, + historical buildings Apr 18, 2013 11:48 AM 7 close to nearby entertainment and restuurants Apr 10, 2013 4:45 PM 8 Home price Apr 5, 2013 5:50 PM 9 low property taxes! Apr 4, 2013 3:40 PM 10 Accessibility to 1 -95. Close by shopping. Close by a hospital. Mar 27, 2013 10:12 AM 13 of 33 Page 10, Q11. To maintain the current property tax rate and other fees, which General Fund services would you eliminate or cut? (Indicate all that you would recommend) 1 incorporate more nighborhood watch personnel Apr 24, 2013 1:03 PM 2 Someone with knowledge needs to review the Police and Fire budgets with a Apr 24, 2013 1:00 PM fine tooth comb. There is way too much "fluff' and it is not managed correctly. All departments need to be looked at. All these take home vehicles for city employees other than Police Officers is ridiculous. There should be vehicles available for daily use but no one should be taking them home unless they are in an on -call status and not a bogus one, one that you will actually have to respond and do work (ie the worker bees, not management). Utilities also has to be reviewed. There is mismanagement in that department also. Someone in Finance needs to go over these budgets line by line! 3 None Apr 24, 2013 12:16 PM 4 Reductions in any possible over spending across the board- re- assess budgets- Apr 23, 2013 11:28 PM what is fluff & what are basic needs. 5 The police and fire retirement is beyond ridiculous, that's where the cut must be Apr 23, 2013 11:25 AM made. 6 Elliminate Corruption. Apr 23, 2013 9:45 AM 7 More police or a patrol of some sort is needed in our neighborhood. Seems like Apr 23, 2013 9:34 AM every other house (including mine) has been broken into during the last two years. Crime is Boynton's biggest problem. 8 Everybody else already reduced to the bone. Why is fire increasing staff? Apr 23, 2013 9:12 AM 9 stop curbside recycling Apr 23, 2013 9:08 AM 10 Nothing is mentioned about wages /salaries /benefits for Fire /Police Depts. These Apr 22, 2013 12:49 PM should be reviewed as well. What about limiting officers use of police vehicles for personal use? 11 Continue to use more low maintenance and low water median landscaping. Apr 22, 2013 10:31 AM Less grass and more slow growing ground cover. 12 according to the fire cheif in his budget summary, the fire budget gets about $15 Apr 19, 2013 10:08 PM million from EMS billing, contracts for outsourcing, inspections, test, and grants. The fire assessment SHOULD BE ELIMINATED BECUASE IT'S PURPOSE IS OVER. Using the fire assessment for anything other than building fire station #5 is a misuse of tax money as per the ordinance. Let's use Palm Beach County fire rescue. Using PBC fire rescue would save our city millions and stop the pension fund from bleeding dry. At least save what pension fund is left for those who have already retired. 13 You can't answer this question with a few checkboxes, its just not that simple. Apr 19, 2013 2:18 PM There needs to be small groups in each department, and one overall small group to bring them together to go through each allocation of how city funds are being spent and determine whether or not it is the best use. Do I think we want to reduce police coverage? Absolutely not. Do we need to maintain a sub - station at Renaissance Commons? I don't know, what does it do, how much does it 15 of 33 Page 10, Q11. To maintain the current property tax rate and other fees, which General Fund services would you eliminate or cut? (Indicate all that you would recommend) cost? Those are short term questions, long term questions like areas that commonly thought of as Boynton Beach that are really still part of the county, does it make sense to expend efforts to convince them to become part of the city? Obviously, that creates additional expenditures but it also increases the revenue source. For both the short and long term, we need to get out of the reactionary "young adult" spending habit of looking at what we have in the bank account and determining what we want to / can spend. We have to become middle aged and not jump on the chance to spend additional funds when they are temporarily available (ala 2004 -2007) and start holding to a more long term, balanced plan. 14 WHAT MEDIAN LANDSCAPING, MEDIANS WERE PUT IN PLACE AT LEAST Apr 18, 2013 6:02 PM TWO YEARS AGO ON SE 3RD ST. IT'S THE STREET ONE BLOCK WEST OF FEDERAL. IT TOOK ALMOST A YEAR FOR PALMS TO BE PLANTED AND THAT'S ALL IT IS NOW, PALMS AND DIRT. WHY DID THE MEDIANS HAVE TO BE INSTALLED ON THESE BLOCKS TO BEGIN WITH. THE RESIDENTS LOST PARKING SPACES, AND THE ROAD IN NOW VERY NARROW. IT SEEMS MONEY COULD HAVE BEEN SAVED BY ELIMINATING THE MEDIANS TO BEGIN WITH. 15 increase police coverage + increase neighborhood watches. eliminate Artwork Apr 18, 2013 11:56 AM around town, movies, various festivities 16 Some of the Public Works areas could be scaled back, but not eliminated Apr 18, 2013 11:26 AM entirely. Possible Parks and Rec Centers could reduce operating hours. Not in favor of reducing Public Safety. 17 We need more public safety. Crime is on the rise. Apr 17, 2013 5:29 AM 18 Reduce Public Art Apr 15, 2013 2:17 PM 19 10% CUTS ACROSS THE BOARD. GET MORE EFFICIENT. KEEP Apr 4, 2013 3:49 PM RESPONSE TIME THE SAME WITH 10% LESS MORE EFFICIENT 20 stick to a real and comprehensive budget, sell unused /unneeded real estate Apr 3, 2013 8:07 AM owned by the City, consider contracting waste services. 21 Maybe a reduction in the amount of Public Safety equipment. for instance, all of Mar 29, 2013 2:58 PM the extra boats, jet -skis, motorcycles, trailers, anything duplicated. Just a thought instead of losing actual people /employees. 