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Agenda 06-11-13 BOYNTOIS41 r rBEACH . CRA Board Meeting Tuesday, June 11, 2013 at 6:30 PM City Commission Chambers 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 I. Call to Order II. Invocation and Pledge to the Flag III. Roll Call IV. Legal: A. REQUEST FOR EXECUTIVE SESSION BY BOARD GENERAL COUNSEL The Board's General Counsel will advise the CBA Board that he desires advice in an executive session regarding the following pending litigation: LISA BRIGHT vs. CITY OF BOYNTON BEACH AND BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY; Palm Beach Circuit Court Case 502011CA003507 Notice of Executive Session was posted and published by the CRA on June 6, 2013. In attendance will be: Lyman Reynolds, Litigation Defense Counsel for CRA; Vivian Brooks, Executive Director: James Cherof, CRA Board General Counsel; Mayor and Chair: Jerry Taylor; Vice Mayor and Vice Chair Woodrow Hay; Commissioner and Board Member David Merker; Board Member James "Buck" Buchanan; Board Member Mark Karageorge; Commissioner and Board Member Michael Fitzpatrick; Commissioner and Board Member Joe Casello The Executive Session will start approximately 7:00 pm and last approximately 45 minutes after which the Board will resume its regular monthly Board meeting. V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda VI. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts and Relationships for Items Presented to the CRA Board on Agenda Items B. Informational Announcements: i. Introduction of Tracy Smith - Coffey, Business Development Specialist ii. Announcement of Executive Director Vacation 6/26/13 - 7/5/13 VII. Announcements & Awards: A. Catch a Dance — 6/21/13 VIII. Consent Agenda: A. Approval of Minutes — CRA Board Meeting, May 14, 2013 B. Approval of Period Ended May 31, 2013 Financial Report C. Monthly Purchase Orders D. Approval of Commercial Fagade Grant to Global Project Boynton Beach SW, LLC (Sherwin Williams) - Tabled 5 14 13 E. Approval of Commercial Fagade Grant to Tipsy Nails — Las Ventanas IX. Pulled Consent Agenda Items: X. Information Only: A. Public Comment Log B. Media Outreach and Editorial Coverage C. Special Events Recap D. Budget Meeting Date XI. Public Comments: (Note: comments are limited to 3 minutes in duration) XII. Public Hearing: None XIIL Old Business: A. Consideration of Responses to RFP for Auditing Services B. Update on One Boynton LLC Project C. Update on Ocean Breeze West XIV. New Business: A. Consideration of Funding of WiFi Project for Galaxy Students B. Consideration of Independent Legal Services for CRA XV. Executive Director's Report: A. Project Status Update XVI. Future Agenda Items: A. Consideration of Responses to RFQ for Professional Services B. Consideration of Responses to RFP for Insurance Brokerage Services XVII. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CR; BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBi.TIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND El IDENCE UPON V 141CH THE _APPEAL 1S TO BE BASED. (F.S. 286.0105) THE CRk SHALL FURNISH APPROPRIATE .-.UXILIARY AIDS AND SERVICES '.'HERE NECESSARY TO AFFORD AN INDIVIDU -L WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE W AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CRA AT (56I) 737-3256 AT LEAST TWENTY -FOUR HOURS PRIOR TO THE MEETING PROGRAM OR ACTIN ITY IN ORDER FOR THE CRA TO REASONABLY ACCOMMODATE YOUR REQUEST. ��BEACH RA CRA BOARD MEETING OF June 11, 2013 J Consent Agenda I I Old Business I I New Business Legal I X I Other SUBJECT: Catch a Dance, Friday, June 21, 2013. SUMMARY: • On Friday, June 21, 2013, the Boynton Beach CRA presents Catch a Dance with the Fusion Machine performing Swing, Jive, and foxtrot ... to name a few. • Two dancers from the Boynton Beach Fred Astaire Dance Studio will be on hand to provide instruction and entertainment. • This event will take place upstairs at the Woman's Club from 7:00 to 10:OOPM. • There will be a $10.00 fee at the door for the event including a dinner buffet and complimentary valet parking. A cash bar will be provided. • Please RSVP to Kathy Biscuiti at 561- 737 -3256 x -212. FISCAL IMPACT Budgeted in line item 02- 58500 -480. CRA PLAN, PROGRAM OR PROJECT Downtown Vision and Master Plan RECOMMENDATIONS /OPTIONS: Kathy Biscuiti Special Events Director E N O n _ Lf) d CD Cc r x - a a r J C�1 - C W V b m _ C m o coo O a m a o c3 c y o g E = p y r CL O J m _ o © It y LU Lu q7 c CL L1 o a m E a V � S m 0 CIO 0 od co MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING, HELD ON TUESDAY, MAY 14, 2013, AT 6:30 PM IN COMMISSION CHAMBERS 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FL PRESENT: Jerry Taylor, Chair Vivian Brooks, Executive Director Woodrow Hay, Vice Chair James Cherof, Board Counsel James "Buck" Buchanan Joe Casello (Affived 6:56 p.m.) Michael Fitzpatrick Mark Karageorge David Merker I. Call to Order Chair Taylor called the meeting to order at 6:31 p.m. 11. Invocation! and Pledge to the Flag Vice Chair Hay gave the invocation and led the Pledge of Allegiance to the Flag. III. Roll Call The Recording Secretary tailed the roll. A quorum was present. IV. Legal None. V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda Vivian Brooks, Executive Director, pulled Item VI11.D. from the Consent Agenda. Mr. Buchanan wanted to add to the next agenda a Galaxy Wi -Fi Project, covering the Heart of Boynton down to Ocean Avenue, as a Future Agenda Item. He explained Galaxy Elementary School was providing students with iPads and computers that can be used ' in that area Mr. Buchanan believed the project fit the Community Redevelopment Agency's (CRA) mission to alleviate slum and blight through education, and it provides economic opportunities by helping businesses in that area. He thought it was a worthwhile project, and he wanted to partner with the City and School Board. He 1 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May '14, 2013 pointed out there is a short timeframe to act on it. He recognized it was not in the budget, but by partnering with the City, the program could be implemented. Mr. Karageorge pulled Item VIII.B of the Consent Agenda. B. Adoption of Agenda Motion Vice Chair Hay moved to approve the agenda as amended. Mr. Karageorge seconded the motion that unanimously passed. V1. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts and Relationships for Items Presented to the CRA Board on Agenda Items There were no conflicts or disclosures made. B. Informational Announcements Mr. Karageorge welcomed Scott Klein, the new Economic Development Director. He complimented the Related Group for selling 80 units at Costa Cosa, which Waterway Investments was unable to do. He commented the purchases were made by individuals from South America, Brazil, Argentina, and individuals from the New York/ New Jersey metropolitan area. The purchases totaled about $25 million, which will help the tax base and local businesses. He congratulated Kelly Smallridge of the Business Development Board. Ms. Smallridge was recently recognized by the Governor with the Ambassador Award, for recruiting jobs to the State and the County. Mr. Karageorge announced the Red Hot Blues Cruise was a success. He thanked Mr. Buchanan and the volunteers, especially Mr. Casello and his wife, who were present with their daughter. Mr. Casello commented he enjoyed the day. It was a great event and one could see it would grow every year. He commented the Move On Boynton Beach event was great. Mr. Karageorge encouraged anyone who had not purchased tickets for the Taste Of Boynton event to do so. The cost was $40, and tickets could be purchased through the Chamber of Commerce. The event will be held at Indian Springs Country Club and about 20 restaurants, plus the Wine Cellar would be present. It is always a fun event and all were encouraged to attend. 2 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2093 Vice Chair Hay attended the Arbor Day event and planted trees with students from St. Mark School. A few days later, he attended the Birthday Extravaganza at Mangrove Park and learned a great deal. He attended the Chili Cook -Off and commented there were 19 different varieties of chili. He congratulated the Fire Department for a great activity and charitable event. Mr. Merker advised he is in the health insurance industry and participating in the Move On walk brings people together. His participation, as a senior citizen, demonstrated that all have the opportunity to stay healthy, happy and wise. Mr. Casello attended the Chili Cook -Off and ran into a former co- worker from a Massachusetts Fire Department. He thought volunteerism was great and a good way to promote the City and get the public involved. Mr. Buchanan announced he participated in the Red Hot Blues Cruise. Chair Taylor reminded all that the Police Awards Ceremony would be held on Wednesday, May 15, 2013, at 10 a.m. at Intracoastal Park. VII. Announcements & Awards: A. Ocean Ave. Concert — 5117113 Kathy Biscuiti, Special Events Director, announced this Friday was the last Ocean Avenue concert of the season. It is held at the amphitheater, and would feature The People Upstairs. This band has a following and should draw a nice crowd. The concert would be held from 7 to 9 p.m., and attendees should bring chairs and blankets. The Little House Restaurant would provide food, beer and wine, and the food truck would be onsite. Vlll. Consent Agenda: A. Approval of Minutes — CRA Board Meeting, April 9, 2013 B. Approval of Period Ended April 30, 2013 Financial Report This item was pulled by Mr. Karageorge. C. Monthly Purchase Orders D. Approval of Commercial Facade Grant to Global Project Boynton Beach SW, LLC (Sherwin Williams) E. Approval of Rent Reimbursement Grant to FAH Associates, LLC d /b /a Maui Wowi Hawaiian 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 yYi Motion Vice Chair Hay moved to approve Consent Agenda Items A, C and E. Mr. Fitzpatrick seconded the motion that unanimously passed. Mr. Buchanan noted on page two of the minutes, a sentence in the last paragraph should read, "Blues will be presented by top bands clubs such as BB Kings, IX. Pulled Consent Agenda Items: B. Approval of Period Ended April 30, 2013 Financial Report Mr. Karageorge requested an update on the insurance costs and legal fees paid so far on the Lisa Bright case. Susan Harris, Finance Director, did not know how much the insurance company was paying their attorney to represent the CRA. The CRA paid the $5,000 deductible directly to the insurance firm. Attorney Cherof s firm was paid $21,000 to -date. The type of insurance, called Public Officers and Employment Practices Liability, increased from $9,000 to $25,000 in this fiscal year. It was an increase of 300 %. Attorney Cherof explained the case is scheduled for a mediation conference in the near future. They were working out the details and the parties agreed to a mediator. Motion Mr. Karageorge moved to approve. Vice Chair Hay seconded the motion that unanimously passed. D. Approval of Commercial Facade Grant to Global Project Boynton Beach SW, LLC (Sherwin Williams) Ms. Brooks pulled this item because she could not confirm the liens were paid; however, Attorney Cherof confirmed they were. The property went through a bankruptcy proceeding and he was able to obtain the court order. It was further confirmed by the City's Bankruptcy Attorney just before the meeting. The property was the old Ralph and Rosie property. Motion Vice Chair Hay moved to approve. Mr. Karageorge seconded the motion. An inquiry was made whether the applicant was present. Mr. Buchanan commented the CRA has design guidelines and he did not think the drawings met them. He did not want 4 Meeting Minutes Community Redevelopment Agency Board Boynton Bea FL May 14, 2013 to award funds to someone who would not follow them. The applicant; however, was not at the meeting to respond. Ms. Brooks explained the design guidelines were geared more to new buildings. In this instance, the applicant was removing the old mansard roof, leaving the original square building. It did not meet the design guidelines for a newly constructed building, but it was okay to update the building. The applicant was retrofitting the building and cleaning it up. Ms. Brooks commented there will be projects that do not fit the guidelines 100 %, but in her opinion, it was still an improvement. The applicant was a good quality business that paid its liens and improved the property. She pointed out this would be for an interim use. The Agency would not improve all five miles of Federal Highway for many years and there will be similar projects that are rehabbed. She pointed out Sunshine Square was to be a mixed -use project, but because of the economy, that did not occur. What was done did not necessarily meet the design guidelines, but it is an interim redevelopment of that site, until at some point, it would be a mixed -use project. She clarified redevelopment projects usually occur in phases. She thought the Board needed to leave room for small businesses to be able to improve their establishments. Mr. Buchanan agreed, but his point was the building did not have to be made to look so industrial. There could be cosmetic changes to make it more compatible with the guidelines. The change would be reviewed by staff as a minor site plan modification; however, City staff is not familiar with the Community Redevelopment Agency's requirements. After brief discussion, the members decided to table the item and ask the applicant to work with staff on the building design. Motion Mr. Buchanan so moved. Mr. Merker seconded the motion that unanimously passed. X. Information Only: A. Public Comment Log B. Media Outreach and Editorial Coverage C. Special Events Recap D. FRA Regional Meeting — CRA Board Basics Training 5/18/13 Ms. Brooks reminded all the training was this Saturday at the DoubleTree Hotel on PGA Boulevard. All the members were registered and were eligible for mileage reimbursement. 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2093 Xi. Public Comments: (Note: comments are limited to 3 minutes in duration.) Chair Taylor opened the Public Comments. Mack McCray, 806 NW 4th Street, former Community Redevelopment Agency Board member, thanked the Board for keeping Boynton Beach on track and for all the current events. There being no one else coming forward, Public Comments was closed. XII. Public Hearing: None. XIII. Old Business: A. Consideration of Renewing Lease with Jesus House of Worship (Tabled April 9, 2013) Motion Mr. Karageorge moved to remove. Vice Chair Hay seconded the motion that unanimously passed. Vice Chair Hay thanked the Board for giving him the opportunity to discuss the lease with clergy from Jesus House of Worship. He and Mike Simon, CRA Development Director, sat down with Pastor Evans and others at the property and discussed the issue. Together, they discussed the CRA Board's position with regard to a future lease and the meeting ended on a positive note and with prayer. Since Vice Chair Hay fellowships nearby, he thought it was necessary to end the lease on a positive note, and he thanked the Board for allowing him to establish a good neighbor exit. Lotion Mr. Karageorge moved to terminate the lease with Jesus House of Worship for the property located at 1000 N. Seacrest Boulevard and allow five months to vacate the premises. Vice Chair Hay seconded the motion. Chair Taylor appreciated Mr. Simon's and Vice Chair Hay's efforts. He agreed the Board was extremely gracious to allow them to stay for five months. He would not have been as lenient, as the Board paid the Church $300,000 and then it was leased to them for $10 per year. It was thought they rented it out to another house of worship for probably more than $10 a year. 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 Vice Chair Hay was unsure whether Pastor Evans was paying Pastor Ed and Reverend Jeune any money as they relocated to 10th Avenue. Because of that transition, Reverend Jeune was allowed to use the building at no cost, so there was no exchange of funds. They were originally from Jesus House of Worship and started ministries there. Additionally, the insurance shown to staff was still listed under Jesus House of Worship. Vote The motion unanimously passed. B. Consideration of Responses to RFP for 211 E. Ocean Ms. Brooks explained the RFP for 211 E. Ocean Boulevard, known as the Magnuson House, was issued on January 8th. Staff received two proposals on April 22nd: one from Orange Studios and the other from Telluride Bar and Grill. The first proposal suggested a live/Work arrangement for the property constructed in three phases. In the first phase, the house would be rehabbed. The second phase would be a second building providing live/work space behind the property itself, and in phase three, there would be more live/work units on the property west of 211, which is vacant. In the first phase, Orange Studio proposed to have an architectural office and rent the upstairs. The applicant was offering $45,000 for the property. The second proposal was for a barbeque, Tex Mex bar and grill. They proposed a 150 seat restaurant, which was the concept staff had sketched out with REG Architects. They proposed to pay $1,700 per month on a 10 -year lease with four, 10 -year renewals and have an option to purchase at the current appraised value within the first 10 years. Both proposers would use the $185,000 the CRA was offering to incentivise the project. Ms. Brooks advised both proposals complied with the general response criteria of the RFP, but there was some key financial information lacking. Staff requested such via email from both parties, and their responses were included in the meeting backup. Blalse itf cGinaly, the architect from Orange Studio was present to make a presentation; however, staff was not recommending approval of his proposal due to it not being able to generate foot traffic on Ocean Avenue. Right now, Mr. McGinely is a one -man operation, but he did, later in the day, indicate that there would be eight employees. Nis. Brooks recalled not too long ago, the Board rejected a hi -tech company with eight employees for that site. Staff wanted a more active use. There was no market study for the live/work proposal, but that type of arrangement has not worked well in Florida at all. West Palm Beach has many live/work units downtown that are vacant and the concept has not proven to be successful. Staff was not convinced it was something to pursue. 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 The second proposal lacked proof of financial viability. It was a restaurant and staff wanted to see if the applicant had the funding to move it forward. The applicant was not present at the meeting, and Ms. Brooks commented the applicant became defensive when staff asked for additional information. The applicant was invited to the meeting and were told if they appeared and were still interested, staff would give them a list of documents that were needed and 20 days to produce them. Ms. Brooks thought the applicant's failure to appear for a project of this magnitude reflected their lack of interest. Mr. McGinely made a presentation on his concept. Afterwards, there was Board discussion they would rather see an active use and the activity must attract individuals to Ocean Avenue. The use, as proposed, would not make Ocean Avenue a destination, nor would it have an immediate impact. Aside from the fact that live /work units are not successful, the selected proposal, ideally, would provide an 18 -hour activity on the street. As to a restaurant, Mr. Buchanan would accept an interim lease, but noted barbeque restaurants do not do well. The CRA purchased the Magnuson House for $820,000, and staff indicated there are projects coming down the road which may gamer interest that was more appropriate for the site. Additionally, parking was anticipated to become available in April 2014. Discussion ensued that the applicant may not have appeared due to an emergency. Some members thought allowing 20 additional days to submit the documentation would be permissible. Some members disagreed. Motion Mr. Karageorge moved to reject both proposals and revisit this when staff receives interest. Vice Chair Hay seconded the motion. Ms. Brooks pointed out that reissuing an RFP may not generate responses. Staff was open to hearing from interested parties about the site. Additionally, the streetscape will change once the old high school is redeveloped. It was likely that there will be a lot more interest in the future. Vote The motion passed unanimously, and Mr. Karageorge clarified his motion did not include a time limit. C. Consideration of Terms of Conveyance of 222 N. Federal Highway to One Boynton LLC Ms. Brooks explained at the last meeting, staff and legal were directed to draft a conveyance document that would include a claw -back provision and other terms. The project was proposed in four phases, with the first phase being an office building for a 8 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 law firm that would employ up to 200 people. Phases two and three were proposed as mixed -use residential towers. Phase four would be a flagship hotel. David Camaller, the principal of One Boynton, LLC, agreed with the terms and legal staff would draft a formal conveyance agreement that would be brought back for the Board's approval. The additional provisions that were included were as follows: ➢ Site plan approval by the City of Boynton Beach of an office building of at least 40,000 square feet by December 31, 2013. Construction permit approval by the City of Boynton Beach for the office building by March 30, 2014. ➢ Construction of the office building to begin by May 1, 2014. After the property conveys, the following conditions would apply: ➢ Construction of three water features, public plaza and walkways, and landscaped areas as shown on the proposal submitted to the CRA Board on April 9, 2012. Changes to the proposed plans must be approved by the CRA Board. A Inclusion into the site plan of a covered Palm Tran stop that will be architecturally consistent with the project. Once the overall site plan is approved, material changes to the plan would require Board approval. Failure to do so would trigger the reverter clause of the agreement. ➢ Failure to construct the public improvements or the bus shelter shall trigger the reverter clause. Motion Mr. Karageorge moved to approve the business terms and direct staff to work with legal to draft a conveyance document to bring back to the Board at the next meeting. Mr. Buchanan seconded the motion that unanimously passed. Chair Taylor commented he received a call from Mr. Knight who was working with the developer's attorney, who had a concern the project would not move forward. He then received a call from Mr. Camalier who would be in town next week. Mr. Camalier explained he was very much in favor of moving forward, but he had some questions. Chair Taylor thought the items he discussed were very solvable, and he asked Ms. Brooks and staff to set up a meeting to work with Mr. Knight and Mr. Camalier to resolve them. 9 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 XIV. New Business: A. Consideration of Short Sale Terms from HAP Grant Recipient Martha Guerich Ms. Brooks explained the buyer for the property changed, but staff received all the documentation they needed earlier in the day, and they received the HUD statement and contract. The item was good to go. Motion Vice Chair Hay moved to approve. Mr. Merker seconded the motion that unanimously passed. Mr. Fitzpatrick inquired about the agreements and asked if things did not work out, whether the Agency was in the business of accepting short sale terms in the future. Ms. Brooks explained this was a project at the Preserve. The project was originally a "For Sale" townhouse project. The developer has a DIFA agreement and wanted to switch the project from a "For Sale" community to a low- income rental community. The individuals who originally purchased and received down - payment assistance were firefighters, teachers and police officers. They are now in the middle of a low- income development. Staff did not support the change, but the Board voted to allow it and the units would never be worth anything. The Agency assisted twenty residents that were foreclosed on or who short sold. The only other type of project the CRA was involved in, that could have a similar circumstance, was single- infill housing, and there was only one instance then:. B. Consideration of Dates for Budget Meeting Ms. Harris explained budget hearings are usually held in August. The City's are held the third week of July. The following dates were suggested: D August 14, the Wednesday after the CRA meeting August 21, the Wednesday after the City Commission meeting ➢ August 27, a Tuesday ➢ Aug 28, a Wednesday The meeting would start on the selected date at 8 p.m, and be held at the Intracoastal Park Clubhouse. After discussion, there was consensus to meet on August 27, 2413. It was noted none of those dates were good for Mr. Merker and an inquiry was made whether he could call into the meeting. Attorney Cherof advised he could not. The member has to be ill or experience some other critical event. A routine absence for the meeting was not permissible. 10 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 C. Consideration of Issuing RFQ for Professional Services Mr. Simon explained the item was a request for Qualifications for Professional Services for architecture, landscaping, engineering and civil work. In the past, the CRA issued an RFQ, and from that RFQ, solicitations and submittals from professional organizations, such as Kimley Horn, REG Architects, and VHB Miller Sellen (formerly known as MSC", were received. The current firms were selected from that RFQ. After seven years, staff felt it was time to issue another RFQ. He noted there are many projects forthcoming, and it was a good time to review all options. Lotion Vice Chair Hay moved to approve the issuance of an RFQ for Professional Design and Engineering Services with the submission deadline of 3 p.m. on June 24, 2013. Mr. Karageorge seconded the motion for discussion. Mr. Karageorge inquired if the RFQ would prohibit the current firms from continuing. Ms. Brooks explained any outstanding work orders for the firms currently under contract would be completed through an addendum to the existing contract, if they were not selected. New terms would fall under the new contract, but the existing contractors would have to reapply. Vote The motion unanimously passed. D. Consideration of Issuing RFP for Insurance Brokerage Services Ms. Harris explained the current five -year contract for insurance brokerage services was expiring and an RFP was needed. The proposed RFP was heavily modeled on the City's last RFQ and RFP, and City and legal staff reviewed it. She thanked Lori LaVerriere, the City Manager, for volunteering her staff to help. The RFP would commence with a two -year initial term with two, two -year renewals. The broker would go to market to look for bids on the Agency's insurance needs, evaluate them and bring back the most responsible, cost - effective bids from high -rated companies that can be relied on. Additional terms were added, including being available to meet with staff at least twice per year and have experience with municipalities and other public entities. It would be an apples -to- apples comparison. In addition to the public notice, she would reach out to the City's current brokers to ensure they were aware the Agency was in the market for a new broker. If approved, staff would issue the RFP May 15th, and it would come back to the Board with recommendations for review and approval in July. 11 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 44, 2043 As to the Agency's current legal situation, an inquiry was made whether it would carry over to the new insurer as it would affect the market quote for that line of insurance. Attorney Cherof explained there will be no ramifications regarding any ongoing litigation carrying over as the claim is made under a certain policy, and it is pursued under that policy until it is completed. Motion Mr. Casello moved to approve. Mr. Merker seconded the motion that unanimously passed. E. Consideration of New Commercial Construction Project Incentive Program Mr. Simon explained the application and guidelines for this item were included in the meeting backup and the CRA had several programs, beginning in 2005, with the Commercial Facade Program. In 2009 and 2010, staff worked to develop new ways to incentivize the area and help existing businesses and attract new ones. Staff developed a Rent Reimbursement Program, an Interior Build -Out Grant, and Commercial Signage Grant. The Commercial Interior Build -Out and Rent Reimbursement Grants were tied to job creation and the Commercial Facade Program was just for existing structures. During those years, they assisted 40 existing business and 18 new ones, with the bulk of them assisted in 2009 and 2010. The Board approved $730,000 in CRA grant funds for the programs, and the private sector match was $5.8 million, which was great public - #o- private dollar ratio. By working with businesses to identify what they needed, they developed a program to assist with site development and permit -fee type costs for new projects. Mr. Simon pointed out there are substantial costs involved with permitting and impact fees, and this Program would be an incentive to advance an existing business and recruit new business to Boynton Beach. Staff was targeting businesses between the $250,000 and $2 million investment mark. The program would provide a 3.3% reimbursement of the initial construction cost as listed on the permit application. The guidelines would not allow reimbursement of the fees to that percentage until after the developer paid their permit fees and received their Certificate of Occupancy. Mr. Karageorge commented since 2004, the grant programs generated 188 new jobs in the City. The program is another economic tool and not every municipality was offering it. He thought it would make Boynton Beach more attractive. 12 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 Motion Mr. Karageorge moved to approve the Commercial Business Grant Program as outlined and the Commercial Project Construction Incentive Program Guidelines and application. Vice Chair Hay seconded the motion. Vice Chair Hay thought the program was great and reminded all, for the record, that submission of an application is not a guarantee of funding. It is the responsibility of the applicant to read and understand all aspects of the application and guidelines. Vote The motion unanimously passed. XV. Executive Director's Report: A. Project Status Update There were no questions on the update. VI. Future Agenda Items: XVII. Adjournment There being no further business to discuss, Chair Taylor adjourned the meeting at 8:06 p.m. aL. W� Catherine Cherry Minutes Specialist 051593 13 [5" OYNTO �"BEACIH RA CRA BOARD MEETING OF: June 11, 2013 X f Consent Agenda f I Old Business New Business Public Hearing Other SUBJECT Monthly Financial Report SUMMARY Monthly budget report to the CRA. Board representing the revenues and expenses for the month ending May 31, 2013. FISCAL IMPACT: None CRA PLAN, PROGRAM OR PROJECT: NIA RECOMMENDATIONS Approve May financials. Susan Harris Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board MeetingWune 20131Financial Report.docx Y I I I I I I ( M v000 r I O1r-I N r r N co co w In O W W H rr 00O In II 1m N i 171 m N N m O n r m W w I O O UI FI 0N000 on II wIM C1 fn" MN W co 0 t ovC m O! 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FISCAL IMPACT: See attached CRA PLAN, PROGRAM OR PROJECT None RECOMMENDATIONS Approve the purchase order report. Susan Harris Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetingWY 2012 -2013 Board MeetingsUune 2013\Purchases Less Than $25,000.docx Boynton Beach CRA Purchase Order Report Month: May 2013 Vendor Amount Funding Source Description NONE T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board Meetings\June 20131Monthly Purchase Order Report Y ��B CRA BOARD MEETING OF : June 11, 2013 (Tabled May 14, 2013) X I Consent Agenda I I Old Business I I New Business Public Hearing Other SUBJECT: Approval of Commercial Facade Improvement Grant application from Global Project Boynton Beach SW, LLC. SUMMARY This item was presented to the CRA Board on May 14, 2013. The CRA Board tabled the item and requested CRA staff to confirm that the applicant followed the applicable design guidelines (see attached minutes). Global Project Boynton Beach SW, LLC submitted its plans for minor site plan modification to the City of Boynton Beach Planning & Zoning Dept. and has complied with all requested design changes. Attached are the elevation changes, City's minor site plan modification approval dated April 4, 2013 and the City's design guidelines for commercial buildings. Global Project Boynton Beach SW, LLC is the owner of the property located at 2007 South Federal Highway, Boynton Beach, FL (old Ralph & Rosie's location). Applicant has applied for the grant to assist in a complete exterior renovation of the location for its tenant, Sherwin Williams. See attached application and backup documentation provided May 14, 2013. The Commercial Facade Improvement program reimburses 50% of the applicant's expenditures for the eligible improvements up to a maximum grant total of $15,000.00. Any unused grant funds will be rolled back into the program. FISCAL IMPACT Project Fund line item: 02- 58400 - 4401444 CRA PLAN, PROGRAM OR PROJECT 2008 CRA Economic Development Plan RECOMMENDATIONS Approve the Commercial Facade Improvem Grant application up to $15,000.00 to Global Project Boynton Beach SW, LLC for program eligible items for the property located at 2007 Sout i e Highway, Boynton Beach, FL (old Ralph & Rosie's location). Vivian Brooks Executive Director Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 Motion Vice Chair Hay moved to approve Consent Agenda Items A, C and E. Mr. Fitzpatrick seconded the motion that unanimously passed. Mr. Buchanan noted on page two of the minutes, a sentence in the last paragraph should read, "Blues will be presented by top hands clubs such as BB Kings, DC. Pulled Consent Agenda Items: B. Approval of Period Ended April 30, 2013 Financial Report Mr. Karageorge requested an update on the insurance costs and legal fees paid so far on the Lisa Bright case. Susan Harris, Finance Director, did not know how much the insurance company was paying their attorney to represent the CRA. The CRA paid the $5,000 deductible directly to the insurance firm. Attorney Cherof s firm was paid $21,000 to -date. The type of insurance, called Public Officers and Employment Practices Liability, increased from $9,000 to $25,000 in this fiscal year. It was an increase of 300 %. Attorney Cherof explained the case is scheduled for a mediation conference in the near future. They were working out the details and the parties agreed to a mediator. Motion Mr. Karageorge moved to approve. Vice Chair Hay seconded the motion that unanimously passed. D. Approval of Commercial Fagade Grant to Global Project Boynton Beach SW, LLC (Sherwin Williams) Ms. Brooks pulled this item because she could not confirm the liens were paid; however, Attorney Cherof confirmed they were. The property went through a bankruptcy proceeding and he was able to obtain the court order. It was further confirmed by the City's Bankruptcy Attorney just before the meeting. The property was the old Ralph and Rosie property. Motion Vice Chair Hay moved to approve. Mr. Karageorge seconded the motion. An inquiry was made whether the applicant was present. Mr. Buchanan commented the CRA has design guidelines and he did not think the drawings met them. He did not want 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL May 14, 2013 to award funds to someone who would not follow them. The applicant; however, was not at the meeting to respond. Ms. Brooks explained the design guidelines were geared more to new buildings. In this instance, the applicant was removing the old mansard roof, leaving the original square building. It did not meet the design guidelines for a newly constructed building, but it was okay to update the building. The applicant was retrofitting the building and cleaning it up. Ms. Brooks commented there will be projects that do not fit the guidelines 100 %, but in her opinion, it was still an improvement. The applicant was a good quality business that paid its liens and improved the property. She pointed out this would be for an interim use. The Agency would not improve all five miles of Federal Highway for many years and there will be similar projects that are rehabbed. She pointed out Sunshine Square was to be a mixed -use project, but because of the economy, that did not occur. What was done did not necessarily meet the design guidelines, but it is an interim redevelopment of that site, until at some point, it would be a mixed -use project. She clarified redevelopment projects usually occur in phases. She thought the Board needed to leave room for small businesses to be able to improve their establishments. Mr. Buchanan agreed, but his point was the building did not have to be made to look so industrial. There could be cosmetic changes to make it more compatible with the guidelines. The change would be reviewed by staff as a minor site plan modification; however, City staff is not familiar with the Community Redevelopment Agency's requirements. After brief discussion, the members decided to table the item and ask the applicant to work with staff on the building design. Motion Mr. Buchanan so moved. Mr. Merker seconded the motion that unanimously passed. X. Information Only: A. Public Comment Log B. Media Outreach and Editorial Coverage C. Special Events Recap D. FRA Regional Meeting — CRA Board Basics Training 5118113 Ms. Brooks reminded all the training was this Saturday at the DoubleTree Hotel on PGA Boulevard. All the members were registered and were eligible for mileage reimbursement. 5 z z M u- w _ U) W LLI z En In LL 0 IL z LLJ CD 0 W Liq CO z LU m LL 0 w F- 1 . LLI j i. le 1 Iq � -.._., r Ili. _. 7i- t I EL 0 FI I fl u z mi M � F I-- JQ Mz- zto z LL c7 X g y Y IUi fn } U W S Q o LL gg N sl. & CL z w ! 9 J� 9 W LL LLI Ali a� 00 a 9' lb s Y m i LA s lid, die The City of Boynton Beata DEVELOPMENT DEPARTMENT PLANNING AND ZONING DMSON 100 E. Boynton Bwch Boulenrad P.O. Bops 310 Boynton Beach, Florida 33425-0310 7f! : 561 - 742-6260 FAX: 561- 742 -6259 rwaw.boMn- bBa&.org April 4, 2013 Mr. Jeffrey K. Griffin, AIA JKG Collaborative 931 Monroe Drive NE, Suite A102 -181 Atlanta, Georgia 30308 -1795 Re: Sherwin- Williams - 2007 S. Federal Highway (MMSP 13 -032) Dear Mr. Griffin: in response to your request dated March 7, 2013 and subsequent submittal of responses to staff comments date - stamped April 1, 2013 for the administrative review and approval of the modifications proposed to the above- referenced approved site plan, depicting the following: s Modifications to building facades, including raising of the roof over the sanctuary and replacement of storefront windows with new vertical windows(as depicted on the attached plan). Please be informed that the proposed changes on the revised plan date- stamped 4/1/13 are "minor" as defined within the Land Development Regulations, Chapter 2 - Site Plan Review. This project may continue to be processed by the Building Division as a permit application, subject to the following conditions: 1. This approval is for exterior improvements only and all interior improvements are subject to Building Division review and approval during permit review. 2. Acceptance of these plans during the Minor Site Plan Modification process does not ensure that additional comments may not be generated during permit review. Be advised that the proposed changes may require a modification to the building permit. Please contact me at (561) 742 -6262 if you. have additional questions. Sincerely, Ed Breese, Principal Planner Cc: Frantz LaFontant, Engineering Permit Plans Analyst Kevin Hallahan, City Forester the Citu ofBournton Beach DEVELOPMENT DEPARTMENT PIANNING AND ZONING DIVIKW 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425 -0310 TEL: 561 - 742 -6760 FAX- 561-742 wm.boynt on- beKh.org March 18, 2013 Mr. Jeffrey Griffin JKG Collaborative 931 Monroe, Drive NE, Suite Al 02-181 Atlanta, Georgia 30308 -1795 Re: Sherwin- Williams (MMSP 13 -032) Dear Mr. Griffin: - The City ofBoynton Beach 9taffhas reviewed the proposed modifications for the above- mentioned project. The following comments are being forwarded to you for your review and response: 1. At time of permit submittal, update the cover sheet index to include a civil drawing sections with the fallowing items: a. Boundary survey plan b. Demolition plan c. Grading, Paving, Drainage plans with details. d. Sewer and water plans with details - e. Photometric plan with details and a BMP for erosion and sedimentation control plan. 2. Revise the `Architectural Site' drawing A-01, as per the below comments: a. On the Parking Stall Notes, please revise the note #I to reflect the City's current LDR. b. Now #6, also should be revised to comply with the City's Engineering Design Handbook and Construction Standard manuals. c. Provide the finish floor of the building and building square footage. d. Provide preliminary documentation to verify that existing drainage system is adequate and will support the roof drainage system. 3. Please provide some typical cross section details throughout project and specifically to the south property line. 4. Please provide a boundary survey to verify the perimeter boundary of the parcel and abutting improvements to adjacent properties. 5. Revise the site plan to clearly indicate the closure of the former drive -thru connection to Federal Highway. Indicate on the drawings-the closure will conform to FDOT standards and indicate if permit application has been made to FDOT. • Page 2 March 16, 2013 6. Please show the proposed and existing sanitary sewer and potable water connections to the building. 7. Will mechanical equipment be on the roof or ground? Rooftop equipment shall be screened for a minimum distance of 600 feet and ground equipment shall be screw from rights -of- way and on three sides. All wall mounted equipment, including exhaust outlets, shall be painted to match the building. 