22 I'm not privy to the overall budget line items, so this is hard to think about what to Mar 27, 2013 10:27 AM cut. I can handle trash pick up once a week, personally, but others may need an extra bin in order to maintain. That's just off the top of my head. Street lighting. I've always disliked it, but others see it as protection. Never closes parks or rec centers. EVER! 23 Eliminate city paid public events such as fireworks 4th of July, if city paid. Events Mar 27, 2013 10:27 AM should be solely commercially sponsored. 24 Savings likely could be found by other means. Mar 26, 2013 6:02 PM 16 of 33 Page 10, Q11. To maintain the current property tax rate and other fees, which General Fund services would you eliminate or cut? (Indicate all that you would recommend) 25 we should look at how much we are payinf employees reduce overtime, take a Mar 23, 2013 8:54 PM look ar recievables and collections. Commissioners should not be paid. 26 Increase in tax base should help - with new businesses and new multi family Mar 22, 2013 8:54 PM housing coming on tax rolls - this should help. If a recreation program is only serving 10 or less residents it should be discontinued. Another approach is to restucture retirement plans - have all unions agree that any employee with 5 or less years of service should be put on a 401 K - not a guarantee like is in place now. This could save a million dollars in 1st year and more each year as we move forward. 17 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. 1 Your Name: Terry Lonergan May 2, 2013 11:44 AM Address: 45 Rutland Lane May 2, 2013 11:44 AM City /Town: Boynton Beach May 2, 2013 11:44 AM State: FL May 2, 2013 11:44 AM ZIP: 33436 May 2, 2013 11:44 AM 2 Your Name: Jeffrey Fine Apr 29, 2013 8:45 AM Address: 75 Maple Lane Apr 29, 2013 8:45 AM City /Town: Boynton Beach Apr 29, 2013 8:45 AM State: FL Apr 29, 2013 8:45 AM ZIP: 33436 Apr 29, 2013 8:45 AM 3 Your Name: Africa Fine Apr 26, 2013 5:24 PM Address: 75 Maple Lane Apr 26, 2013 5:24 PM City /Town: Boynton Beach Apr 26, 2013 5:24 PM State: FL Apr 26, 2013 5:24 PM ZIP: 33436 Apr 26, 2013 5:24 PM 4 Your Name: Linda Cerar Apr 24, 2013 1:03 PM Address: 87 Cedar Lane Apr 24, 2013 1:03 PM City /Town: Boynton Beach Apr 24, 2013 1:03 PM State: FL Apr 24, 2013 1:03 PM ZIP: 33436 Apr 24, 2013 1:03 PM 5 Your Name: Rachel Apr 24, 2013 12:16 PM City /Town: Boynton Beach Apr 24, 2013 12:16 PM 19 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. State: FL Apr 24, 2013 12:16 PM ZIP: 33435 Apr 24, 2013 12:16 PM 6 City /Town: Boynton beach Apr 24, 2013 11:52 AM State: FL Apr 24, 2013 11:52 AM ZIP: 33435 Apr 24, 2013 11:52 AM 7 Your Name: Lynne Snyder Apr 24, 2013 9:30 AM Address: 2702 SW 5th St Apr 24, 2013 9:30 AM City /Town: Boynton Beach Apr 24, 2013 9:30 AM State: FL Apr 24, 2013 9:30 AM ZIP: 33435 Apr 24, 2013 9:30 AM 8 Your Name: Duane Cyr Apr 24, 2013 9:02 AM Address: 817 SE 3rd St. Apr 24, 2013 9:02 AM City /Town: Boynton Beach Apr 24, 2013 9:02 AM State: FL Apr 24, 2013 9:02 AM ZIP: 33435 Apr 24, 2013 9:02 AM 9 State: FL Apr 23, 2013 7:09 PM ZIP: 33435 Apr 23, 2013 7:09 PM 10 ZIP: 33436 Apr 23, 2013 12:34 PM 11 Your Name: Jennifer dubien Apr 23, 2013 12:11 PM Address: 2845 sw 4th street Apr 23, 2013 12:11 PM City /Town: Boynton beach Apr 23, 2013 12:11 PM 20 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. State: FL Apr 23, 2013 12:11 PM ZIP: 33435 Apr 23, 2013 12:11 PM 12 City /Town: Boynton Beach Apr 23, 2013 11:25 AM State: FL Apr 23, 2013 11:25 AM ZIP: 33435 Apr 23, 2013 11:25 AM 13 Your Name: Maggi Woodall Apr 23, 2013 10:47 AM Address: 2616 SW 5th ST Apr 23, 2013 10:47 AM City /Town: Boynton Beach Apr 23, 2013 10:47 AM State: FL Apr 23, 2013 10:47 AM ZIP: 33435 Apr 23, 2013 10:47 AM 14 State: FL Apr 23, 2013 10:44 AM ZIP: 33426 Apr 23, 2013 10:44 AM 15 Your Name: Richard Virgil Apr 23, 2013 10:23 AM Address: 10 Lawrence Lake Drive Apr 23, 2013 10:23 AM City /Town: Boynton Beach Apr 23, 2013 10:23 AM State: FL Apr 23, 2013 10:23 AM ZIP: 33436 Apr 23, 2013 10:23 AM 16 ZIP: 33436 Apr 23, 2013 10:07 AM 17 Your Name: Dana Rushing Apr 23, 2013 10:03 AM Address: 350 N Federal Hwy Apr 23, 2013 10:03 AM Address 2: 1113S Apr 23, 2013 10:03 AM 21 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. City /Town: Boynton Beach Apr 23, 2013 10:03 AM State: FL Apr 23, 2013 10:03 AM ZIP: 33435 Apr 23, 2013 10:03 AM 18 Your Name: Tia Barnett Apr 23, 2013 10:00 AM Business Name: N/A Apr 23, 2013 10:00 AM Address: 728 West Ocean Avenue Apr 23, 2013 10:00 AM City /Town: Boynton Beach Apr 23, 2013 10:00 AM State: FL Apr 23, 2013 10:00 AM ZIP: 33426 Apr 23, 2013 10:00 AM 19 Your Name: CJ Ferguson Apr 23, 2013 9:34 AM Address: 2819 SW 5th St Apr 23, 2013 9:34 AM City /Town: Boynton beach Apr 23, 2013 9:34 AM State: FL Apr 23, 2013 9:34 AM ZIP: 33435 Apr 23, 2013 9:34 AM 20 Your Name: Peter Ream Apr 23, 2013 9:30 AM Address: 710 SW 27th Ave Apr 23, 2013 9:30 AM City /Town: Boynton Beach Apr 23, 2013 9:30 AM State: FL Apr 23, 2013 9:30 AM ZIP: 33435 Apr 23, 2013 9:30 AM 21 ZIP: 33435 Apr 23, 2013 9:15 AM 22 ZIP: 33435 Apr 23, 2013 9:15 AM 23 22 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. Your Name: Marie McQuade Apr 23, 2013 9:10 AM Address: 2846 SW 4th Street Apr 23, 2013 9:10 AM City /Town: Boynton Beach Apr 23, 2013 9:10 AM State: FL Apr 23, 2013 9:10 AM ZIP: 33435 Apr 23, 2013 9:10 AM 24 Your Name: John McElroy Apr 22, 2013 12:49 PM Address: 8563 Briar Rose Point Apr 22, 2013 12:49 PM City /Town: Boynton Beach Apr 22, 2013 12:49 PM State: FL Apr 22, 2013 12:49 PM ZIP: 33473 Apr 22, 2013 12:49 PM 25 ZIP: 33436 Apr 22, 2013 10:31 AM 26 Your Name: Gregory Hoggatt Apr 22, 2013 8:23 AM Address: 926 SW 37th Ct Apr 22, 2013 8:23 AM City /Town: Boynton Beach Apr 22, 2013 8:23 AM State: FL Apr 22, 2013 8:23 AM ZIP: 33435 Apr 22, 2013 8:23 AM 27 Your Name: Aaron Von Gauss Apr 19, 2013 2:18 PM Business Name: Xclavian, Inc. Apr 19, 2013 2:18 PM Address: 1081 NW 5th Ave Apr 19, 2013 2:18 PM City /Town: Boynton Beach Apr 19, 2013 2:18 PM State: FL Apr 19, 2013 2:18 PM ZIP: 33426 -3524 Apr 19, 2013 2:18 PM 28 23 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. Your Name: Susan Oyer Apr 18, 2013 11:56 AM Address: 140 SE 27th Way Apr 18, 2013 11:56 AM Address 2: mailing address: PO Box 57 BB, FL 33425 Apr 18, 2013 11:56 AM City /Town: BB Apr 18, 2013 11:56 AM State: FL Apr 18, 2013 11:56 AM ZIP: 33425 Apr 18, 2013 11:56 AM 29 City /Town: Boynton Beach Apr 10, 2013 12:54 PM State: FL Apr 10, 2013 12:54 PM ZIP: 33436 Apr 10, 2013 12:54 PM 30 Your Name: Muckerman Apr 9, 2013 7:46 PM Address: 225 w. ocean ave Apr 9, 2013 7:46 PM City /Town: Boy ton Apr 9, 2013 7:46 PM State: FL Apr 9, 2013 7:46 PM ZIP: 33435 Apr 9, 2013 7:46 PM 31 Your Name: irene latour Mar 31, 2013 9:17 PM Address: 3 verwood way Mar 31, 2013 9:17 PM City /Town: boynton beach Mar 31, 2013 9:17 PM State: FL Mar 31, 2013 9:17 PM ZIP: 33426 Mar 31, 2013 9:17 PM 32 Your Name: Steven B Grant Mar 27, 2013 1:01 PM Business Name: Steven B. Grant, Esq. Mar 27, 2013 1:01 PM Address: P.O. Box 424 Mar 27, 2013 1:01 PM City /Town: Boynton Beach Mar 27, 2013 1:01 PM 24 of 33 Page 10, Q19. The following information is optional. However, by providing this information, it will assist the Financial Advisory Committee to sort and analyze responses. State: FL Mar 27, 2013 1:01 PM zip: 33425 Mar 27, 2013 1:01 PM 33 Your Name: Hollis C Tidwell III Mar 27, 2013 10:27 AM Address: 324 sw 3rd ave Mar 27, 2013 10:27 AM City /Town: boynton beach Mar 27, 2013 10:27 AM State: FL Mar 27, 2013 10:27 AM zip: 33435 Mar 27, 2013 10:27 AM 25 of 33 Page 10, Q20. Would you like to receive a copy of the summary report when available, by email? 1 terryl33436 @yahoo.com May 2, 2013 11:44 AM 2 boulosl809 @gmail.com Apr 30, 2013 2:25 PM 3 Icm524 @aol.com Apr 29, 2013 1:48 PM 4 fourthwheel @yahoo.com Apr 29, 2013 8:45 AM 5 afine @africafine.com Apr 26, 2013 5:24 PM 6 Kristen @esaleco.com Apr 24, 2013 11:05 PM 7 cobias @aol.com Apr 24, 2013 3:43 PM 8 Jcapod @yahoo.com Apr 24, 2013 1:42 PM 9 lindycerar @yahoo.com Apr 24, 2013 1:03 PM 10 Rfulton88 @msn.com Apr 24, 2013 12:16 PM 11 klkmsnyder @yahoo.com Apr 24, 2013 9:30 AM 12 duanecyr44 @yahoo.com Apr 24, 2013 9:02 AM 13 Jenniferdubien @yahoo.com Apr 23, 2013 12:11 PM 14 Nicolembell @bellsouth.net Apr 23, 2013 11:57 AM 15 flwoodall @bellsouth.net Apr 23, 2013 10:47 AM 16 cvirgil @comcast.net Apr 23, 2013 10:23 AM 17 drushcon @aol.com Apr 23, 2013 10:03 AM 18 tdex615 @comcast.net Apr 23, 2013 10:00 AM 19 ccaveglia @hcrecapital.com Apr 23, 2013 9:48 AM 20 mcquade1 @bellsouth.net Apr 23, 2013 9:10 AM 21 jmcelroy0507 @gmail.com Apr 22, 2013 12:49 PM 22 nikiarntz113 @aol.com Apr 22, 2013 10:58 AM 23 Inmatheson @yahoo.com Apr 22, 2013 8:41 AM 24 hoggattg @gmail.com Apr 22, 2013 8:23 AM 25 boynton @avongauss.com Apr 19, 2013 2:18 PM 26 SusanOyer @gmail.com Apr 18, 2013 11:56 AM 27 mystique177 @hotmail.com Apr 10, 2013 12:54 PM 27 of 33 Page 10, Q20. Would you like to receive a copy of the summary report when available, by email? 28 Mmucks1 @aol.com Apr 9, 2013 7:46 PM 29 BADGERPH2 @AOL.COM Apr 4, 2013 3:49 PM 30 ZOEL16 @bELLsOUTH.NET Apr 4, 2013 3:10 PM 31 getaclue @outlook.com Mar 29, 2013 10:59 AM 32 grantlegalfl @gmail.com Mar 27, 2013 1:01 PM 33 troycbc @embargmail.com Mar 27, 2013 11:14 AM 34 uhollis @gmail.com Mar 27, 2013 10:27 AM 35 loebg @bellsouth.net Mar 27, 2013 10:27 AM 28 of 33 Page 10, Q21. What specific suggestions would you have to close any projected General Fund budget gap for next fiscal year? 1 0.5% gasoline tax, Apr 30, 2013 2:25 PM 2 Manage your budget appropriately. It is completely insane that we (taxpayers) Apr 29, 2013 1:48 PM keep paying more for financial irresponsibility. 3 Figure out how Delray Beach manages to keep its taxes so low while ours Apr 24, 2013 11:05 PM increase every year. We own in both cities and there is quite a dramatic difference. 4 Raise taxes and franchise fees Apr 24, 2013 1:03 PM 5 Again, I believe that the Police and Fire budgets need to be reviewed and Apr 24, 2013 1:00 PM scrutinized. There is a lot of spending going on with summer uniforms, winter uniforms, overtime mismanagement and such. Close attention needs to be paid to the study that is going to come back soon for the Police. Lets not waste money by having the study and then not doing anything with it. Having the SO take over should not even be an option. To go to SO and then realize after the first contract that the service is HORRIBLE, it would be impossible to start a police department up again after getting rid of vehicles, weapons and such. The Police Department has to be managed better. 6 Support the CRA as they make great strides to improve our city and attract Apr 24, 2013 12:16 PM businesses, residents, and tourist who will bring the financial resources we need to fund the improvements and community services. Promote the city's goals and plans at community events. 7 Would it be possible to still provide support to the Schoolhouse Museum but Apr 24, 2013 9:30 AM decrease the amount? Hold fundraisers for continued programs at the museum and rec centers to offset costs. Add volunteer programs to reduce costs from salarid positions in rec centers, museum, etc. 8 Examine highest paid officials income- reductions there ?? Review departmental Apr 23, 2013 11:28 PM budgets- how much is able to be eliminated? 9 Lower restrictions on businesses to increase money coming into boynton. Apr 23, 2013 12:34 PM Delray knows what they are doing. 