9. The cornice should be painted a separate color than the wall immediately adjacent to it 9. Downspouts shall be enclosed within architectural features. 10. Please explain the use of picture fimaing on the building. 11. No signage details were provided for the building or pole sign, such as letter color, font stylelsize, letter materials, background color, overall dimensions/calculations and whether signage will be illuminated. Any modification to the pole sign other than sign face change will require the non- conforming sign to comply with the sign code. 12. The landscape code requires parking areas to be screened with hedge material. Please replace proposed Muhly Grass with.shrub materials, such as the Cocoplum species being utilized elsewhere on site. 13. Please indicate on the drawings that the Brown River Gravel (BRG — 3.5 cy) will sufficiently cover the filter fabric. Please submit revised plans rellect ng the changes discussed above as well as responses to each comment in order to continue the review ofysour request through the process. Staff will be happy to meet with you to discuss any of these items or anypotential plan revisions prior to yourre- submittal. Do not hesitate to contact me with any questions or if there is anything I can do to assist you. Sincerely, Ed Breese Principal Planner CC: Kevin Hallahan, City Forester Frantz LaFoutant, Engineering Plans Review Analyst 397 RAORROr OR N1 • SUITE AJRR -181 < ATLANTA, CEQRCIA - 30909 -1795 MG COLLABORATIVE PHONE • 4C4.57r :3r ii* tit i T F C T s 9 t WINI'.J ROC 011AI DWI T €3OK March 7, 2013 Ed Breese Boynton Beach Planning department via email bamee0bbfl.us RE: 2007 South Federal Highway — Sherwin Williams Pear Ed, The proposed renovation of the existing building at 2007 South Federal Highway consists of the following: 1. Removal of the existing shingled mansard roof 2. Removal of the Lava Rock on the exterior walls 3. Replacement of the existing storefront glazing system ., 4. Extension of the parapet walls by 4'-0" 5. Resurfacing the exterior walls with cement stucco in two Colors 6. Adding a canopy over the entry door and the front storefront windows 7. Repair of the existing dumpster enclosure 8. Removal of the drive through lane 9. New landscaping and Irrigation system A Resurfacing and restriping the parking lot 11. New parking lot lighting 12. New interior construction Thank you for your consideration, please let me know if you have any questions. Sincerely, e .iff AIA, LEED -AP JKG COLLABORATIVE Georgia Registration 6942 � }6 d f 2r g � @1 a- _,. 2: - � ; •, o � � � � � � ■ x « § & � Ln 2 Qj § 2 - § \ n 2 c _ q C ■ f2 }• § t ■ � § ¢ ■ & /\ _ @ m c ■ in § § o % � 0 0 L § ( :' t s\ �_ - r - ■ 5 2 2 5 k CL 0 = § o E E al d L § r 2 C L V ® � 0 `! 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V i- N Q rW r4 r4 ti BOY 1%C; I "MACH . t"CRA October 1, 2012 —September 30, 2013 COMMERCIAL FAgADE IMPROVEMENT GRANT PROGRAM APPLICATION FORM Boynton Beech Community Redevelopment Agency Maximum Grant Amount is $10,000 (Please Print or Type Only - Use Additional Shoots If Necessary) 1. APPLICANT INFORMATION Name of Pngerty Owner. Global Project Boynton Beach SW, LLC Email Address: b b 1 10 nst Address of Property Owner: 910 Landmark Drive City/State: Sandy Springs, GA Zip Code: 30342 Phone # Day: 404- 233 -2994 Evening: 404-233-2994 Legal description of the property to be improved: See atbudied Legal 0aacMpOw Name of Tenant: if Different from The Sherwin Williams Company Property Owner Email Address: brent.wiiiiams @shmwin.com Name of Business: Sherwin Williams Property Address: 2007 South Federal Highway Where improvements are being made. City/State: Boynton Beach, FL Zip Code: 33435 Phone # Day: 678.26 Evening: Initial Page 1 of 710 North Federal Highway, Boynton Beach, FL 33435 -Phone 561- 737 -3736 Fax 561-737-3259 _ww_ v:.bgyntonbeachcrexam CF -FY 2012 -2013 Type of Business: Pam- woo -w"sk- Years of Operatlon: Now emR -- Number of Employees. Annual T�" ful *N rnd Wo pan WN Payroll: sus,aw w- Number of Employees residing in Boynton Beach: WA List of proposed improvements: Ful hw— andoftwronowsm II. PROGRAM RULES The following rules are intended to inform a potential grant applicant of the extent and scope of the program. The purpose of the program is to encourage commercial property owners to upgrade their properties by improving the external appearance of their business and to encourage businesses to invest in their operations. The resuit will halt deterioration, stabilize properly values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following rules are applicable to this program: I . The program is available only far property located within the CRA District Note: See attached CRA District Map. 2. Facade improvements must be consistent with the CRA's Design Guidelines. Note: CRA Design Guidelines are available on the CRA website — http. 3. The program is for commercial properties and businesses only. Residentially zoned properties are NOT eligible (this includes multi - family units, apartment buildings and duplexes). The property owner must be the applicant. However, if the property is currently leased to a tenant, then the Application and Agreement must be jointly executed by both the owner and the tenant. 4. Eligible improvements for this program include: Painting Shutters Awnings/canopies Decorative exterior fagade improvements Exterior doorsiWindouve Landscaping around the building ® Irrigation Page 2 of 6 � 710 Nor& Feder Highway, Boynton Beach, Fly 33435 Phone 561- 737 -3256 Fax 561 -737 -3258 www.bovntonbeachcra.c= CF -FY 2012 -2013 Parking lot re- paving, rye- sealing, re- striping Exterior fighting Patio or decks connected to the building • Exterior well repairs (e.g. stucco, brick or wood repairs and replacement) ADA impreovements • Signage 5. All work must be done in compliance with applicable City of Boynton Beach Building Codes and Land Development Regulations. All contractors must be licensed in Boynton Beach/Palm Beach County. Please contact the City of Boynton Beach Development Department regarding the proposed work to be performed prior to submitting a fagade grant application. 6. Maximum Grant amounts: The CRA will provide, on a reimbursement basis, a 50% matching grant for eligible fagade improvements up to a total of fifteen thousand dollars ($15,000) of CRA funds. 7. Grant funds will be reimbursed exclusively for approved work, approved change orders and only for work that has been performed after the grantee has received notification that the Grant Application has been approved by the CRA Board. Any work completed prior to receiving grant approval is ineligible for reimbursement. 8. The Commercial Fagade Impmvement Grant Program may only be used one time in any five year period for any one property. Properties may reapply for additional grants any time after five (5) years from previous grant approval. 9. The property owner, or tenant if applicable, must complete the fagade improvement project and submit for reimbursement within 120 days of the grant award. Failure to complete the fagade improvements in a timely manner will result in the property owner, or tenant if applicable, losing the grant reimbursement opportunity. Only one 30 day administrative extension will be permitted. III. APPLICATION PROCESS 1. An applicant seeking a project grant may secure an application from the Boynton Beach Community Redeveloprnent Agency (CRA) located at 710 North Federal Highway, Boynton* Beach, FL 33435, phone 561 - 737 -3256 or download the application from www. boyntonbeachcra.com/businessest Initials Page 3 of 6 710 North Federal Highvmy, Boynim Beach, FL 33435 Phone 561 -737 -3256 Fax 561 - 737 -3258 WWWA nyntonbeachas.com CF FY 2012 2013 2. An original application with all materials is to be returned to the Boynton Beach Community Redevelopment Agency for review and approval by the CRA Board. Applications will he considered on a first-come,.first served basis-Applicants-must-take —. the necessary steps to ensure that their submitted application is properly time stamped to document receipt by the CRA. 3. CRA staff will present the completed grant application to the CRA Board for their review and approval. The CRA Board conducts their meetings on the second Tuesday of each month. Applicant will be notified of the date and time their application will be presented to the CRA Board. Applicant is requested to attend the CRA Board Meeting in ceder to answer any questions the CRA Board may have regarding their application. CRA staff will notify the applicant of grant approval or denial. 4. The CRA will administer the Commercial Fagade Improvement Grant Program and funding. In addition to the appropriate Cktyy of Boynton Beach building inspections, the CRA will inspect the work to determine the satisfactory completion of the work. 5. Applicants may not have any outstanding City of Boynton Beach liens against their property. In the event that an Applicant has an outstanding City of Boynton Beach lien against the property, the grant will not be awarded until the complete satisfaction of the lien. 6. Application to this Program is not a guarantee of funding. Funding is at the sole discretion of the CRA Board. 1V. REQUIRED APPLICATION DOCUMENTATION AND PROJECT INFORMATION A ll aimAkable documentv m ust J22 j0gNW AnDINation to in coneW nonymL 1. Written detailed description of the improvements to be done to the property, 2. 1N9 Form (attached), 3. Copy of Warranty Deed, 4. Copy of Lease (if applicable), 5. flans or sketches if applicable, 8. Site plan and plant fist for landscape projects, 7. Third -party cost estimates from three (3) licensed contractors, 8. Estimated time line, 9. Evidence of financial ability to pay for the project (approved loan, cash account, line of credit, etc.), 10. A minimum of four (4) 3" x 5" color "before" photos of the project which must include "public views ", 14, Signage design with colors & materials proposed if applicable, 12. Project color chips / material samples if applicable, and material specifications. Jrlitlals �' Y`I V. REIMBURSEMENT PROCESS Page 4 of 6 710 North Federal Highway, Boynton Beach, FL 33435 — Phone 561 - 737 - 3256 Fax 561.737 - 3258 www.6o0ntonhaw3h aM CF FY 2012 -2013 Qlabumonen of are elftlod and all other mulrod 1. CRA has received copies of executed - - - -- (front and back) and proof that the work has been approved by the City of Boynton Beach Building Department. 2. CIA has received copies of final 'paid in fulr vendor /contractor invoices along with a letter from each vendor /contractor stating that all invoices for the project have been paid In full and/or a release of Ilen from each vendor /contractor stating there are no outstanding monies owed for the project 3. CRA has received copies of final inspection approvals for all permit required work. 4. Entire scope of work for eligible items is completed. 5. Applicant provides "After" photos. SUBMITTING AN APPLICATION IS NOT A GUARANTEE OF FUNDING By signing th>ls ARple AfiM 1 ac Jouglefte, as awfIrAWal, that It is the vesImnalbi l of the awlicaft to READ A NO WDE all AMNO of the Commercial Fees—do Improvement Grant IP=I'aitn and io conmly with Its content. (Properfy owner's signature must a notarized) UIIr s ( at Property (Date) Witness (Date) Property Owner (Date) STATE OF M A— COUNTY OF BEFORE ME, an officer duly auth rized by Jaw administer oaths and take acknowledgements, personally appeared! Mrs S - &Iiar^a - .7p - . . , who is personally known to me or produced _ as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I hays set my hand and official seal In the State and County aforesaid on this �cf _^ day of , 20!3 c NOTARY PUBLIC r� My Commission Expires: Pagc 5 of 6 710 North Federal Highway, Boynton Beach, FL 33435 done 561-737-3256 Fax 551- 737 -3258 www.boynt�l►eechcra com CF-FY 2012 -2013 +'- F 4fi l iA It hl u .— �fy F- ` o �. '. - N ,,, • fig ," , d `... 1A "± ,.- � "�'y-r ' ,. Ja .. �+�. _. m -J 43 tL Tf mw a im it k (n '- e _ LIM A AA Ilk mo po E I 'We'd -- : � - '�f_< 17w� 3.• y �i . L v� f ey " ' I ix I K _ _ II http : //www.pbegov.com4mpdAspe /PrMwty � R•asR•- Xf ir,�il�F fir 'D,��i��%� �..f � �n�� ��•.F. �. � ��Y �rlr�T. � J' R i Location Aderess 2007 S FEDERAL HWY Municipality BOYNTON BEACH Parcel Control Number 08.43- 45 -33 -02- 000 -0251 ` Subdivision HAPPY LANE BOYNTON IN Official Records Book 25523 ?Age 605 Sale Date OCT 2012 II Legal Dascrlp3lora HAPPY LANE BOYNTON E 30 FT OF LT 25, IT 26 & 1/2 INT IN PRIVATE 18 FT RD LYG N OF & ADJ TO & N 10 FT OF 5 101 i 1Maaadfatq address Owners 500 NORTHLAND RIDGE CT NE GLOBAL PROJECT BOYNTON BEACH SW LLC ATLANTA GA 30342 2469 r _ f sales Oslo Price OR Mark /Page ;ale Type Owner OCT -2012 $290,000 25523/0805 DEED OF TRUST GLOBAL PROJECT BOYNTON BEACH SW LLC SEP -2001 $275,000 12897/0134 WARRANTY DEED RALPH & ROSIE INC e APR -1997 $200,000 09763/1201 WARRANTY DEED JUN -1996 5227,000 09309/1065 QUIT CLAIM DEC -1987 $250,004 05514 /0097 WARRANTY DEED 12 No Exemption Information Available. ` ?dumber of Units 0 -Total Square Feet 2193 Acres 0.3867 ; l Use Code 2100 RESTAURANT Zoning C3 -Community Commercial (08-BOYNTON BEACH) Tara Yoxr 2012 201 1 2010 Improvement Value $ 71,658 $126,972 $128,502 Land Value $165,896 $170,950 $189,818 T Market Valuk $237,554 $297,922 $318,320 All values are as of January 1 st with year Tax Year 2012 2031 201 Assessed Value $237,554 5297,922 $318,320 Examptian Amount S0 $0 $0 Taxable Value $237,554 $297,922 1318,320 Tax Year 2012 2011 2 0 Ail Valorem. $5,389 $6,766 37,152 Non Ad Valorem $2,939 $2,969 $2,684 Total lass $8,328 $9,735 39.836 ELK 6� CoNsTRuanoN April 16, 2013 Mr. Rob Beauchamp Global Project Boynton SW 910 Landmark Drive Atlanta, GA 30341 RE Sherwin Williams 2007 S Federal Highway Boynton Beach, FL 33435 Dear Rob, D C Ecker Construction, Inc., a Florida Certified Building Contractor CBC 20942 proposes to remodel the existing building at the address shown above in accordance with the plans and specifications prepared by Jeffrey Griffin, AIA, The Scope of Work included Interior and exterior remodeling. The work will commence within one week of the issuance of a building permit by the City of Boynton Beach and take approximately seven weeks to complete. The proposed price does not include any scope changes mandated by the City during their plan review. The proposed price does not include any permit fees or other fees charged by the City or other jurisdictions. We propose to undertake the Scope of Work in the Construction Documents for the sum of $238,47o.0D. If we can be of service on this project or if you have any questions regarding the proposal please feel free to call. Sincerely, David C E'cker 1990 OM WVUOTM KOAD SURE C • CONYM, GRMIA 30013 PHONE 770 -922 -5726 FAX 770- 927 -9546 WWW.ECKEROONMUCTIM CCM DeC G !1 L'hh'O� CA N S$ TL Ai57 INCULLABORATIV w .;: r�sea��ftrek:�.t.eo�r SWP Boynton Beach, Florida 04 -15 -2013 Project Narrative DIVISION 1 Of lIOU SUMMARY OF WORM Renovation of an existing one story building for use as a Sherwin- Williams Paint Store. The existing building footprint of 2,198 square feet is maintained. The parking lot is repaved and the existing drive through driveway removed. The landscaping is upgraded to meet current city standards. The exterior of the building receives a new 3 color stucco coating, raised parapet, new storefront and glass and a new entry canopy. The Electrical and Mechanical systems are new. New Restrooms and other fixtures are installed. DIVISION 2 EXISTING CONDITIONS The current site is developed and consists of an asphalt parking lot with drive through lane, underground utilities, and landscaping (in poorcondition). The one story building is a concrete masonry structure with steel bar joist roof system. Aluminum storefront, exterior finishes, and a mansard roof (to be removed) DIVISION 03 CONCRETE Exterior concrete work shall consist of repairing portions of the existing curb and gutter system and new concrete walkway paving. DIVISION 04 MASONRY The existing CMU dumpster enclosure is to be repaired and a new gate installed, DIVISION 05 METALS The existing roof framing will be reinforced to support the new HVAC unit and screen wall. A new pre- fabricated metal canopy is installed on the north and east elevations. 1 DIVISION 06 WOOD AND PLASTICS 0610 00 Rough Carpentry All wood blocking shall be pressure treated. 06 20 00 Finish Carpentry Millwork shall be constructed in accord with accepted grade standard Custom. Typically casework will have plastic laminate finish. Millwork consists of a toilet room vanities, decorative wood cap on low walls, decorative crown molding on T Wall. DIVISION 07 THERMAL AND MOISTURE PROTECTION 07 2129 Thermal Insulation New foamed in place wall insulation is installed, new rigid roofing insulation. 07 40 00 Roofing and Siding Panels A new White TPO roofing membrane is required. DIVISION 06 OPErINGS 081100 Metal Doors and Fames Exterior doors at stockroom are standard insulated metal doors, 18 ga. Heavy Duty. Capable of withstanding windborne debris impact. Interior Frames shall be 18 ga. Welded. 081400 Wood Doors Interior flush wood doors are generally Y -0" x T -0" glued particle board, 5 ply, 1 -314', formaldehyde free 08 40 00 Entrances, Storefronts, and Cur±ain Walls New Storefront system is thermally broken aluminum storefront (kawneer IR -501 Hurricane Resistant Storefront). Automatic entrance system is a hurricane resistant single sliding power actuated door (Stanley). 08 71 D0 Door Hardware Door Hardware shall generally consist of satin chrome finish: Hinges: PBB Cylinders. PDQ Locksets, Latchsets, Deadboits: PDQ, Series 000, Grade 2 Closers, kick plates, stops, and other components as required by use. 2 08 8100 Glass Glazing Exterior glazing is 1 -5116" thick hurricane resistant glazing, tinted, DIVISION 09 FINISNES 99 20 00 Plaster and Gypsum Board Inteiror gypsum Board shall be 518 . 09 22 00 Supports for Plaster and Gypsum Board Nan structural metal framing shall be 25 gage metal studs or as required for spans, 16" OC as required. 09 5100 Acoustical Ceilings Acoustic ceilings shall be 2 x 2 tegular edge systems (Armstrong Cirrus or similar). 09 60 00 Flooring Provide the following flooring materials. Showroom: Vinyl Plank Toilet rooms: Ceramic Tile Stockroom; Painted Concrete 09 70 00 Wall Finishes Interior wall and trim finish shall be low VOC acrylic paint systems (Sherwin Williams premium paints) Stockroom ceiling to receive dry fall paint system. ELECTRICAL Electrical system shall be 120/208 Y -3 phase +4 wire, 225A MLO Lighting consists of strip fluorescent, fluorescent troffers, decorative pendants and exterior wall lights. MECHANICAL A new Roof Top HVAC unit wit!, electric heat is provided. Exposed ductwork is spiral metal in showroom, standard round metal ductwork in stockroom or unexposed areas. 3 _ Y'c Va AN " srt r a a i t � uu Y IS 1T` 1 a Y p r h i x ll r = 3 ._ h F - j - Yh_ .� \� �. .� r �� - � � �: ��\ � \ <� � ^ � \/ ` ffr ���� : �f� -$ . . +,� - . z' � \/~ .� �.� � . .� .\ } � � � ��. \� - - k \� � - ; \ . : 6� \�� y �� \ � , Ij cc t I it ' II s �,,. �I 1 i Stucco 1 - Dapper Tan SW 6 144 (main stucco color) Stucco 2 -- Macadamia SW 6142 (accent stucco color) Stucco 3- Moderate White SW6 140 (cornice color) Canopy- Blueblood SW6946 MacadarrIla w h LL i { 91 d Rol A4 �w I a .. L_ i a�a�r�rv cl �_ S`+Y � 1 A g �g '' O f W - 1 1 t I � I Z �1 se� ' r� . : w mm ;g ` ]A if J I . . rL L 110 r z �'� R F of •.. Jz r I , I I r• j � I F r rr I a I I � r • . F ii I f I I i z �I uC 0 a I cog °I F � I r� o all, s ii i I � �� i O r i 1{ • r t o j Z I T f_ 1 1 I a _0 1 i p � I I- i l� i 1 I i ' 1 i � D Landscape 8. Irrigation Plans for: bE51GNED Er r` Sherwin Williams CARTER & ASSOCIATES UN� ANCIIIIECI� INC. >' B oynt on Beach 74 N., sm AVE. ON1?, MOCK 883463 F Florida strrzvet rsaanafthamml "ett LOT MW�r LZ T akpmg 3 I � y,�. �'.r II ��y1 � [ � 4 L—f U, PC g a I -V � SOMN wamm M LIWIMMOmy 40B aftft im iffEn. r3a RMRA bb m ll--Vf FAVEMU MAE= MO A" IA =14M ILJ Vl L-_9&Ca-LY9 oppog 9WW IPPORB-0007AY 4193N YZ 1 4 3 0eg u I-L, 23L110099Y T HIM* :AS G3NOIS30 JC4 WOW UO4 DBWI V OdDOSPUDI 41 j . V I fi E Rz- 4.211 A I A I li9 .9 IF jl� JK, f o g - iT off ti- . jill'il P , I Hl yi W lial %T; k, r u � A _ �� , � • ry e , '• � � t 5 - 14,6 C3 MIS I + I 4- — 1 i LL. g Q y .w .� a •• i 3 i Qi ffili" _ W tu e IF i 2 1 : h +!7 W _ °7 0 $k f I W � a r m s ' F l t r - 1 I� � i F d to m i Z EP m cr © �! IE _ J e _ z cc o Vj JI I Z W Ws r � 151 E � �se ..B W Ri r • � N C JC Mi le x �� a z LU C5 -6 - °m f OC Jo �1 9 E C �y d C u7 YW �ir 11 /7 G� AS 4i LLI ■� V.8 m 'I s, _ H O No p0 to M e N n N * " ,40 BOYN "H Piu. A - - D EA f CRA BOARD MEETING OF June 11, 2013 X I Consent Agenda I I Old Business I I New Business Public Hearing Other SUBJECT: Approval of Commercial Facade Improvement Grant application from Tipsy Spa of Boynton, LLC SUMMARY Tipsy Spa of Boynton, LLC is a tenant at Las Ventanas located at 1513 -1515 South Federal Highway, Boynton Beach, FL. Applicant has applied for the grant to assist with reimbursement for signage. The Commercial Facade Improvement program reimburses 50% of the applicant's expenditures for the eligible improvements up to a maximum grant total of $15,000.00. Any unused grant funds will be rolled back into the program. FISCAL IMPACT Project Fund line item: 02- 58400 - 4401444 CRA PLAN, PROGRAM OR PROJECT: 2008 CRA Economic Development Plan RECOMMENDATIONS Approve the Commercial Facade Improvement Grant application up to $15,000.00 to Tipsy Spa of Boynton, LLC for program eligible items (signage) for the property located at Las Ventanas, 1513 -1515 South Federal Highway, Boynton Beach, FL. r Michael Simon Development Director BOYNTOt .BEACH October 1, 2012 - September 30, 2013 COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM APPLICATION FORM Boynton Beach Community Redevelopment Agency Maximum Grant Amount is $15,000 (Please Print or Type Only - Use Additional Sheets If Necessary) I. APPLICANT INFORMATION Name Property r^ � - - Owner: : YI � Email Address: na arms, �1. cdYr, Address of Property r Owner: �f�0i'o e,rx&slYa� ►'. City /State: A[_ Zip Code: Phone # Day: 7 �� .S] Evening: Legal description of the property to be improved: 'SiIin Name of Tenant: if Different from Property Owner Email Address: Name of Business: Property Address: fS�S S. � H6 ,, j� Where improvements are being made. City /State: Za jw4n &2J4 P(- Zip Code: Phone # Day: L) :1 - Y76 k Evening: Initials Page . of 6 710 North Federal Highway, Boynton Beach, FL 33435 —Phone 561- 737 -3256 Fax 561- 737 -3258 www.boyntonbeachcra.com CF -FY 2012 -2013 Type of Business: &.lv & O- Years of Operation: 1 Number of Employees: Annual f ,5 Payroll: Number of Employees residing in Boynton Beach: ICS List of proposed improvements: II. PROGRAM RULES The following rules are intended to inform a potential grant applicant of the extent and scope of the program. The purpose of the program is to encourage commercial property owners to upgrade their properties by improving the external appearance of their business and to encourage businesses to invest in their operations. The result will halt deterioration, stabilize property values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following rules are applicable to this program: 9 . The program is available only for property located within the CRA District Note: See attached CRA District Map. 2. Facade improvements must be consistent with the CRA's Design Guidelines. Note: CRA Design Guidelines are available on the CRA website - hftp://www.boyntonbeachcra.com/businesses/ 3. The program is for commercial properties and businesses only. Residentially zoned properties are NOT eligible (this includes multi - family units, apartment buildings and duplexes). The property owner must be the applicant. However, if the property is currently leased to a tenant, then the Application and Agreement must be jointly executed by both the owner and the tenant. 4. Eligible improvements for this program include: • Painting • Shutters • Awnings /canopies Decorative exterior facade improvements • Exterior doors /windows Landscaping around the building Irrigation Initials V Page 2 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.bo3mtpnbeachcra.com CF -FY 2012 -2013 • Parking lot re- paving, re- sealing, re- striping Exterior lighting • Patio or decks connected to the building Exterior wall repairs (e.g. stucco, brick or wood repairs and replacement) • ADA improvements Signage 5. All work must be done in compliance with applicable City of Boynton Beach Building Codes and Land Development Regulations. All contractors must be licensed in Boynton Beach /Palm Beach County. Please contact the City of Boynton Beach Development Department regarding the proposed work to be performed prior to submitting a facade grant application. 6. Maximum Grant amounts: The CRA will provide, on a reimbursement basis a 50% matching grant for eligible facade improvements up to a total of fifteen thousand dollars ($15,000) of CRA funds. 7. Grant funds will be reimbursed exclusively for approved work, approved change orders and only for work that has been performed after the grantee has received notification that the Grant Application has been approved by the CRA Board. Any work completed prior to receiving grant approval is ineligible for reimbursement. 8. The Commercial Facade Improvement Grant Program may only be used one time in any five year period for any one property. Properties may reapply for additional grants any time after five (5) years from previous grant approval. 9. The property owner, or tenant if applicable, must complete the facade improvement project and submit for reimbursement within 120 days of the grant award. Failure to complete the facade improvements in a timely manner will result in the property owner, or tenant if applicable, losing the grant reimbursement opportunity. Only one 30 day administrative extension will be permitted. 111. APPLICATION PROCESS 1. An applicant seeking a project grant may secure an application from the Boynton Beach Community Redevelopment Agency (CRA) located at 710 North Federal Highway, Boynton Beach, FL 33435, phone 561 -737 -3256 or download the application from www.boyntonbeachcra.com /businesses/ Initials Page 3 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 wvvw.boyntonbeachcra. com CF -FY 2012 -2013 2. An original application with all materials is to be returned to the Boynton Beach Community Redevelopment Agency for review and approval by the CRA Board. Applications will be considered on a first -come, first served basis. Applicants must take the necessary steps to ensure that their submitted application is properly time stamped to document receipt by the CRA. 3. CRA staff will present the completed grant application to the CRA Board for their review and approval. The CRA Board conducts their meetings on the second Tuesday of each month. Applicant will be notified of the date and time their application will be presented to the CRA Board. Applicant is requested to attend the CRA Board Meeting in order to answer any questions the CRA Board may have regarding their application. CRA staff will notify the applicant of grant approval or denial. 4. The CRA will administer the Commercial Facade Improvement Grant Program and funding. In addition to the appropriate City of Boynton Beach building inspections, the CRA will inspect the work to determine the satisfactory completion of the work. 5. Applicants may not have any outstanding City of Boynton Beach liens against their property. In the event that an Applicant has an outstanding City of Boynton Beach lien against the property, the grant will not be awarded until the complete satisfaction of the lien. 6. Application to this Program is not a guarantee of funding. Funding is at the sole discretion of the CRA Board. IV. REQUIRED APPLICATION DOCUMENTATION AND PROJECT INFORMATION All applicable documents must be attached for the Application to be considered for approval. 1. Written detailed description of the improvements to be done to the property, 2. W9 Form (attached), 3. Copy of Warranty Deed, 4. Copy of Lease (if applicable), 5. Plans or sketches if applicable, 6. Site plan and plant list for landscape projects, 7. Third -party cost estimates from three (3) licensed contractors, 8. Estimated time line, 9. Evidence of financial ability to pay for the project (approved loan, cash account, line of credit, etc.), 10. A minimum of four (4) 3" x 5" color "before" photos of the project which must include "public views ", 11. Signage design with colors & materials proposed if applicable, 12. Project color chips 1 material samples if applicable, and material specifications. Initials Page 4 of 6 710 North Federal Highway, Boynton Beach, FL 33435 —Phone 561 - 737 -3256 Fax 561- 737 -3258 www.boyntonbeachera.com CF -FY 2012 -2013 V. REIMBURSEMENT PROCESS Disbursement of grant funds shall only occur when the following documents are submitted and all other re uired conditions are met: 1. CRA has received copies of executed contracts, canceled checks (front and back) and proof that the work has been approved by the City of Boynton Beach Building Department. 2. CRA has received copies of final "paid in full" vendor /contractor invoices along with a letter from each vendor /contractor stating that all invoices for the project have been paid in full and/or a release of lien from each vendor /contractor stating there are no outstanding monies owed for the project. 3. CRA has received copies of final inspection approvals for all permit required work. 4. Entire scope of work for eligible items is completed. 5. Applicant provides "After" photos. SUBMITTING AN APPLICATION IS NOT A GUARANTEE OF FUNDING By signing this Application, I acknowledge, as applicant(s), that it is the responsibility of the applicant(s) to READ AND UNDERSTAND all aspects of the Commercial Facade Improvement Grant Program and to comply with its content. (Property owner's signature must be notarized) Witness (Date) Property Owner (Date) Witness (Date) Property Owner (Dat R STATE OF COUNTY OF BEFORE ME, an officer duly author d by law to administer oaths and take acknowledgements, personally appeared who is personally known to me or produce as identification, and acknowledged he /she executed the fore ing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and dee IN WITNESS OF THE FOREGOING, I have se any hand and official seal in the State and County aforesaid on this day of ` , 20 NOTARY PUBLIC My Commission Expires: Page 5 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Pho\561-737-32 6 Fax 561- 737 -3258 www.boyntonbeachera.com CF -FY 2012 -2013 SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program Application and Guidelines. Applicant/T Ig ture Date Printed Name Title Applicant/Tenant's Signature Date Printed Name Title STATE OF FLORIDA COUNTY OF M�. BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements nall appeared - IGi n h A lu - V4..l who is r anally known to me or produced as identification, and acknowledged he /she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOING, 1 have set my hand and official seal in the State and County aforesaid on this io 011 day of M&, 20 `r WSTA Y PUBLIC My Corr,mission Expires: NORMAHERRERA w W MY COMMISSION # DD 955307 EXPIRM. January 25, 2x14 �x I3orKWTdm NotaryP.b7. lndervuftm Paged Z 710 North Federal Highway Boynton Beach, FL 33435 Phone 561 -737 -3256 Fax 561 - 737 -3258 wnny. Boynton beachcr SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program Application and Guidelines. Z2 _I-::S Pr perty O is Signat Date el 1 tom] ,B SI S t CL Printed Na e 1 _/Y (` V& o a Property Owner's Signature Date Printed Name Title STATE OF i3'rlOtr, COUNTY OF f w O-G BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared — I �, d ±rt E�+� , w o is {personally known to me or produced as idenfi Ica ion, an a"cknowledg�er helshe executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOINP, I have set m� `` hand and official seal in the State and County aforesaid on this _ a " ' day of , 2p NOTARY PU IC My Commission Expires: , M wrs� :+ My COMMISSION 4 EE 853923 EXPIRES; November 26, 2018 � Bonded 71uu Notary PuWie Underwriters Pageof,8' 710 North Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561.737 -3258 www. boy„r,tontreachcra corn ShowSigns DATE 02-15-2013 7656 Ashmont Circle PH. 954 -547 -5274 Tamarac FI, 33329 E Mail: Showsigns24@gmall.com To. Tipsry Salon & Spa 9515 S. Federal Hwy Boytton Beach, FL Tel 954 - 3194816 Fax. 9544000 -OODO inv#130214 Product Size Quantity Cost 1) Illuminated signs cabinet with push -thru '�.7t'(,1 letters and stucco texture to match neighbors or plaza requirements Description: 1 front sign 1 V x 2' 1 back sign 7' x 1'6" 7 Permit Processing $0.00 Includes: Landlord Drawings, City Drawings, E=ngineer Sealed Plans, Structural & electrical Inspections. (city requires engineer's sealed drawings to make sure that the Installed sign will resist 140mph winds.) All Sales are subject to 6% Sales Tax unless a proof of exemtion is provided. The City fee is paid by customer by cash or check to the city when the permit is approved. 4o�s 4 J [i aL Terms", CK i t) 25% to start _ 'TV + wx t' Y i I� ? it I/C� X C�; ) Please review the information and pricing listed, your signature authorize showslgns to start prod=67 Please sign and date in the designated areas. 1 6 CK 1# 10 6� Signature Date 50% Deposit. The Remainder Upon Completion. rates may vary from project to project. S-Z6M'*Aj*A4 MI Estimate Where the world goes for signs... Box Number Date Estimate# State Certified General Contractor - CGC 1515894 2905 S. Congress Ave. Suite E Delray Beach, FL 33445 1/23/2013 2915 P: 561- 278 -7146 - F: 561- 278-6431 www.signadb.com - mike @signsdb.com Bill To Installation / Delivery Tipsy Spa and Salon 1515 South Federal Highway Boyton Beach FL 33432 Proof Customer Contact Customer Phone Kim 954.319.4$16 Due Date Cust. P.O. No. Terms Sales REP Customer E -mail Customer Fax 1115/2013 50%150 PM Khankphuong1001@yahoo.com Qty Description Price Extension 1 Internally Illuminated Channel Letters - CoIor Face BIack (illuminates white at 2,900.00 2,900.00T night) Black Returns and trims - Size 14" H x120" W - 1 Acrylic Letters 3 /16" thick Color Black (back of the building 350.00 350.00T I Acquisition Charges - Includes Contractor charges, drawings, paperwork, 400.00 400.00T photographs, 1 Board appearance and final inspection. City or County Charges - This is an estimate - actual charges are passed through and 400.00 400.00 over/under will be added or deducted on the fatal invoice. 1 Sign A Rama Installation to be scheduled 350.00 350.00T DEPOSIT CHECK # BALANCE CHECK # sales T aX (6.0°x) $240.00 Rep I'M AUTHORIZED SIGNATURE: DATE: I RECEIVED BY: HATE: 1 1 YOUR SIGNATURE ABOVE ACKNOWLEDGES YOUR ACCEPTANCE OF THE FOLLOWING: • Prices are minimum estimates for art and sign work only. Charges andlor additions, delays caused by customer, special consultation and all other expense that cannot be estimated aocuratelly in advance will be billed extra unless otherwise specified. 50% deposit required on all orders. Payment in full due upon completion, unless otherwise agreed. • Ownership transfers upon clearance of funds. Signature on this paperwork Indicates that signage may be removed for failure to remit payment. Customer is reponslble far all removal and reinstallations costs. • A 1.5% monthly charge will be added to all unpaid balances aver 30 days from bill date. • If customer cancels order after implementation calonrerwiill Incur all labor and materiel costs including design time incurred by Sign- A41ame. • Unless arrangements are made and Rated here, if your city requires a permit, it is your responsibility. NOTE ON ELECTRICAL. INSTALLATIONS - SIGN CONTRACTORS, BY CODE, CAN ONLY CONNECT TO EMSTiNG ELECTRIC SUPPLIED BY OTHERS. j 1 ♦t ,cs y ct tll p p J�� { r p I la I IN ItS 3 rim .0 y E' r.. lit — " r,� m z w U) rn n w "" W O W Z 216 N.E.THIRD STREET, BOYNTON BEACH, F133435 N n PHONE: 561 -374 -9111 FAX: 561- 374 -8605 r � Third Street Signs ns 561.374.9111 Date: January 16, 2013 Job Number: 13152 TO: Tipsy Spa & Salon Boynton Beach, FL 0 DES CRIPTIO N TOTAL gle sided wall cabinet 3,992.80 3,992.80 minum construction uted faces with red push through copy ntemally illuminated using HO tubes lush concealed mount Design & colors to match existing L Labeled iectricity to within V of sign by others 2.00 ost of permitting (All inclusive) 350.00 700.00 1.00 Same as above V -9" x T -1 112" 2,372.16 2,372.16 Terms. Cost of permitting upon contract ($700) 4% Upon issuance of permit ($3182.48) Balance upon delivery BEAT ANY LEGITIMATE QUOTE! Srrbto&'I 7,064.96 Tax cafe: 6 % Tax 231.73 Totci 7,296.69 r ,A3 5 1 G in 4 -5 Q U �'Tf AT I (-.")N Customer Name: Tipsy Salon Date: 1/18113 JOB DESCRIPTION Florecent light box w/ red translucent lettering installed on outside of the building stucco to match the building. Electric must be run to the outside face of sign or directly behind(Landlord or customer responsibility) Quote does not include tax or credit card fees No Qty Tjob Type Size HxL Price 2 LightBox installed 2'x 7' Tx 9' $8 ,000.00 , 2 3 4 5 6 7 8 1 Total: 000.00 1200 Clint Moore Road Tel.: (561) 210 4230 Suite 1 TF (877) 561 SIGNS info@561Signs.com Boca Raton, FL 33487 Fax- (561) 994-5502 x mm.561Sicins.com 50% DWsit is required upon OF*MW addiftonat W% due day installabw $25 per day Age payment fee 661 Signs teswwa the i7ght to remove any sign not paid in AN wAWn 75 days NATIONAL • REGIONAL- INTERNATIONAL VGN PROGRAMS es G-- N 6Q State Gert�f�eu �4A� � #ES 0000387 BUSINESS IDENTIFICATION SYSTEMS SINCE 1947 DAT anuar 31, nn- 335 N.W. 6 Ave., Pt. Lauderdale, FL 33311 • Phone 1954 ?753 -4410 Fax 1964 -2736 a ;�;uen:.w•ir °war Typsy Salon & Spa Same 1515 S_ Federal Hwy. STATE Boynton Bead, Ft F"rNr crx t 954- 319 -4816 l TFMEReO 9Y. - - -_ —' •�� � , SALfS PEPSQw - _ K D-L peniceil . FAST ELEVATION Fabricate and install one single face 30" tali x .1'4" iong s`gn cabinet with routed push -thru copy as per the following: The cabinet is formed from .090 aluminum over a 2 x 2" a.lumipurn angle frame with all joints welded and ground smooth. The face krill have routed otrt copy with %s" thick clear acrylic push -thru letters wi& ranslucent v applied to the first surface. The internal illumination wil, be from Hgh out fluorescent tamps and ballasts. The cabinet wilt have tiered top and bottom panels finished in a dark aroovn with the sign face area finished in light tan. The finished witt be a textured simulated stucco. The design, copy and colors will be as shown on the furnished sketch. There is a one year warranty on at, parts and tabor. Electric ser , ice to the sign Location is to be furnished by the owner if not currently existing. Permits will be secured and billed separately at actual cost ;nom _! e city C Boynton Beach. Cost: Sign furnished and installed ... ............................... 53 80. W. Engineers seal fee .......... ............................... ... . . 256.00 Staff time fee tc assemble and route the perm 250.ac Permits ... .......................... to be bided separately at a- - ' LZs ccs Subtotal. .................. ............................... . . ....... 5850.1; 0 2. WEST ELEVATiON As per specifications it numl3er , except the can iret v" i be 21 tall x 7'2" long. Cos" Sign furnished and installed ..... ............................... 25Ew.41 Engineers seal fee ................ ............................... 250.0 Staff time tee ......... --- --- --- - - - - -- -- 256. Go Permits ............................. to be b.,: ed separately ai_ actua_ ccs* Subtotat ...... ...................... ............................... 3-A80.09 FcL•scl to. wramy and ta',d;tlons on back site al this agrecmant, A dspos :- of FM regl lied on A ioLe. Uepo:' a are not refu.,dat. T. 13al, XC duc; UPM nor!:t.ion G1 -0b. S L+- B - •+� •AL Permits, engineering, staff Time, cnd time clock (H required) wAl be billed as ertras and subject to '— sales 1"' ra fI ordc detnered or :n:'.Wa ed in Florida are subject to Ronde eta's tAee !v:. T: =ae price; P EF T 1 3?por2t = - valid 'rM day,. - - AOCEPTANCE OF THE ABOJE CCVM C7 -- - - -- - -- — The a&.re oor'.rac-L schedule nd terms are sarfslaclory, and hereby r ;cep:ed and e.?reor'- upon, ! I .F ;': I C j+L , " ; T AX . (^ 0 Thd![ ratan Gde unUntil psid in k'. .. : an 5 S. - In excnsnge le• the Wonsion of Credit the undersigned agrees to terms 9, condli"r: euli..:rd nerei' .T €.: - undersigned persoruthy guarantees payment cf this cnmract. TOTAL 6a E X SISr'nruRE �. 03L L_ JEPOS�"r fig^!.00f aALES MaftAGEH SI - . . JA,E — r.�.- --- --'- - ' - - -._ _..---- - - - -�. �T�� h BALANCE 5089_80 - oerrrrs -a -- - C,0NT)T'i Tor -... AT, qr T RF, AGRRIFM -Arr g .- f .. _ E y E w E F3 tP E3 F3 � fi II l! �� 77 'r � 57 � m J L C o o f N 6 i N R w s a xa x I. HAj Ell Y Q 9 e ° . i ' r a E.� I S It Cc �a 4 � p F7 3 W di m �n zh m p ad Ln VD x � O n � n O o ne x � n w a N �L � 9 5 1 � 3 o �{ s � 8 f i1 ri _ C5 � ° a , r _ 4 ti { � CC tt w qb lb 99 LE a s _ M ' Tx . 1 _ M l x �I { o 0 Oi Li 20 CRA COM LOG Method of Date C`r_reyuveN Name Comment Respollsel Up Sea Mist Marina -Thank you Jeannette for the assistance in building Mastroleo & Sea their new marina facility. Mist Marina They have had many 5/15/2013 Letter Family compliments. Thank you to the Boynton Beach Police for their help in finding City Hall to attend a 5/16/2013 Email Bill Jacobson CRA meeting. Letter of support for The Little House. Positive feedback from patrons, staff is 5/21/2013 Email Marsha Torso knowledgeable and friendly. RECEIVED Sea Mist Marina, Inc. -150 NE 6' Street MAY 1 ZD13 Boynton Beach, H 33435 BOYNTON BEACH CRA April 29, 2013 Dear Boynton Beach CRA, The Sea Mist Marina Family would like to sincerely thank you for your assistance. Without your help we would not have been able to build such a beautiful facility. We recognize and appreciate your support. We have received many compliments on our new building, from customers and residents. Thank you very much for helping us make this possible. Sincerely, Sea Mist Marina, Inc Owners q. Page 1 of 1 Utterback, Theresa From: Utterback, Theresa Sent: Thursday, May 16, 2013 9:10 AM To: Immler, Matt Cc: Brooks, Vivian; Simon, Michael Good Morning Chief Immler: Our office received a very nice comment regarding police assistance. Always nice to get positive feedback, thought should share if with your office. Theresa Utterback Administrative Services Manager Boynton Beach CRA 710 North Federal Highway Boynton Beach, FL 33435 P: 561- 737 -3256 ext. 216 F: 561- 737 -3258 utterbackt @bbfl.us From: Bill Jacobson Sent: Wednesday, May 15, 2013 9:12 PM To: Utterback, Theresa Subject: Re: Guerich Short Sale Thank you very much. I was in attendance and pleased that I was not called upon to make my client's case. I appreciate the assistance of the Board and the staff in getting it done. Closing will occur as soon as possible. We are finishing documents and will prepare the satisfaction and release for signature. If you or Vivian have any additional questions, I'll be happy to respond immediately. Good luck on the redevelopment project. A quick thanks to the Boynton Bch Police Dept. I went to an address that didn't exist based on some document that I saw. I then went to the new CRA building to find it dark As panic began to set in, I flagged down a police cruiser at the 95 interchange who realized I was asking about "the meeting" in his words. He immediately gave me explicit instructions and allowed me to jump into traffic. I might still be driving around! B Page 1 of 1 Brooks, Vivian From: Al Ehrlich [afehrlichinc@hotmail.com] Sent: Tuesday, May 21, 2013 3:47 PM To: Brooks, Vivian Subject: The Little House I am a Boynton Beach Resident and would like to write you about how I feel about "The Little House" that the CRA has supported and I would hope continue to support. I don't think this place is for everyone. That is what makes it special. Chrissy has such passion and vision for her project that I know will make it a success. I hope that only POSITIVE energy from the CRA will continue. Will there be some negative comments from some customers? Yes, of course. Even 5 star restaurants will have someone who does not like it. Do not let that distract from the huge amount of positive comments that are also being said. Unfortunately it seems that we sometimes only will comment on something when we feel negative about it. That is why I am writing this. And from the feedback I get from people who go there it's not just I like the Little House, but "I LOVE THAT PLACE ". The staff is so knowledgeable and friendly and Chrissy is always such a willing teacher and will share her time and experience with anyone who wants to learn more about beer, or wine or food. I should hope the CRA continues to show their POSITIVE SIDE and show nothing but support and willingness to cheer this wonderful little house on the path to what is sure to be a great asset to Boynton Beach. I LOVE THE LITTLE HOUSE! I! Marsha Torso mtorso(d�hotmail.com 5/21/2013 y t5%,J T r � m B E A , (&,* ` H RA CRA BOARD MEETING OF: June 11, 2013 1 Consent Agenda I I Old Business I J New Business Legal X Other SUBJECT Media Outreach and Editorial Coverage SUMMARY As a direct result of the CRA's public relation and advertising efforts, the Agency continues to receive editorial coverage in numerous articles. (See backup) The following media advisories promoting CRA programs and special events were distributed in May to members of local and national press: • Ocean Avenue Concerts, May 17 • New CRA staff member, "Moving UP!" • Commercial Construction Project Incentive Grant • Paint IT! An Urban Affair We continue to see a significant increase in new visitors to the CRA's website. This is a direct result of our combined social media outreach efforts, online campaigns and iContact email blasts throughout April promoting special events, programs and projects: Go Analyt htips: / /mww. google.com /anal34ics /Web /# dashboard / default /a2436175w440376Op4528679 NEW VISITORS: 79% T RETURNING VISITORS: 21 %1 FISCAL IMPACT: Nia CRA PLAN, PROGRAM OR PROJECT: Marketing Department RECOMMENDATION • Information only Margee Wa h, ar ting Director T:WGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 -2013 Board Meetings\June 20131Media Outreach and Editorial CDverege.doc MEDIA ADVISORIES BOYNTO som :tt A IBEACH iCR Media contact: Margee Walsh Marketing Director (561) 737 -3256, ext. 204 FOR IMMEDIATE RELEASE WalshM @bbfl.us May 14, 2013 MEDIA ADVISORY OCfflf1 fl11ff1Uf CONCERT SERIES WHO: Boynton Beach CRA (www.catchboynton.com) WHAT: Ocean Avenue Concert Series What type of music do you like? Funk, Reggae, Rock? We've got it all going on with a FREE concert by local favorites, The People Upstairs, Friday night, May 17, at 7:00 p.m. u w "The People Upstairs" Bring your lawn chairs, blankets - and dancing shoes - to the Ocean Avenue Amphitheatre, located at 129 East Ocean Avenue. Plenty of free parking, Food trucks on site. Hope to see you there-its the last free Concert on the Ave. of the season! No pets permitted please WHEN: Friday, May 17, 2013, 7:00 — 9:00 p.m. WHERE: Ocean Avenue Amphitheatre 129 E. Ocean Ave. Boynton Beach, FL 33435 MAP IT! This is a free community event, open to all ages. No pets please! For more information call 561- 742 -6246, or visit www.catchboynton.com 05/07/13 PRESS CONTACT Reporter: Mary Thurwacther, Palm Beach Post "Moving Up" column Hi Mary, Tracy Smith - Coffey joined the staff of the Boynton Beach Community Redevelopment Agency (CRA) in April 2013 as our new Business Development Specialist. Tracy's job will be the Agency's liaison with business owners to help inform and educate them on the CRA's small business development programs, and with residents on the need to build a walk able community in the downtown area. Prior to her hire in Boynton Beach, Tracey worked for the Lake Worth CRA. Her contact information is: S mith- CoffeyT(d)_bbfl.us or 561 -577 -734. Thanks Mary,and please let me know if you would like additional information on Tracy's role at the Boynton Beach CRA. Best regards, Margee Walsh CRA Marketing Director walshm(¢?_bbfl.us "Catch a wave, catch a fish, catch your breath... Breeze htito Boynton merica's Gateway to the Gulfstreana. " 0 (561) 737 -3256, ext. 204 C (561) 685 -8883 www.boyntonbeachcra.com www.boyntonharbormarina.com BOYNTO BEACH Media contact: Margee Walsh CRA Marketing Director (561) 737 -3256, ext. 204 FOR IMMEDIATE RELEASE walshm @bbff.us May 21, 2013 COMMUNITY REDEVELOPMENT AGNECY'S (CRA) NEW GRANT PROGRAM OFFERS INCENTIVES FOR COMMERCIAL INVESTMENT IN DOWNTOWN BOYNTON BEACH Boynton Beach, FL — With the economy picking up and interest rates coming down, the Boynton Beach CRA created a Commercial Construction Project Incentive Grant that provides up to $60,000 in funding assistance for site planning and permitting costs. The CRA views this new program as an important link to reach the private sector who wants to invest in commercial development in the CRA's downtown district. New and existing businesses undergoing construction projects with a value of $250,000 to $2 million at the time of permitting are eligible to apply for funding. The program would reimburse the applicant 3.3% of the total construction value listed on their permit application, with a maximum funding of $60,000. "The launch of this new and innovative incentive program is certain to stimulate the interest of private investors to the Boynton Beach CRA district," said Kelly Smallridge, President and CEO of the Business Development Board of Palm Beach County. She also added, "These types of incentives will enable our community to stay on the same playing field with aggressive competitors outside of Florida." The new program adds to the Agency's portfolio of existing Economic Development Programs that include: a Commercial Facade • Commercial Rent Subsidy Commercial Interior Build -out • Business Signage Improvement Grant Since the inception of the CRA's Economic Development Grant Program in 2004, the CRA Board approved $730,000 in grant funding, matched by $5.8 million in recipient funding, assisting 40 existing businesses and 18 new businesses. "With the addition of the Commercial Investment Grant to our existing economic development options, we are offsetting major costs to open or renovate a business in the Downtown area making it more affordable to compete and thrive in today's economy." states Vivian Brooks, CRA Executive Director. The Boynton Beach CRA is committed to serving the community by guiding redevelopment activities and stimulating economic growth within its 1,650 -acre district. The organization focuses on creating a vibrant downtown core, providing affordable housing, and revitalizing neighborhoods. For more information about or to apply for a Boynton Beach CRA Business Development Program, call Tracy Smith -Coffey at (561) 737- 3256,ex t. 219, or go to: jcr° For Immediate Release City of Boynton Beach PO Box 310, Boynton Beach, FL 33425 www.bovnton- beach.or Contact: Debby Coles - Dobay, Public Art Administrator ColesDobayD@bbfl.us Boynton BeachArts.o rg Phones: 561 - 742 -6026 (office) /561 -632 -7992 (cell) PAINT IT! AN URBAN AFFAIR BOYNTON BEACH, FL - -- The Boynton Beach Arts District, located at 410 - 422 West Industrial Avenue, is planning a weekend long urban revitalization project spearheaded by artist Rolando Chang Barrero of Activista Artista. The ActivistArtistA Bay Gates Project, an ongoing outdoor exhibition, began in 2011 to infuse the blighted Industrial Park with colorful murals. Since then, artists have been painting the warehouse district's bay doors and walls with the encouragement from the Boynton Beach Arts Commission and Ray Marsincowski, owner of the Warehouse District. Tour groups, monthly Art Walks and Open Mic Nights continue to draw visitors to Boynton Beach. To keep the Boynton Beach Arts District fresh and exciting, Rolando is planning a "Paint it! An Urban Affair" Weekend, May 18 -19. Ten artists will paint ten Bay Gates and over 70 linear feet of wall space. The painting will begin at 6 pm on Saturday night and continue through to 8 pm on Sunday. Participating artists include: Bulk, Flicker, Venom, Veins, Serafima Sokolov, Paul Caprio, Eduardo Medieta, Rolando Chang Barrero, Winkstyes, Nino Aliguori and others. Visitors can watch the live painting and enjoy live music and refreshments! In addition to the live painting "Paint It! An Urban Affair ", this urban revitalization project includes an urban garden. On Sunday, May 19, from 6:30 am to 8 pm, a garden will be planted along the fence line to provide raw eats, as well as educate the guests of the Boynton Beach Arts District. This project is sponsored, in part, by Jerry's Artarama of West Palm Beach. The organizers of the "Paint It! An Urban Affair" are in need of supplies, such as ladders, power paint sprayer, white outdoor house paint, 2"x 6" wooden boards (new or used) and vegetable and herb seeds or plants. Volunteers are also needed to assist with these activities. "Paint It! An Urban Affair" is family friendly and FREE! For more information, contact Debby Coles - Dobay, City of Boynton Beach Public Art Administrator, at 561 -742- 6026 or Rolando Chang Barrero of Activista Artista, 786 -521 -1199. Visit www .activistartista.blogspot.com, www. facebook. com /BoyntonBeachArtInPublicPlaces or www.boVntonbeacharts.org EDITORIAL COVERAGE Palm Beach Post Business Section: "Moving Up!" http : / /www.naim beachr)ost.crm f^er, f "usi ness /moving- up /nXyB8/ Tracy Smith Coffey, Business Development Specialist with the Boynton Beach CRA, By Mary Thurwachter Special to The Palm Beach Post, May 25. 2013 Name: Tracy Smith - Coffey Distinction: Business Development Specialist of the Boynton Beach CRA City of business: Boynton Beach Having just come aboard her new post as Business Development Specialist of the Boynton Beach Community Redevelopment Agency (CRA) on April 22, Tracy Smith - Coffey said she's ready and looking forward to the work ahead. Her long -term goal for the district, she said, includes "economic strength, sustainability and improved quality of life for Boynton Beach residents, merchants and visitors." She has already begun meeting business owners and residents and plans "to build on the unique character of the area and the need to build walkable communities." Fourteen years ago, Smith -Coffey served as business district president for Antique Row in West Palm Beach, where she started an annual marketing event called An Evening on Antique Row. That event, she said, improved the shopping district's image and enhanced the bridge between the city and merchants. Before taking the job in Boynton Beach, Smith -Coffey worked for the Lake Worth CRA, where she helped brand LULA Lake Worth Arts Program with a social networking campaign, interactive website, walking maps of downtown Lake Worth and the arts- related businesses on Dixie Highway. In Boynton Beach, she will concentrate on Ocean Avenue on both sides of Federal Highway and bridging the business communities on south and north Federal Highway. "I really enjoy creative placemaking and working with city hall and civic groups and businesses," she said. "I like getting people enthusiastic about business." With the enticement of grants, she plans to bring new businesses to the area. Tracy Smith - Coffey Age: 47 Education: Studied at Santa Fe Community College and the University of Florida. Personal: In a domestic partnership with Steve Velieri. Has two children -- Brennan Coffey 24, Mackensey Coffey, 21, and a granddaughter, Leah, 18 months, and second grandbaby on the way. Lives in Lake Worth. Hobbies: Sailing, fishing, traveling and cooking. Career highlight: "Creating tourist destinations in West Palm Beach, Lake Worth and now Boynton Beach. Tracy Smith - Coffey's favorite quote: "Be the change you wish to see in the world." — Mahatma Gandhi Southeast By Mike Vogel Imvo gel Via ridatrend.coml , i had Kelly Smallridge, CEO of the Business De- velopment Board of Palm Beach County, a few never seen months ago penned a letter to 30 randomly that kind selected Manhattan -based hedge funds touting the county's appeal. Someone shared the letter of wealth with the New yorkpost, which ran an article come in, that prompted an interview the next day on CNBC. "After that my life changed forever," working Smallridge said in February. She had so many ,i inquiries from hedge funds that she hired Wealth someone to deal with them. ` 1 had never seen coming in . 9 that kind of wealth come in, working wealth coming in, which is still superwealthy," she said — Kelly Smallridge, in February. "I met with one today. I meet with CEO, Business one Wednesday. I meet with one Friday." Development Board of -4 Palm Beach Cou nty Smallridge is more accustomed to recruits who want light industrial or distribution space and an incentive package and pay $65,000 on average. The hedge funds want 10,000 square feet in a Class A building with a water view and r pay an average of $1 million. "Incentives are not ' at the top of their list, but private education is," she says. The markets they're most interested in are West Palm Beach, Boca Raton, equestrian country Wellington, Jupiter and Delray Beach/ Manalapan. r "Gov Scott, of course, is helping," following up with his personal pitch, she says. "It's just spread like crazy. It's a newwave of wealth in this county, she says, and, "it cost me postage. BUSINESS DEVELOPMENT That's it:' Hedge Fund Ye Influx Connecticut billionaire Edward Lampert in July A letter penned by became the highest profile hedge fund manager i Kelly Smallridge (right) to 30 hedge to move himself and his operation to Florida funds pitching He's not alone. As Fr ozunA T REND reported last tNALL STREET SNOW BIRDS Palm Beach for year, four hedge funds looking to escape high r Wirldwld9. A Ffnt to eu91M991Ar A Fuse in N 9"s wo � 1 relocation drew taxes had relocated from the Northeast to a + r " 5t national attention. single building in West Palm Beach Sunrise Sports & where they practice. joined the company in Entertainment hired Partenza was managing 1995 as superintendent and d Louis F. Partenza as vice director of Leverage moved into management 17 0 president and CFO for the Management Consulting, before leaving to become NHL Florida Panthers and where he consulted for construction operations the BB &T Center in Sunrise the Panthers. ' Boca vice president at Dana B. where the Panthers play Raton -based Kaufman Lynn Kenyon in Jacksonville and and the Saveology.com Construction hired Timothy later part of the ownership Iceplex in Coral Springs Bonczek as COO. Bonczek group at Kenyon Energy. Louis F. Partenza 22 MAY 2013 Walsh, Margee Subject: FW: Boynton Beach Media Coverage: seven articles From: Walsh, Margee Sent: Wednesday, May 15, 2013 10:16 AM To: Buchanan, James; Casello, Joseph; Fitzpatrick, Mike; Hay, Woodrow; Karageorge, Mark; Merker, David; 'Steve Abrams'; Taylor, Jerry Cc: Biscuiti, Kathy; Brooks, Vivian; Harris, Susan; Hill, Vicki; Simon, Michael; Smith - Coffey, Tracy; Utterback, Theresa; Byrne, Nancy; Cherof, James; Coles - Dobay, Debby; enid Silberstein; Jacky Backyard; Kline, Scott; Krusell, Eleanor; LaVerriere, Lori; LeJeune, Carisse; 'maugustin @cityatty.com'; Slater, Stephanie; Woods, Sylvia Subject: Boynton Beach Media Coverage: seven articles r3 . Boynton concert set for Friday, May 17 http: / /www.palmbeachpost. com /news /news /local /boynton- concert- set- f_or- fridav /nXg2p By Eliot Kleinberq Palm Beach Post, May 15 BOYNTON BEACH — The last installment in the Ocean Avenue Concert series at the Ocean Avenue Amphitheatre is set for 7 p.m. to 9 p.m. Friday. The free concert will feature the group "The People Upstairs." The amphitheater is next to the Schoolhouse Children's Museum and Learning Center on Ocean Avenue, just east of Seacrest Boulevard. Vendors will sell food and drinks. People are asked to bring folding chairs or blankets but not pets. Free parking is available on site. Call the city's community redevelopment agency at 561 -742 -6246. . Two tenants submit proposals for Boynton's Magnuson House http• / / www mypalmbeachpost.com /news /news /local/two- tenants- submit - proposals- for-boyntons ma nuson /nX Kh / ? icm P=Pbp internallink textlink a r2013 b stubtom b launch By Eliot Kleinberq - Palm Beach Post, May 13 BOYNTON BEACH — Proponents of a "live- and - work" residential /retail complex and a restaurant have put in separate bids to move into the historic Oscar Magnuson house. But staff of the city's Community Redevelopment Agency say both bids needed more specifics and has suggested the CRA board, at Tuesday's meeting, tell the two firms to come back with answers for the board's June meeting. The city is anxious to find a buyer or tenant for the 1,736- square -foot house at 211 E. Ocean Ave., built about 1910 by Swedish immigrant and farmer Oscar Sten Magnuson. The agency had bought the property in 2007 for $850,000; it was appraised at $180,000. Its value later dropped as low as $70,294, but a December appraisal set it at $230,000. The CRA put the property up for sale in August, recommending its use as a restaurant and saying it will offer a buyer up to $185,000 for renovations. The agency has said the building also could host a gourmet food market, bakery, clothing boutique, home furnishing store, art gallery, small specialty store, or fitness or yoga studio. The CRA board voted in January to expand that to allow office use. The two businesses that submitted bids by the April 22 deadline are: 1. Fort Lauderdale -based Orange Studio offered $45,000 for the Magnuson house. Its plans include also buying an adjacent property at 209 E. Ocean and creating one complex. 1 2. Three partners suggested a 150 -seat indoor - outdoor restaurant, Telluride Bar & Grill. It offered a 10 -year, $1,700 a month lease, with property taxes thrown in, and an option over the course of 10 years to buy the house at the appraised $230,000. . Boynton Memorial Day ceremony set for Sunday http: /Amww. palm beachpost,com /news /news /local /boynto n- memorial- day - ceremony -set- for -su nday /nXktz/ By Eliot Kleinberg Palm Beach Post, May 12, 2013 BOYNTON BEACH — Memorial Day activities are set for 2 p.m. Sunday, May 26, at the city cemetery on Woolbright Road and Seacrest Boulevard. Color Guards are urged to attend the event. Also, local veterans need help decorating veterans' graves with flags and flowers, starting at 8:30 a.m. Friday, May 24. Call Tom Kaiser, 561- 276 -1796. Margee Walsh CRA Marketing Director walchm "Catch a wave, catch a fish, catch your breath... Breeze into Boynton, America's Gateway to the Gulfstream." O (561) 737 -3256, ext. 204 C (561) 685 -8883 ` yy bey`; n tc; tbeLc - ,- .f t , rn ww w. boynto )orr,il�rin3.c 2 Urban art meets urban gardens in the Arts District httD:Itwww. sun- sentinel.com/ news/ palm - beach /boynton- be /fl -bbf -paint -0515- 10130515,0, 60440 14.sto ry Boynton Forum, Jan Engoren lei ngo ren tribune.com May 15 The Bay Gates project at the Boynton Beach Arts District is an ongoing outdoor exhibition started by ArtistActivistA Gallery's Rolando Chang Barrero, who, along with sculptor Rick Beau Lieu, is one of the driving forces behind the district. Rehabbing an old warehouse space in an industrial area of the city, Barrero initiated the Bay Gates project, an outdoor exhibition of murals and paintings by local and national artists, redecorating a blighted industrial area of automotive garages with brightly colored, graffiti -style artwork and murals. On Saturday and Sunday, Barrero will put on Paint It! An Urban Affair, a weekend of painting and planting to keep the Arts District fresh and exciting. Ten artists will paint 14 bay gates, encompassing more than 70 feet of wall space. The painting project, which is open to everyone to watch and participate, will begin at 6 p.m. Saturday and continue through sunset on Sunday. "My intention is to provide the city of Boynton Beach and Palm Beach County a destination site where locals and visitors to South Florida can mingle, learn about developments in the arts and enjoy participating in projects specifically designed to enrich our lives," Barrero said. Participating artists include: Bulk, Ripe, Flicker, Venom, Veins, Serafima Sokolov, Paul Caprio, Eduardo Mendieta, Winkstyes, Nino Liguori and Craig McInnis. McInnis, 40, an illustrator and multimedia artist who lives in Lake Worih will collaborate with Mendieta, 39, of West Palm Beach Caprio and Sokolov to paint the 70 -foot wall with the theme of the tree of life. "Rolando is doing exactly what the city needs. He puts in hard work and makes sure his ideas happen. He's invaluable and his concepts can be duplicated easily in other cities afflicted with urban blight," said McInnis, who does marketing and outreach for Jerry's Artarama, one of the event's sponsors. "The power of live art is exciting and there are always good vibes here." The Paint It! weekend includes live music, food and drink. Call Debby Coles -Dobay at 561- 742 -6026 or Rolando Chang Barrero at 786 - 529 -1999. Visit activistartista.blogspof com, facebook. com /BoyntonBeachArtlnPublicPlaces or boyntonbeacharts.org. The Arts District is at 490 - 422 W. Industrial Ave., Boynton Beach Donations of the following are welcome: ladders, power paint sprayer, white outdoor house paint, 2-by-6 wood boards (new or used), vegetable and herb plants and seeds and volunteers to assist with thesactivities. The opening reception for Dwelling Projects, a student initiative to foster awareness and appreciation for the contemporary visual arts, at the ActivistArtistA Gallery is 7 p.m. Saturday. Closing reception is set for 6 p.m. May 23. Water taxi network proposed for Palm Beach County coast County commissioners could take the first step to coordinate boats from Jupiter to Boca. http: / /www. mypaimbeachpost.com /news /news /local/water- taxi- networkproposed- for- coasYnXgSq/ By Willie Howard - Palm Beach Post, May 5, 2013 More water taxis could be taking passengers to waterfront hotels, restaurants and downtowns along the Intracoastal Waterway if a proposed countywide system for registering boat operators proves successful. Palm Beach County commissioners Tuesday are expected to decide whether to ask county attorneys to draft language to create a registry for operators of water taxis and tour boats that want to serve coastal cities from Jupiter to Boca Raton. "There are operators who are interested," said Richard Radcliffe, executive director of the Palm Beach County League of Cities and coordinator of a water -taxi task force. "We're trying to make something for the industry to get started. We're trying to make it low regulation." Several water taxis and tour boats already operate in Palm Beach County — including the Peanut Island Water Taxi that charges $10 round trip for rides to Peanut Island from Riviera Beach Marina; a catamaran that runs historical tours and Peanut Island shuttles from Sailfish Marina on Singer Island; and the narrated, two -hour tours that leave at 2 p.m. daily from Panama Hattie's restaurant in North Palm Beach and take passengers south to Palm Beach for $24. Addison Closson's American Buccaneer — a 65 -foot wooden shrimp boat that carries up to 125 passengers — is scheduled to begin regular shuttles Wednesday from the north floating dock in downtown West Palm Beach to the Maritime Museum dock on Peanut Island. The round -trip adult fare will be $17.50. Closson, who recently moved to Palm Beach County from Rhode Island, plans to offer departures from downtown West Palm Beach to Peanut Island every two hours beginning at 10 a.m. Wednesday through Sunday. He will supplement his business with history tours and cruises for kids in after- school programs. "We're not just transportation," Closson said. "We're entertainment." Palm Beach County water tax] destina#ioos � Pakrr Beacfi cour►oj � wand � to Prornow water tam SOW'S 0 a"twin"Wmastas DWW Rasp waterway ftm Boca Raton - ° ter►. aw 1. Dubois Park 1. 2. 1a0ter YxhtCenter i 41K 3. Aoter ilrww walk t" 9" i. Juno dunes L Panama HattlaV 6�rd waterway Calif L AAwijan Isla nrl ROM K AYA 7 PAM Foster Park BCE. & SaMAshMarina 49 2. ilOWa Beach Abd rW tai Loire Peanut Isww w'VM 14. Curft Park Is 11. Downtown weer Pak" Bea Ift 4 �. IL Ealwworth/3nook islands NaturalArva R B nton4i�ch U.Ognton darker Mama AYL 16. Soca Palm Sparer .r� fWr Pick V. 8= Raton Ae5*Ft& M t t &�i Seer Pain Rx3h Qr.V Water taxi network proposed for coast But so far, there is no coordinated system of water taxis offering regular service to the 17 or so waterfront destinations along the Intracoastal Waterway in Palm Beach County — partly because the cost of running a boat without the guarantee of passengers is a risky business model for boat operators who must pay for fuel, licensed captains, maintenance and insurance. "We've been talking about this for 20 years," said Chris Doyle, owner of the Water Taxi of the Palm Beaches based at Panama Hattie's restaurant. "We're starting to see the potential. Whether it's economically feasible is another story." Other forms of public transportation, such as Tri -Rail and Palm Tran, are subsidized. Palm Beach County Mayor Steven Abrams said he would not be willing to offer subsidies to water taxi operators. "I don't see it as mass transportation," Abrams said. "I see it as niche transportation." The Palm Beach Metropolitan Planning Organization has spent about $980,000 in federal grant money to establish eight handicapped - accessible water -taxi docks from Boynton Beach to Jupiter. The organization oversees how state and federal money for roads and transportation improvements is spent. The network of water -taxi stops is beginning to attract boat operators, but the system still needs marketing and coordination to boost ridership, said Angela Morlok, MPO principal planner. Morlok said there are no ridership numbers for tour boats and water taxis in the county, but the MPO hopes to get more data on ridership in future meetings with boat operators. Radcliffe said boat owners could work with waterfront restaurants and hotels to guarantee themselves a steady source of income and allow more passengers to travel to destinations by boat instead of fighting for parking at waterfront venues. The registry system also would promote ecotourism boats, such as those offering bird - watching tours. As envisioned, the water taxi registry would make boat owners show proof of a licensed captain, a Coast Guard inspection and liability insurance. Operators would agree to indemnify the cities where their boats stop and would be able to buy a $25 sticker for each city they planned to serve. "This is a concept," Radcliffe said. 1 want something to bring to the cities to see if they buy into it." Lake Worth Commissioner Andy Amoroso said he would love to see passengers come to Lake Worth by boat from, say, Boynton Beach or Delray Beach, for special events such as the Street Painting Festival — or simply for lunch. "The biggest problem is there's not going to be a lot of money in it," Amoroso said. "When the smoke clears, they're going to do the stops that are financially viable, and I hope Lake Worth is one of them." Vivian Brooks, executive director of the Boynton Beach Community Redevelopment Agency, said the water -taxi dock at Boynton Harbor Marina offers passengers arriving by boat access to several restaurants, bars and charter boats offering fishing and scuba diving trips. Brooks said several water -taxi operators have considered stopping at the Boynton Beach marina but "couldn't quite figure out how to make the numbers work." Riviera Beach Marina should be a popular water -taxi stop after the marina redevelopment brings in stores and new restaurants in 2016, City Manager Ruth Jones said. "We would expect to be one of the major stops," Jones said, noting that the city marina is close to Peanut Island and is a home port for several fishing and diving charter boats. Boynton moving forward with One Boynton LLC project CRA and developers agree to preliminary development terms http: / /www.su n-sentinel.com/ news/ palm - beach /bovnton- beach /fl- bovnton- cra -may_- meeting- 20130515,0,3330605.story By Attiyya Anthony, Sun Sentinel 3:59 p.m. EDT, May 15, 2013 Developers and city officials agreed to change the face of Boynton's downtown on Tuesday. At the city's Community Redevelopment Agency meeting, the board unanimously agreed to terms necessary to transfer ownership of property located at 222 N. Federal Highway from the CRA to One Boynton LLC. One Boynton LLC plans to construct a multimillion dollar complex with an 11- story hotel, a 12 -story mixed use tower and national headquarters for the Kanner & Pintaluga law firm at the site. The developers needed the CRA's sliver of property to make the project complete. As part of the agreement, developers from One Boynton LLC are required to construct three fountains, public plazas, a minimum of 40,000- square -foot office space for the law firm, walkways and a covered Palm Tran stop with seating. "Our property will not convey without these conditions being met," said CRA director Vivian Brooks before the motion passed. She also added that any change to the site plan by the developers would require CRA approval. The board will review a legal document next month. "The whole point is that for this property, which is a half an acre and appraised at $450,000, we want to create some jobs and have some public improvements," Brooks said. Timing is a big factor too, the CRA is asking One Boynton LLC to have the site plan approved by Dec. 31, the construction approval by March 30, 2014, and to begin construction by May 1, 2014. After the motion, board member Jerry Taylor mentioned a call he received from a developer about some of the Delray Beach -based law firm's requests. "One thing mentioned is that the attorneys [at Kanner & Pintaluga] want six stories of parking," he said. "We need to talk this out." Taylor asked Brooks to set up a meeting between the law firm, the CRA board and One Boynton LLC representatives next week to "hash out the details." "We really want to make this happen and I think we all just need to sit down and talk about it," Taylor said. In other action, the board denied two requests for proposals at the historic Magnuson house located at 211 E. Ocean Ave. Staff did not recommend a "live- work" concept by Orange Studios, stating that it's eight employees would not increase foot traffic on Ocean Avenue. Orange Studios was willing to pay $45,000 for the property, which the CRA paid $850,000 for in 2007. 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F+NC� 9 w O Cj O C L 0 t L' - •_V ch fi U Ts 4p ` R rU �b� �e Promoting local events Page 1 of 1 Se arch Results Ad Search: Pub Date: On: 04/29/2013 or Input on 04/29/2013 • Ad vertiser A ccoun t: G383 Gst Grid tup F&A POF E Sheets. Lo"w ME Lxrmnslon LM in! nearsfte rl- - E- Sheets h;- MerllnOne p• I nc. L egal _ Palen B�caCh Newspapers, Y Contact = -�; �2M 'I lieP:dmfkadiPmt - P n& Mh a7Y1`Y- %V5- PF.N#+1MVER•lal'dnu . g r Search Hits: 1 of 1. 1 E 9 WE M= a `•T ; i Aduus to Z= =--- .. Publication: Palm Beach Post ae �• H Publication Date: April 29, 2013 EAMER ' INTar Agency:•. :s � lumrlrwcrin Advertiser ( #): BOYNTON BEACH CRA SPECIAL EVNT (G383) E"s"�1° Description: Promoting local events ..., r! Insertion Number: 178080'°~ Ad Number: 80773 - -- - - - -I L�aRur, Color, Ad Size: 3 Colors, 3 columns x 6.75 Inches Sales Rep: P3301 p ol�sree ' ` •— tytu ..sue �...Y �..:�...» ..... Edition: PPBP _ »-:: EMM Z sw one: PPBP �-� �: s e M. .. Section, Page: LOCAL (B), 7 z� 14W M_ � .r` Find MV ads on this page �. 7; Email this ad F MON: B6 B7 Ba rnw.��k done • LAW LU UJ Las 00 un r s d '� �jjjjrF r T 9 f MOVIE ON 141 Av1. Skyfall - - Friday, May 3, 2013 • 8 P.M. Ocean Avenue Amphitheatre 129 E Ocean Avenue, Boynton Beach, FL L The Spencer Allan Patrick Trio Sunday, May 5, 2013 • 12 P.M. - 3 P.M. 7 ,, Ocean Avenue Park, 100 NE 4th Street _�- Boynton Beach, FL OCf flf I flvf f luf , + CONCERT SERIES The People Upstairr Friday, May 17, 2013 • 7 P.M.- 9 P.M. Ocean Avenue Amphitheatre 129 E Ocean Ave., Boynton Beach, FL ' C -Y ! i lf t t 5613373256 0 ' , �- :a% :6 d . CRA C atch Boynton.com The PahnBeadi Post REAL WX STARTS R N"' C =BEACH FACEBOOK POSTS 05/27 -06/03/13 TOTAL LIKES: 516,. ° 0.98% Friends of Fans: The number of unique people who were friends with people who liked our Page. FRIENDS OF FANS: 237,145tr People Talking About This' The number of unique people who have created a story about your Page. A story is created when someone likes your Page; posts to your Page Wall; likes, comments on or shares one of your Page posts; answers a question you posted; responds to your event; mentions your Page; tags your Page in a photo; checks in at your Place; or recommends oy ur P lace. PEOPLE TALKING ABOUT: 4395.45% Weekly Total Reach: The number of unique people who have seen any content associated with your Page. This includes Ads and Sponsored Stories that point to your Pa o WEEKLY TOTALS: 415 ,1.-59.31%5 OY N T., � 0-At . A y CRA BOARD MEETING OF June 11, 2013 1 Consent Agenda I � Old Business I � New Business Legal Executive Director's Report SUBJECT: Events Recap May 2013 SUMMARY: • Movies on the Ave. 5/3/13 - Skyfall PG -13 had to be cancelled due to thunder storms with lightening in the area. • Sunday in the Park - 5/5/13 - This was a repeat of the March show that was the coldest/windiest day of the year. This time the weather was nice and about 50 people came out to relax in the park and listen to the folk music of the Spencer Allan Patrick Trio who won the "Open -Mic" night at the Arts District • Ocean Avenue Concert Series - 5/17/13 - 300 attendees came out to see the local group The People Upstairs The band got the crowd up and dancing and having a great time. Food and beverages (including beer & wine) were available for purchase. • Boynton Beach Community Farmers Market - During the month of March the Farmers Market moved from the CRA owned lot at 222 N. Federal Hwy. to Ocean Avenue Park at 100 NE 4 Street. During the month of May the market has grown back to the way it was when it first opened in June 2012. FISCAL IMPACT: Budgeted in CIA line item 02 -58500 -480. CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan RECOM ENDATI S /OPTIONS: Information Only Kathy Biscuiti - Special Events Director -I' P an r q v z ! or - -- I X 10 7 � JJ r v 4 y�r e i P m. a- 1b n a a N O --+ s r 1 w - r `e r . =- • d � •� it a OL IL #I C Aw ME B OYNTO� � B E AC CRA BOARD MEETING OF: June 11 2013 I Consent Agenda I I Old Business I I New Business Public Hearing X I Information Only SUBJECT: CRA Budget Meeting Date SUMMARY: At the CRA Board Meeting May 14, 2013, the Board approved the following date, time and location for the CRA Budget Meeting for FY 2013 -2014 — • Date: Tuesday, August 27, 2013 • Time: 5:00 p.m. • Location: Intracoastal Park, 2240 N. Federal Highway The final budget will be presented to the CRA Board for adoption by resolution at the September 10, 2013 CRA Board Meeting and thereafter brought before the City Commission for ratification on the date of the City's 2nd Budget Public Hearing and Final Adoption of the City's FY 13114 Budget (date to be determined). FISCAL IMPACT FY 2013 -2014 Budget CRA PLAN, PROGRAM OR PROJECT All CRA Plans and Programs RECOMMENDATIONS: None— Information Only Susan Harris Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by MeetinglFY 2012 - 2013 Board MeetingsWune 20131CRA Budget Meeting Date.doc ! rCRA BOYNTO i BEACH CRA BOARD MEETING OF: June 11, 2013 Consent Agenda I X Old Business New Business Public Hearing Other SUBJECT: Consideration of Responses to RFP for Auditing Services SUMMARY: On March 13, 2013 the CRA Board approved an Audit Committee comprised of Vivian Brooks, Executive Director; Susan Harris, Finance Director and Vicki Hill, Finance Assistant for the purpose of issuing a Request for Proposal (RFP) for Financial Audit Services (Attachment 1), reviewing responses to the RFP and recommending a CPA firm to conduct the annual audit of the CRA's financial statements. The initial contract term is three (3) years beginning with an audit of the financial statements of the CRA for the fiscal year ending September 30, 2013 with one option for a three (3) year renewal. The Audit Committee individually evaluated the seven (7) proposals received based on the evaluation criteria outlined in the RFP, including compensation as one of the factors. The Coma ittce met on June 3, 2013 to discuss their scoring and ranking of the proposals. Each member's scores were tabulated and averaged to arrive at the final score for each firm and the final overall ranking (Attachment 2). The Committee's top three (3) ranked proposals are: Total Fees - Initial & Renewal Term 1. Sanson, Kline, Jacomino, Tandoc & Gamarra LLP 96 $109,500 2. Caler, Donten, Levine, Cohen, Porter & Veil, PA 91 $126,100 3. Nowlen, Holt & Miner, PA 85 $116,400 The Audit Committee's recommendation is to award the contract to Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP ( "SKJT &G ") as the highest ranked qualified firm (Attachment 3 — RFP Response). In accordance with F.S. 218.391(4)(b) (Attachment 4) since compensation was one of the factors used by the Committee in evaluation of proposals, the governing body shall select the highest ranked qualified firm or must document in its public record the reason for not selecting the highest ranked qualified firm. FISCAL IMPACT: FYE 9/30/13 $17,500 FYE 9130/14 $18,000 FYE 9/30/15 $18,500 FYE 9/30/16 $18,500 — Option Period FYE 9/30/17 $18,500 — Option Period FYE 9/30/18 $18,500 — Option Period Previous fiscal year's audit fees were $20,000 (FYE 9/30/12) T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board MeetingsUune 20131Auditor Selection.docx CRA PLAN, PROGRAM OR PROJECT: Administrative — General Fund Expense RECOMMENDATIONS: Approve Sanson, Kline, Jacomino, Tandoc & Gamarra, LLC as the CRA's auditors for a three year term with one renewal option of three years (six years in total) and authorize the Executive Director to proceed with a contract for services to be completed within 30 days. r Susan Harris Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board MeetingsUune 20131Huditor Selection.docx ATTACHMENT 1 REQUEST FOR PROPOSAL FOR AUDIT SERVICES �b B0YN N C ��Z BE RA BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY AUDIT COMMITTEE REQUEST FOR PROPOSALS FOR FINANCIAL AUDITING SERVICES Issue Date: April 8, 2013 Issuing Entity: Boynton Beach Community Redevelopment Agency (CRA) Contact Person: Susan Harris, Finance Director Tel: (561) 737 -3256 ext. 203 - Fax: (561) 737 -3258 Address for Submittal: Boynton Beach CRA 710 North Federal Highway Boynton Beach, FL 33435 RFP Submission Due Date: Friday, May 17, 2013 at 3:00 pm (Eastern Day Light Savings Time) Term of Engagement: The term of the proposal is for three (3) years with one option for a three (3) year renewal. RFP's will be opened in: CONFERENCE ROOM — CRA OFFICES Unless otherwise designated Proposals received after the above submission date and time will not be considered. The CRA time of receipt notification shall be conclusive as to the timeliness of filing. The CRA is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. The CRA reserves the right to consider proposals that have been determined by the CRA to be received late due to mishandling by the CRA after receipt of the proposal and no award has been made. The CRA reserves the right to accept or reject any proposal or any part thereof or any combination of proposals and to waive any or all formalities. 