10 Eliminate waste and duplication of services. Fireman and police benefits are out Apr 23, 2013 12:23 PM of control. There are many robberies in my neighborhood. Perhaps they should do their job. 11 Retirement programs to police and fire. Do away with the d.r.o.p. Apr 23, 2013 11:25 AM 12 Would need to take a closer look at the proposed budget line items before Apr 23, 2013 10:47 AM answering this question. 13 Do not put any more money into the downtown redevelopment Apr 23, 2013 10:23 AM 14 One big suggestion. Instead of giving away land that the CRA spent $900K for, Apr 23, 2013 9:34 AM why not sell it, or lease it, or at least hold onto it until the property value rises and someone wants to buy it. I appreciate the delicacies of balancing a budget. Everyone wants everything, but no one wants to pay for it. For me, I'd say more police, less fire. 30 of 33 Page 10, Q21. What specific suggestions would you have to close any projected General Fund budget gap for next fiscal year? 15 What savings would we have if the fire dept was county? We looked at the Apr 23, 2013 9:12 AM police going county which I am against but why hasn't the city looked at county for fire. Also, how much a year is legal? Would there be a cost savings for having two lawyers in house, a paralegal and a secretary? There is no way it would be as much as the current amount. 16 Raise Taxes Apr 23, 2013 9:10 AM 17 Every item should be reviewed as to the feasiblity of limiting that service to Apr 22, 2013 12:49 PM reduce cost as well as reviewing the feasibility of raising taxes. For instance, I'm not in favor of reducing police coverage but I am in favor of reducing the police officers use of the vehicles for personal use (ie driving to /from the station and having the car parked at their residence). This seems like it would be additional fuel costs to the city. Also, I wouldn't recommend closing parks or recreation centers but you could increase the cost to those that utilize those parks /centers instead of increasing property taxes for all residents. Best of luck in making these decisions that hopefully have the proper balance of both. 18 Police fire and parks and recreation are all necessary to Boynton Beach. Apr 22, 2013 12:04 PM Beautification projects and unnecessary expenses should be cut. 19 1 belive the East Boynton little league field should remain partially funded by the Apr 22, 2013 10:58 AM city, they help to give our children a positive and safe sport and keeps them out of any trouble. We should not keep feeding money into the area north of boynton beach off seacrest, the only thing that will change this area are the residents that live there and police presence. No landscaping, or road decor will change this area.The people have to change! 20 Just like last year, question #8 shows a lack of ability to think of real solutions. It Apr 19, 2013 10:08 PM appears that the city does not really want to hear from the people. The real solution to the police budget is not one of two very narrow choices. Let's use the savings from contracting our fire dept with PBC and hire more officers and better police equipment. Also, police budget details - not just the summary that is posted on the city's website - should be available to the public. 21 Sunset the Fire Assessment. That was to end and you continue to fine excuses Apr 19, 2013 2:58 PM to use it. Cut city staff. 22 I'm really not fond of questions 9 through 13, they seem like pointed questions Apr 19, 2013 2:18 PM trying to support a specific person or agenda and for the most part a very poor way to determining how to execute a successful budget. 9) You can't correlate an exact dollar figure with a specific response time, that's ludicrous. You have to have an acceptable strategy for properly providing the desired level of services and that determines what the resource requirements are and the costs required. To the point of raising taxes vs cutting services - you're probably going to have to do both, that's not a big secret, the trick is to do it with purpose rather than trying to balance a spreadsheet. 10) Same as with the police department. 11) Arbitrarily raising rates attempting to balance a budget without a purpose is just digging yourself deeper. Is the fee in question on par with other cities in this part of the county? Does the fee have impact on a broader city objective, such as bringing (and keeping) smaller / mid size businesses to Boynton Beach? Fines are a different matter, if fairly assessed, can almost always go up but will 31 of 33 Page 10, Q21. What specific suggestions would you have to close any projected General Fund budget gap for next fiscal year? do very little to balance the overall budget. 12) The reason I said no is the question implies a certain lack of thought. Each year you need to make an assessment, balance it with the overall city objectives and apply it as best you can. Just stating we'll have a (blank) increase per year indicates a very poor overall strategy, imho. 13) 1 don't know much about the Children's Museum specifically, but in general with an organization that also charges an admission my thought is... The city may need to contribute funds and /or resources to help initiate and /or foster growth of a desirable entity, but the cord has to be cut at some point. The entity in question has to develop a responsible and sustainable plan for continued operation. Not that you asked, but what is the story with the old high school? I know there is nostalgic value, I get that, and I've never been inside myself, but looking at published pictures it seems to be a structure in great disrepair that we are expending a tremendous amount of effort and time on trying to convince others to rehabilitate it. Unless I'm mistaken, it also happens to be occupying city land in a city that desperately needs to modernize and expand its building(s) that house city services. Does the nostalgic value outweigh the obvious practical needs of today and going forward? It wasn't mentioned on the questionnaire, a strange omission in my opinion, but - do we need to figure out the financing for a proper municipal complex or comparable plan to house to city services including City Hall and the police department? Yes, even if that means bonds or other increases in "taxes ". While most residents or business owners will probably never see the inside of said building(s) it sets the tone for everyone that works in the city and broadcasts the image the city wants to set forward. The converse is also true, a bad work environment or one that appears to be unimportant to the city will set a negative tone. It's like restaurants in a way, if you want to know how well they maintain the kitchen you can usually tell by judging how well they maintain the restrooms - not comparing city hall to a restroom, though a kitchen analogy may work. I won't go much in to this one, but the decision to allow and help support a "mega church" to become part of the Boynton Mall was a very bad decision - in many different ways. I can understand the owner's desire to accept any tenant, but its like giving unlimited water to a person dying of thirst. 23 Close the CRA office on Federal Hwy. Get out of whatever lease agreement Apr 19, 2013 1:51 PM there is. 24 Switch to LED lights, go solar, cooking oil to run city cars, get high school /FAU Apr 18, 2013 11:56 AM volunteers to provide as many basic tasks as possible (ex. answering phone, filing, youth involvement, community groups) 25 Do not have enough information but city needs to look at how it spends our Apr 9, 2013 7:46 PM money ...pensions,ect. Also needs long range budgeting done to help solve for future 26 Eliminate curb side recycling Apr 8, 2013 3:11 PM 27 1 think we could do more with less. No more pensions instead 401 K 3% match by Apr 4, 2013 3:49 PM the city only if the employee puts in 3 %. NO MORE PENSIONS, EMPLOYEES PAYING A GREATER PART OF THEIR MEDICAL PREMIUMS. LET PEOPLE SERVE THEIR CITY - LET THEM TRULY SERVE NOT SERVE THEMSELVES TO HIGH SALARIES AND NUMEROUS BENEFITS WORK 4 8 hr days for 80% of their pay. Cut taxes. NO SALARY OR A SMALL SALARY. RELY ON RICH 32 of 33 Page 10, Q21. What specific suggestions would you have to close any projected General Fund budget gap for next fiscal year? PEOPLE TO VOLUNTEER. 28 see paragraph 7 Apr 3, 2013 8:07 AM 29 Remove any funding to the old.high school do not give them tax.breaks. tear it Mar 31, 2013 9:17 PM down. 30 A piece of information I thought was missing relative to the Reserves, was how Mar 29, 2013 2:58 PM much is left. The survey said 2.91M was taken last and asked if we would want to do it again this year but it would help to know our current balance. 31 Reduce the trash pickup to once a week. Mar 27, 2013 1:01 PM 32 Open Police Lobby Monday thru Thursday Mar 27, 2013 12:15 PM 33 Schoolhouse Museum should be its own non - profit and fundraiser. Senior Mar 27, 2013 10:27 AM Center should have commercial sponsor for naming the building or venue. (I don't know if that still is open. Maybe it can absorbed by Bethesda Hospital.) The city should work hard to find a good tenant for old Expo Building. That would make an excellent location for city hall if ever relocated. Mortgage companies should pay a fee to the city for every month a house sits empty. And more of a fine when not maintained. 34 Pension reform, rarely give lien reductions, make department heads defend Mar 22, 2013 8:54 PM every line in their budget. Make sure that new businesses and multifamily housing is being added to tax roles and at highest and best use values. Increase impact fees by 2 %. Question 8 is not an either or - keep response time the same and service the same - but no need to raise taxes - simply collect code fines and make sure general fund covers public safety 1st and foremost. 33 of 33 Boynton each Financial Advisory Committee FY 2013-2014 Budget Recommendation SubjectLLopic: Pension Plans — Intercity Comparison of Benefits Reviewed B: Steven Grant Recommendation j Specific Action Recommended): I recommend that the City Commission enroll all future employees (General Employees, Fire, Police) in the Florida Retirement System (FIRS). Pros of Recommendation: Decreases Boynton Beach's and Employees contribution to the current pension plan. The decrease will result in more funds being available for the budget and employees. The plan gives new employees the option of a defined-benefit plan and defined contribution plan with the one-time option to transfer to the other plan. Current employees can still maintain their defined benefit plan. May result in other FRS pensioners to come to Boynton Beach to work. Cons of Recommendation: The FRS system contains a state legislative risk; where the decision of the contribution rate and other benefits is left up to legislators. Boynton Beach's current contribution may go up in future years before it starts to go down to cover current employees. General Employees will receive a lower multiplier. Creates a distinction between employees (Old Pension system and FRS). May result in employees transferring to other FIRS positions. References (Staff, Docurnents,an,d -Public): Spoke with FIRS enrollment administrator; Spoke with Police; research the FIRS website and studies done about FRS, 2012 Actuarial Valuations for Boynton Beach employees. Impact on,2013/14 Budget: Little to none, this will only effect future employees and employees who wish to transfer. Impact on Out Year Budgets: As less money is put in from new workers, the old pension plan may need a greater contribution percent from Boynton Beach to pay out on the pension liabilities. However, new employees that enter