1 The following language is made a part of and is to be included in the specifications hereto attached: SCOPE OF WORK The CRA is soliciting the services of an independent certified public accounting firm to provide external independent auditing services to the CRA for a period of three (3) years beginning with an audit of the financial statements of the CRA for the fiscal year ending September 30, 2013. The terms of the agreement shall be for a period of three (3) years to cover the fiscal years ending September 30, 2013, September 30, 2014 and September 30, 2015. The contract provided by the RFP will include one option to extend the contract for an additional period consisting of three (3) years to cover the fiscal years September 30, 2016, September 30, 2017 and September 30, 2018. These audits are to be performed in accordance with generally accepted auditing standards and the standards for financial audits set forth in the U.S. Government Accountability Office's (GAO) Government Auditing Standards (1994), as well as the following additional requirements: • In accordance with Section 218.39, Florida Statutes governing annual financial audit reports, and any other applicable Florida Statutes, • In accordance with all of the applicable financial reporting and other requirements governing Community Redevelopment Agencies created pursuant to Chapter 163 of the Florida statutes, and • In accordance with the provisions of Chapter 10.550, Rules of the Auditor General which govern the conduct of local government entity audits performed in the State of Florida, • Audits of State and Local Government Units, issued by the American Institute of Certified Public Accountants, and • Any other applicable Federal, state, local regulations or professional guidance not specifically listed above as well as any additional requirements that may be adopted by these organizations in the future. CONTACT: Susan Harris, Finance Director Boynton Beach Community Redevelopment Agency 710 North Federal Highway Boynton Beach, Florida 33435 (561) 737 -3256 ext. 203 Email: HarrisSu @bbfl.us Office Hours: MONDAY — FRIDAY, 8:30 A.M. to 5:00 P.M. 2 INTRODUCTION REQUEST FOR PROPOSALS FOR THREE (3) YEAR CONTRACT FOR FINANCIAL AUDITING SERVICES Section 1- Submittal Information A. The CRA will receive RFP responses until May 17, 2013 3:00 p.m. (local time) at the Boynton Beach Community Redevelopment Agency (CRA) to provide the CRA with a Request for Proposal related to Financial Auditing Services. B. Any responses received after the above stated time and date will not be considered. It shall be the sole responsibility of the proposer to have their response delivered to the CRA for receipt on or before the above stated time and date. It is recommended that responses be sent by an overnight air courier service or some other method that creates proof of submittal. Responses which arrive after the above stated deadline as a result of delay by the mail service shall not be considered shall not be opened and arrangements shall be made for their return at the proposer's request and expense. The CRA reserves the right to consider submittals that have been determined by the CRA to be received late due solely to mishandling by the CRA after receipt of the response and prior to the award being made. C. Questions pertaining to this Request for Proposal should be directed to Susan Harris at (561) 737 -3256 ext. 203, from 8:30 a.m. to 5:00 p.m., Monday through Friday or via email at: HarrisSuAbbfl.us. No meetings will be scheduled with proposers to discuss the project. The issuance of a written addendum is the only official method whereby interpretation, clarification or additional information can be given. If any addendurn(s) are issued to this Request for Proposal, the CRA will attempt to notify all prospective proposers who have secured same, however, it shall be the responsibility of each proposer, prior to submitting the response, to contact the CRA at (561) 737 -3256, to determine if any addendurn(s) were issued and to make any addendum acknowledgements as part of their response. Answers to written questions shall be maintained in the CRA file and are available to all proposers to review. D. One 1 on 'nal so desi nated and a minimum of three 3 co vies and 1 di ital co in PDF format on CDIDVD or thumb drive of the response shall be submitted in one sealed package clearly marked on the outside RFP: "THREE YEAR CONTRACT FOR FINANCIAL AUDITING SERVICES ", and addressed to: Audit Committee, Boynton Beach CRA, 710 North Federal Highway, Boynton Beach, FL 33435. E. Responses shall clearly indicate the legal name, address and telephone number of the proposer (firm, corporation, partnership or individual). Responses shall be signed above the typed or printed name and title of the signer. The signer shall have the authority to bind the proposer to the submitted response. Proposers must note their Federal I.D. number on their submittal. 3 F. All expenses for making responses to the CRA are to be bome by the proposer. G. A sample draft contract that the CRA intends to execute with the successful firm is contained in this Request for Proposal for review. The CRA reserves the right to modify the contract language prior to execution. The scope of services will closely track the scope of work detailed in Section 2 of this Request for Proposal. Section 2 - Scope of Work Background - The CRA was created under Florida Statute 163.356 in 1982 and has operated as a special district within the boundaries of the CRA in the City of Boynton Beach. The CRA serves an area of approximately 1,650 acres. On October 1, 2002 the CRA was given independent status by the City of Boynton Beach and is controlled by a CRA Board. The CRA Board also serves as Mayor and Commissioners of the City of Boynton Beach. Tax increment revenue (TIF) totaled $5,730,453 with total revenue of $6,935,314 for the fiscal year ended September 30, 2012. The CRA has a staff of eight (8) full time employees with two (2) employees in Finance. Work Objective - The CRA is soliciting the services of an independent certified public accounting firm to provide external independent auditing services to the CRA for a period of three (3) years beginning with an audit of the basic financial statements of the CRA for the fiscal year ending September 30, 2013. The contract provided by the RFP will include one option to extend the contract for an additional period consisting of three (3) years. Section 3 - General Information and Selection Criteria A. The response should be designed to portray to the CRA how the proposer's range of services can best provide the CRA with the THREE YEAR CONTRACT FOR FINANCIAL AUDITING SERVICES. In order to evaluate the capabilities of all firms, each RFP shall include, at a minimum, the following information: 1. Experience of the firm with similar projects. 2. It is essential that the project be supervised and carried out by personnel possessing training and experience appropriate to the nature of the project. The RFP shall include: a) The names and positions of each professional to be assigned to this project, including familiarity with projects of a similar nature. b) Resumes of academic training and employment in the applicable fields. c) Evidence of possession of required licenses or business permits. d) Evidence of any previous experience in projects of a similar nature (i.e., government and community redevelopment agency audit experience) - provide contact names and phone numbers along with project names and appropriate agency contacts. Indicate if the contract with is still active. 3. Reference listing, including contact names and phone numbers. 4 4. A list of all lawsuits in which the firm has been named as party in the past three (3) years. B. Proposals submitted will be evaluated by an Audit Committee. The cominittee will rank all responses and make its recommendation to the CRA Board, who will make the final selection. During the evaluation process, the Audit Committee and the CRA reserve the right, where it may serve the CRA's best interest, to request additional information or clarification from proposers, or to allow corrections of errors or omissions. At the discretion of the CRA or the Audit Committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. The CRA reserves the right to reject any proposal for noncompliance, and'to award the Contact, at the CRA's sole discretion, or to not make any award of the Contract. C. The following items are attached with the RFP in Appendix A and must be completed and submitted with any response in order to have a valid submittal. They are: 1. Proposer's Acknowledgment 2. Non Collusion Affidavit Form 3. Anti- Kickback Affidavit 4. Drug -Free Workplace 5. Sworn Statement on Public Entity Crimes 6. Hold Harmless and Indemnity Agreement 7. Addenda Acknowledgement Form 8. Palm Beach County Inspector General Acknowledgment Also included in Appendix A: 9. Insurance Requirements 10. Draft Contract Form D. The final scope of services to be developed. The CRA reserves the right to include additional provisions if the inclusion is in the best interest of the CRA, as determined solely by the CRA. E. Each entity, by submission of a proposal, acknowledges that in the event of any legal action challenging the award of the project, damages, if any, shall be limited to the actual cost of the preparation of the proposal. F. Each respondent is deemed to have knowledge of all applicable federal, state and Iocal laws, rules, ordinances and regulations of all authorities having jurisdiction over all aspects of the project. 5 SPECIFICATIONS FOR FINANCIAL AUDITING SERVICES PART I — INTRODUCTION 1 -1 WORK OBJECTIVE The CRA is soliciting the services of an independent certified public accounting firm to provide external independent auditing services to the CRA for a period of three (3) years beginning with an audit of the basic financial statements of the CRA for the fiscal year ending September 30, 2013. 1 -2 TERM OF AGREEMENT The terms of the agreement shall be for a period of three (3) years to cover the fiscal years ending September 30, 2013, September 30, 2014 and September 30, 2015. The contract provided by the RFP will include one option to extend the contract for an additional period consisting of three (3) years to cover the fiscal years ending September 30, 2016, September 30, 2017 and September 30, 2018. These audits are to be performed in accordance with the provisions contained in this request for proposals. This Agreement is subject to the satisfactory negotiation of terms (including a price acceptable to both the CRA and the selected firm), and the approval of the CRA Board. PART II - SCOPE OF SERVICES 2 -1 SCOPE OF WORK TO BE PERFORMED The CRA expects the auditor to express an opinion on the fair presentation of its basic financial statements in conformity with accounting principles generally accepted in the United States. The auditor shall also be responsible for performing certain limited procedures involving required supplementary information required by the Governmental Accounting Standards Board as mandated by generally accepted auditing standards. 2 -2 AUDITING STANDARDS TO BE FOLLOWED To meet the requirements of this Request for Proposal, the audit shall be performed in accordance with: ■ Generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants (AICPA). ■ Section 218.39, Florida Statutes, and any other applicable Florida Statutes. Rules of the Auditor General for the State of Florida, Chapter 10.550 and other rules as applicable. 6 ■ Audits of State and Local Government Units, issued by the American Institute of Certified Public Accountants. ■ Statements on Auditing Standards (GAAS). Government Auditing Standards, issued by the Comptroller General of the United States. ■ Any other applicable rules, Federal, state, local regulations, other requirements governing Community Redevelopment Agencies created pursuant to Chapter 163 of the Florida statutes, or professional guidance not specifically listed above as well as any additional requirements that may be adopted by these organizations in the future. 2 -3 REPORTS TO BE ISSUED Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue: a. A report on the fair presentation of the basic financial statements in conformity with accounting principles generally accepted in the United States. b. A report on internal control over financial reporting based on the audit of the basic financial statements. C. A report on compliance with applicable laws and regulations, as required by Government Auditing Standards. d. A management letter required by Section 11.45(3)(a)4, Florida Statutes. e. Other required disclosures required by relevant Rules of the Auditor General. In the required report(s) on internal controls, the auditor shall communicate any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. Reportable conditions that are also material weaknesses shall be identified as such in the report. Non - reportable conditions and other matters discovered by the auditors shall be reported in a separate letter to management, which shall be referred to in the reports on internal controls. The report on compliance shall include all material instances of noncompliance. All nonmaterial instances of noncompliance shall be reported in a separate management letter, which shall be referred to in the report on compliance. Irregularities and Illegal Acts — auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the CRA Executive Director and the CRA Finance Director. 7 Use of the audited financial statements, opinions or any of the above named reports will not result in additional compensation unless their use requires additional certification or services on the part of the firm hired. 2 -4 SPECIAL CONSIDERATIONS During the contract period the CRA may prepare one or more official statements in connection with the sale of debt securities that will contain the basic financial statements and the auditor's report thereon. The auditor shall be required, if requested by the financial advisor and /or the underwriter, to issue a "consent and citation of expertise" as the auditor and any necessary "comfort letters ". The CRA is a component unit of the City of Boynton Beach which requires close coordination of all deadlines with the Director of Financial Services of the City of Boynton Beach. The fiscal year end for both entities is September 30. 2 -5 WORKING PAPER RETENTION AND ACCESS TO WORKING PAPERS All working papers and reports must be retained, at the auditor's expense, for a period of three (3) years after completion of any work provided herein, unless the firm is notified in writing by the CRA of the need to extend the retention period. CRA management and their representatives shall be entitled at any time during the contract period to inspect and reproduce such documents as deemed necessary. Upon request, working papers will also be made available to the following entities or their designees: City of Boynton Beach; Palm Beach County Board of Commissioners; parties designed by the federal or state governments or by the CRA as part of an audit quality review process. In addition, the firm shall respond to the reasonable inquiries of successor auditors and financial consultants to the CRA and allow successor auditors and financial consultants to the CRA to review working papers relating to matters of continuing accounting significance. As requests for copies of working papers are fulfilled, the auditors will be required to notify the CRA Finance Director of the request, as appropriate. 2 -6 ADDITIONAL SERVICES If, during the contractual period, additional auditing or accounting services are needed, the proposer may be engaged to perform these services. The proposer shall, upon receipt of a written request from the CRA, perform such additional services. Such services, if offered by the proposer, may include, but not be limited to: • Management advisory services • Arbitrage calculations • Extended audit services or special audits • Assistance in the preparation of any Official Statements required by Bond Counsel All additional work will be documented by engagement memoranda to be approved by the CRA in accordance with the procurement policies of the CRA. The proposer will be compensated in accordance with fees established as a result of this RFP. The total amount for additional services 8 shall be separately negotiated at the time of the engagement for a not -to- exceed amount calculated in accordance with the rates of the awarded contract In addition, the audit firm will be responsible for ensuring that any additional services provided would not impair the firm's independence as prescribed in Amendment 3 to Government Auditing Standards. PART III - DESCRIPTION OF THE GOVERNMENT 3 -1 NAME AND TELEPHONE NUMBER OF CONTACT PERSONS The auditor's principal contact with the CRA will be Susan Harris, Finance Director I5611 737 -3256 ext. 203 who will coordinate the assistance to be provided by the CRA to the auditor. 3 -2 BACKGROUND INFORMATION The Boynton Beach Community Redevelopment Agency is a dependent special district established by the City of Boynton Beach, Florida in 1982 under authority granted by Florida Statute 163.356. The CRA serves an area of approximately 1,650 acres. On October 1, 2002 the CRA was given independent status by the City of Boynton Beach and is controlled by a CRA Board comprised of City of Boynton Beach elected officials and appointed citizen representatives. Tax increment revenue (TIF) totaled $5,730,453 with total revenue of $6,935,314 for the fiscal year ended September 30, 2012. The CRA has a staff of eight (8) full time employees with two (2) employees in Finance. 3 -3 BUDGETARY BASIS OF ACCOUNTING The budget of the General Fund is prepared on the modified accrual basis. As a result, the General Fund revenue, expenditures and operating transfers reported in the budget and actual statement differ from the amounts reported on the GAAP basis. 3 -4 FUND STRUCTURE The CRA uses the following fund types and account groups in its financial reporting: Number of Number With Individual Legally Adopted Fund Type/Account Group Funds Annual Budgets General Fund 1 1 Debt Service Fund 1 1 Capital Projects Fund 1 1 The CRA's budget for Fiscal Year 2013 is $6.9 million (General Fund only) for operations and $2.3 million for Debt Service. Tax millage rates are 7.6 mills for the General Fund from the City of Boynton Beach and 4.78150 mills from Palm Beach County. The CRA has a finance staff of two who will be committed to the audit and timely completion thereof. More detailed information on the CRA and its finances can be found in budget 9 documents, the City of Boynton Beach Comprehensive Annual Financial Report, official statements, and annual financial reports. The CRA's budget and latest financial statements can be located on the CRA's website at: www.boyntonbeachcra..com. 3 -5 COMPUTER SYSTEM The CRA is currently utilizing Windows XP with network connection to the City of Boynton Beach. The CRA uses Tyler Technologies INCODE municipal financial accounting software environment. 3 -6 EMPLOYEE RETIREMENT PLAN The CRA participates in a 401(a) defined contribution retirement plan and a 457(b) deferred compensation plan. The Plans are qualified under Sections 401(1), 403(x) and 501(a) of the Internal Revenue Code. The Plans are administered by independent trustees. All employees who meet the requirements are qualified to participate. Employees make voluntary contributions to the 457(b) Plan. The CRA's required contribution is 5% of the total salaries of qualified participants. Employer contributions to both plans for the period ended September 30, 2012 totaled $57,824. 3 -7 AVAILABILITY OF PRIOR AUDIT REPORTS AND WORKING PAPERS Interested proposers who wish to review prior years' CRA audited financial reports and management letters should contact Susan Harris, Finance Director at 561- 737 -3256 ext. 203. The latest financial statements are also available online via the CRA website at: www.boyntonbeachcra.com. PART N - PROPOSAL REQUIREMENTS 4 -1 SUBMISSION OF PROPOSALS To be considered for this proposal, the following must be submitted. An original (so marked three (3) copies and one (1) digital copy in PDF format on CDiDVD or thumb drive are to be included with the proposal. 1. Title Page. Title page showing the request for proposal's subject, the firm's name, the name, address and telephone number of the contact person, and the date of the proposal. 2. Table of Contents. The table of contents of the proposal should include a clear and complete identification of the materials submitted by section and page number. 3. Transmittal Letter. A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period required, a statement why the firm believes it to be best 10 qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for ninety (90) days. 4. Detailed Proposal — The detailed proposal should follow the order set forth in Part IV of this RFP. Proposals must be submitted in a sealed envelope clearly marked with the name of the audit firm, "Request for Proposal, Financial Auditing Services ". 4 -2 TECHNICAL PROPOSAL 1. General Requirements. The purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake an independent audit of the CRA in conformity with the requirements of this request for proposals. As such, the substance of proposals will carry more weight than their form or manner of presentation. The Technical Proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposal requirements. The Technical Proposal should address all the points outlined in the request for proposals. The Proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the request for proposals. While additional data may be presented, the following subjects, listed below must be included. They represent the criteria against which the proposal will be evaluated. 2. Independence. The firm should provide an affirmative statement that it is independent of the CRA as defined by generally accepted auditing standards and the U.S. General Accounting Office's Government Auditing Standards. The firm should also list and describe the firm's professional relationships, if any, involving the CRA for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. In addition, the firm shall give the CRA written notice of any professional relationships entered into during the period of this agreement. 3. License to Practice in Florida. An affirmative statement should be included that the firm and all assigned key professional staff are properly licensed to practice in Florida. 4. Firm Qualifications and Experience. The proposer should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full -time basis and the number and nature of the staff to be so employed on a part -time basis. 11 If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal auditor should be noted, if applicable. The firm shall provide information on the results of any federal or state desk review or field review of its audits during the past three (3) years. The firm shall also provide information on the results of any professional peer reviews during the last three (3) years. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations. The fine shall also describe any litigation or proceeding whereby, during the past three years, a court or any administrative agency has ruled against the firm or any staff member in any manner related to its professional activities. Similar information shall be provided for any current of pending litigation. S. Partner, Supervisory and Staff Qualifications and Experience. Identify the principal supervisory and management staff, including engagement partners, managers, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each such person is registered or licensed to practice as a certified public accountant in Florida. Provide information on the government auditing experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. Provide as much information as possible regarding the number, qualifications, experience and training, including relevant continuing professional education, of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the term of the agreement will be assured. Engagement partners, managers, other supervisory staff and specialists may be changed if those personnel leave the fin-, are promoted or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of the CRA. However, in either case, the CRA retains the right to approve or reject replacements. Consultants and firm specialists mentioned in response to this request for proposal can only be changed with the express prior written permission of the CRA, which retains the right to approve or reject replacements. Other audit personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience. 12 6. Similar Engagements With Other Government Entities and/or Community Redevelopment Agencies. For the firm's office that will be assigned responsibility for this audit, list the most significant engagements (maximum of 5) performed in the last five (5) years that are similar to the engagement described in this request for proposal. These engagements should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, and the name and telephone number of the principal client contact. 7. Prior Engagements With The CRA. List separately all engagements within the last five years, for the CRA by type of engagement (i.e., audit, and management advisory services, other). Indicate the scope of work, date, engagement partners, the location of the firm's office from which the engagement was performed, and the name and telephone number of the principal client contact. S. References From Other Government Clients. Proposers should fumish the names of similar governments, including community redevelopment agencies for which they have recently performed similar audits. Indicate the scope of work, date, engagement partners, and the name and telephone number of the principal client contact. 9. Specific Audit Approach. The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in this request for proposal. In developing the work plan, reference should be made to such sources of information as the CRA budget, financial and other management information. The proposed work plan shall provide for the completion and submission of a draft audit report to the CRA within 45 days from the end of field work. A final report is to be made to the CRA by December 31 st of each year. 10. Price Proposal. Submit your signed, firm, fixed fee performance -based price proposal for providing all services, materials, etc., required for completion of services in accordance with your technical proposal. Include the cost of each audit for each of the next three years (3) and one additional renewal of three (3) years, i.e., six years in total. Rates for Additional Professional Services If it should become necessary for the CRA to request the auditor to render any additional services to either supplement the services requested in this RFP or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only upon a written agreement between the CRA and the firm. 11. Proposal Copies. One (1) original so designated, and a minimum of three (3) copies and (1) digital copy in PDF format on CD/DVD or thumb of the proposal should be submitted to: Audit Committee, Boynton Beach CRA, 710 North Federal Highway, Boynton Beach, FL 33435. 13 12. Addenda, Additional Information. Any addenda or answers to written questions supplied by the CRA to participating proposers become part of this Request for Proposal and the resulting contract. This Proposal form shall be signed by an authorized company representative, dated and returned with the Proposal. No negotiation decisions or actions shall be initiated or executed by the proposer as a result of any discussions with any CRA employee. Only those communications that are in writing for the CRA may be considered as a duly authorized expression. Also, the CRA will recognize only communication for proposers that are signed and in writing as duly authorized expressions on behalf of the proposer. PART V - EVALUATION OF PROPOSALS 5 -1 Evaluation Method and Criteria. Proposals will be evaluated by the Audit Committee in accordance with weighted criteria listed below. The Audit Committee will consider the factors and requirements included within this Request for Proposal in determining whether the standard of responsibility has been met by a prospective proposer. MAX. POINTS CATEGORY 20 Mandatory Elements 30 Technical — Pro poser's Expertise & Experience 20 Audit Approach 10 Available local office Palm Beach, Broward, or Miami -Dade counties 10 CRA auditspecific experience 10 Price Proposal — Note: Cost will not be the primga factor in the selection of an Audit firm Total Points - 100 At the discretion of the CRA or the Audit Committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. Such presentations will provide firms with an opportunity to answer any questions the Audit Committee may have on a firm's proposal. Not all, or any, firms may be asked to make such oral presentations. The Audit Committee shall rank three (3) proposals to be presented to the CRA Board for final selection. If three proposals are not accepted or received, then less than three may be considered. As the best interest of the CRA may require, the right is reserved to reject any and all proposals or waive any minor irregularity of technicality in proposals received. Proposers are cautioned to make no assumptions unless their proposal has been evaluated as being responsive. 14 5 -2 Final Selection. The CRA Board will select the firm that meets the best interests of the CRA. The CRA shall be the sole judge of its own best interests and the proposals, and the CRA's decisions will be final. The firm will be selected in a timely manner. Following CRA Board selection of an audit firm and notification of the from selected, it is expected a contract will be executed between both parties within thirty (30) days. General Terms and Conditions CONE OF SILENCE: All prospective Applicants (Proposers) are hereby instructed not to contact any Board member of the Boynton Beach Community Redevelopment Agency, Boynton Beach City Commission, or Boynton Beach Community Redevelopment Agency staff members other than the noted contact person regarding this Request for Proposals (RFP) or their proposal at any time during the solicitation process. Any such contact shall be cause for rejection of your RFP submittal. PROPOSAL SUBMISSION AND WITHDRAWAL: RFP submittals shall be received at the Boynton Beach Community Redevelopment Agency on or before Friday, May 17, 2013 at 3:00 p.m. at the above address provided on page 1 of the RFP. Submittals sent to any other location shall not be accepted. Proposals shall not be submitted to the City of Boynton Beach. The outside of the envelope /container must be identified with the RFP title as stated above. The envelope /container must also include the Proposer's name and return address. Receipt of the RFP submittal after the time and date specified due to failure by the Proposer to provide the above information on the outside of the envelope /container shall result in the rejection of the RFP submittal. DELAYS: The CRA, at its sole discretion, may delay the scheduled due dates indicated above if it is to the advantage of the CRA to do so. The CRA will notify Proposers of all changes in scheduled due dates by posting the notification in the form of addenda via e-mail and website. RFP submittals received at another location, other than the location noted above, or received after the specified time and date shall be returned unopened. The time and date will be scrupulously observed. The CRA shall not be responsible for late deliveries or delayed mail. The time/date stamp located on -site shall serve as the official authority to determine lateness of any RFP submittal. The CRA cautions Proposers to assure actual delivery of mailed or hand - delivered RFP submittals prior to the deadline set for receiving RFP submittals. Telephone confirmation of timely receipt of the RFP submittal may be made by calling (561) 737 -3256 Ext. 203, before the 3:00 p.m. deadline. Proposers should submit one (1) original so designated, and a minimum of three (3) copies and (1) digital copy in PDF format on CD/DVD or thumb drive of the response shall be submitted in one sealed package clearly marked on the outside RFP: "THREE YEAR CONTRACT FOR FINANCIAL AUDITING SERVICES ", and addressed to: Audit Committee, Boynton Beach CRA, 710 North Federal Highway, Boynton Beach, FL 33435. All supporting documentation 15 as required in this Request for Proposal shall also be included. The Proposer may submit the RFP submittal in person or by mail. It is the responsibility of the Proposer to verify that the RFP submission is received by the CRA by the deadline date and time. Proposers may withdraw their RFP submittals by notifying the CRA in writing at any time prior to the time set for the RFP deadline. Proposers may withdraw their RFP submittals in person or through an authorized representative. Proposers and authorized representatives must disclose their identity and provide a signed receipt for the RFP submittal. RFP submittals, once opened, become the property of the CRA and will not be returned to the Proposers. No additional information may be submitted, or follow -up made, by any Proposer after the stated due date, outside of a formal presentation to the Audit Committee, if requested by the CRA, and unless requested by the CRA. At the time of opening and immediate review of the RFP submittals, the CRA reserves the right to request all required forms /attachments that may have not been submitted at the time of submittal. The respondent shall have twenty four (24) hours to supply this information to the CRA for their RFP submittal to be considered valid. INQUIRIES 1 INTERPRETATIONS All proposers shall carefully examine the RFP documents. Proposers may submit IN WRITING, questions to the CRA concerning the intent, meaning and interpretations of the RFP documents. All inquiries shall be directed to: Susan Harris, Finance Department, via Fax at (561) 737 -3258 or email to HarrisSu(a7bbfl.us It is the responsibility of the Proposer to verify that the CRA has received the question(s) and to obtain all Addenda. Oral statements given before the Proposal Due Date will not be binding. ADDENDA: Should revisions to the RFP documents become necessary; the CRA shall post addenda information on the CRA website at www.boyntonbeachcra.co_m All Proposers should check the CRA's website at least forty -eight (48) hours before the date fixed to verify information regarding Addenda. Failure to do so could result in rejection of the RFP submittal as unresponsive. Proposer shall sign, date and return all addenda with their RFP submittal. It is the sole responsibility of the Proposer to ensure he /she obtains information related to Addenda. SELECTION PROCESS AND AWARD: All RFP submittals will be evaluated by Audit Committee in accordance with the criteria set forth in the RFP documents. The Audit Committee may conduct interviews /presentations as part of the evaluation process. The CRA shall not be liable for any costs incurred by the Proposer in connection with such presentations. The CRA anticipates award to the Proposer(s) who submits the RFP submittal judged by the CRA to be the most advantageous and offers the best value to the CRA. The Proposer(s) understands that this RFP does not constitute an agreement or a contract with the Proposer. The Board of the CRA reserves the right to reject all RFP submittals, to waive any formalities, and to solicit and re- advertise for new RFP submittals, or to abandon the project in its entirety. OFFER OF CONTRACT: Upon selection of the successful Proposer by the CRA Board, the CRA will extend to said Proposer an offer to enter into a contract. The low monetary proposal will NOT in all cases be awarded the Contract. The terms and conditions of the Contract are 16 subject to negotiation, but shall not deviate from the required information as outlined in the RFP. Contracts will be awarded by the CRA to the best responsible proposer whose proposal represents the most advantageous proposal to the CRA. Evaluation of proposals will be made based upon the evaluation factors and standards heretofore set forth. PREPARATION COSTS: Neither the CRA nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFP. Proposers should prepare their RFP submittals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFP. ACCURACY OF RFP SUBMITTAL INFORMATION: Any Proposer that submits in his/her RFP submittal to the CRA any information which is determined to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be disqualified from consideration. INSURANCE: Misrepresentation of any material fact, whether intentional or not, regarding the Proposer's insurance coverage, policies or capabilities may be grounds for rejection of the RFP submittal and rescission of any ensuing contract. Copy of the insurance certificate shall be furnished to the CRA prior to final execution of the contract. LICENSES: Proposers, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal of RFP. Should the Proposer not be fully Iicensed and certified, his/her RFP submittal shall be rejected. Any permits, licenses, or fees required shall be the responsibility of the Proposer. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, City, etc., are the responsibility of the Proposer. PUBLIC RECORDS: Pursuant to Section 119.071(l)(b)(2), Florida Statutes, upon recommendation of an award, or thirty (30) days after receiving the proposals, whichever is earlier, RFP submittals become "public records" and shall be subject to public disclosure with Chapter 119, Florida Statutes. Proposers must invoke any specific exemptions to disclosure provided by law in the response to the RFP, and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. PROHIBITION AGAINST CONTINGENT FEES: The Proposer warrants that he /she has not employed or retained any company or person, other than a bona fide employee working solely for the Proposer, to solicit or secure this Agreement and that the Proposer has not paid, or agreed to pay, any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Proposer, any fee, commission, percentage, gift, or other consideration contingent upon, or resulting from, award or making of this Agreement. For the breach or violation of this provision, the CRA shall have the right to terminate this Agreement at its sole discretion, without liability, and to deduct from the Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration. ACCEPTANCE 1 REJECTION: The Board of the CRA reserves the right to accept or reject any or all RFP submittals and to make the award to those Proposers, who in the opinion of the CRA will be in the best interest of and /or the most advantageous to the CRA. The CRA also reserves the right to reject the RFP submittal of any vendor who has previously failed in the 17 proper performance of an award or to deliver on time contracts of a similar nature or who, in the CRA's opinion, is not in a position to perform properly under this award. The CRA reserves the right to waive any irregularities, informalities, and technicalities and may at its discretion, request a re- procurement. In the event of a Court challenge to an award by any proposer, damages, if any, resulting from a Court award shall be limited to actual proposal preparation costs incurred by the challenging proposer. In no case will the award be made until all necessary investigations have been made into the responsibility of the proposer and the CRA is satisfied that the best responsible proposer is qualified to do the work and has the necessary organization, capital and equipment to carry out the required work within the time specified. ADDITIONAL TERMS AND CONDITIONS: Unless expressly accepted by the CRA, the following conditions shall apply: No additional terms and conditions included with the RFP submittal shall be considered. Any and all such additional terms and conditions shall have no force and effect, and are inapplicable to this bid if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general and/or any special conditions in these RFP Documents are the only conditions applicable to this RFP submittal and the Proposer's authorized signature on the Proposal Response Form attests to this. Exceptions to the terms and conditions will not be accepted. AFFIRMATION: By submission of an RFP submittal, Proposer affirms that his/her RFP submittal is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. Proposer agrees to abide by all conditions of this Request for Proposal and the resulting contract. REJECTION OF PROPOSER: More than one RFP submittal from an individual, firm, partnership, corporation, or association under the same or different names shall not be considered. Reasonable grounds for believing that a Proposer is involved in more than one RFP submittal will be cause for rejection of all RFP submittals in which such Proposers are believed to be involved. Any or all RFP submittals will be rejected if there is reason to believe that collusion exists between Proposers. RFP submittals in which the prices obviously are unbalanced will be subject to rejection. CONFLICT OF INTEREST: All Proposers must disclose with their proposal the name of any officer, director, or Agent who is also an employee of the CRA. All Proposers must disclose the name of any CRA employee who owns, directly or indirectly, an interest of five percent (5 0 10) or more in the Proposer's firm or any of its branches. GOVERNMENTAL RESTRICTIONS: In the event that any governmental restrictions are imposed which would necessitate alteration of the material quality, workmanship or performance of the items offered on this RFP prior to their delivery, it shall be the responsibility of the Proposer to notify the CRA at once, indicating in his/her letter the specific regulation which required an alteration, including any price adjustments occasioned thereby. The CRA reserves the right to accept such alteration or to cancel the contract at no further expense to the CRA. 18 ADVERTISING: In submitting a proposal, Proposer agrees not to use the results as a part of any commercial advertising, without the express written approval, by the appropriate level of authority within the CRA. AWARD TERM: The Boynton Beach Community Redevelopment Agency is requesting proposals from qualified contractors to provide items and services listed at firm fixed prices on an as needed basis for an initial period of three (3) years, with one (1) renewable for three (3) additional years. Both the CRA and the vendor must mutually agree upon renewals in writing. Rates quoted will be for the initial term (first three years), and renewal term (additional three years) and will not be changed based on the guidelines outlined in this bid. (See section on Price Re- determination). PRICE REDETERMINATION: The Contractor may petition CRA for price redetermination within forty -five (45) days of the expiration of each term of the contract. Any price redetermination will include all items awarded. If the CRA and the Contractor cannot agree on any price redetermination, then the contract will expire. RENEWAL: The CRA Finance Director or CRA Executive Director may renew the contract, at the same terms and conditions for one (1) additional three -year period subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the CRA. TAXES: The CRA is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible personal property. If requested, the CRA Finance Director will provide an exemption certificate to the awarded proposal(s). Vendors /contractors doing business with the CRA shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations with the CRA nor shall any Vendor /Contractor be authorized to use the CRA's Tax Exemption Number in securing such materials. DISCOUNTS: Cash discounts for prompt payment shall not be considered in determining the lowest net cost for Proposal evaluation purposes. PERMITS / LICENSES 1 FEES: Any permits, licenses, or fees required for these services shall be paid for and obtained by the Contractor and the responsibility of the Contractor. No separate or additional payment will be made by the CRA. EEO STATEMENT: The CRA is committed to assuring equal opportunity in the award of contracts, and, therefore complies with all laws prohibiting discrimination on the basis of race, color, religion, national origin, age or sex. APPENDIX A BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR PROPOSALS 19 FOR FINANCIAL AUDITING SERVICES Required Supplemental Forms 1. Proposer's Acknowledgment 2. Non Collusion Affidavit Form 3. Anti- Kickback Affidavit 4. Drug -Free Workplace 5. Sworn Statement on Public Entity Crimes 6. Hold Harmless and Indemnity Agreement 7. Addenda Acknowledgement Form S. Palm Beach County Inspector General Acknowledgment Other Forms 9. Insurance Requirements 10. Draft Contract Form 20 FORM #1 PROPOSER'S ACKNOWLEDGEMENT Submit Proposals To: Audit Committee Boynton Beach Community Redevelopment Agency 710 North Federal Highway Boynton Beach, Florida 33435 Telephone: (561) 737 -3256 ext. 203 Issue Date: April 8, 2013 RFP Title: THREE YEAR CONTRACT FOR FINANCIAL AUDITING SERVICES RFP Received By: MAY 17, 2013, NO LATER THAN 3:00 P.M. (LOCAL TIME) RFP may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable sections of the charter and codes of the CRA. Name of Vendor: Federal I.D. Number: A Corporation of the State of Area Code: Telephone Number: Area Code: FAX Number: Mailing Address: City /State /Zip: Vendor Mailing Date: Name Typed THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 21 FORM #2 NON COLLUSION AFFIDAVIT FORM STATE OF COUNTY OF being first duly sworn deposes and says that: I . He /She is the , of , the Proposer that has submitted the attached Proposal; 2. He /She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; 3. Such Proposal is genuine and is not a collusive or sham Proposal; 4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, have in any way, colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the Contract for which the attached Proposal has been submitted; or to refrain from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion„ or communication, or conference with any Proposer, firm, or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract; 5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit. By Sworn and subscribed to before me this day of , 20 in the State of County of . Personally known to me or produced identification Notary Public My Commission Expires: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 22 FORM #3 ANTI- KICKBACK AFFIDAVIT STATE OF FLORIDA } SS COUNTY OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein proposed will be paid to any employees of the CRA as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: NAME - SIGNATURE Sworn and subscribed before me this day of , 20 Printed Information: NAME TITLE NOTARY PUBLIC, State of Florida at Large COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 23 FORM #4 DRUG-FREE WORK PLACE FORM The undersigned Proposer in accordance with Florida Statute 287.087, hereby certifies that (Name of Business) does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good jFaith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Signature Print Name and Title THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 24 FORM #5 SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to the Boynton Beach Community Redevelopment Agency by (Individual's name and title) For (Name of entity submitting sworn statement) Whose business address is And (if applicable) its Federal Employer Identification Number (FEIN) is (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement) i , I understand that a "public entity crime" as defined in Section 287.133(1)(g), Florida Statutes, means a violation of any State or Federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or a of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 2. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crimes, with or without an adjudication of guilt, in any Federal or State trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 3. I understand that an "affiliate' as defined in Section 287.133(1)(a), Florida Statutes, means: A predecessor or successor of a person convicted of a public entity crime: or an entity under the control of any natural person who is active in the management of the entity and how has been convicted of a public entity crime. The term "affiliate" includes those 25 officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one (1) person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding thirty -six (36) months shall be considered an affiliate. 4. I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders employees, members, and agents who are active in management of an entity. 5. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (You must indicate which statement applies.) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agent who is active in management of the entity, nor the affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agent who are active in management of the entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before an Administrative Law Jury of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Administrative Law Jury determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (You must attach a copy of the final order). 26 I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY IS FOR THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY PRIOR TO ENTERING IN TO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. SIGNATURE DATE State of County of Personally appeared before me, the undersigned authority, name of individual signing) who, after first being sworn by me, affixed his/her signature in the space provided above on the day of 20 NOTARY PUBLIC My commission expires: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 27 FORM #6 HOLD HARMLESS AND INDEMNITY AGREEMENT agrees through the signing of this document by an authorized party or agent that it shall defend, indemnify and hold harmless the Boynton Beach Community Redevelopment Agency, and its agents, employees, and public officials from and against all suits, losses, claims, demands, judgments of every name and description arising out of or incidental to the performance of this contract or work performed there under, whether or not due to or caused by the negligence of the Boynton Beach Community Redevelopment Agency, its agents, employees, and public officials excluding only the sole negligence of the Boynton Beach Community Redevelopment Agency, its agents, employees, and Public Officials. This provision shall also pertain to any claims brought against the Boynton Beach Community Redevelopment Agency, its agents, employees, and public officials by an employee of the named Proposer, any Sub - contractor, or anyone directly or indirectly employed by any of them. The Proposer's obligation to indemnify the Boynton Beach Community Redevelopment Agency, its agents, employees and public officials under this provision shall be limited to $1,000,000 per occurrence which the parties agree bears a reasonable commercial relationship to the contract. The Proposer agrees to accept, and acknowledges as adequate remunerations, the consideration of $10, which is part of the agreed proposal price, the promises contained herein, and other good and valuable consideration, the receipt of which is hereby acknowledged, for agreement to enter into this Hold Harmless and Indemnity Agreement. PROPOSER DATE THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 28 FORM #7 ADDENDA ACKNOWLEDGMENT FORM Receipt is hereby acknowledged of the following addenda to this RFP by entering YES or NO its the space provided and indicating date received. Enter "0" if no addenda are issued by the Boynton Beach Community Redevelopment Agency. No. _1 Date No. 2 Date No. 3 Date No. 4 Date No. 5 Date No. 6 Date No. 7 Date No. 8 Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 29 FORM #8 PALM BEACH COUNTY INSPECTOR GENERAL ACKNOWLEDGMENT The Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and in furtherance thereof may demand and obtain records and testimony from the Contractor and its subcontractors and lower tier subcontractors. The Contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the CRA to be a material breach of this contract justifying its termination. CONTRACTOR NAME By (Signature) Print Name Title: Date: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 30 FORM #9 INSURANCE REQUIREMENTS 1. General Liability The CPA Firm agrees to provide comprehensive General Liability Insurance for the benefit of the CRA with combined single limits of $1,000,000 per occurrence, for Bodily Injury and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as follows and shall include: Premises or Operation; Independent Contractors; Broad Form Property Damage; Broad Form Contractual Coverage applicable to this specific Agreement, including any hold harmless or indemnification agreement; and Personal Injury Coverage with Employee and Contractual Exclusions removed with minimum limits of coverage equal to those required for Bodily Injury liability and Property Damage Liability. The CRA and the City of Boynton Beach are to be included as "Additional Insured" with respect to liability arising out of services performed for the CPA by or on behalf of the CRA or acts or omissions of the CPA Firm in connection with such services. II. Professional Liability The CPA Firm agrees to provide professional liability insurance for the benefit of the CRA with combined single limits of $1,000,000 per claim and which insures against errors and omissions by the CPA Firm, its sub contractors and other professionals. 111. Worker's Compensation The CPA Firm agrees to provide Worker's Compensation and Employer's Liability Insurance for the benefit of the CPA Firm's employees, if required by law. IV. Indemnification In performing its services hereunder, the CPA Firms will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in the same or similar locality at the time the services are provided. It is agreed that the CPA Firm is not a fiduciary of the CRA. The CPA Firm and its officers, directors, employees, agents, consultants and sub contractors shall indemnify and hold harmless the CRA or anyone claiming by, through or under the CRA or third parties, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the services under this agreement from any cause or causes, including but not limited to, the negligence, 31 professional errors or omissions, strict liability or breach of contract or any warranty, express or implied. V. Automobile Liability The CPA FIRM agrees to provide automobile liability insurance covering all owned, hired and non -owned automobile equipment. Limits: Bodily Injury - S 100,000 each person $300,000 each occurrence Property Damage - $ 50,000 each occurrence VI. Certificates of Insurance Before commencing performance of this contract, the CPA FIRM shall furnish the CRA with a duplicate Certificate of Insurance for the required insurance as specified above, which shall contain the following: A) Name of insurance carrier(s). B) Effective and expiration dates of policies. C) 30 days written notice by carrier of any cancellation or material change in any policy. D) Certificates of Insurance stating that the interests of the CRA are included as an additional named insured, and specifying the Project. Such insurance shall apply despite any insurance which the CRA may carry in its own name. VII. Subcontractor Insurance The CPA FIRM is advised to require all of its subcontractors to provide the aforementioned coverage as well as any other overages that the CPA FIRM may consider necessary, and any deficiency in the overages or policy limits of any subcontractors will be the sole responsibility of the CPA FIRM. 32 FORM #10 DRAFT CONTRACT FOR FINANCIAL AUDITING SERVICES THIS AGREEMENT, entered into this day of , between the Boynton Beach Community Redevelopment Agency ( "CRA ") hereinafter referred to as the "CRA ", and NAME OF COMPANY, a Florida Corporation, authorized to do business in the State of Florida, hereinafter referred to as the "AUDITOR ". 1. SCOPE OF WORK AND AUDITING STANDARDS: (a) The AUDITOR will audit the CRA's basic financial statements in accordance with generally accepted auditing standards, Section 11.45, Florida Statutes, and Chapter 10.550 of the rules of the Auditor General. (b) The scope of the audit shall include all funds of the CRA and all audits now required by State and Federal authorities. (c) The financial and compliance audits shall be in accordance with all State and Federal laws and regulations relating to audit standards, requirements and guidelines. (d) .Any other applicable rules, Federal, State, local regulations, other requirements governing Community Redevelopment Agencies created pursuant to Chapter 163 of the Florida statutes, or professional guidance not specifically listed above as well as any additional requirements that may be adopted by these organizations in the future. 2. TERM: The term of the agreement shall be for the period of three (3) years to cover the fiscal years September 30, 2013, September 30, 2014, September 30, 2015, with one three (3) year renewal option for the fiscal years September 30, 2016, September 30, 2017 and September 30, 2018, at the same terms, conditions, and prices, subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the CRA. 3. TIMING OF THE WORK: (a) AUDITOR shall use reasonable efforts, subject to laws, regulations and professional standards applicable to complete the services required in accordance with dates to assure completion of the CRA's financial statements by no later than December 31 of each calendar year. (b) CRA understands that the proper and timely completion of AUDITOR'S services hereunder require the reasonable cooperation of CRA, its agencies, and their respective officers, directors, employees, other personnel and agents. CRA agrees to provide all such reasonable cooperation requested by AUDITOR and agrees to be responsible for the 33 performance of the management, employees, other personnel and agents of the CRA and its agencies. Failure to provide the assistance agreed to by the AUDITOR and CRA at the commencement of or during audit field work shall be cause for extension of deadlines and/or additional compensation to the AUDITOR at the average hourly rate stipulated in the contract. (c) AUDITOR may make reasonable use of CRA data processing facilities to perform testing and sampling techniques in connection with the audit, with the realization that data personnel must be given consideration to effectively perform day -to -day requirements. 4. COMPENSATION: (a) Compensation for the audits, as defined in Section 1, shall be as follows: FYE 09/30/2013 Audit $0.00 FYE 09/30/2014 Audit $0.00 FYE 09/30/2015 Audit $0.00 FYE 09/30/2016 Audit $0.00 FYE 09/30/2017 Audit $0.00 FYR 09/30/2018 Audit $0.00 (b) AUDITOR will invoice the CRA for work performed under this agreement for Fiscal Year 2013 and each succeeding year on the basis of the percentage of the work completed. It is expressly understood that any incidental or out -of- pocket costs incurred by AUDITOR are covered by the total compensation and are not to be billed separately. (c) Invoices received from the AUDITOR pursuant to this agreement will be reviewed and approved by the Finance Department, indicating that services have been rendered in conformity with the agreement. 5. CHANGES IN SERVICES: CRA and AUDITOR recognize that the scope of services and compensation under this agreement are predicated upon current audit requirements imposed by laws, regulations and professional standards relating to such services. CRA and AUDITOR further recognize that the scope of services and compensation under this agreement are predicated upon expectations of reasonable cooperation with AUDITOR by CRA pursuant to this agreement, and the absence of any irregularities or extraordinary circumstances which might necessitate the extension of audit services beyond the normal scope of auditing services. Should irregularities, the absence of such reasonable cooperation, increase in the level of services required under applicable law, regulations or professional standards, or other unforeseen conditions be encountered which might necessitate the extension of auditing work beyond the scope of normal auditing procedures, AUDITOR agrees to advise CRA promptly in writing of the circumstances and to request an equitable adjustment in the 34 maximum fee before significant additional time is incurred by AUDITOR. Any such requests for adjustments shall be in writing and shall contain a detailed explanation of why the adjustments are necessary. CRA and AUDITOR agree to negotiate in good faith to determine an equitable adjustment in the maximum fee. Should CRA and AUDITOR be unable to agree upon an equitable adjustment within 14 days of AUDITOR'S written request, or such other tie period as agreed upon in writing by CRA and AUDITOR, either party may, notwithstanding any other provision in the agreement, terminate this agreement upon seven (7) days notice to the other party. CRA shall be liable for time charges actually incurred by AUDITOR except for any such additional time which has been included as a result of the circumstances necessitating adjustment. 6. ADDITIONAL SERVICES: In the event that the CRA and AUDITOR mutually agree that AUDITOR will provide additional services, the terms and total fee will be negotiated separately for each proposed project. 7. CONSULTATION WITH AUDITOR GENERAL AND COGNIZANT AGENCY: CRA expressly permits AUDITOR to consult with the Auditor General of the State of Florida and the federally designated "Cognizant Agency" on any matter pertaining to the Audit which, in the judgment of the AUDITOR, would be important to the conduct of its audit or its report on the results hereof. 8. TRUTH -IN- NEGOTIATION CERTIFICATE: Signature of this agreement by the AUDITOR shall act as the execution of truth -in- negotiation certificate certifying that the estimated time charges and expense used to determine the compensation provided for in this agreement are accurate, complete and current as of the date of this agreement. 9. FIELD WORK: For the first year of the engagement, planning of the audit field work should commence immediately after the execution of this agreement. AUDITOR shall use reasonable efforts, subject to laws, regulations and professional standards applicable to the services hereunder to complete the field work at such time necessary to meet the timing requirements. 10. PREPARATION OF FINANCIAL STATEMENTS: (a) The statements to be audited will be prepared by the CRA in accordance with generally accepted accounting principles. AUDITOR will submit any proposed 35 (b) CRA understands and agrees that the underlying books and records of CRA must be properly closed to maintain the independence of the AUDITOR and allow the AUDITOR reasonable time to meet the completion dates of the audit. 11. SUPPORT PERSONNEL: Throughout the audit engagement, support personnel will be made available by CRA to provide assistance for tasks, such as identifying locations of required records and documentation and gathering needed records and supporting information, with the realization that support personnel must be given consideration to effectively perform day - to -day requirements. 12. CANCELLATION OF AGREEMENT: Either CRA or AUDITOR may cancel this agreement for fiscal years subsequent to the first year of this agreement by written notice to the other party given not later than seven (7) calendar months (February 28) prior to the end of the fiscal year next subject to audit. The parties agree that such cancellation on its part shall be only for cause and after appropriate discussion with the other party. Notwithstanding the foregoing paragraph of this section, AUDITOR may resign or CRA may terminate AUDITOR as CRA's auditor and terminate this agreement at any time, for any reason, or no reason, as required in accordance with the laws, regulations and professional standards applicable to the type of services provided under this agreement. 13. EXCUSABLE DELAYS: The AUDITOR shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the AUDITOR's control and without its fault or negligence. Such causes may include, but are not limited to: acts of God; the CRA'S omissive and commissive failure; natural or public health emergencies; labor dispute; and severe weather conditions. 14. CONTINGENT FEES: The AUDITOR warrants that it has not employed or retained any company or person to solicit or secure this agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other that a bona fide employee working solely for the AUDITOR, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making the agreement. 15. NON - DISCRIMINATION: 36 The AUDITOR warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, sex, age, or national origin. 37 16. INDEPENDENT CONSULTANT RELATIONSHIP: The AUDITOR is, and shall be, in the performance of all work services and activities under this agreement, an Independent Contractor, and not an employee, agent, or servant of the CRA. All persons engaged in any of the work or services performed pursuant to this agreement shall, at all times and in all places, be subject to the AUDITOR'S sole direction, supervision and control. The AUDITOR shall exercise control over the means and manner in which it and its employees perform the work, and in all respects, the AUDITOR's relationship and the relationship of its employees to the CRA shall be that of an Independent Contractor and not as employees or agents of the CRA. The AUDITOR does not have the power or authority to bind the CRA in any promise, agreement or representation other than specifically provided for in this agreement. 17. SEVERABILITY: If any term or provision of this agreement, or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this agreement or the application of such terms or provisions, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this agreement shall be deemed valid and enforceable to the extent permitted by law. 18. ENTIRETY OF CONTRACTUAL AGREEMENT: The CRA and the AUDITOR agree that this agreement sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. 19. AMENDMENTS AND MODIFICATIONS: No amendments and /or modifications of this agreement shall be valid unless in writing and signed by each of the parties. 38 20. NOTICE: All notices required in this agreement shall be considered delivered when received by certified mail, return receipt requested, or personal delivery and if sent to the CRA, shall be mailed to: Vivian Brooks, Executive Director Boynton Beach CRA 710 North Federal Highway Boynton Beach, FL 33435 and if sent to the AUDITOR, shall be mailed to: Firm Contact Address 21. AUDITOR'S PROPRIETARY INFORMATION AND WORKPAPERS: All work papers of AUDITOR shall remain the property of AUDITOR. In addition, to the extent that AUDITOR utilizes any of its property (including, without limitation, any hardware or software of AUDITOR or any proprietary or confidential information or trade secrets of AUDITOR) in performing the services hereunder, such property shall remain the property of AUDITOR and the CRA shall acquire no right or interest in such property. All working papers and reports must be retained, at the auditor's expense, for a period of three (3) years after completion of any work provided herein, unless the firm is notified in writing by the CRA of the need to extend the retention period. CRA management and their representatives shall be entitled at any time during the contract period to inspect and reproduce such documents as deemed necessary. Upon request, working papers will also be made available to the following entities or their designees: City of Boynton Beach; Palm Beach County Board of Commissioners; parties designed by the federal or state governments or by the CRA as part of an audit quality review process. In addition, the firm shall respond to the reasonable inquiries of successor auditors and financial consultants to the CRA and allow successor auditors and financial consultants to the CRA to review working papers relating to matters of continuing accounting significance. As requests for copies of working papers are fulfilled, the auditors will be required to notify the CRA Finance Director of the request, as appropriate. 22. INDEMNIFICATION: AUDITOR shall indemnify, defend and hold harmless the CRA, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to AUDITOR's own employees, or damage to property 39 occasioned by a negligent act, omission or failure of the Consultant during the time period this contract is in effect. 23. INSURANCE: The AUDITOR shall obtain all insurance required by the CRA as shown as Form #9 of the Request For Proposal which becomes a part of this agreement. The insurance must remain in force throughout the terms of this agreement. WHEREFORE, the parties have signed this agreement on the date first above written. BOYNTON BEACH COMMUNITY NAME OF AUDIT FIRM REDEVELOPMENT AGENCY By: Vivian Brooks, Executive Director By: , Partner Approved as to Form: Office of the CRA Attorney 40 ATTACHMENT 2 COMPOSITE RANHING BOYNTON BEACH CRA FINAL RANKING SUMMARY CONTRACT FOR FINANCIAL AUDITING SERVICES DATE: June 3, 2013 Rank Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP 96 4 Recommended Caler, Donten, Levine, Cohen, Porter & Veil, PA 91 Nowlen, Holt & Miner, PA 85 Grau & Associates 81 Sharpton, Brunson & Company, PA 80 Keefe, McCullough & Co., LLP 74 S. 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Pubhe Awosmtemb FEI No. — 59- 1759944 Contact Richle C Tandoc, Partner Email richie tandoc@s- ktg -cpa com Main Office _ 5805 Slue Lagoon DnNe — Suite 220 Miami. Florida 33126 Tel (305) 269 -8633 1 T a Fax (305) 265 -0652 s Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP T� TABLE Off' CONTENTS Pages Transmittal Letter 1 Executive Summary ........................................ ............................... 1 -2 Firm's Qualifications and Experience Organizational Structure and History ........................................... ............................... 3 Firm Partners and Professionals ................................................... ............................... 3 Location Office ........................................................................ ............................... 4 Similar Engagements .................... Prior Engagements With the CRA ................................................ ............................... 6 References From Other Government Clients ............................... ............................... 6 -7 Proposed Engagement Team ........................................................ ............................... 8 Experience and Qualifications ...................................................... ............................... 9 -12 Continuing Professional Education Program ............................... ............................... 13 Ability and Capability to Perform Required Services Independence ................................................................................ ............................... 14 License Practice in Florida ....................................................... ............................... 14 Desk Reviews ................................................................... ............................... E Quality Control Program .............................................................. ............................... 14 Disciplinary Action ............................... ........................................ ............................... Litigation ............................... •................................................... ............................... 14 Specific Audit Approach ....................... .......... 15 -18 TentativeTimetable .....................................................•................ ............................... 18 Price Proposal Cost Services ............................................................................ ............................... 19 Additional Professional Services ................. .. 19 Appendix A: Forms, Affidavits, Ackmowledgements & Other Required Documents 1c ACA `' Boy nton Beach Community Redevelop A ene : I { k6 SKJ Td�G S A � SON vT � Suite 5805 Blue �g Drive JACOM WO� 1 & G •/ 112 Tel. Florida 33 Tel. (05) z6g -8633 6 33 C fifiied hbffc Acmmhab & Cansuksob Fax (Ao 2,65 -o652 wwwsk}lg- coa May 13, 2013 I Audit Selection Committee Boynton Beach Community Redevelopment Agency 701 N. Federal Highway Boynton Beach, Florida 33435 i RE: Proposal to Provide Financial Auditinsr Services Dear Members of the Audit Selection Committee: Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP ( "SKJT &G ") is pleased to have the opportunity to respond to Request for Proposal ( "RFP ") to provide financial auditing services to the Boynton Beach Community Redevelopment Agency (the "CRA "), for the fiscal years ending September 30, 2013, 2014 and 2015, with an option to renew for fiscal years ending September 30, 2016, 2017 and 2018. SKJT &G is committed to providing value -added and quality services to the CRA, combining the responsive personal contact associated with a smaller firm and the sophisticated professional resources of a larger firm. As leaders in servicing non -profit and governmental entities, SKJT &G is fully qualified to provide external auditing services to the CRA. We strive to exceed the expectations of our clients, with a commitment to total quality service. Translating our experience and resources into effective and efficient value -added services to the CRA is our highest priority, which is why we believe we are best suited to continue to be part of your professional team. The task that the CRA faces in selecting a firm to pro -side financial auditing services is not an easy one. There are obvious similarities among the firms submitting proposals, but there are also distinguishing characteristics. Our goal in this proposal is to present those characteristics that distinguish us as the team best suited to serve the CRA. Understanding of the Work to be Performed Based on our knowledge and experience gained in serving governmental and non - profit entities, more specifically the experience that we've gained having been the CRA's external auditors for the last five years, as well as the external auditors for other community redevelopment agencies, SKJT &G has a clear understanding and ability to provide the scope of services requested in the RFP. As such, selection to continue as your auditors would not only remove any learning curve in performing the audit, but also allows us to provide you with a more competitive audit fee. With our team, the CRA can be assured that we continue to be committed to performing the work timely, efficiently and effectively. 1 Committed To Serving Government SKJT &G has been in the business of serving governmental and non- profit entities for over 35 years. The Firm strives to maintain its objectives in the rendering of services of the highest quality with local firm attentiveness to all of its governmental and non - profit clients. In SKJT &G's commitment to provide quality services to its public sector clients, in 2003 SKJT &G hired me as a Partner, specializing in the government and non -profit industry. I'm a former Senior Manager with KPMG's Healthcare and Public Sector Practice, with over 19 years of experience in the government and non -profit industry. During my career at KPMG, I provided audit services to a number of governmental entities, including the City of Miami Community Redevelopment Agencies, the City of Miami, Florida, Miami -Dade County, Florida, the City of Miami Beach, Florida, the School Board of Miami -Dade County, Florida, the School District of Palm Beach County, Florida, and many others. (See more information on SKJT &G's proposed engagement team in the "Firm's Qualifications and Experience" section). All of SKJT &G's professionals, from entry -level accountants to partners, are trained to understand the issues and meet the needs of governmental and non - profit entities. Our professionals bring a comprehensive understanding of the issues that face governmental and non - profit entities as well as "bench strength" at all levels, allowing us to respond swiftly and effectively to your evolving needs. Responsiveness SKJT &G prides itself in responding to the needs of its clients. This responsiveness is not only demonstrated by our commitment to meet the time deadlines for the audit, but in responding to other requests as well. We have structured an engagement team, as demonstrated in this proposal, which will continue to provide the expertise required by the CRA. Our ability to be responsive is enhanced by the open communications and good working relationship that we hope to develop with management of the CRA over the next several years. We look forward to hearing from you and to continuing to work with the CRA. As a Partner of SKJT &G, I am the CRA's primary contact and I am duly authorized to make representations for and the ability to bind the Firm to this proposal. This proposal is a firm and irrevocable offer for 90 days after the date of this letter, and is subject to the successful completion of our prospective client evaluation. Sincerely, Sanson, Ti e, Jacomino, Tandoc & Gamarra, LLP J Richie Tandoc Partner r 2 i Q- V,9LIFI "SID !EXFE EXCE S p T Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP T� OrganLationafStructure andifistory Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP was originally founded and incorporated as Sanson, Kline, Jacomino & Company, LLP ( "SKY) on January 7, 1978 by two former Partners and one former Manager of Alexander Grant & Co. (currently known as Grant Thornton, LLP). On October 1, 1998, SKJ became a limited liability partnership. The firm has provided professional services to numerous governmental, non -profit and commercial entities for over 35 years, including accountingibookkeeping, auditing, consulting, tax, and other assurance and advisory sen ices. On October 1, 2011, SKJ merged with Gamarra & Associates, LLC and changed its name to Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP ( "SKJT &G "). The firm's assurance and advisory practice (which consists of accounting/bookkeeping, auditing, consulting and other advisory services) is composed 55% of engagements in the governmental and non -profit industry, and 45% in the commercial industry, including real estate del eloping, construction, banking, manufacturing, import/export, retail, and services fields. SKJT &G is licensed and authorized, as a CPA firm to perform audit, accounting, and tax services, by the State of Florida Board of Accountancy and is in good standing with the State Board. SKIT &G is a member of the American Institute of Certified Public Accountants Private Companies Division for 4 CPA firms. All of our partners and all eligible employees are members of the American Institute of Certified Public Accountants and the Florida Institute of Certified Public Accountants, and are in good standing with such Institutes. Also, SKJT &G is a Minority Business Enterprise and/or Small Business Enterprise certified by numerous governmental agencies, including Miami -Dade County and the State of Florida. Tian Partners and Professionafs The four principle Partners of the firm are as follows: Years of Experience Y Tony Jacomino, Tax & Managing Partner 49 Richie. Tandoc, Assurance Partner 19 Alfredo Jacomino, Tax Partner 18 Orlando Gamarra, Consulting & Advisory Partner 16 In addition to the Partners above, the Firm consists of 11 other professionals composed of Total Government Audit Staff Managers / Supervisors 4 4 Seniors 3 2 11 Staff 4 2 We anticipate assigning 2 full -time audit personnel to the engagement, and if necessary, an additional audit staff on a part -time basis. See the "Proposed Engagement Team" section for more detail. no DA 4 r�CR/i Boynton Beach Community Redevelopment Agcncy 3 Sanson. Kline, Jacomino, Tandoc & Gamarra, LLP Location of Office While the Engagement Partner are located at the main SKJT &G corporate office in Miami, the office from which the Concurring Reviewer, Manager and Supervisor assigned to complete the CRA's audit are located at 4000 Hollywood Blvd., Suite 555 -South Hollywood, FL 33021. See the Proposed Engagement Team section for more detail. Simi&r Engagements Our professionals have substantial experience in auditing non -profit and governmental entities in accordance with auditing standards generally accepted in the United States of America, Audits of Non - Profit Organizations, Government Auditing Standards and OMB Circular A -133 (single audits), and the preparation of financial statements in accordance with such standards, and FASB pronouncements, statements and interpretations, where applicable. Our experience comes from auditing similar governmental entities, including community redevelopment agencies. The following is a select list of governmental and non -profit audit and consulting clients that SKIT &G has been engaged in the last five years: Governmental and Non -profit Audits ■ Alzheimer's Association SE Fl. Chapter, Inc. 0 Latin Chamber of Commerce of USA, Inc. ■ Action Community Agency, Inc. 0 Magnet Educational Choice Association, Inc. ■ Bayfront Park Management Trust 0 Miami Coalition for the Homeless, Inc. ■ Big Five Club, Inc. 0 Miami -Dade County Aviation Department ■ Boynton Beach Comm. Redevelopment Agency ■ Miami -Dade County General Segment ■ Catholic Charities Legal Services, Inc. ■ Miami -Dade Expressway Authority ■ City of Hialeah, Florida ■ Miami -Dade Transit ■ City of Miami, Florida ■ Miami Shores / Barry University Charter School ■ City of Miami Comm. Redevelopment Agencies Miami Sports & Exhibition Authority Coral Reef Montessori Charter School ■ North Miami Comm. Redevelopment Agency • First Call For Help of Broward, Inc. 0 School Board of Miami -Dade County • Hialeah Technology Center, Inc. ■ School District of Palm Beach County • Kristi House, Inc. 0 WLRN Television and Radio Stations Single Audits / Grant Audits • Boynton Beach Comm. Redevelopment Agency ■ Miami -Dade County Aviation Department ■ City of Coral Springs, Florida ■ Miami -Dade County General Segment • City of Hialeah, Florida 0 Miami -Dade Expressway Authority ■ City of Miami, Florida 0 Miami -Dade Transit ■ City of Pompano Beach, Florida 0 School Board of Miami -Dade County ■ Latin Chamber of Commerce of USA 0 School District of Palm Beach County Governmental and Non -profit Consulting Children's Services Council of Broward 0 Florida Department of Revenue ■ City of Coral Springs, Florida 0 Florida Department of Environmental Protection f City of Hialeah, Florida 0 Miami -Dade Expressway Authority • City of Miami, Florida ■ Miami -Dade Taxicab Lottery ` City of Miami Beach, Florida 0 Miami -Dade Transit • City of Tamarac, Florida ■ Spiral Tech Elementary Charter School ■ Cuban Museum, Inc. Boynton Beach Community Redevelopmenl,4gency 4 Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP T The following is a list of the five most significant governmental engagements (ranked on the basis of total staff hours) similar to the engagement described in the RFP performed in the last five years: Scope of work: Financial statement audit and single audit Duration: Fiscal years 1997 - Present Principal client contact: Blanca Padron, Deputy Director of Finance Tel: (305) 375 -5080 Staff hours: 1,150 (as subcontractor to McGladrey LLP) Clt) a.r€ �Ifx III F. 1'€ {lFId 4 Scope of work: Financial statement audit and single audit Duration: Fiscal years 2007 - Present Principal client contact: Terry Kwong, Chief Accountant Tel: (305)416 -1965_ Staff hours: 750 (as subcontractor to Ernst & Young LLP) r € €tt h ?1 mba,rrh r IA �'Jfl m flendi h4arida Scope of work: Financial statement audit and single audit Duration: Fiscal years 2004 - Present Principal client contact: Lung Chiu, District Auditor Tel: (561) 434 -7335 Staff hours: 640 (as subcontractor to Ernst & Young LLP) City of Miami Comijiumr% Rivd %( -Io r -: gas '�Rencies Scope of work: Financial statement audit and agreed -upon procedures Duration: Fiscal years 2003 - Present Principal client contact: Miguel Valentin, Finance Officer Tel: (305) 679 -6810 Address: 1490 NW 3 Ave., Suite 105, Miami, FL 33136 Staff hours: 260 (as primary contractor) Scope of work: Financial statement audit Duration: Fiscal years 2008 - Present Principal client contact: Timothy Schmand, Executive Director Tel: (305) 358 -7550 Staff hours: 200 (as primary contractor) I Boynton Beach Community Redevelopment Agency 5 S v r Sanson, Kline, Tacomino, Tandoc & Gamarra, UP T�tG OiorEngagements With the CX4 The following is a list of the prior engagements, within the last five years, with the CRA: Scope of work financial statement audit and stnEle audit (201 1 onh ) Duration: Fiscal years 2008 - 2012 Engagement partner: Richie C. Tandoc Office location: 5805 Blue Lagoon Drive, Suite 220, Miami, FL 33126 Principal client contact: Susan Harris, Director of Finance Tel: (561) 737 -3256, Ext. 203 Address: 710 N. Federal Hwy., Boynton Beach, FL 33435 i S arftk Financial consulting centre~ (tire are not direud —V contracted �%ith the CR.A - SKJI &G tc a subconuactot to X rta% et Ins ) Duration: October 2011 (Upon merger with Gamarra & Associates) - Present Engagement partner: Orlando Gamarra Office location: 5805 Blue Lagoon Drive, Suite 220, Miami, FL 33126 Principal client contact: Susan Harris, Director of Finance Tel: (561) 737 -3256, Ext. 203 Address: 710 N. Federal Hwy., B93mton Beach, FL 33435 References From Other Government Clients The following is a select list of engagements similar in scope of services to those requested in the RFP, with applicable contact information, performed within the last three years: City of Miami Community Rede nlent Agencies Scope of work: Financial statement audit and agreed -upon procedures Duration: Fiscal years 2003 - Present Principal client contact: Miguel Valentin, Finance Officer Tel: (305) 679 -6810 Address: 1490 NW 3 Ave., Suite 105, Miami, FL 33136 Ba front Park Man a ement Trust Scope of work: Financial statement audit Duration: Fiscal years 2008 - Present Principal client contact: Timothy Schmand, Executive Director Tel: (305) 358 -7550 Address: 301 N. Biscayne Blvd., Miami FL 33132 Boynton Beach Community Redevelopment Agenc Scope of work: Financial statement audit and single audit (2011 only) Duration: Fiscal year 2008 - 2012 Principal client contact: Susan Harris, Director of Finance Tel: (561) 737 -3256, Ext. 203 Address: 710 N. Federal Hwy., Boynton Beach, FL 33435 jk Boynton Beach Community Redevelopment Agency 6 Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP Td� Miami Sports & Exhibition Authori Scope of work: Financial statement audit Duration: Fiscal rears 2009 - Present Principal client contact: Kirk Menendez, Executive Director Tel: (305) 250 -5474 Address: 3500 Pan American Dr., Miami, FL 33133 Miami -Dade E xpressna) Authority S cop e of work: Financial statement audit and single audit Duration: Fiscal years 2005 - 2009 (we are currently Financial Accounting Consultants for MDX) Principal client contact: Marie Schafer, CFO Tel: (305) 637 -3277 Address: 3790 NW 21 St., Miami, FL 33142 Miami -Dade County, Florida - General Segment Scope of work: Financial statement audit and single audit (currently the subcontractor to E &Y) Duration: Fiscal years 1997 - Present Principal client contact: Blanca Padron, Deputy Finance Director Tel: (305) 375 -5080 j Address: 111 NW 1st Street, 25th Flr., Miami, FL 33128 The School District of Palm Beach County, Florida Scope of work: Financial statement audit and single audit (currently the pp subcontractor to E &Y) P Duration: Fiscal years 2004 - Present E Principal client contact: Lung Chiu, District Auditor Tel: (561) 434 -7335 Address: 3300 Forest Hill Blvd., West Palm Beach, FL 33406 0 i Boynton Beach Communit Redevelopment Agency Y tY P I 7 5 � T 5anson, Kline, Jacom ino, & Gamarra, LLP TAG proposed Engagement Team The organization chart below outlines the proposed engagement team that will be assigned to the CRA's audit engagement. Please note that the team members below are the same as in the previous five years' audits of the CRA. Boynton Beach Community Redevelopment agency s. I �,1�ylMtft �4 Vi4Y'i'k Y!lo;'P irt'ra�w "P7! =.1 4 1 i F . wIll 'Sial1. Boynton Beach Community Redevelopment Agcncy 8 Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP Tdt,G DTerience and Quafifacations In order to fulfill our commitment to the CRA, we have structured the same engagement team that has been on the CRA's audit engagement for the last five years, and will continue to be responsive to your needs, consisting of professionals with the skills and experience in dealing with the issues you face. In addition, each of the members of the proposed engagement team have experience in auditing other community redevelopment agencies. The proposed engagement team has extensive knowledge and experience in performing audits in accordance with generally accepted auditing standards, Government Auditing Standards, OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations, and Chapter 10.550 Rules of the Auditor General, which include audits of entities such as non - profits, cities, counties, special districts, school districts, and charter schools. The level of service provided by our Engagement Partner and Manager is unmatched. The Engagement Partner will be at the client site, and in contact with finance personnel, at a minimum, two days a week. The Engagement Manager will be at the client site every day from the start of the audit to completion. As prex iously shown on the organizational chart, the proposed engagement team consists of the following supervisory professionals: Client Service and Engagement Partner - Richie Tandoc The client service and engagement partner will serve as the primary contact for senior management to ensure open and effective channels of communication. The partner's responsibilities include steeping abreast of important developments concerning issues that would directly affect the CRA; coordinating the total services to be provided through continuous communication with members of the engagement team; determining the content of the reports to be issued; ascertaining that professional standards have been complied with throughout the engagement; and directing and controlling the efforts of all personnel assigned to the engagement. Director and Concurring Reviewer - Carole Stewart Heron The director and concurring reviewer will perform an in -depth second review of the workpapers and report to ensure proper presentation as an additional level of quality control. She will also be readily available to the engagement team for consultation on technical issues. Engagement Manager - Valerie Liu The engagement manager will be in- charge of the engagement and be responsible for developing and coordinating the overall audit work plan under the direction of the engagement partner. Her responsibilities also include supervising staff personnel, coordinating the day -to -day audit fieldwork, and performing an in -depth review of all pertinent work papers and reports. She will also be responsible for coordinating the completion of the audit and the preparation of the reports; and for bringing to the attention of the partner any technical and sensitive issues, and potential solutions to such. r, �,, eA aA� h.