the FRS plan will likely require less of a contribution from Boynton Beach. Impact on Citizens: No immediate impact. Impact on City Staff: Current staff may have the option to switch plans to the FIRS. Future staff will have different benefits then older staff, C:\Users\GrantLegal\Documents\Gratitleg;)I\FL OrFICE\Boynton Be3ch\Financial Advisory Cornmittee\FAC Recornmendation.doc a Plan Overview FRS investment Platt FRS Pension Plan Who contributes Your° FRS. - covered employer provides Your- FRS - covered eruDloye:t and how much ? the n°ra.Iorityy of your FRS retirement provides die rnaIarity of your FRS.... plan co a — ib.ut on based on a fixed retirement Plan contribution based Percentage of your gross salary 5totraf on a fixed percentage of your gross employee and employer race is 5,3% salary as determined by the state for Regula Class ernployeesI, A legislature, A rnandator - y 3% pretax: mandatory 39.5 pretax contribution concributton is deducted from your is deducted fr `an7 your paycheck and paycheck and deposited into the deposited into your, revirement account:, Pension Plan trust fund'. Where are the Into an ir1ve,trrtent =accotrrrt that is Into a single Pension Phan tr °ust fund Monthly contribu escabllshed in your panne by -he FRS. for all FRS Pension Flan nlen rfrers, tions deposited? Who invests the You can elect flows to allocate Your The Srate Board of Administration money? account balance an the funds of Florida manages, the Pension av;rrlalble to Irnestmem Plan participants. flan trust fund 'or all FRS - covered You are responsible for managing your employees Investment r do account and car? change your investment nor ;affe>c I: benefits. elections at any time. Invesument results will affect your benefit. When am l vested rafter I year of FRS service:. You After 8 years' of FRS service. You in my benefit? are always fully vested ill your OWn are always fully vested in your oven contributions, as long a s you ren aln In cWortribur:Iaris, as long as You remain the Investment Plan. In the Pension Plans What if l change if You go to work, for another FRS If you- go to work for ano -d)e`" FRS - jobs after vesting? covered employer, you will remain covered employer your Pension enrolled in the Investment Plan, dsnd Plan benefit will continue to grow, con :r ibutions will continue to be rnade If you go to work for a non -FRS- to your -account. If you leave FR S- covered employer, your Pc r, s ore covere employment. you have the Flan benefit will be frozer7 until option of: you e,rthor° begin, receiving mo nthly L r�virig yot.rr rr`roney rn t!ie Plaari,' r'edren t enefits or return to OR FRS errrploymen(,. Taking a disc ibudon and retiring,' tl I; I,e_II }t,wi. ;,� °rc.oF rr�tri-,�.1 rrul,nrtia�t ^rs ;rrririur� r� cr�i ; = :� lirlyl, ,�n; i ;�� u; itN�� ;is r'isit; �Irrr s r,.ti,x � arz srr�irrr rr,; yr,rr r�sr r� kd wyN)r err, byea4. °rr g1,F,S -, pc d ; :tirdiIr ¢ter,3Y,U ...r.rsvi? r, 1 Inbef, f.erGa, ,(uerr UP- ;rats "m t, sw.,:rt. P orss ire oils- flltor. You c.rrr" A rl!e MY h5 ire cIIi a , r „r4re t 11e ,37 1-tnt-y 863�17?, flair 2 , rarU>a =ntt err. ' d ucrrr. r n. ,r.^rr,ce rsss of i,,6 per 2Jartar m- Ipf',lY. C3 sIrit,rrn i> mar�i=rr,.y 1 1 r(o, i,.,r :n. :r s fr 01 07,ar' 4i[6 i�!iiii `rnif bc r,?m t rnr g IUY �lr n rp„ a s ry 7[ �I „ ti e r��rs� p�rrair ��ay�fl��Y�t, r rr lr rs. trumr rani 2 - n nm f ,,� F Plan Overview FRS Investment Plan FIRS Pension Plan Can l switch Flans Yes. Yet, have a one-tin- 2" Election that you ca use during your FRS after I ma my career to switch to the otht r FRS r•edrement plan, pr ov'ded you are;^, actively Initial election? eniployed b an FRS- covered eraaployer land earning retirement service credit at the tirne your election is received. How does my The Investmenc Pkin benefit should The Pension Plan benefit grows beraefit/account accumulate steadily over your slowly ;it first:, and then, be cause row? career, despite short -tern ups and the Pension Plan formula is based downs in the r aar °fret. Your benefit on the average of your highest ultimately depends on how well years of pa acrd total years of yo „ .a manage your account and on cr ~edimble service, it tnkcs a tine Invesm'rent returns ear - ned on sceep chrnlb near redr°ement age. contributions. In the early years A 33 employee will earn of your FRS csare.er� most of your over St'y , o of their benefit in the benefit cornes from the contribu- lase 10 ye=ars of their F IRS career. rions paid into the account Over rinse, the invesmient earnings may account for s larger° portion of 'yoLW account balance, How is my Your reds ernent benefit is based on You; retiremerrc bcnefit is a retirement benefit yo.rr account balance, rlr:ade up of: ;guaranteed benefit based on to calculated? . Employer and employee; formula thac includes your: contributions to your account, § "r gC, F F-RS mern`7ership class Plus or minus investnienc t` t Rr trlar Class, Spe :al RlsC returns (gains and losses). Elam, cc.p. Minus expenses and fees. ” Years of FRS service, An aver of your 8 highest yeal's of salary.. sr.,r6a .a ��ayae F nio " sir ir-2 priorryrrl 'f i, Vrfl I rrtanrr it rr cir 41t, Metulrr. hr „tae qr7 [IQ ,rengry 31 r ugr iris' esr ra is L” salar . Corti t .fir ri.r.,.k3 l}ag,� - P lan Overvie FRS Investment Plan FRS Pension Plat Howe is my Flexible efi scribution optiraa°as are ua r,an - re e, monthly checks for beraefft paid at available. As long as your balance is life. Cost-of-living adpuscmenc will retlr'° rraent? i tha S 1.000, you care be applied' to the portion of your Leave your- money In the Plan bi fiefrt that is based on service id a. th"it y r:at rm until - age 0 ., when mandatory e ai prior to f taly 1, 2011 , )' ccive 7 disinbi,trVi distributions must begin. You