�Rfi ,,.,_.. Boynton Beach Community Rtdevelopment Agency 9 s 5anson, Kline, Jacomino, Tandoc & Gamarra, LLP Engagement Supervisor - Danae Vasco The engagement supervisor will assist in the planning of the audit; allocate audit tasks to staff and direct the day -to -day performance of the plan; will be under the supervision of the engagement manager and partner; supervise audit staff and oversee daily progress of the engagement; communicate with the manager regarding the progress of the audit; review all workpapers and reports; and identify any technical issues to be discussed with the manager. All members of the engagement team will be available at any time to assist the CRA with accounting, auditing, and/or financial reporting questions, or any other questions within the scope of the audit engagement. Questions that are not within the scope of the audit, and require a substantial amount of time to research and resolve, would fall within the additional services category, and would therefore be charged at the rates detailed in the price proposal. In addition, we will make every effort to ensure that the supervisory staff assigned to the audit of the CRA will be assigned to the engagement from year to year. If that is not possible, due to promotions or resignation of staff, then we will ensure that the newly assigned supervisory staff will have the adequate qualifications to provide the quality of service required by the CRA. See resumes for each proposed team member on following. Richie C. Tandoc, CPA, CFE Client Service and Engage Partner Professional Experience j' Richie has over 19 years of experience serving non -profit and governmental clients. He is the partner- in- enarge of SKJT&G's assurance and advisory practice, with a specialization in the non -profit and governmental industry. Richie is a former Senior Manager with KPMG in their Public Sector Practice. He has extensive accounting, auditing and consulting experience, including: financial statement audits, reviews and compilations; business process / internal control analysis; federal and state grant program audits; special products implementation; operational and efficiency audits; and compliance audits. P Richie is also the firm's technical resource partner responsible for keeping the firm's professionals up -to -date on accounting, auditing and reporting standards, as well as the human resources partner and the liaison for the firm's governmental subcontract work with the national, regional, and other local accounting firms. Richie has dedicated most of his public accounting career to serving the governmental and non - profit industry. A select list of Richie's non - profit and governmental clients includes the following: Alzheimer's Association SE Florida Chapter a Kristi House, Inc. ■ Archdiocese of Miami, Florida ■ Miami Coalition for the Homeless, Inc. • Bayfront Park Management Trust Miami -Dade County General Segment ■ Big Five Club, Inc. ■ Miami -Dadc County Clerk of the Courts ■ Boynton Beach Community Redevelopment Agency 0 Miami -Dade County Solid Waste Management ■ Catholic Charities Legal Services, Inc. 0 Miami -Dade County Transit ■ Children's Sen ices Council ofBroward County ■ Miami -Dade Expressway Authority ■ City of Miami Community Redevelopment Agencies 0 Miami Department of Off - Street Parking ■ City of Miami, Florida ■ Miami Sports and Exhibition Authority ■ City of Miami Beach, Florida 0 North Miami Community Redevelopment Agency First Call For Help of Broward, Inc. 0 Palm Beach County Workforce Development Board ■ Florida Dept. of Environmental Protection ■ School Board of Miami -Dade County ■ Florida International University Foundation E School District of Palm Beach County ■ Hialeah Technology Center, Inc. ■ Workforce One (formerly BETA) AtH Boynton Beach Cammwury Redevelopment Agency 10 SKJ Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP TdtG Richie C. Tandoc, CPA, CFE Client Service and Engagement Partner (Continued) Professional and Business Affiliations Certified Public _Accountant, Florida Member, Government Finance Officers Association Certified Fraud Examiner, ACFE Member, GFOA Special Review Com. - CAFR Program Member, Association of Certified Fraud Examiners Member, Florida Government Finance Officers Assoc. Member, Florida Institute of Certified Public Accountants Member, FIU Alumni Association Member, American Institute of Certified Public Accountants Member, Greater Miami Chamber of Commerce Education Continuing Professional Education Master of Accounting, Florida International University 32 credits in government accounting and auditing subjects Bachelor of Accounting, Florida International University in the past year Carole Stewart - Heron, CPA, CFE Director and Concurring Reviewer Professional Experience Y Carol has over 16 years of public accounting and consulting experience. She is SKIT &G's most seasoned employee, with her entire public accounting career dedicated to serving governmental, non -profit, and various commercial organizations. Carole is in- charge of researching technical issues for the firm in the areas of accounting, auditing and reporting. Carole's experience includes examining accounting records for governmental, non -profit and commercial entities to help ensure the reliability and integrity of financial information; compliance with policies, plans, procedures, agreements, laws and regulations: reviews of internal controls, and evaluating management's achievement of goals and objectives. Carol's experience includes serving the following non -profit and governmental entities: • All Souls' Episcopal Church E Miami -Dade County Aviation Mgt. Contracts • Alzheimer's Association SE Florida Chapter, Inc. ■ Miami -Dade County General Segment • Bayfront Park Management Trust ■ Miami -Dade County Housing Agency • Boynton Beach Community Redevelopment Agency 0 Miami -Dade County Seaport Department • City of Hialeah, Florida a Miami -Dade County Transit • City of Miami, Florida N Miami -Dade Expressway Authority • City of Miami Community Redevelopment Agencies E Miami Sports and Exhibition Authority • East Little Havana Comm. Development Corporation a School Board of Miami -Dade County, Florida + I • Kristi House, Inc. ■ School District of Palm Beach County, Florida • Latin Chamber of Commerce of USA ■ State of Florida Department of Revenue • Miami Coalition for the Homeless, Inc. Professional and Business Affiliations Certified Public Accountant, Florida Member, National Assoc. of Black Accountants Certified Fraud Examiner, ACFE Member, South Florida Government Finance Officers Member, Association of Certified Fraud Examiners and City Clerks Association Member, American and Florida Institutes of CPAs Chairperson, Finance Committee, Kiwanis Club Lauderdale Lakes ! West Sunrise Education Continuing Professional Education i Master of Accounting, Florida International University 24 credits in government accounting and auditing subjects Bachelor of Accounting, Florida international University in the past year i I . Boynton Beach Community Redevelopment Agency 11 ail 1 Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP T� Valerie Liu, CPA Engagement Manager VI Professional Experience AM i Valerie has over 6 years of public accounting, auditing and consulting experience, including serving governmental and non- profit entities. She has substantial experience in analyzing and evaluating internal controls over all major financial processes of non -profit and government entities, auditing governmental entities in accordance with Government Auditing Standards, auditing federal and state grants in accordance with OMB Circular A -133 and Rules of the Auditor General of the State of Florida, respectively, and performing compliance reviews. Valerie's experience includes serving the following governmental and non -profit clients: I ■ Alzheimer's Association SE Florida Chapter, Inc. ■ Hialeah Technology, Inc. ■ Bayfront Park Management Trust E Latin Chamber of Commerce of USA, Inc. ■ Boynton Beach Community Redevelopment Agency 0 Miami Coalition for the Homeless, Inc. ■ Catholic Charities Legal Senices, Inc. + Miami - Dade County Aviation Department • City of Miami Community Redevelopment Agencies 0 Miami -Dade County General Segment ■ City of Miami, Florida • Public Health Trust ■ Concert Association of Florida, Inc. School District of Palm Beach County, Florida ■ First Call for Help of Broward, Inc. Education, Professional and Business Affiliations Continuing Professional Education Blaster of Accounting, Florida International University 24 credits in government accounting and auditing subjects Bachelor of Accounting, University of Florida in the past year Certified Public Accountant, Florida Member, American institute of Certified Public Accountants Member, Florida Institute of Certified Public Accountants Danae Vasco Engagement Supervisor Professional Experience Danae has over 12 years of public accounting, auditing and consulting experience, including serving governmental and non- profit entities. She has substantial experience in analyzing and evaluating internal controls over all major financial processes of non -profit and government entities, auditing governmental entities in accordance with Government Auditing Standards, auditing federal and state grants in accordance with OMB Circular A -133 and Rules of the Auditor General of the State of Florida, respectively, and performing compliance reviews. Danae's experience includes serving the following governmental and non -profit clients: • Bayfront Park Management Trust ■ Hialeah Technology, Inc. • Boynton Beach Community Redevelopment Agency 0 Latin Chamber of Commerce of USA, Inc. • Catholic Charities Legal Services, Inc. ■ Miami -Dade County .kviation Department ■ City of Miami Community Redevelopment Agencies ■ Miami -Dade County General Segment ■ City of Miami, Florida a Public Health Trust ■ First Call for Help of Broward, Inc. N School District of Palm Beach County, Florida Education Continuing Professional Education Bachelor of Accounting, Florida International University 24 credits in government accounting and auditing subjects in the past year I A:. , _., Boynton Beach Community Redevelopment Agency 12 SK ,T Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP Continuing ftofessiona[Education Program SKJT &G requires that all professional staff receive, at a minimum, 40 hours of continuing professional education (CPE) each year, which includes governmental and non -profit accounting and auditing courses. Consequently, we provide in -house seminars, as well as attend externally provided seminars and conferences in order to meet the required 40 hours of CPE. As a result, our professional staff meet the CPE requirements promulgated by the American Institute of Certified Public Accountants (which requires 80 hours in a two year period, with at least 20 hours in accounting and auditing courses and 4 hours in ethics). In addition, as part of SKJT &G's CPE requirement, all professional staff attend a minimum of 20 f hours of government accounting and auditing CPE training each year. This allows our professional staff to exceed the CPE requirements promulgated by Government Auditing Standards (which requires 24 hours of government accounting and auditing courses within a two -year period). SKJT &G affirms that all professionals assigned to the audit engagement have properly maintained the CPE requirements in accordance with the rules promulgated by the American Institute of Certified Public Accountants and Government Auditing Standards. Boynton Beach Community Redeveloprnent Agency i 13 II I r w V ' AB1 #1 M,AM T'E!Rf4M UQVIUD SERI IM r i Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP Td� Independence SKJT &G and all of its professionals are independent of the CRA and the City of Boynton Beach, as defined by generally accepted auditing standards issued by the American Institute of Certified Public Accountants and the U.S. General Accounting Office's, Government Auditing Standards. As described in the section titled "Prior Engagements With the CRA" on page 6 of this proposal, 7 professional relationships with the CRA in the past five years include performing annual financial statement audits for fiscal years 2008 through 2012, a Federal single audit (2011 only), and financial consulting services (indirectly as subcontractor to Vitaver, Inc.) from October 2011 to present. In all cases, such relationships do not constitute a conflict of interest relative to performing the proposed audit, as the Firm and its professionals have no management decision - making authority as it relates to such services performed. All services that we perform, and any deliNerables made, are overseen, monitored, and approved by a designated qualified management -level indi -v idual of the CRA. We affirm that we will give the CRA written notice of any other professional relationships entered into during the period of the agreement, if we are selected as your auditors. License to Practice in Florida SKJT &G affirms that it is licensed as a CPA firm by the State of Florida Board of Accountancy and is and has been in good standing with the State Board. In addition, we affirm that all of the Firm's professionals assigned to the engagement are also certified by the State of Florida Board of Accountancy, where applicable, and are in good standing with the State Board. See copies of applicable licenses at Appendix A to this proposal. Des *views I SKJT &G has not had any federal or state desk/field reviews of its audits during the past three years. uafity Controf 1 rogram A copy of SKJT &G's external peer review report during the last three years can be found at Appendix A to this proposal. The scope of the reviews included government, non -profit and for- i profit engagements, with a peer review rating of "pass ". Our next peer review is scheduled to occur in August 2013. (DiscipCnaryActions There have been no disciplinary actions taken or pending against SKJT &G or any of its professional staff during the past three years with state regulatory bodies or professional organizations. Litigation There have been no litigation or proceedings, during the past three years, whereby a court or any administrative agency has ruled against the firm or any staff member in any manner related to our professional activities. In addition, the firm is not involved in any current or pending litigation. Boynton Beach Community Redevelopment Agency 14 SI .T Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP T �tG Speci cAuditApproach SKJT &G's approach to the audit involves measured planning of all activities and identifying key people and significant audit issues early in the process. The Firm believes that this approach represents a common sense, understanding and basic method for conducting an efficient engagement. A significant element of this approach will be the team of professionals highly experienced in servicing entities of similar size and complexity. SKJT &G's standard practice is to have the entire audit team, including the Partners, Managers, and Supervisors, involved in all aspects of the audit process. Being a small Firm, SKJT &G prides itself on the exceptional client service we provide and the amount of involvement of our Partner and Managers in our audit and consulting engagements. Our Partner is generally at the client's site, at a minimum, two times a week, and our Managers are generally at the client's site every day of the week. In order to perform the audit in the most efficient and effective manner possible, the audit, and involvement of each professional, will be conducted in the following four phases: BON'NTON BEACH: COMMUNITY REDEVELOPMENT AGENCY vey �i�l�il s'�r•tMiPF� s��i�'MM,. I11Ukr`� ,.. � ida,, wr���� � Ira , ,�•,� w�iHll�1# �N X 14 . ,n o . "I �b�lfeprvl' r� 4040"x Fi `ay�.9a.,rorow+ i9ll� Y Phase I —Audit Planning The initial phase of the audit will be planning. Adequate planning ensures prompt completion of all auditing and reporting requirements and close coordination to provide our services in the most efficient basis. The initial stage will commence at the earliest available time following our selection as auditors. SKIT &G will make a detailed preliminary review of the financial and accounting operations. This will allow the auditors to identify at an early stage any known accounting, auditing or reporting matters to be resolved and anticipate any potential problems from any planned, pending or probable developments. Furthermore, SKJT &G will be able to assign audit priorities and arrange for assistance and coordination with accounting and audit personnel. r ; . khO �; r ::,,��, :BRA � Boynton Beach Community Redevelopment Agency 15 SKJ Sanson, Kline. Jacomino, Tandoc & Gamarra, LLP T�tG After a preliminary review of the financial and accounting operations, SKJT &G will perform a pre - field work conference with management. The purpose of the conference is to: (1) Establish meeting dates to discuss the planned audit approach and engagement status. tl (2) Schedule dates for client assistance schedules. (3) Identify potential problems and audit priorities. After the meeting with appropriate management officials, SKJT &G will define the specific engagement objectives. In defining the objectives unique to each assignment, SKJT &G will review I the reliability and integrity of existing systems and preliminarily assess how these procedures and policies meet the engagement objectives. SKJT &G will then use this accumulated information concerning systems controls to develop a specific approach. At this point, the team will discuss audit program procedures with the staff members to ensure that procedures are appropriate for matters + scheduled for audit ex I � . SKJT &G understands that audit work is a matter of professional judgment about procedures that are most appropriate for the situation. The Firm stresses maintaining that professional judgment when developing audit programs by focusing on what the professional requirements recommend. Upon completion of developing audit programs, timetables will be revisited with management to ensure the documents, schedules and reports requested will be provided within stated time frames and assist with 0� monitoring the audit team's progress. I ; Phase II —Interim Fieldwork Compliance Test and Procedures One of the primary differences between auditing in the public and private sectors is the need to test for compliance with laws, regulations, contracts and grants in public sector audits. SKJT &G will plan the audit, where applicable to detect instances of noncompliance with certain provisions of laws, regulations, contracts and grants, that could have a material effect on the financial statements. The approach to audit effectiveness for compliance with laws, regulations, contracts and grants include, but are not limited to: ■ Discussing compliance requirements with Finance personnel and the legal staff to identify areas of particular concern; ■ Documenting procedures and controls used to monitor compliance; ■ Identifying events that could lead to instances of potential noncompliance, such as staffing, employee benefits, operating hours, personnel policies, etc; ■ Reviewing minutes of the appropriate board meetings; and Performing additional specific testing as deemed appropriate. Review of Accounting Controls and Test of Transactions During this phase, SKJT &G will focus on establishing a thorough understanding of administrative and internal accounting controls that relate directly to the accuracy and reliability of financial information. Specifically, SKJT &G will evaluate how information in the general ledger is compiled, processed and used to prepare financial reports. This evaluation includes both manual and EDP controls. Features relevant to a particular system depend on: j ■ The actual activities and control procedures in effect; U How control procedures are executed and; ■ How responsibility for their execution is segregated. > .,�� Boy. Bcach Community RedevelopmcntAgency CRA 16 S p 5anson, Kline, Jacomino, Tandoc & Gamarra, LGP T 1 �G J Controls will be documented, and evidence gathered on the effectiveness of controls through inquiry, observation, inspection of documents, records and reports and re- performance of procedures, for each significant class of transaction to determine the following objectives, where applicable: Authorization Transactions are executed in accordance with management's general or specific authorization. Recording Transactions are recorded as necessary to permit preparation of financial statements in conformity with criteria applicable to such statements and to maintain accountability for assets. i Access to Assets Access to assets is permitted only in accordance with management's authorization, Asset Accountability The recorded accountability of assets is compared with the existing assets at reasonable intervals and appropriate action is taken with respect to differences. I Upon completion of our evaluation and test of controls, we will develop preliminary management' comments and internal control recommendations, if any. Audit programs will be prepared for the final phase of our audit work that will focus on the areas of audit risk determined in part by the level of reliance placed on internal controls. Thereafter, we expect to begin detailed testing of transactions. Detail tests shall encompass the cash receipts/revcnue cycle, disbursements /expenditure cycle, and payroll cycle, at a minimum, to determine compliance with internal controls, guidelines and contractual obligations previously documented. Further, we will begin certain analytical procedures (such as fluctuation analysis, budget versus actual, and ratio analysis, where applicable). +" Upon the completion of our interim fieldwork, we will rei iew our preliminary findings, if any, with u both management and other appropriate staff members, to avert surprises at year-end. Phase III — Year -end Substantive Testing We will begin year -end substantive testing immediately upon the availability of Finance staff and the di year -end closing. Based upon the results of interim testing, we will finalize our detailed tests of account balances. Audit programs will be updated to recognize and address concerns that arise during interim testing. I During this phase, we will complete our analytical review of operations and assess the impact of confirmation procedures. Financial statements will be reviewed to ensure compliance with generally accepted accounting principles. Also, we will initiate discussions with management and obtain responses regarding our audit findings and internal control and operational recommendations, if any, and discuss all audit adjustments with the appropriate personnel. Phase IV — Exit Conference and Reporting The audit concludes with an exit conference conducted with representatives of Finance staff and Audit Committee, if applicable. We will formalize responses to all audit findings and internal control recommendations, if any. We will discuss all significant matters noted during our examination with required action plans for corrections. We will then issue final reports, with the approval of management, including our audit reports on the financial statements, the reports on internal control over financial reporting and on compliance and other matters, and the management letter with recommendations to increase efficiency, improve internal controls and enhance operations. z Boynton Beach Community Redevelopment Agency 17 S lTT Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP TAG Overall, we feel that our audit approach is efficient, effective and beneficial to the CRA because it is designed to provide solutions that are tailored to your specific needs. More importantly, it provides feedback on the operational efficiency behind the financial statements and what might be done to improve them in the future. Tentative Timetable s To comply with the timeline detailed in the RFP, with management's approval, our preliminary timetable for the audit is as follows: Key Phase August October November December Audit Planning ° Interim Procedures Year -End Substantive Testing Exit Conference and Draft Reports Final Reports i Once the timetable is agreed and finalized with management of the CRA, SKJT&G will be committed to completing the audit within the dates specified. i i i P i �r Boynton Beach Community Redevelopment Rgency 18 q s MICE (PROWSAL �I i Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP T�tG Cost of Services Audit of the Basic Financial Statements Our proposed fees reflect and include the objectives and scope of services requested in the RFP. SKJT &G's policy is to estimate fees at amounts that are highly competitive, but will also enable us to respond to your needs and provide the quality of service that an organization the size and complexity of the CRA requires. In general, our fees are based on the level of experience and training of the indi assigned, as detailed in our proposal. SKJT &G's proposed fixed fees for the audits of the basic financial statements of the CRA for each of the three fiscal years of the contract, and the three fiscal years of renewals, are as follows: For the year ending Proposed September 30, Fixed Fee 2013 $ 17,500 2014 18,000 2015 18,500 2016 18,500 2017 18,500 2018 18,500 If significant additional time is necessary to complete the audit as a result of unforeseen and uncontrollable circumstances, we will immediately discuss it with management and arrive at a new estimate prior to incurring additional costs. AdditionafftofessionafServices If the CRA requests any additional sen ices outside the scope of the audit, then such additional work shall be performed only upon a written agreement between the CRA and SKJT &G. Any such additional work agreed to between the CRA and SKJT &G shall be performed at a blended rate of $110 per hour. Services outside the scope of the audit may include those services that would not impair our independence as your auditors, such as certain agreed -upon procedures, tax- related research and inquiries, and certain other financial consulting senices. I ? �L+ - '� ----- 5/13/2013 Ri hie Gi. Tandoc, Partner Date -' Boynton Beach Community Redevelopment Agency 19 I DOMWE 5 i I FORM #1 PROPOSER'S ACKNOWLEDGEMENT Submit Proposals To: Audit Committee Boynton Beach Community Redevelopment Agency 710 North Federal Highway Boynton Beach, Florida 33435 Telephone: (561) 737 -3256 ext. 203 Issue Date: April 8, 2013 RFP Title: THREE YEAR CONTRACT FOR FINANCIAL AUDITING SERVICES RFP Received By: MAY 17, 2013, NO LATER THAN 3:00 P.M. (LOCAL TIME) RFP may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this RFP shall conform to applicable sections of the charter and codes of the CRA. Name of Vendor: Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP Federal I.D. Number: 59- 1759944 A Corporation of the State of: Florida Area Code: 305 Telephone Number: 269-8633 Area Code: 305 FAX Number: 265-0652 Mailing Address: 5805 Blue Lagoon Drive Suite 220 City /State /Zip: Miami, Florida 33126 Vendor Mailing Date: 5/13/201 Richie C. Tandoc, Partner Name Typed THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMrrTAL 21 FORM #2 NON COLLUSION AFFIDAVIT FORM STATE OF Florida COUNTY OF Miami -Dade Richie C. Tandoc , being first duly sworn deposes and says that: Sanson, R1ine, Jacomina, Tandoc 1. He/She is the Fartner of " �amarxa, LLP , the Proposer that has submitted the attached Proposal; 2. He /She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; 3. Such Proposal is genuine and is not a collusive or sham Proposal; 4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affidavit, have in any way, colluded, conspired., connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the Contract for which the attached Proposal has been submitted; or to refrain from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion„ or communication, or conference with any Proposer, firm, or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract; 5. The price or pri quoted in the attached Proposal are fair and proper and are not tainted by any collusion, cons Tracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents,lepresent owners, employees or parties in interest, including this affidavit. By Sworn and s_ub cribed to before me th dal of 1 20 ! 3 , in the State of to t ` , County of Personally &now�}„tcz,We or produced identification J/ Notary Public -'17' J M,1(. rru5aR AW �I!!.. M @I!8 ff a rreto 1COMYUOltM848785 4' EXPIRES: NOV 24, 2016 �u.mo WWW,MRMNOrARY... THIS FORM MUST BE COMPLETED AND RETURNED WIT11 YOUR SUBMITTAL 22 FORM #3 ANTI - KICKBACK AFFIDAVIT STATE OF FLORIDA ) : SS COUNTY OF PLAE WBEAC41- Miami —Dade ) I, the undersigned hereby duly sworn, depose and say that no portion of the herein proposed will be paid to any employees of the CRA as a commission, kickback, rev rd of ) gift, directly or indirectly by me or any member of my firm or by an officer of the corporaffion. By: N , E - Sk GNATURE Sworn and subscribed before m this day of `) , 20 Printed Information: Richie C. Tandoc NAME Partner TITLE NOTARY?99LI( 'S to of Florida Sanson, Kline, Jacomino at Large Tandoc & Gamarra LLP COMPANY 4)www .AARotiNoTmycom Marlella �Barreto t�11S510H # �E848785 EXPIRES. NOV 24, 2016 "OFFICIAL NOTARY SEAL" STAMP THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 23 FORM #4 DRUG -FREE WORK PLACE FORM The undersigned Proposer in accordance with Florida Statute 287.087, hereby certifies that sanson, Kline, sacomino,Tandoc & Gamarra, LL (Name of Business) does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorizedo sig the statement, I certify that this firm complies fully with the above requirements. Signature Richie C. Tandoc, Partner Print Name and Title THIS F ORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 24 FORM #5 SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to the Boynton Beach Community Redevelopment Agency by Richie Tandoc, Partner (Individual's name and title) For Sanson, Kline, Jacomino, Tandoc & Gamarra, LLP (Name of entity submitting sworn statement) Whose business address is 5805 Blue La croon Dr. Suite 220 Miami FL 33126 And (if applicable) its Federal Employer Identification Number (FEIN) is 59- 1759944 (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement) 1. 1 understand that a "public entity crime" as defined in Section 287.133(1)(g), Florida Statutes, means a violation of any State or Federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or a of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 2. I understand that "convicted" or "conviction" as defined in Paragraph 287133(l)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crimes, with or without an adjudication of guilt, in any Federal or State trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contendere. 3. I understand that an "affiliate' as defined in Section 287.133(1)(a), Florida Statutes, weans: A predecessor or successor of a person convicted of a public entity crime: or an entity under the control of any natural person who is active in the management of the entity and how has been convicted of a public entity crime. The term "affiliate" includes those 25 officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one (1) person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding thirty -six (36) months shall be considered an affiliate. 4. I understand that a "person" as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders employees, members, and agents who are active in management of an entity. 5. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (You must indicate which statement applies.) X Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agent who is active in management of the entity, nor the affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agent who are active in management of the entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity, or an affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before an Administrative Law Jury of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Administrative Law Jury determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (You must attach a copy of the final order). 26 I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY IS FOR THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERS'T'AND THAT I AM REQUIRED TO INFORM THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY PRIOR TO ENTERING IN TO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. SIGNATURE,.• � April 9 2013 DATE State of Florida County of Miami -Dade Personally appeared before me, the undersigned authority, _ Richie C. Tandoc _ - (name of individual si who, After first bein sworn by m ,affixed iis/her signature in the space provided above on the _�L day of 20 - L.3. r Mariena amto _ :=COMMESIONAE848785 f�� r EXPIRES: NOV. 24, 2016 p, WWW.AARONNOTARY. . NOTAR PUBLIC My commission expires: Abv. 2Y, 1 -016 TIIIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 27 FORM #6 HOLD HARMLESS AND INDEMNITY AGREEMENT Sanson,Kline,Jacomino, Tandoc & Gamarra, LLP , agrees through the signing of this document by an authorized party or agent that it shall defend, indemnify and hold harmless the Boynton Beach Community Redevelopment Agency, and its agents, employees, and public officials from and against all suits, losses, claims, demands, judgments of every name and description arising out of or incidental to the performance of this contract or work performed there under, whether or not due to or caused by the negligence of the Boynton Beach Community Redevelopment Agency, its agents, employees, and public officials excluding only the sole negligence of the Boynton Beach Community Redevelopment Agency, its agents, employees, and Public Officials. This provision shall also pertain to any claims brought against the Boynton Beach Community Redevelopment Agency, its agents, employees, and public officials by an employee of the named Proposer, any Sub - contractor, or anyone directly or indirectly employed by any of them. The Proposer's obligation to indemnify the Boynton Beach Community Redevelopment Agency, its agents, employees and public officials under this provision shall be limited to $1,000,000 per occurrence which the parties agree bears a reasonable commercial relationship to the contract. The Proposer agrees to accept, and acknowledges as adequate remunerations, the consideration of $10, which is part of the agreed proposal price, the promises contained herein, and other good and valuable consideration, the receipt of which is hereby acknowledged, for agreement to enter into this Hold Harmless and Indemnity Agreement. R. Tandoc on behalf of a PROPOSER Sanson,Kli.ne,Jacomino, ` # Tandoc & Gamarra, LLP I 4/9/2013 DATE THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 28 FORM #'7 ADDENDA ACKNOWLEDGMENT FORM Receipt is hereby acknowledged of the following addenda to this RFP by entering YES or NO in the space provided and indicating date received. Enter "0" if no addenda are issued by the Boynton Beach Community Redevelopment Agency. No. I Date No. 2 Date No. 3 Date No. 4 Date No. 5 Date No. 6 Date No. 7 Date No. 8 _ Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL 29 FORM #8 PALM BEACH COUNTY INSPECTOR GENERAL ACKNOWLEDGMENT The Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and in furtherance thereof may demand and obtain records and testimony from the Contractor and its subcontractors and lower tier subcontractors. The Contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the CRA to be a material breach of this contract justifying its termination. Sanson,Kline,Jacomino, Tandoc & Gamarra LLP CONTRACTOR NAME By (Signature} i Print Name Riehie C. Tandoc Title: Partner Date: 4/9/2013 THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITIAL 30 FORM #9 INSURANCE REQUIREMENTS I. General Liability The CPA Firm agrees to provide comprehensive General Liability Insurance for the benefit of the CRA with combined single limits of $1,000,000 per occurrence, for Bodily Injury and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as follows and shall include: Premises or Operation; Independent Contractors; Broad Form Property Damage; Broad Form Contractual Coverage applicable to this specific Agreement, including any hold harmless or indemnification agreement; and Personal Injury Coverage with Employee and Contractual Exclusions removed with minimum limits of coverage equal to those required for Bodily Injury liability and Property Damage Liability. The CRA and the City of Boynton Beach are to be included as "Additional Insured" with respect to Iiability arising out of services performed for the CPA by or on behalf of the CRA or acts or omissions of the CPA Firm in connection with such services. II. Professional Liability The CPA Firm agrees to provide professional liability insurance for the benefit of the CRA with combined single limits of $1,000,000 per claim and which insures against errors and omissions by the CPA Firm, its sub contractors and other professionals. III. Worker's Compensation The CPA Firm agrees to provide Worker's Compensation and EmpIoyer's Liability Insurance for the benefit of the CPA Firm's employees, if required by law. IV. Indemnification In performing its services hereunder, the CPA Firms will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in the same or similar locality at the time the services are provided. It is agreed that the CPA Firm is not a fiduciary of the CRA. The CPA Firm and its officers, directors, employees, agents, consultants and sub contractors shall indemnify and hold harmless the CRA or anyone claiming by, through or under the CRA or third parties, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the services under this agreement from any cause or causes, including but not limited to, the negligence, 31 professional errors or omissions, strict liability or breach of contract or any warranty, express or implied. V. Automobile Liability The CPA FIRM agrees to provide automobile liability insurance covering all owned, hired and non -owned automobile equipment. Limits: Bodily Injury - $100,000 each person $300,000 each occurrence Property Damage - $ 50,000 each occurrence VI. Certificates of Insurance Before commencing performance of this contract, the CPA FIRM shall furnish the CRA with a duplicate Certificate of Insurance for the required insurance as specified above, which shall contain the following: A) Name of insurance carrier(s). B) Effective and expiration dates of policies. C) 30 days written notice by carrier of any cancellation or material change in any policy. D) Certificates of Insurance stating that the interests of the CRA are included as an additional named insured, and specifying the Project. Such insurance shall apply despite any insurance which the CRA may carry in its own name. VII. Subcontractor Insurance The CPA FIRM is advised to require all of its subcontractors to provide the aforementioned coverage as well as any other overages that the CPA FIRM may consider necessary, and any deficiency in the overages or policy limits of any subcontractors will be the sole responsibility of the CPA FIRM. Adknowledged by Richie C. Tandoc .f' Date: 4/9/2013 32 l4u � .. 