can cho payout options arless y u 1 ar. Purchase an annuity that d) at provide continued r nor tftl t,. Mir,aw! frotra ail a's. provides guta-anteed monthly payraaents to Your surviving e , a! ^t t�trl�ft'`rrrtrit. payrr eats for life using all or- I°serlefsciar /joint nnfaaimnl, part of your account baltanc_e- Strr-viving benefrciar y and cost of-living adjuscrnent options are available. R eceive peri odic distributions.' Elect a lump sun "i when you rear P or at any future date.' Roll it over into anothes qualifrcd r-r cirer°nent plan. D oes the P lan Yes, including disability benefits and Yes, Including DROP, disability provide other redreei Health Cirsur°rsrrce; Subsidy benefits, and °°e b}r ee Health benefits? (HIS) payments. insurance Subsidy (HIS,) payments, Can future fund- Yes. Pe nsio °°r Plan underfunding or Yes. As of the f taly 1, 201 1 valuation inn incr Hectare: cost increases co fund die the Pensron Plan had accuar ral impact future FRS r make is necessary for the assets of 126.1 briliwi and ;actuarial contributions and Florida L egislature to louver the liabilities of S 144,1 billion, r esulcin benefit la velsf amount that employers comer• Bute in a Plan funding level of 87.59,8.. to Investment Kan rnernbers` During years when the Pension accounes or to increase the arnount Mari is determined to be less than chest employees contnbuce to their 100% actuarially funded, the Inv€ssmiie nt Plan accounts, Flonda Leagisl€atui-e way t:alke steps to improve chi fun&rg level b increasing e na,aloyee or employer contributions or m lower l LIn costs by reducirig fiuture Pensiota blare benefits. .t;f� a, �r'` tC raur�� ..�erUlira�r�rva!:rtFxr?.rf t Parnar,.. v�7f� fer7ar� a� r�r.�r S °aiblt10 r '�clrarrr'r :�trar.€? a?i:ar� "fi a rI-J Y 0 CD 0 0 C C) B B e a c h F I l l: Boynton Beach GE IMMIMM91"A Boynton Beach Elected Officials m IN OR Boca Ratori Clearwater K Coral Springs Police ONNOWW"N tt` 1 gg g° De B each � P`" o I 1ce/F j re f v v o o d IR WIN ELI M i r a ma r 5 � tlC i C�. C��i tsi=�� t , s , - �, \C.r�i��'ti�, � Ln Naples P ft N e w "� Be A t � 3 9PU is "lttxtn s ias� t - � � �� 1 err yrCYa B acs 1' dd�' @@ pp F Oj gyp^ gg fifi B ea c h E S "" i P m.. p r r o B each .. o rlCpan C Beach Fir -!ggp West Pa - 1 Be ach Fire W e s t. P a I rmr'i Beach I i ce 'L '�s,. t �mir FRS GE NMI I ° RS F i r e P..._, I �J j"Q Liu XzN Lrl 0 Ull C", (Irl Lyl 0 U 0 1 8� - 81 0 (T) 0 0 I ID UO (D I'D (D CJ cr 0 m C rD rt, K, t r r-j rl-i UJ L'u 4:�N ul Ln L'n Page 1 of 1 Boynton Beach Financial Advisory Committee FY 2013-2014 Budget Recommendation Subject/Topic: Make/Buy Solid Waste Collection Reviewed By: Jeff Grady Recommendation (Specific Action Recommended): Develop a potential plan for residential and commercial solid waste collection using contracted or franchised services for all solid waste collections within the city. Pros of Recommendation: There is a potential reduction of operating costs for solid waste collection of more than 2 million dollars. Future collection fleet replacements could also be avoided. Cons of Recommendation: This City would lose control of the daily operations of solid waste collections and would rely on contract management to oversee the services. References (Staff, Documents, and Public): Angerer, D. (2011). Should Your City Consider Privatization? University of Tennessee Municipal Technical Advisory Service. Levin, J., & Tadelis, S. (2008). Contracting for Government Services: Theory and Evidence from US Cities. Berkeley: Stanford University & University of California Berkeley. National Solid Waste Management Association. (2013). Privatization: Saving Money, Maximizing Efficiency. Washington. http://www.boynton-beach.org/departments/solid_waste/index.php http://www.fresno.gov/NR/rdonlyres/1D172901-EF55-4840-B5A4- E546A96445F3/26611/FY2013MidYearUpdate_Final.pdf http://www.keywestcity.com/egov/documents/1345470842_715881.pdf http://www.gfoa.org/downloads/GFRAug04.pdf http://www.environmentalistseveryday.org/solid-waste-management/privatization-saving-money- maximizing-efficiency/index.php Impact on 2013/2014 Budget: Cost estimate of $20,000 to $70,000 to develop RFP meeting service needs and regulatory requirements. Impact on Citizens: Change of same services from city branded to commercially branded Impact on Staff: 32 field employees would need reassignment, retraining, placement, or other assistance. Committee Vote Result: For: __4___ Against: __1___ Page 1 of 1 Boynton Beach Financial Advisory Committee FY 2013 -2014 Budget Recommendation Subject /Topic: Make /Buy Solid Waste Collection Reviewed By: Jeff Grady Recommendation (Specific Action Recommended): Develop a potential plan for residential and commercial solid waste collection using contracted or franchised services for all solid waste collections within the city. Pros of Recommendation: There is a potential reduction of operating costs for solid waste collection of more than 2 million dollars. Future collection fleet replacements could also be avoided. Cons of Recommendation: This City would lose control of the daily operations of solid waste collections and would rely on contract management to oversee the services. References (Staff, Documents, and Public): Angerer, D. (2011). Should Your City Consider Privatization? University of Tennessee Municipal Technical Advisory Service. Levin, J , & Tadelis, S. (2008). Contracting for Government Services: Theory and Evidence from US Cities. Berkeley: Stanford University & University of California Berkeley. National Solid Waste Management Association. (2013). Privatization: Saving Money, Maximizing Efficiency. Washington. http://www.boynton-beach.org/departments/solid_waste/index.php http://www.fresno.gov/NR/rdonlyres/1D172901-EF55-4840-B5A4- E546A96445 F3/ 26611 /FY2013M idYearU pdate_Final.pdf http: // www. keywestcity. com/ egov/ documents/1345470842_715881.pdf http: / /www.gfoa.org /downloads /GFRAug04.pdf http:// www .environmentalistseveryday.org /solid- waste - management /privatization- saving - money- maximizing- efficiency / index.php Impact on 2012/2013 Budget: Cost estimate of $20,000 to $70,000 to develop RFP meeting service needs and regulatory requirements Impact on Citizens: Change of same services from city branded to commercially branded Impact on Staff: 32 field employees would need reassignment, retraining, placement, or other assistance. Committee Vote Result: For: Against: An evaluation of which city services potentially best lend themselves to privatization for the City of Boynton Beach Work done in 2008 by researchers at Stanford and Berkeley' used data collected from over 1000 cities and quantitatively estimated the difficulty of contract management of numerous city services. I chose to start with services that are deemed as easier to manage as contracted services. Based on these studies I chose commercial and residential solid waste collection and briefly looked at street repairs. Municipal comparison and research data for street repairs is Tess readily available than solid waste information. I was unable to draw a sound conclusion regarding street repairs and focused on solid waste. • Figure 1A and Figure 1B show Solid waste contracting difficulty as relatively easy. Note that as difficulty increases cities tend to provide the services more frequently and the opposite for contracted services. Current Boynton Beach Solid Waste Facts • Both commercial and residential solid waste collection are enterprise operations for the City. From the adopted 2012 -13 budget: TO General Fund from Solid Waste Fund requested 2012 -13 3,343,000 adopted 2012 -13 4,000,000 projected 2013 -14 4,040,000 projected 2014 -15 4,120,800 projected 2015 -16 4,203,216 projected 2016 -17 4,329,312 • The Solid Waste Fund has a projected positive contribution to the General Fund over the next several years. • No vehicle or equipment replacements are currently projected for solid waste collection. • Current staffing is projected to remain stable over the next several years (32 according to the adopted budget) With Solid Waste services generating revenue for the City, why even look at contracting or franchising? • Easily defined scope • Availability of contractors • Measurable completion and quality results 1 (Levin & Tadelis, 2008) 2 (Levin & Tadelis, 2008) • Tolerance for occasional errors • Politically acceptable • Competition for the contract can yield excellent services at great prices if several qualified bidders are available. • Qualified bidders can often take advantage of economies of scale to provide the quality of services expected at prices lower than a municipality may be able to. • A solid waste contractor may have an advantage of having a business model and mission specialized to solid waste and not numerous services as a city would. • Less than half of US cities still operate collection fleets. PRO CON Performance Improvement (Efficiency) From Incentive To Cut Corners Specialization Reduce Funding Liabilities Such As Pensions Adverse Labor Risk (Strikes At Private Firms) Less Insurance Risk City Employee Resistance Less Fuel Risk One Way Decision Less Tipping Cost Risk Training and Placement if Displaced Replacement City Trucks will be needed in a few years RFP study and development could cost and could be avoided $20,000 to $70,000 Comparison Cities — Sandy Springs, GA (90,000); Fresno, CA (160,000); Key West, FL (Has unique transportation needs); Hollywood, FL Private collection on average over the last twenty years is estimated at generating cost reductions of 20 to 40 percent. How Might it Work? Contract residential collection and franchise commercial and multi - residential to reduce costs and risks and maximize positive revenue. This is a complex matter that may change the enterprise status of either or both functions. Regulatory, legal, political, and ethical consideration for the residents and workers impacted must all be addressed. What Now? The fleet is projected to last at least a few more years. This gives just enough time to study the topic, develop an RFP as needed, run the bid process, and evaluate contract specifications. 3 (Angerer, 2011) 4 (National Solid Waste Management Association, 2013) Works Cited Angerer, D. (2011). Should Your City Consider Privatization? University of Tennessee Municipal Technical Advisory Service. Levin, J., & Tadelis, S. (2008). Contracting for Government Services: Theory and Evidence from US Cities. Berkeley: Stanford University & University of California Berkeley. National Solid Waste Management Association. (2013). Privatization: Saving Money, Maximizing Efficiency. Washington. Web links and additional readings considered. http: / /www.boynton- beach.org /departments /solid waste / index.php http://www.fresno.gov/NR/rdonlyres/1D172901-EF55-4840-B5A4- E546A96445F3/26611/FY2013MidYearUpdate Final.pdf http: / /www.keywestcity.com /egov /documents /1345470842 715881.pdf http / /www.gfoa.org /downloads /GFRAug04.pdf http:// www .environmentalistseveryday.org /solid- waste - management /privatization- saving - money- maximizing- efficiency /index.php p , � / e2 \ k G E 6i " o § a) E % o / \ } f f a. » \ 2 s m � c e § « � c ¥ w \ L. \ ) } / Om E a g ƒ _ 102 Z E 2E O - G ; § — 0 , § \ • j E 2 k = — \ q ® \/ a u_ a — » ° % & § ] § • ; ems[ ± CI o f 2 2 • m • \\ § g i • $� 2 Q 0 e ! t ® e 4 ° k 0 O \ U 4. co \ Q X } o Q � $ = 0 , co \ 13. L g �t� \ § ) \ c% 2 G\ • * • / t / / _ , ab _ ¥ ` 7 6 o \ \ E 0 E. ) . 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