9 0 0 3-,5 5 - PRO FES910 NAL REGULATIO � 4Cd 4C -. N f L3.113.3001490 IL'I'CENSE. XBR': 11 ':3 0 : Y2:0 -]: 113 0 1 9.4 7--V RATION et p * ... ITh der 6h 6, p rovisions Expi ra 1 1 on. date: DEC 31 2013 4 .,TA�rj , 0.0 R P !:SANSOk'�', , 14A RA E LAM SUIT 5805� BL U : MIAMI J?L 33126 J "RICK SCOTT'.- KEN LAWSON bR Sh'CRFTll-RY ' C PiLA �fs -YAS REQUIRED bY LAW = L 'S AT�..-OF FLO-RID& AL tGULATION JWIARTMICNT,OY BUSXNES S pio 8SION A-, 7 7 IL1209250070 LICENSE NER :/ 1-280`9 44 A0003 .1 .2 2 6t 1�T V-1ED " PUB L-1 C . j 1el ipW-- a -- lirider the .:provisions o`:F•aCiaptr{ 473 �S x E-xpi3:ati' n date: DEC 31, 2614 CjjAj4 TANDOC f L 8500 - Slq:' ZPjR MIAMI ..%,VL 33143... RICTC VOR KEN YvAWSOW o DISPLAY AS RE[ ' SCOTT I UIREb LAW' Rl►Y7+�IiCcs ®ir4'°lt�"'�' - :� 8.7 17 7. — S TALL O, F� FLOFd;PA. " : • -- - . -. - -- - - - - - -- -- ,: x ., DEPARTMEN' ©F" BTJSINESS AND PROFESSIONAL REGU.L2�TION $ORD OF' .iGCOUiV`tANdY SEQLI 11yaao1 24a : • I iI ki`:' }U1Y1 DI CENSE NBR '1- I.08j�:�1�:.' ]:�:017:6:�5�3;� �C0= 1}3�•7`.�7: °, _ "= ._. -• h ;._: .. The. CERTIFIED 'PUSLIC ACCOUNTANT.' � f rr V. .Nem &d:�:b4.I.ow - S L R� :CSED Under tle prvisians of ..Chapter 4T3 FS : ; ; �� Expiration date: DEC 31, 2013 ,9,TEWART • IERON., CA1�OL .ALTHEA # 1 ;� 8 0 5 BL'U� IaAG�JON�,. DR SANSON'� KTaZME .17ACOM NO ° & ` CO t # 220 .• ..• MIAMI - :.:, FL 3 312 6 :.._ _h :_ e x t'; '• R. Ia. SCQTT KEN LAWSON GQVL�1 l�OR SECRETARY DISPLAY AS REQU(RED B1' LAW �►�� -- .. $TATE OF- FLO4�[p�,. -- – ---- -•- -- 37:0 0 = �. 1)3pX'ARtk - ENT : QF BUSINESS. AND PROFESSIONA L. REGIILA`CION DORD QF- •ACCOU,LtiTTANCY SEQ #L1207100020! �� ,.... VAMs�' "' LICENSE' _ 4 07 0' 2. X200 -� "9p .:AC448,19. - }: :Th CRTTF`ED PU$,tC '�,;dCOL11V'A1tT :Nmd,eT ow ..I"S LtGENSED `Under 'the..provisioiis off.• "O�iap r; FS )9,5cpi ration date: DEC 3:C , 2 01.3 7,IU, `ALEtIE MARSH 334 N� 103..'.�...ERRACA PEMBROKE PxNES I'� 3302`6 a DICK SCOTT KEN LAWSON GOVERNOR SECRETARY DISPLAYAS RtbDIREb BY LAW " I I 1 MIAMI -DADE COUNTY 2012 LOCF L PUSINEGS 1 AX RECEIPT 2013 FIRST -CLASS TAX COLLECIOR MIAMI -DADF, COUN 1 it - StAfE AF FLORIDA U.S. P05TACrt 140 W FLAGLER ST IrXPIRFE SEPT. 3(i, 101a' PAID MIAMI, FL 1 %I FLOOR MUST BE ntSKAYF.R A F PLACE {11= BUSINESS MIAMI, FL 33130 PUNSUAN7 TO COUNITY CODL CmG PIER 4A - ART. 9 PA 10 PERMIT NO. 231 ogWS -2 THIS [S NOT A BILL —DO NOT PAY RENEWAL ®" j%WgR"kLff�' SP.cOMTNO TANDOC Q STAT OTCAW151,84 184341 i GAMARRA LLP 5805 BLUE I DR 2& 53126 UNIN DADE COUNTY 0w 9j %SON KLINE JACOMINO TANDOC O EMPLCYEE /5 Secaiw it a ) s lR �[}RPIPARTNERSHI P /FI RPI THIS IS ONLY A LOCAL SUSKESS TAX RECEIPT. IT VM NOT PERMIT THE HOLDER TO VIOLATE ANY EXISTING REGULATORY OR D O R10T FORWARD ZONING LAWS OF THE DOE OR EXWP PT T'' THE SAMSON i(LINE JACOMINO TANDOC C HOLDER FROM ANY OTHER PERMIT OR LICENSE CAMARRA LLP REQUIRED 8? LAW. THIS IS i NOT A CERTIFIOATIOH OF 5$ BLUE LAGOIYId DC: 2 THE HOLCEWSOUALIFICA• nests. MIAMI FL 33126 PQMNT RECEIVED hUAMIAADECOONTYTA% COLLECTr^' 7 /31 /2 0 I 9010103001 000075.00 111 !! 11��1} ii�lil�l�i�1!} i} �IIIt Tlii�illil�illlil�� ( �i f �llli��lf S S . 1 �f SEE OTHER SIDE ' INFANTE & COMPANY "— CERTIFIED PUGLIC ACCOUNTANTS G VUSINESS CONSULTANTS Members of: Harrison Executive Centre . Suits 300 American Institute of CPAs 78313 Harrison Street • Center for Audit Wollty Hollywood, Fiaids 33020 • Tax Division Telephone (954) 922 -888 • Personal rinancisl Planning section Pax (954) 82MB84 Florida Institute of CPAs twwo.Infentecacpa.cam {National Associated Cart Mad Public Accountlntl Firma lccpseaeol.corn System Review Report August 17, 2010 To The Partners Sanson, Kline, Jacomino & Company, LLP and the Peer Review Committee of the Florida Institute of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Sanson, Kline, Jacomino & Company, LLP (the firm) in effect for the year ended May 31, 2010. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith, based on our review. The nature, objectives, scope, limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.orglPrsummarx As required by the standards, engagements selected for review included an engagement performed under the Government Auditing Standards. In our opinion, the system of quality control for the accounting and auditing practice of Sanson, Kline, Jacomino &. Company, LLP in effect for the year ended May 31, 2010, has been suitably designed and complied with to provide the firm with reasonable, assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with defaciency(ies) or fail. Sanson, Kline, Jacomino & Company, LLP has received a peer review rating of p ass. Infante & Company ATTACHMENT F.S. 218.391- AUDITOR SELECTION PROCEDURES Statutes & Constitution :View Statutes: Online Sunshine Page 1 of 2 Select Year: 2012 Go The 2M Florida Statutes Ti tle XIV Chapter 218 View Entire TAXATION AND FINANCIAL MATTERS PERTAINING TO POLITICAL Chapter FINANCE SUBDIVISIONS 218.391 Auditor selection procedures. — (1) Each local governmental entity, district school board, charter school, or charter technical career center, prior to entering into a written contract pursuant to subsection (7), except as provided in subsection (8), shall use auditor selection procedures when selecting an auditor to conduct the annual financial audit required in s. 218.39 (2) The governing body of a charter county, municipality, special district, district school board, charter school, or charter technical career center shall establish an audit committee. Each noncharter county shall establish an audit committee that, at a minimum, shall consist of each of the county officers elected pursuant to s. 1(d), Art. Vill of the State Constitution, or a designee, and one member of the board of county commissioners or its designee. The primary purpose of the audit committee is to assist the governing body in selecting an auditor to conduct the annual financial audit required in s. 218. 39; however, the audit committee may serve other audit oversight purposes as determined by the entity's governing body. The public shall not be excluded from the proceedings under this section. (3) The audit committee shall: (a) Establish factors to use for the evaluation of audit services to be provided by a certified public accounting firm duly licensed under chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy. Such factors shall include, but are not limited to, ability of personnel, experience, ability to furnish the required services, and such other factors as may be determined by the committee to be applicable to its particular requirements. (b) Publicly announce requests for proposals. Public announcements must include, at a minimum, a brief description of the audit and indicate how interested firms can apply for consideration. (c) Provide interested firms with a request for proposal_ The request for proposal shall include information on how proposals are to be evaluated and such other information the committee determines is necessary for the firm to prepare a proposal. (d) Evaluate proposals provided by qualified firms. If compensation is one of the factors established pursuant to paragraph (a), it shall not be the sole or predominant factor used to evaluate proposals. (e) Rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to paragraph (a). If fewer than three firms respond to the request for proposal, the committee shall recommend such firms as it deems to be the most highly qualified. httn• /A&ww 1Pn data fl iiS /sfiatiitesrfndex.cfm ?Ann made- Disdav Statute &S earc h... 2/28/2013 Statutes & Constitution :View Statutes: Online Sunshine Page 2 of 2 (4) The governing body shall inquire of qualified firms as to the basis of compensation, select one of the firms recommended by the audit committee, and negotiate a contract, using one of the following methods: (a) if compensation is not one of the factors established pursuant to paragraph (3)(a) and not used to evaluate firms pursuant to paragraph (3)(e), the governing body shall negotiate a contract with the firm ranked first. If the governing body is unable to negotiate a satisfactory contract with that firm, negotiations with that firm shall be formally terminated, and the governing body shall then undertake negotiations with the second - ranked firm. Failing accord with the second- ranked firm, negotiations shalt then be terminated with that firm and undertaken with the third- ranked firm. Negotiations with the other ranked firms shalt be undertaken in the same manner. The governing body, in negotiating with firms, may reopen formal negotiations with any one of the three top - ranked firms, but it may not negotiate with more than one firm at a time. (b) If compensation is one of the factors established pursuant to paragraph (3)(a) and used in the evaluation of proposals pursuant to paragraph (3)(d), the governing body shall select the highest- ranked qualified firm or must document in its public records the reason for not selecting the highest- ranked qualified firm. (c) The governing body may select a firm recommended by the audit committee and negotiate a contract with one of the recommended firms using an appropriate alternative negotiation method for which compensation is not the sole or predominant factor used to select the firm. (d) In negotiations with firms under this section, the governing body may allow a designee to conduct negotiations on its behalf. (5) The method used by the governing body to select a firm recommended by the audit committee and negotiate a contract with such firm must ensure that the agreed -upon compensation is reasonable to satisfy the requirements of s. 218_39 and the needs of the governing body. (b) If the governing; body is unable to negotiate a satisfactory contract with any of the recommended firms, the committee shall recommend additional firms, and negotiations shall continue in accordance with this section until an agreement is reached. (7) Every procurement of audit services shall be evidenced by a written contract embodying all provisions and conditions of the procurement of such services- For purposes of this section, an engagement letter signed and executed by both parties shall constitute a written contract. The written contract shall, at a minimum, include the following: (a) A provision specifying the services to be provided and fees or other compensation for such services. (b) A provision requiring that invoices for fees or other compensation be submitted insufficient detail to demonstrate compliance with the terms of the contract. (c) A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. (8) Written contracts entered into pursuant to subsection (7) may be renewed. Such renewals may be done without the use of the auditor selection procedures provided in this section. Renewal of a contract shalt be in waiting. History. s. 65, ch. 2001 -266; s. 1, ch. 2005 -32. Copyright a 1995 -2013 The Florida Legislature • P ri_ acy Sta tement , Contact us httn-// www_ lm. sfatP .fl.tjs /statutes/index.cfm ?Aoa made= Displav Statute &Search,., 212$12013 a B OY N TO ��BEACH RA, CRA BOARD MEETING OF: June 11, 2013 � Consent Agenda I X I Old Business I New Business Legal I Information Only SUBJECT Update on One Boynton LLC Project SUMMARY: At the April 9, 2013 CRA Board meeting, the CRA Board voted to enter into an agreement with One Boynton LLC for the transfer of the CRA's property located at 222 N. Federal Highway. At the May 14, 2013 meeting staff presented terms of possible conveyance predicated upon certain actions occurring. At this time, Phase I of the project, the development of the 50,000 sq. ft. offices of Kanner & Pintaluga is still in the negotiation between the two parties particularly with regards to the cost of the land to be conveyed to Kanner & Pintaluga. FISCAL IMPACT: NIA CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan RECOMMENDATIONSIOPTIONS: Staff recommends that until the two parties, One Boynton, LLC and Kanner & Pintaluga can create an agreement for the development of Phase I as presented to the CRA Board on April 2013, no conveyance document be created for the CRA property at 222 N. Federal Highway. Vivian L. Brooks Executive Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetinglFY 2012 - 2013 Board MeetingsWune 20131Update on One Boynton.doc RECEIVED APR 0 5 2013 BQYI4TON BEACH CRA .9816 South Military Trail Suite C2-3 Boynton Beach, Florida xSW6 April 5, 2013 Ms. Vivian Brooks, Executive Director Boynton Beach CRA 710 North Federal Highway Boynton Bach, Fly dda 33435 Rev Boynton Beach CRA RFP Response 222 N. Federal Highway Boynton Beach, FL Dear Ms. Brooks, pno Boyato% LLC is pkesed to respond to your RFF on the tract located at 222 N. Federal Highway, Baytttort Beach, Florida. One Boynton, LLC owns the property aci and to the south of your property and has always felt the beat use for your props sty is to oombinc it with our tract for development as the keystone to a Boynton Beach downtown. Ills proposal deals with the development of the ogre with the CRA tract included. L Are&*W wr The CRA nor at 222 N. Federal Highway wi11 be combined with the adjacent tract owned by proposer for a mixed use development to anchor the redevelopment of downtown Boynton Bomb, There will be landscaped common areas for public use, display for outdoor art, and perking that will be available for public use when not needed for planned development. It will be developed with high•density, high-rise residential, office use, retail attd possibly a hotel. 7.0 design will be consistent with the present devolopment and enhance the deskubility of the Boynton Beach Harbor District. The development Is to cmaist of a 50,000 net rentable square thot office building with three floors of ogee aver a six-level pmSe wilt 300 parking spaces. An apartment tower on the northern portion orft property w111 have seven floors of 183 apartment unha ovar seven levels of 506 pecking spaces plus retail and office space. A south tower will have 99 apartment units on six floors over seven levels of 239 parking gwoos. T%= will also be retail and office within the building. A twelve Story 120 room hotel will have 120 parking spaces. See the exhibits for detail but in summary it is. 5'00'd 9221. (IW)E1W- W-ldV Residential units: 282 units with a total of 263,525 square fleet plus ~ Residential Mix: 941- bedroom, 146 2- bedroom and 42 3- bedroom Retail- 18,505 square feet Office: 67,452 square £net Hotel: 120 rooms and 81,380 square fees Parking required; 1,044 spaces Parking provided: l,l 68 spaces 2. Ass dr#ated absospdon and &W&Pii► W1 plan: Developolofft and anticipated dellvsny of the project is dependent upon anticipated market conditions. to a minced use project the strength or weakness of a segm of can alliaps:t the data and order or delivery. With this in mind, the anticipated development schedule is as follows and it is the intention to dcllvw the dev�iopmcnt in the COming eoeunamio up- cyrole. Phew One: For the fast phase one Boynton, LLC will contract to develop a mull -story 50,000, rentable square foot office budding with p VWS a#'apprwcimately 300 spaces for the Kanner & Fintaluga law Firm. Kanner & Pintaiuga will use it as their headquarters office building and bring initially approximately 200 full time amplayGON to the site. Boynton One, LLC will sell the building to Kanner" & pinntaluga upon completkxL This building will be located in the center of Me block and the preliminary plans call for three stories of office above six stories of patift The cost and Was prias to Kenner & Pintalugs will be based upon the cost of construction grid construction will begin as soon as possible. Phase 7Wo: The saoond phase will he the northern highresc, high donshy residential tower which will he faceted po *11y an tho = Federal Fslghway site and pwdally an the northern portion of the One Boynton, LLC situ. The norshom tower will W developed in partnership with a high -rise residential developer. 'Phis wilt begin as soot as At acceptable development partner has loan Identified, and market and cooatruation studies have been completed. Thore: have been discussions with high -rise developmat pafitom and while this is aousiderod the second phase, it could well been while the first phstse is under construction. The aparowt rents will be determined by the Boynton Beach market. Lamm-lip and abKq)tion should be at npprcxima#ely 20 units per numth which cat► be tweaked with reds and concessions to increase or docream absoTtlon and stabilindon. Phase Three: The third phase is the southern residential tower which will be on the south east corner of the site on Qaean Avenue. The start date of this ter will be determined by the lasing activity on the fast lower. The design will be like the fist tower and it will book -end the tsito with Might -rise residential. For both the coudiern residential tower and the northern residential tower, file developer would like to request maximum deasity with the daigas and locations deteaanined by water views. As with the na thm tower the design will be to command maximum rent for the ales. t+Q1o4 "d Q :8 [ (1W)810i; -%-8dV pia Fore.; Fos the fourth phase the developer vw1d like a hotel on the slat and will actively pursue an acceptable flag and operator that will add to the desirablifty of the project and the city. The plan present,► is for 120 rooms; however, it is felt that the opm = fit is critical to the success of the development and with that the room count could change. The abeam of a hotel would not hamper the success of the project; however, the wrong or an uns wWasM hotel would definitely cause damage. The owner is nuMag an edfart to 14 a hotel operator that would add to the desirability of the project and downtown Boynton Balch. The hotel is planned for the south west ooMw of the site which is the north east corner of Fed" Highway and Ocean Avenue. Mott va s ftplm sad el ter: Attached fired the site plan and elevations of the proposed development as ah"bit A. 4 Floor pkwfor bnffo tw Attached find the now plans for the pmp*W build9,ttgs as Exhibit B. S. Bearrawk 14ma: Attached find Exhdbit C for benefits the city will receive fnxn this development. 6� off prld for prepaV. Proposer suggests the CRA deed the property to the proposer in exchange for the proposer providing the City with the enhanced common areas and plazas in the development as indicated by the attached rendering. This will include public walkways, park settings and areas dedicated to displaying outdoor public art and 442 additional parking spaces for public nee. Z Tlam Schedrde. A time schedule is attached showing anticipated dates for cool, of the phases as Exhibit D. •E Cost ana&W A oast arelysis for the project and each of the phi is attached as Exhibit E. R Flirawa plan: Boynton One, LLC will get bank construction financing to build the Improvements which will be replaced by long term financing upon completion of each building. There Is no debt on the land which will be a major part of the equity requireme % Any additional equity will be furnishad by the owners and any partners In the venture. A bank commitment is not available at this stage of the pwJccr, however, the sponsor has never experienced problems financing projects. Attached is a letter firm pKC, which is a bank the sponsor has used in the past, as Exhibit F. 1& O Mradum: The proposer's Orpaixational Structure is as follows; Owner. (Esbibit C) One Boynton, LLC, DE 9815 South M111tary Oftall, Suite C2-3 Boynton Beach, FL 33436 900 'd g U l ( Ili) S M- 50�-8dV Managing Member: (FachlbitED F. Davis Comallea 9816 South Military Trail, Suite C2-3 Boynon Beach, FL 33436 LeasingDlrector. (Exhibit]) Bobby Albino 9816 South Mtjhmy Trail, Suite C2 -3 Boynton Beach, FL 33436 Devokpnent Diractar (Exhibit J) Owen Duke 9816 South Military Trail, Suite C2- 3 Boynton Beach, FL 33436 NCyrj3: The CRA is we leeme to review the fumcials of One Boynton, LLC In the sponsor's p1m of business at 9816 South military Trail, Suite C2-3, Boynton Beach, FL 33436. 11. Brq b=kpndvi;SkW Sponsor is aware of the CRA requirement ibr a buy-back provision and is willing to acgoriate with the CRA to create an Instrument satisf txy to both parties. 12. parklag Spaces: Boynton Beach parking code requires 1,044 spaces for the development as designed. The socual parking available when completed will be app=lmawly 1,168 parking spaces or 124 $paces more than enquired. When the ULL mined use table is applied the requirement should be reduced by some 7% which will create even more spaces ihan. required. Using the Boynton Beach regWremeK the 84 retail parking spaces will always be trvallablie to the publio. 'lire 358 olYice parking, spacm will be availabla to the public during off-peak fours. Again *= numbers am based upon the requirement and should increase by approximately 12°Y with the spaces actually built. 11 B w ,Bach CRA p wkoaaloar The property will be developed In a phased basis; tlurefare, BrownfieW, TlF if nsodW, or any economic development incentive is to be dete:11 Ined as each phase is developed. 9W 1 4 W21. MI )81.03 -90- To whom it may concern: The undersigned hereby authorizes you to r'rrlaase to the Boynton reach Community Redevelopment Agency any Informudon In your puss sign regarding the undersigned either of a proftlonal wit or personal nature Including the statement of your opinlons with regard to the undersigned's profaWonal credit and personal the By: STATE OF FLORIDA COUNTY OF PAWN BEACH TH FOREGOING INSTRUM3BVT was acknowledged - m ay of 7A13 by who perpanally known to me or who has respectively produced as Identification and did not fame n Notary Public w::::: r Print; Name: Commission No.: (SEAL) i 4 y Commission Expires: f b Name: Home Address: Home Telephone Number: Business Telephone Number: Fax Number: Date of Birth: profiesslonal Lrcense Number: Page 7 of9 9001900 d ZZ:3 L • � •mow rn 'Tilarim In to m Nit" • ® ® IR M M M PON. ® ®M W ® M M ®® m M ppqq�� z 0 w w W _ i k� _ A r N• .. � tM M W t�F9�IHB91� * � 4 q W � 4 �,nm�seaw o[ffm ® z , iamm�mmm�® Ov , - -- f. Oo� !" alb - o a t . # ■i; �! • ', �' ice':• -`. �lr�2* �, � ■rw �t p � � � �� r' MIN JIM �w water not 4 a !E `� ■E ^ '�,♦ it ; EI!■i �� s E 1 MEN N ha _......_. _ i t •:. - IEIl1F I r7- a OY N T = 13 E A CHiCRA CRA B MEE OF: May 14, 2013 I Consent Agenda I X I Old Business I New 3Wnew I I regal I Information Only SUBJECT: Consideration of Terms of Conveyance of 222 N. Federal Highway to One Boynton LLC SUAWIARY: In February 2013, the CRA issued a Request for Proposals for the land at 222 N. Federal Highway. In April, one response was received from One Boynton, LLC, the adjacent property owner. One Boynton proposes a four -phase development with the first phase being an office building for Kanner & Pintaluga, a law firm that will employ up to 200 people. Phase two and three are proposed as mixed -use residential towers. Phase four is proposed as a flagship hotel. Staff drafted the attached business terms of conveyance of the CRA property. These business terms were sent to and discussed with the principal of One Boynton, Davis Camalier. He is in agreement with the terms as stated. If the Board agrees in principal with the business terms, staff and legal will begin to draft the formal conveyance agreement document that would be brought back for the Board's approval. F.i.SC�►..L I�S PACT: if the terms of the conveyance agreement document are fulfilled the CRA's land would convey to One Boynton, LLC. The appraised value of the CRA's land as of February 2013 is $450,000. :^iA P.LAN, PROG f l- .O C11C'" : Downtown Vision and Master Plan and Federal Highway Community Redevelopment Plan RAC()1YE IKNT. "I)A'I'fO iNTS /OP Approve the attached business terms and direct staff and legal to draft a conveyance agreement document to bring back to the Board for consideration, Vivian L. Brooks Executive Director TAGENDAS, CONSENT AGENDAS. MONTHLY REPORTSZompleted,Agenda Item Request Forms by MeetinglFY 2012 - 2013 Board MeedngsWtay 20131222 N. Federal Terms.doc Terms of Conveyance of 222 N. Federal Highway to One Boynton LLC by Boynton Beach CRA Conveyance of the CRA's property at 222 N. Federal Highway shall be predicated upon the following conditions and actions by One Boynton LLC occurring first: 1. Site plan approval by the City of Boynton Beach of an office building of at least 40,000 sq. ft. by December 31, 2013. 2. Construction permit approval by the City of Boynton Beach for the office building by March 30, 2014. 3. Construction of the office building to begin by May 1, 2014. After the property conveys, the following conditions shall apply: 4. Construction of three water features, public plazas, and walkways and landscaped areas as shown on the proposal submitted to the CRA Board on April 9, 2012. Changes to these proposed plans must be approved by the CRA Board. 5. Inclusion into the site plan of a covered Palm Tran stop that will be architecturally consistent with the whole of the project. 6. Once the overall site plan for the entire site is approved, any material change to the site plan would require CRA Board approval. Failure to do so obtain the CRA Boards approval shall trigger the reverter the clause of the agreement. 7. Failure to construct the public improvements or the bus shelter shall trigger the reverter the clause of the agreement. r Y T N BEACH CRA BOARD MEETING OF; June 111, 2013 Consent Agenda f X I Old Business I New Business Legal I Information Only SUBJECT: Update on Ocean Breeze West SUMMARY: Background: The Ocean Breeze West development is a partnership between the, CRA, the City and Habitat for Humanity of South Palm Beach Community Land Trust (CLT) to develop 21 single- family homes on a 4.5 acre CRA owned site in the Heart of Boynton neighborhood. The site is the former location of a Section 8 rental property. The CRA replatted the property to create the 21 single - family lots. The CRA is a recipient of $400,000 of Neighborhood Stabilization Program (NSP) funding from the City which are Federal funds to benefit low -to- moderate income families. These funds were used to install the underground utilities and developing the site to prepare for the home construction. The NSP agreement with the City mandates that all of the homes must be under construction by September 2013. The CRA partnered through the RFP process with the CLT for the construction of the 21 homes. The CLT in turn partnered with the Boynton Beach Faith -Based Community Development Corporation to build 10 of the homes. The purpose of this was to create a mixed - income community which was the desire of the CRA Board. Currently there are 8 homes completed and 4 under construction. Attached is a schedule and letter from the CLT regarding their progress on the development. A representative from the CLT will be at the meeting to answer questions. FISCAL IMPACT: NIA CRA PLAN, PROGRAM OR PROJECT: Heart of Boynton Community Redevelopment Plan RECOMMENDATIONS/OPTIONS: Information only. Vivian L. Brooks Executive Director T:'AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS%Completed Agenda Item Request Forms by MeetinglFY 2012 - 2013 Board MeetingsWune 20131Update on OBW.doc )J $ / § ` § § ! cr § k� §§ §, # ## e � !! § §k k_ §` }\ /�� � A3A ® § § §§ §` " /�� ,; )e 3!A § §� " a 3AA §° ; co }j \` a / .2.0 ƒfa- - ! „ cn Sv� &2f3 B B - § § k \ 13 % f 7 m | £k2# ` LL aGo (% aCZ §, ƒ� w i kk§ |K ~~ RR)Ak § §� e�c x)27§ n §(( «� a-E§ §K§ A �£am2 / § §° 7 m 5 K§ ■ 0 ! a I :g l £ ( A A l99 £kkk§ § kk 0000000000_a 00000 000000 HFH SPBC CLT 181 SE 5 AVE Delary Beach FL 33483 June 5, 2013 Boynton Beach Community Redevelopment Agency Ocean Breeze West Construction Update Ocean Breeze West is following a schedule for completion by June 2014. Currently there are four homes closed and owner occupied in the community. Eight homes are under construction. Three have a construction contract with the Faith Based CDC and five are contracted out to Habitat for Humanity South Palm Beach. The construction time line has been affected by the Faith Based CDC announcing in December the inability to comply with the Community Land Trust "Memorandum of Understanding" by voting to not build ten homes. It was the Board's feeling that with the current appraisals being so low they would not be able to provide enough subsidies for the project. After lengthy discussions it was the Community Land Trust's decision to allow them two additional properties and the go out to bid to find another partner for the additional six homes. Habitat for Humanity South Palm Beach continues to meet the goals and exceed expectations on the eleven homes assigned to them with four closed and owner occupied and three more being ready for CO by July 1, 2013. The Community Land Trust is concerned about the completion of the remaining six lots as no one has offered ,i fair price for the construction of the additional five homes. Habitat for Humanity agreed to take on the role as contractor but has asked for $300,000 in subsidy to accomplish the task. The Community Land Trust is not in position to provide the subsidy needed for the construction and is looking for direction from the City and CRA. There is documentation that the Faith Based CDC is eligible for approximately $200,000 in down payment assistance through the NSP disbursements. Since they are not able to comply with the MOU as written with the CLT it would be our request of the City to split that subsidy with Habitat for Humanity therefore allowing for only a $200,000 deficit. There has been also some concern raised on the income certification of the homeowners at the City level, in response to the NSP guidelines and Habitat for Humanity is working diligently with the City Community Development Department to complete the needed documentation for certification. The Faith Based CDC has not submitted any documentation for income verification at this time. Submitted By: Michael E. Campbell Secretary HFHSPBC CLT Inc. Contributions benefit HFHSPBC CLT, a not for profit tax exempt organizction. A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION FOR HFHSPBC CLT, (CH- 36017), MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL FREE 1-800. 435.7352 WITIUN THE STATE OF FLORIDA. Registration does not imply endorsement, approval or recommendation by the state. HFHSPBC CLT receives IOMo of each contribution. A M A MS%E NW . B M wr I 2Q2-W 74 '-, • LOT 1 L07'2 LOT 4-)T5 cot's I LOT 7 O CC �� �l c C 1 �� 1 p u Mr. _74.1V CLEW Epa= cpar vMa4ff Do 6 _uj Lo� A ,k LOT v LOFV NNW UN I L I ZX49r m9owwr LOT 2 LOT 23 uj IN M4& W4ff Q OGM amw CIPRIME L'TQd LOT $4 l—,wr b 0 ) L !I E Lu May w Lot re LOT V is A 67 7AW .zc S -U .nv l I • /03 m9a, 0 V 0 CL CA VA • '4 • �N 9 - V I l4 r J i irr N TOM 0? U) O r � h . . . . \\ : E� ' �` \� \� � � . � \ �� � _ � �- - \ /� � � > �� \ \ - . � i�! \ � : « 2? � :�X ;� �\ ?1 ! , e � . � : \^ vim» � � : 2 - - - . ' «�.�� � . \ ? � ` < ,�w 2 . � . \ � � � ,« t , � � . . 2 � \ >� \ �. > � {� \ \� >� r \ \� - - . . � 2 � � . � . ». \ . x ' I Jt IL & F 4 r _ a a�� 4 i wt" �I h i 4 ,u � D I 4 J AA 4 •' r� A kYF O N 0 sn J O r G1 N LIM \ . I • � _ . _ e � i } :mil \ « � :� - \ a< ■ . < k' NOW i r I h I y i r` a - « _ 1: P v � f tut { _ -; Adr • 9• I tl i- i J r r � �rt d I ko t �_ il lu I' x � f a A Awl v i m_ 1 t . . \ \ ■ �� \ � \ \ ! _ '3 \ \� • � _ , I 17 y Was i I J� _ ,. k wit s � _ ii '- C Y NTO 4 L , ��BEACH CRA CRA BOARD MEETING OF June 11, 2013 f Consent Agenda I I Old Business I X New Business ! I Legal I Information Only SUBJECT: Consideration of Funding of WiFi Project for Galaxy Students SUMMARY: The City has been approached by the Palm Beach County School District to fund a WiFi project within the neighborhood that is serviced by the reconfigured Galaxy Elementary school. The purpose of the project is to provide broadband capacity to low- income students (enrolled in the schools free lunch program) who will be using tablets instead of textbooks. The program has two phases; Phase I will cover the area within the CRA and Phase 11 will be north of the CRA district. The School District is requesting that the City pay for the Tropos radios to be mounted on FPL poles and the Ruckus units that will be installed in the eligible homes to receive the broadband signal. The installation of the equipment will be the responsibility of the School District. Additionally, the School Board will be giving the eligible families refurbished computers to enable them to access Edline the source for students grades and assignments. There will be some bleed over of the broadband signal onto Boynton Beach Blvd. and Ocean Avenue for users outside. If users wish to access the signal inside they would have to have a Ruckus unit. The signal is not password protected and therefore accessible to the general public. The School District will provide access to the City's IT Department to determine student and public usage of the system to understand the effectiveness of the City and CRA's investment. There will be an ongoing cost to FPL for pole rental and electricity to maintain the Tropos units. FISCAL IMPACT If the CRA Board chooses split the cost with the City for the portion within the CRA district, the start -up cost for the program will be $46,250 with the annual cost being $3,000. CRA PLAN, PROGRAM OR PROJECT This project as presented is predominantly a social service project (see attached City agenda item). The provision of social services is not covered under the CRA State Statute 163.330, nor do any of the CRA plans mention the creation of a WiFi system. RECOMMENDATIONS /OPTIONS 1. Do not fund the project as it is not part of a CRA plan. 2. Low cost Internet service is available to families of children who participate in the free lunch program from Comcast at the monthly cost of $9.95 (see attached Comcast information). 3. The library offers free computer use to all City residents to search for jobs, etc. (see attached Library information). Uvian L. Brooks Executive Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetinglFY 2012 - 2013 Board MeetingslJune 20131WIFI.doc (D CITY OF BOYNTON BEACH .AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: May 21, 2013, 2013 ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGERS REPORT ❑ NATURE OF ANNOUNCEMENTSIPRESENTATIONS ❑ UNFINISHED BUSINESS AGENDA ITEM ❑ ADMINISTRATIVE ❑ NEW BUSINESS ® CONSENTAGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS CODE COMPLIANCE AND LEGAL ❑ SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve funding of a WiFi project which will serve free broadband (WR) Intemet access to the underserved areas of our community. EXPLANATION OF REQUEST: In early 2009, Congress directed the Federal Communications Commission (FCC) to develop a National Broadband Plan to ensure every American has "access to broadband capability." Congress also required that this plan include a detailed strategy for achieving affordability and maximizing use of broadband to advance "consumer welfare, civic participation, public safety and homeland security, community development, health care delivery, energy independence and efficiency, education, employee training, private sector investment, entrepreneurial activity, job creation and economic growth, and other national purposes." (See Attachment A: THE OMNIBUS BROADBAND INITIATIVE (OBI) Executive Summary) Broadband can enable improvements in public education through e- learning and online content, which can provide more personalized learning opportunities for students. Broadband can also facilitate the flow of information, helping teachers, parents, schools and other organizations to make better decisions tied to each student's needs and abilities. The City is proposing the funding of a WiFi project which will serve free broadband (WiFi) Internet access to the underserved areas of our community. This project is being discussed in collaboration with the Palm Beach County Broadband Coalition (PBCC) which consists of a partnership with Palm Beach County, the School District, Palm Beach State College, Florida Atlantic University, the South Florida Water Management District and the Palm Beach County Education Commission. The WiFi equipment installation will initially be broken into two phases. The attached preliminary diagram (See Attachment B) details of the coverage areas of each phase. On the diagram are the annotated preliminary costs for the purchase of the necessary Tropos radios to provide complete coverage within the outlined areas. These costs do not include FPL costs (annual pole attachment fees and monthly electrical cost) or the individual Ruckus units to be deployed within the student's homes. Phase I will encompass an area from 1 -95 to Federal highway, and Ocean Avenue to the L -23 Canal, primarily serving the area immediately around and to the north of Galaxy Elementary School. Twenty five (25) Tropos WiFi radios will be deployed on FPL light poles throughout the targeted coverage area. Each Tropos radio costs approximately $2,500. The approximate purchase price for the twenty -five (25) radios needed for this project's phase will be $62,500. Phase II will encompass a smaller area to the north of Phase 1, and will consist of a total of ten (10) Tropos radios. The one -time purchase for those ten (10) radios will be $25,000. FPL will charge the County a usage fee of $120 per year for the right to mount the Tropos radios on FPL -owned poles. Each Tropos radio is expected to draw $60 of electricity per year. Both of these fees will be paid for by Palm Beach County, who will then bill the City of Boynton Beach. The combined and recurring costs for each radio on each pole per year is $180, or a total recurring cost of $6,300 per year (Radios mounted on 35 FPL poles X $180 for usage and electrical fees). The Tropos radios will also be able to broadcast additional WiFi "SSID "s in order to serve additional WiFi connectivity needs. Although final configurations have not yet been determined, the additional SSIDs would be available for use by the general public, municipal government, public safety, in addition to the WiFi project mentioned above. Home -based wireless repeaters called "Ruckus" units will be purchased and deployed in qualified households in order to capture and re- broadcast the WiFi signal throughout the home. Without these units, the WiFi signal would be obstructed by the home's building materials (concrete, steel, etc.) and be too weak to be picked up by the home's computers. Once the project is started, it is anticipated there will be an eight (8) week deployment schedule for Phase I and a four (4) to six (6) week deployment schedule for Phase 11. The City of Boynton Beach will be responsible for purchasing the Tropos radios. Ownership of the radios will later be transferred to Palm Beach County's Information Systems Services (I.S.S.) Network Services division, who will in turn provide installation of the radios and ongoing maintenance of the WiFi network. The City of Boynton Beach will purchase 200 Ruckus units, with ownership being transferred to the School District for deployment to qualified recipients. Palm Beach County I.S.S. Network Services division will design the wireless network, install the Tropos radios, maintain the equipment/network, and provide connectivity to the Internet through backhaul connectivity to the County's network. The School District will target families to receive equipment and home WiFi connectivity, and coordinate training prior to the equipment being deployed to those families. Families are typically selected based on financial need and identified by those that are in the school system's free or reduced lunch program. Palm Beach State College and their service desk will service the Boynton Beach WiFi project for fielding community technical support questions.. The School District will also receive, refurbish and redeploy as many PCs as they can comfortably handle. This will be coordinated through several of the local schools vocational education programs, providing technical training to students and home PCs to qualified households. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The ITS and Finance Departments staff will be involved in the procurement and payment processing of equipment. FISCAL IMPACT: The estimated combined cost for 35 Tropos radios at $2,500 each is $87,500. The cost for 200 Ruckus units at $200 each is $40,000. The annual maintenance expense for FPZ pole attachment and electrical fees is $6,300. ALTERNATIVES: Do not fund this initiative. Seek alternate sources of funding (partnerships with CRA, local community agencies, grants). Defer this project to a future Fiscal Year when funding is available. I11 r dY A'I Y • � , '... ■ -.'gyp Y ryL. ' • v• M ARM. ' z r Wp — '°�„I,• �'�.. ° n r " *r° P / so r 1 , e ` 10 Radios a •- � $ ,. >y � iNy s+P` �s� � } 1._ � -, `" w R � t " Y 1 Uk - *# A t 'IL � � ,h,� ,L . . ,�' W R � •- � f I , �I. y.P - d� 115 ,} . see P h a s e 1 M tr u 4o- R ad i os 4 ale ut lit rT r r yy w , - W P , r ��+ intemetessentials.com I http :.'iAww.intemetessentials.comr 4 fk. CONICAST Sltto an EaoaOcl I SPREAD THE WORD r ! F . i home Internet service. 14 �. NEW Femillaa with a el i.d ahg �Ja to participate in the National School Lunch Program, Ineladh a p-vela, parochial and hemeschooled students, may - - be eligiblel RW While participating in Internet Essentials, customers receive: sign up today: Call 1- 855 -8- INTERNET (1- 855 - 846-8376) Learn more about the Internet VM the .: ,.'L, L.e"Sng COMM t C Educators, community partners and civic leaders: See how you can play an important role in bringing affordable Internet home to more people. 554 NROW ky tom. -. 8_ Loam m ore h tto: llpartner.in +ials. 5 i Oom -al. " 1 Ploomm Tema 6 Oondnlena I Pd 9e Slatement ent 1 of 1 6.412013 11:27 AM Boynton Beach City Library http: / /www.boynton- beach. org /departmentsAibrary/index.php Home(.;) - Departments( departments /library /.. /index.php) b LIBRARY Fcm811 Er10t City Library - Your Lifelong Learning Center 208 S. Seacrest Blvd, - Boynton Beach, FL 33435 E Bpi g& napJdirections(htto: /1! bin¢edjt JXOS�SSO) 561.742.63go Fax 561.742.6381 -1 s www.brnvtonlibrar�+�. ore lhttn: /lwww:bovutvnli�r�ry.org) Hours: Monday — Thursday 9: oo am — 8:30 pm Saturday 9:00 am — 5:00 pm Friday & Sunday - CLOSED The 63,000 square foot, two story library surrounds each customer with access to information, education, research and opportunities for creative use of leisure time. The Libraryis an essential hub of Boynton's downtown. Wireless Internet Access Bring your wifi-enabled device and use the free wireless network. Adult, Teen and Youth Computers Internet access and Microsoft Office software on 26 adult, 20 teen and 18 youth computers. Plus a separate lab with 20 computers used for free adult computer training ... read mvre(ddcpartmen hbmE31wmouters.nhn) Electronic Databases The Library is your information and resource center for any question you might have ... read more(new departmentslUbmuldatahaws_nhnl Download Free eBooks and Audio Books from OverDrive® Customers whose library card accounts are in good standing can download free eBooks 24/7. Visit www.bovntonlibrary. oref htto: / /www.boyntonlibrary =) and click on the OverDrive graphic link ...read details( departments /12mu v/ebooks.phpl Borrow a Nook® Preloaded with Best Sellers A customer must be at least 18 years of age and have a "clean" record /no fines to qualify to borrow a Nook ...read details (departments /library /nook.nhnl Self- service QuickCheckTM touch - screen kiosk Skip the line to borrow or renew your library materials. For convenience and privacy... re more(deoartments/librayf auickcheck.php) Job Kiosk: Search nationwide jobs Local History and Archives Materials chronicle life in Boynton Beach from its founding until today. Access is by appointment. For information, call 561.742.6397. The Friends of the Library The Friends of the Boynton Beach City Library is a nonprofit organization of volunteers dedicated to promoting the Library to ensure that all City residents have a Lifelong Learning Center. -your library... read n oreddgpartmcntc 1Ubra1yJthy friends of the _Jibrary.phn) Friends of the Library Bookstore I of 2 6/4/2013 1:45 PM Boynton Beach City Library http: / /www.boynton- beach. org /departrnents/librdry/index.php Browse new and gently used books, DVDs, audio CDs and audio books. Donations of books and audio - visual materials are accepted. Located at the main entrance. Unique Florida Book Collection Information Kiosk TVs broadcast the City's cable station and cable news stations Sailfish Caf6...grab a bite or a beverage Located at the northeast entrance Mission Statement: The Boynton Beach City Library enhances our community's pursuit of lifelong learning, information and leisure by providing the highest quality services and resources. 2 2 of 2 6/4/2013 1:45 PM i B CD/vtNT �Wl � E AC y, CRA BOARD MEETING OF: June 11, 2013 I Consent Agenda I I Old Business � X New Business I I Legal I Information Only SUBJECT: Consideration of Independent Legal Services for CRA SUMMARY: The CRA has been served by the City's legal counsel since July 2007 as temporary counsel and then permanent counsel when the Board approved a contract for the firm on June 10, 2008 (see attached CRA Board meeting minutes). Prior to that time, the CRA was served by the firm Lewis, Longman and Walker, P.A. The CRA issued a Request for Proposals in August of 2003 to obtain independent legal counsel and the firm Lewis, Longman was selected. The CRA's procurement policy requires all purchases over $25,000 go to formal competitive bid /proposal. The only exclusions from the competitive bid process are emergency purchases, expert consultants for a specific term and purpose, sole source providers, State contactors, the City, and the assorted items listed in item G of the Exclusions from the Competitive Process of the procurement policy (see attached pages from the CRA Procurement Policy). FISCAL IMPACT To be determined. CRA PLAN, PROGRAM OR PROJECT: CRA Procurement Policy RECOMMENDATIONSIOPTIONS: r� Vivian L. Brooks Executive Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetinglFY 2012 - 2013 Board Meetings\June 201311nd. Legal services.doe Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida July 10, 2007 Board Member McCray: I'm here. Are we supposed to use the Commissioners, are we using Commissioner, that leaves me, or are we just using our last names? I just need to know for point of clarification before we go any further. What is protocol? Chair Taylor: It doesn't matter really. Attorney Spillias: The Statute actually does talk about it as being a Board of Commissioners so you can either use board member or Commissioner. Board Member McCray: I'll be referred to as a board member. Thank you, at this point. Recording Secretary: Board member McCray, yeah, here. Board Member McKoy: Present. Chair Taylor: Thank you. This takes us to approval. Are there any additions, deletions or corrections to the agenda at this time? Vice Chair Rodriguez: Um, I'd like to make, uh, a request that we move up the, uh, City Attorney, Item, New Business, Item 13. Chair Taylor: Okay. Seems that's uh, uh, yeah, it's uh. Vice Chair Rodriguez: That's New Business, 13, right? Chair Taylor: Its under, um, New Business, item 10. Vice Chair Rodriguez: No, it's 13. Chair Taylor: Not on my agenda. It's item 10 under New Business, Discussion of CRA Legal Counsel? Vice Chair Rodriguez: Oh, I'm sorry, you're right. Chair Taylor: Yeah, Item 10. Let's put that up here, uh for the next item before we get into Agenda Approval, so we'll have the right legal advice. Board Member McCray: I'd like to pull, uh, Consent Agenda, Approval of the Minutes, Item A. Vice Chair Rodriguez: I'd like to pull Items B through H. 2 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida 3uly 10, 2007 Board Member McCray: Before. Chair Taylor: Yeah, before the presentations. Board Member McCray: Thank you. Chair Taylor: Anything else? Is there a motion to adopt the agenda as amended? Board Member McKoy: So moved. Board Member Weiland: Second. Chair Taylor: I have a motion and second. All in favor? Ail: Aye. Chair Taylor: Anyone opposed to the motion? The motion is unanimous. That will take us to discussion of the CRA Legal Counsel. Vice Chair Rodriguez: As most of you know, or may know, the City Attorney, Mr. Spillias, has tendered his resignation, um as the CRA Board Attorney, so I would like to move for a motion to accept his resignation at this time and assign the current City Attorney to the role of CRA Attorney. Board Member McCray: Before we, I accept Mr. Spillias' uh, resignation, I'm just saying, I'd like to give Mr. Spillias a time to address this board and see if there is anything he would like to make us aware of. The last time the Mayor said it was common courtesy, a courtesy, you know, of the board. And I think it went just a little further than that. I'm just saying that if he wants to divulge anything at this time, it's fine with me and if not, I will go along with the recommendation but I think that he needs to be given a chance to address this board. Chair Taylor: All right. I have a motion and I'll have a second and then we'll open it up for discussion, if he wants to comment. I have a motion and a second, uh. Attorney Spillias, would you wish to comment at this time? Attorney Spillias: My only comment, and thank you board member McCray, is I want it to be known that I um have enjoyed the past three years, uh representing the CRA board. I believe that the uh um, I recognize that the City Commission had its reasons for doing what it did, but the CRA Board that I served with, I think, did an excellent job, um and was moving this City forward. I certainly hope that uh, that that continues. Um, it has been a pleasure, and thank you. 5 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida July 10, 2007 Chair Taylor: I want to thank you for your service and uh, and uh, I do have a motion and a second. Any other discussion? Chair Taylor: All in favor? Chair Taylor, Vice Chair Rodriguez, Board Members Weiland and McKoy: Aye. Chair Taylor: All opposed? Board Member McCray: With regrets, Nay. Thank you sir. Chair Taylor: Is that a nay? Board Member McCray: Nay. Chair Taylor: Okay, show the motion passes 4 to 1. So at this time we'll ask, uh Mr. Cherof to assume the position of the CRA Attorney. Thank you. Board Member McKoy: I'm just, well, go on. Board Member McCray: No. We need to know has it been done prior, before? I need to know, are we in legal with doing this? You know, I'm just saying, you know that so much has been said, okay, some things are not okay. I'm just saying, we need to ask questions. Chair Taylor: What's your question. Board Member McCray. My question is, ah, what just happened, I'm just saying, with the City Attorney, are you comfortable doing what you're doing now? Attorney Cherof: Yes sir. I'm simply resuming the role that I used to play before the Commission, um, created an independent board with other individuals serving in your capacity. Board Member McCray: Thank you. Chair Taylor: We accepted his resignation. Board Member McCray: Okay. Chair Taylor: Okay. This take us to uh, we moved Public Audience up to this, so at this time, any of the public who wishes to address the Commission, items not on the 6 Meeting Minutes Community Redevelopment Agency Boynton Beach, Florida June 10, 2008 Discussions relating to the use of eminent domain did not pertain to private property but rather to public amenities (roadway and streetscape Improvements). She pointed out the CRA had no authority to take property by the use of eminent domain. Ms. Bright advised she would discuss with the Police Chief, the possibility of establishing a police substation in the area. As mentioned earlier, five police officers had been added to ensure double coverage. Chair Taylor believed the major priority of the CRA board was to redevelop the Heart of Boynton. Vote The motion passed unanimously. XI. New Business: A. Consideration of Contract with Goren, Cherof, Doody and Ferrol for Legal Services Attorney Cherof advised the fixed rates under the terms of the contract were not subject to adjustment without renegotiation and approval by the board. The new rates were included with the meeting materials. HlRaon Mr. Hay moved approval. Mr. Weiland seconded the motion that passed unanimously. B. Presentation of Boynton Harbor Marina Conceptual Plan David Perry was accompanied by Skip Harvey, both of MSCW, Inc.; 4750 New Board Street, Orlando, Florida. The project had been identified as part of the Comprehensive Plan and Downtown Master Plan for the redevelopment of the downtown area. MSCW, Inc. was working with the County to develop a transit - oriented development Master Plan for marinas throughout Palm Beach County. Mr. Perry presented an overview of MSCW, a multi- disciplinary firm offering planning, landscape architecture, civil engineering and transportation design services. MSCW was established more than 30 years ago and maintains offices in Orlando and on the Treasure Coast. The presentation would include a review the objectives of the project, cost estimates, an analysis overview and timeframes for the process. The project was located at the heart of the downtown area, bound on the south by Ocean Avenue, on the north by Boynton Beach Boulevard, and on the west by 6 Avenue. Mr. Perry noted the objectives of the project pertained to enhancement of public and private ownership properties and to improve the waterfront usage for public access. A major element of the design would increase the functionality of the project site from a vehicular, pedestrian 9 A. SUMMARY OF THE PURCHASING POLICY (Continued) 4. Purchases over $25,000. All purchases over $25,000 require a formal competitive bid /proposal. The proposals must be approved by the CRA Board prior to the issuance of a purchase order. T: IFINANCEIPROCUREMENTIProcurement Policy - Revised Jan. 13, 2009.doc Page 3 of 15 Exclusions from the Competitive Process: A. Emergency Purchases The CRA Director may procure goods and services where the cost does not exceed twenty five thousand ($25,000) when there exists a clear and present threat to public health, property, welfare, safety or other substantial loss to the CRA, provided however, that such emergency procurement shall be made with such competition as is practical under the circumstances. B. Expert Consultants Expert consultants means individual(s) acting as independent contractors for professional services to the CRA retained by the CRA Director on a contract basis with a specific term for the purpose of performing specialized work that require knowledge, skills and training not otherwise available to the CRA. The procurement of an expert consultant does not lend itself to normal competitive bidding. C. Sole Source Purchases Procurement may be awarded for a supply, service or construction item without competition when it is determined that there is only one source available such as repairs or additions from the original equipment manufacturer, only supplier in the area or for service, franchised or licensed distributor or service, patented or proprietary item, or by negotiation where the procurement by competitive procedures is not feasible nor practical. Any vendor identified by staff as a sole source vendor must be supported in writing. D. State Contracts State Contract is the State of Florida Purchasing Division's formal bidding process and award of various equipment and services contracts extended for use to all political subdivisions and/ or entities. E. Piggy Backing "Piggy- backing" onto contracts by other governmental agencies (i.e., city, county, school board, state) is encouraged when it is determined that this method of procurement will provide the best product /service at the best price without compromising specifications or quality desired. This method of procurement should be considered prior to using any other method set forth regardless of quantity or monetary value of the procurement. Supporting documents will be submitted with requisition to the Finance Director (for example- contract number and information from the state of Florida's website). The contract must be an open active contract. T: IFINANCE%PROCUREMENTIProcorement Policy - Revised Jan. 13, 2049.doc Page 9 of 15 F Cft of Boynton Beach Contracts with The City of Boynton Beach for direct services. G. Other Purchases Certain purchases are exempt from the formal purchasing procedures. These include purchases and expenses where the competitive process would be unavailable, or where purchases or expenses are routine operational expenses, unique in nature and /or under contract, or approved by the CRA Board such as: Appraisers Real Property Purchases Title Insurance Rental Expense Membership Fees Subscriptions Utility Services Services, as it relates to special events Promotion, Marketing and Entertainment Testing or Instructional Material Real Estate Taxes Speaker Expense Insurance Payroll TAFINANCEWROCUREMEN RPmeurement Policy - Revised Jan. 13, 2009.doc Page 10 of 15 d o aaaw m t� $ Q C c 0 Q E N N 0� LL tm M ° O Z- O w CD m CM 3N 5 o,o o m N C C u N m N a3 (1) co - O Nl C ( V (D p Q V E p) �0 � a ��� a�Q LL c M c Q 0 tO a) W C W O O a? cn C _ O- -o N M ++ ate-• ❑ W 7 O O a) - C� a I 0 7 j a O a��i 0�E Mn o�to CL _ M o LU (D O F- a) O I� CL O E a) `r C p Q F — U 0 Cr CU d � L O 0 O a) a C �• N N� aS 0 f4 +O� —•NL O.= N N Q E N CO 0 "- Cj U N ccNU c W c° 0 'ai a as a ?, S o 'O a a- r0 LL F cc E•0 H M < r 0 N O C) O E O t V (D ;� O a a 0 boo °WM �o0 c �a H V 0= � N m 3 L) U 0 ca a U) a) c Q) CD C U o OL ❑ r N a013 co C Q Q O (�D N 7, r O N W y mroc�3 -� ��mE fn ai w C N O a) c 0 7 a r O a-:� r N a) a3 Om _� 0 '0 CD ' 0 U C Id Q7 C 0' rrj N 0a c 0 O 7C Q N_ c O c W U s CN in o � 0 ca �, cA - ca s � , v) O E .c o i. o U C mo a) CL L a? 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C: E c m _ a\ 5 O f f& a k 7 f o o@■ 5£ m D x— m_ (D0 k �_0 t�7'� \�E£7tFm£ ®fR7 CO = 2 a E » & m 9 0 CL 2 o b \£ § 2 4 3 (D 2 § 2 / 0 = o 2 2 E k ID [_ e 3 o — o@ c■ ®� 2 o t e/ E/ 2 6 e §/$202E ° 0\00 >: 7E D c® § — § a c o m■ m o E o c> e ®� a @@ E ® t o � o L _'LR-£a- X0 0 =oQno��a�— 0) (D m W = CU e m D q� : § £ » a o c % / o - o § > = a 2 — 2 E M @° 2 ) §� % 2 £ >° k- m q 1 E E 2 2 = E £§ t o o @= E G e 2— E— e o § o o o r 0■ w Q c o o @ f ° o P/ 2 E 2 »> 0£ 0 =_ $= b o o E£ 2 2= O' @£ a 0 C a c �® C CO x = a & o 0 LL > _ ° w O co c @ w o LL 2 2 � � k 2 Heart of Boynton Redevelopment Strategies 2001-2013 City and CRA Funds Spent and/or Approved Activity to Date Status Purchase of Boynton Purchased land. 32 S/F Homes planned for West 1 Terrace 7,500,000 Side NE 4th /5th Avenue 2 Assemblage $ 2,482,604 Closed on a total of 2.69 acres Down Payment 3 Assistance (CRA) $ 431,000 Assisted 10 families since 2006 Down Payment 4 Assistance (City) $ 1,345,777 Assisted 36 families since 2001 Residential Improvement 5 Program (RIP) $ 324,252 21 Rehabs completed Cherry Hill 6 Redevelopment $ 170,000 Closed on 402 NW 12th Avenue and demolished Partnered with non - profits to conduct numerous Community Improvement trash pick -ups, purchase of trash cans and support 7 Grant $ 25,000 of neighborhood clean -up efforts Total of 14 lots developed into affordable single - 8 Housing Infill $ 976,310 family homes MLK Corridor Property 9 Assemblage $ 4,033,116 assembled 3.8 acres Galaxy Elementary 10 Painting $ 92,000 completed 11 CRA Policing $ 458,100 HOB is 29% of CRA. Total spent = $1,579,531 12 Trolley $ 141,667 12% of ridership originates in HOB Carolyn Sims Park 13 Community Center $ 8,840,000 Completed 2/08 Property Purchases for 14 Sara Sims Park $ 140,000 Completed 11/2012 Seacrest/MLK 15 Streetscape Plans $ 187,215 Completed Seacrest/MLK 16 Streetscape $ 1,300,000 Completed 612011 Ocean Breeze West Site 17 Development $ 533,000 Site work for 21 home subdivision 18 Small Business Classes $ 59,000 Completed 5 Sessions 19 St. Johns Family Picnic $ 8,000 Community Project 20 Heritage Festival $ 105,378 4 Events 21 Community Projects $ 27,648 Public Art & Youth Programs $ 29,180,067 T:IADMINISTRATIVEICRA COMMENT LOG120121HOB investment 2001 -Dec 2012 - YI`D.xls Page 1 of 2 Brooks, Vivian From: Casas - Celaya, Marta [Marta_Casas- Celaya @cable comcast com] Sent: Tuesday, June 11, 2013 3.48 PM To: Brooks, Vivian Cc: Hay, Woodrow, Taylor, Jerry, Merker, David, Fitzpatrick, Mike, Casello, Joseph Subject: Affordable Internet Service for Galaxy Elementary school students Importance: High Vivian, it was a pleasure speaking with you today about Internet Essentials; Comcast's comprehensive broadband adoption initiative designed to help close the digital divide for low- income Americans. I am taking the liberty of including members of the City of Boynton Beach's Commission in this communication with the hope of ensuring they fully understand the value proposition Internet Essentials offers for low- income students -- beyond those attending Galaxy Elementary. Through Internet Essentials, eligible families in Comcast's service territory are able to acquire fast, low -cost home Internet service ($9.95 plus tax per month); a discount- priced computer at initial enrollment ($149.99 plus tax); and free digital literacy training online, in print, or in- person. Families may apply if their child is eligible to participate in the National School Lunch Program (NSLP); including private, parochial and homeschooled students. ALL students in a Provision 2 school are automatically eligible to apply. (Galaxy Elementary is a Provision 2 school.) Including taxes, Internet Essential's low rate makes it possible for eligible Florida families to have: ✓ A year of internet service in their home for $128, ✓ An optional home computer plus one year of broadband service for $288, or ✓ An optional computer plus internet service in their home from kindergarten through high school graduation for a total of $1816. There are NO price increases, NO activation fees, and NO equipment rental fees. With enrollment in the program, families also have a 30 -day money -back guarantee and receive Internet safety software, parental controls, and tutorials to protect families while online, including: Norton'" Security Suite's Page 2 of 2 comprehensive online security ($160 value; Constant Guard'"' Protection Suite, ($360 value ) the most complete online protection suite of any Internet provider; and top -rated Norton T" Security Suite and IDENTITY GUARD. Internet Essentials was designed with guidance from the Federal Communications Commission to reach low- income families who do not have internet access in the home. There truly is no "catch ". IE provides a quality broadband product and, as long as students are eligible for the NSLP, they may continue to receive the IE service rate until high school graduation. Internet Essentials was introduced three years ago. Since then, our company has been working diligently, in partnership with school districts, educators, community based organizations and government officials, to spread the word and identify funding sources that can make the service available to eligible families. You will find more details on the attached fact sheet and brochures or online at www.internetessentials.com Please let me know if you need additional information or would like me to speak to anyone about this program. Marta M. Casas- Celaya, APR Director, Government & Community Affairs X ad image001 Mpg @01 CDE96E 2F 1100 Northpoint Parkway West Palm Beach, FL 33407 Office 561.227.3457 Cell: 561.236.2413 E -mail: Marta Casa s- CelayaCEDcabl o mcast, com N mM a u > a L m O > r m O U U S <n a E W 7 �o cu L) C) L °' Z E a ° N E g� E ° o 3 `—° o o Z p cc 9 :e 2 o Q CO C m L°�tyf cc 3 Z y -° u a r m °c' d • ��Q °sue E W v c ;o j o o 2 a c � � m � U " O N d E . CD = E O C fe U N m V OC O O` c M C O N R z� f l0 r N 3 0 N Cc v y o E E cn � 0 c a� d� m Y L N E > � v �oo w 3 °'m E _ o X 'h O C C U C N 3 Z T 0 ° O N CO U a co d O 0 0 d 3 Q Q o x C N U N C !p f0 :3 °- c aO ' C 0 YO (6 'O r � C N N O L L L_ `v 2 C { r te c 3 N iW. O m tt:: w • lC U U C C .�a.l s. • 0 j m y Ul E a �+ N Y/ U E � C / i.�. C 0 d a U • \ .yr� Y. I 3 ° U 2 „ E r O t U O_ E • 3 m 0 L N Z � v � v • • INTERNET ESSENTIALS FROM COMCAST Comcast, the nation's largest Internet service provider, is spearheading an ambitious and comprehensive broadband adoption program. Called Internet Essentials, it addresses the primary barriers to broadband adoption identified by research: lack of understanding of how the Internet is relevant and useful; the cost of a home computer; and the cost of Internet service. Internet Essentials' goal is to help close the digital divide and ensure that more Americans benefit from all the Internet has to offer. With Internet Essentials, eligible families are able to acquire fast, low -cost home Internet service ($9.95 plus tax per month); a discount - priced computer at initial enrollment ($149.99 plus tax; and free digital literacy training online, in print, or in- person. Internet Essentials also includes: • A 30 -day money -back guarantee, • Norton TM Security Suite's comprehensive online security at NO additional charge ($160 value • Internet safety software, parental controls, and tutorials to protect families while online. The internet Essentials program is available to families who: • Live in Comcast's service territory; • Have at least one child receiving free or reduced school lunches through the National School Lunch Program /NSLP. (Students attending Provision 2 schools receive instant approval); • Have not subscribed to Comcast Internet service within the last 90 days; and • Do not have an overdue Comcast bill or unreturned equipment. There are NO price increases, NO activation fees, and NO equipment rental fees. Including taxes, Internet Essential's low rate makes it possible for Florida families to have: ✓ A year of internet service in their home for $128, ✓ An optional home computer with one year of broadband service for $288, or ✓ An optional computer with internet service in their home from kindergarten through high school graduation for a total of $1816. In 2013, Internet Essentials will also be offering: • Expanded IE eligibility to families with children attending home school, parochial school, or virtual /cyber academies. Alternate documentation will be required for those who qualify but don't participate in NSLP. (SNAP, TANF, or FDIR; report card or letter from school or state). • "Opportunity Cards" that can be purchased online by non - profit partners and sponsors to give eligible families as gift cards for Internet Essentials service. • The option to purchase either a laptop or desktop computer for $150. • An online application request tool that families can access at libraries, community centers, or via a friend's Internet connection to request an application without having to make a phone call. Families may sign up for Internet Essentials by calling 1- 855 -8- INTERNET (1- 855 - 846 -8376 ) or, in Spanish, 1.855.765.6995. Additional information is available at InternetEssentials.com and InternetBascio.com (in Spanish). Educators and community partners interested in ordering free materials to help spread the word, please visit: InternetEssentials.com/partner Get online today with Internet Essentials! AFFOR DABLE O MPLITER $995 : • Parents looking to enroll in the program can call 1- 855 -8- INTERNET (1- 855 - 846 -8376) Internet for your whole family for • 19 a month RMVCMM apply Nol ar Ml-ail aagi bmipbb#NW O-v i."Rnn+w s• br _ ... ce s0rrera —,Q —0 eHAbOry an *C° Atnlnfa%1 mx aryAt w ra tare ar Y M§,rlrnaa a aM are M� iar nm a �aarxa A� navx ' ti pa egb ry1y DOm Sau4e 1 ar rabb eppq Stlhp rb rPOP,fCI�M.W.. f�MN IW>•� aM coMlWr¢ Cali 1 B55 &683161a reacClbnt ab nwlY �. M1:Ila6 ri sN mb+mE.ssm -x. G O Carras2 AA nAMV , sc , H , rnntwti `2 n ardHaob w9h "C a N. Wn Fn tle aOONG ,I Y, 1111 At MS9N nsl A, q _ DGMAC Nolan" is a raUa@retl maM M W ��T1,w Q.—, IDENT GHFD 0, as ., bgm are cxlemak a —Mr W— tratleRraM1S 0� IrMlsecpms IM R1 COMCAST US VOSTAGE PO Box 1370 FoTr ulnen yE'< Blue Bell, PA 19422 aERMt C5966 SO 309236 Internet Essentials from Comcast Ae r. Internet Essentials— the easy and affordable way to get your family online. We know that home Internet service is essential for many students and their families With the educational and professional benefits of the Internet increasing every day, having a way to connect at home is more important than ever before That's why we want to make sure families in our community know about a new program provided by Comcast called Internet Essentials Now you can connect to the Internet at home — for school, work, communicating with others and so much more Who Qualifies? IL � Families with a child eligible to participate in the National School Lunch Program, including private, parochial and homeschooled students, may be eligible Participating families pay only $9.95 per month +tax with no price increases, activation fees or equipment rental fees. With affordable Internet service your family can: Do homework and research easily and quickly on a fast Internet connection • Pay bills online and work from the comfort of your own home • Stay connected to your friends and family LOW Cost Computers Available. 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Ca ­l —a molar rates vial apply Sublem ,a Internal EaaaMals program terms old conMtmns Call t 855 Bab 8376 for resmcenns end complete dala,ls on — Interne,Essem,ela com 02013 C—1 NI n IfL no, ava,lablo with 14ecl,b0 systems For dotage abort Corshnt Cuerd" for Mac,nlosN wsrc H,mry com CGMAC NWlen is a reg,stered mark of Gymantec DON GAETZ WILL WEATHERFORD President of the Senate Speaker of the House 6 $N„ ATE THE FLORIDA LEGISLATURE t ♦nee • JOINT LEGISLATIVE AUDITING COMMITTEE A �� t H A Senator Joseph Abruzzo, Chair lip Senator Senator Rob Bradley Representative Lake Ray, Vice Chair Representative Daphne D. Campbell Senator Alan Hays Representative Gayle B. Harrell Senator Jeremy Ring Representative Daniel D. Raulerson Senator Wilton Simpson Representative Ray Rodrigues Representative Cynthia A. Stafford June 6, 2013 VIA CERTIFIED MAIL RETURN RECEIPT REQUESTED Joy Cooper, Mayor City of Hallandale Beach 400 South Federal Highway Hallandale Beach, Florida 33009 Dear Mayor Cooper: The Joint Legislative Auditing Committee is in receipt of correspondence from a concerned citizen of the City of Hallandale Beach (City) regarding the use of public funds allocated to, and deposited in, the Hallandale Beach Community Redevelopment Agency (CRA) Fund. This correspondence included a copy of the preliminary report by the Broward Office of the Inspector General, regarding gross mismanagement of public funds by the City of Hallandale Beach and the Hallandale Beach Community Redevelopment Agency. We have subsequently received and reviewed Final Report OIG 11 -020, dated April 18, 2013, entitled Gross Mismanagement of Public Funds by the City of Hallandale Beach and the Hallandale Beach Community Redevelopment Agency, issued by the Broward Office of the Inspector General (Inspector General). Section 163.387(1)(a), Florida Statutes (F.S.), requires funds allocated to, and deposited in, the CRA trust fund to be used to finance or refinance any community redevelopment a CRA undertakes pursuant to the approved community redevelopment plan. "Redevelopment" is defined in Section 163.340(9), F.S., as undertakings, activities, or projects in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight; or for the reduction or prevention of crime, or for the provision of affordable housing, and may include slum clearance and redevelopment in a community redevelopment area; or rehabilitation and revitalization of coastal resort and tourist areas that are deteriorating and economically distressed. Section 163.387(6), F.S., describes certain allowable items for which CRA trust fund monies may be expended, including costs for "the acquisition of real property in the redevelopment area." Furthermore, Sections 163.370(3)(a) through (c), F.S., set forth the prohibited uses of CRA funds, which include general government operating expenses unrelated to the planning and carrying out of a community redevelopment plan. Kathryn H. DuBose, Coordinator I 11 West Madison Street, Room 876, Claude Pepper Building, Tallahassee, Florida 32399 -1400 Telephone (850) 487-4110 Fax(850)922-5667 jlac @leg.state.fl.us Mayor Joy Cooper June 6, 2013 Page 2 Please respond as requested to the following concerns: 1. Finding 1, Failure to Establish the CRA Redevelopment Trust Fund (report page 6) The Inspector General noted that the City failed to establish, as required by law, a redevelopment trust fund to separately account for CRA funds until May 2012. Instead, the City co- mingled CRA funds with City funds in the City's pooled -cash operating bank account. The CRA bank account was opened with an initial balance of $2.5 million; however, although requested by the then - current CRA director, there is no evidence that the requested documentation was provided to support the accuracy of this initial amount. In Ms. Patricia Ladolcetta's response on report page 53, she states that "in response to a similar accusation made several years ago, she personally created a spreadsheet that detailed the sources and disposition of `every penny' of CRA revenue." Please provide documentation to support how the initial amount was determined. If any estimates were used in determining this amount, please provide an explanation of the basis for using such estimate and how the estimated amount was calculated. Also, please provide the detailed spreadsheet that Ms. Ladolcetta references in her response. 2. Sped& Improper and Questionable CRA Expenditures (report pages 1, 10 -20) The Inspector General noted the following questionable expenditures, totaling $2,168,598, from CRA funds: Type of Expenditure Questioned Expenditures 1 Inappropriate loans $125,000 2 Improper use of bond proceeds $416,365 3 1 Payment to non-profit entities for socially beneficial programs 1 $1,474,739 4 1 Payments to organizations and individuals for civic promotions 1 $152,494 As noted by the Inspector General, Attorney General Opinion No. 2010 -40, dated September 27, 2010, addresses the use of community redevelopment funds for promotional activities. The City of Sanford asked if its CRA was allowed to "expend funds for festivals or street parties designed to promote tourism and economic development, advertisements for such events, grants to entities which promote tourism and economic development, and grants to non - profit entities providing socially beneficial programs ?" The Opinion stated, in part, that ".. to read the statute as precluding the promotion of a redeveloped area once the infrastructure has been completed would be narrowly viewing community redevelopment as a static process. Accordingly, I cannot say that the use of community redevelopment funds would be so limited that the expenditure of funds for the promotion of a redeveloped area would be prohibited. However, grants to entities which promote tourism and economic development, as well as to nonprofits providing socially beneficial programs would appear outside the scope of the community redevelopment act." [emphasis added] Based on this AGO Opinion, the payments made to non - profit entities for socially beneficial programs and to organizations and individuals for civic promotions, such as festivals and fireworks, do not appear to be allowable uses of CRA monies. Mayor Joy Cooper June 6, 2013 Page 3 Responses from City and CRA management included in the Inspector General's report indicate that there is disagreement as to: (1) whether the Opinion applies to the CRA expenditures in question and (2) the applicability of the Opinion to the City and the CRA since it is a non - binding opinion. Please provide the specific authority upon which the City relied to use CRA monies for the above -noted expenditures. Absentspecific authority to support the use of CRA monies for expenditures not authorized by Chapter 163, Part III, F.S., or not included in the CRA Plan, it appears that the CRA monies should be restored to the CRA Fund. In addition, to resolve the disagreement, we request that the City Council, sitting as the governing board of the CRA, request an opinion from the Attorney General regarding the specific expenditures in question. The City Council should ask the Attorney General the following question(s): (1) Is the use of the CRA funds for such expenditures allowable under Ch. 163, F.S.? and (2) if not, should the City restore the funds to the CRA? In addition, we suggest that the City Council agree to abide by the Attorney General's Opinion. 3. The Inspector General made various recommendations on report page 56 related to ensuring the independence of the CRA and requested a status report by July 16, 2013. We are interested in the policies and procedures that City and CRA management intend to implement to ensure compliance with the requirements of Chapter 163, Part III, F.S. Please provide a copy of the status report to the Committee at the time it is sent to the Inspector General. If you have any questions, please do not hesitate to call Kathy DuBose, Committee Coordinator, or Debbie White, Legislative Analyst, at (850) 487 -4110. Sincerely, Joseph Abruzzo Lake Ray Chair Vice Chair JA/LR:dw cc sent by email • David Martin, Auditor General Renee C Miller, City Manager and CRA Executive Director Broward County Board of County Commissioners John W Scott, Broward Office of the Inspector General PrintFriendly.com: Pnnt web pages, create PDFs http: / /www.printfriendly.com/ print ?url= http. / /www.browudbulldog... Legislature asks Hallandale for answers about CRA spending; Subpoenas land at city hall http / /www browardbulldog.org /2013 /06 /legislature- asks - hallandale- for - answers - about -cra- spending- subpoenas - land -at- city -hall/ June 11, 2013 Dan Christensen By William Gjebre, BrowardBulldog.org r!. The Florida Legislature's joint auditing committee is wading into Hallandale Beach's questionable spending of local redevelopment funds, demanding that city officials explain the use and handling of those funds. Legislators who head the committee also are urging the city commission to ask Florida's Attorney General for a new opinion to clarify how Community Redevelopment Agency (CRA) funds can be spent. City leaders have challenged a previous opinion. In a separate but related development, the Broward State Attorney's Office issued subpoenas last week to Hallandale Beach officials - including Mayor Joy Cooper -in connection with a criminal investigation into the alleged misuse of city funds by a nonprofit group, the Palm Center for the Arts. BrowardBu//dog.org obtained one subpoena served on the city clerk asking her to produce the transcribed minutes and tape recordings of a March 17, 2010 commission meeting, a copy of a $5,000 check issued by the city to the Palm Center and any correspondence between the nonprofit group "and /or founder Dr. Deborah Brown" regarding that check. City Clerk Sheena James is to appear at the State Attorney's Office with the records and to testify on .June 24 at 9 a.m. The subpoena is signed by Assistant State Attorney Deborah Zimet. A YEARLONG INVESTIGATION The subpoena and the audit committee's inquiry stem from a yearlong investigation by the Broward Inspector General's Office that found city officials had "grossly mismanaged" millions of dollars in CRA funds. The CRA is funding by a portion of the property taxes collected within its boundaries. Inspector General John Scott's office said it found "probable cause" that Brown, the Palm Center's founder and director, had engaged in criminal misconduct and asked the State 1 of 4 6/11/13 1:13 PM PrintFriendly.com: Print web pages, create PDFs http: / /www.printfriendly.com/ print? url= http: / /www.browardbulldog.... Attorney's Office to investigate. Hallandale Beach officials have denied any misspending of CRA funds and defended how those funds were handled. They have j also challenged many of the Inspector General's findings, r including criticism that the city wrongfully funded nonprofit groups, paid for fireworks displays and provided loans to i businesses. I i A delegation of city officials, led by Mayor joy Cooper, went to } , County Hall last week in the wake of talk about a possible county audit of CRA tax funds it had sent to the city to inform Broward commissioners they don't have the authority to do that. County officials acknowledged that only the state has the Hallandale Beach authority to review CRA actions. Mayor Joy Cooper The Legislature now appears interested. Sen. Joseph Abruzzo, a Palm Beach County Democrat who is chair of the joint Legislative Auditing Committee, and Rep. Lake Ray, a Duval County Republican who is the vice chair, began asking questions on Thursday after being contacted by "a concerned citizen." Abruzzo and Ray sent a certified letter to Mayor Cooper. Copies were sent to Florida Auditor General David Martin, Broward's commissioners, county Inspector General John Scott and City Manager Renee C. Miller. Citing the report by Scott's office, the legislators asked Cooper to respond to accusations that Hallandale had improperly co- mingled city and CRA funds and justify more than $2.2 million in questionable spending. Abruzzo and Ray's letter says that if the city fails to provide "specific authority" under state law, or if the expenditures were not included in the city's CRA plan, Hallandale may have to restore the money to the CRA trust fund. The legislators also suggested that city commissioners, who also sit as the CRA's board of directors, seek a new Attorney General's opinion regarding what constitutes allowable expenditures. Abtruzzo and Ray also want to know if the city is complying with recommendations by Broward's Inspector General, including whether the city has established policies to comply with state law and ensure the CRA operates independently. Cooper said she has informed the committee that lawyers for the city and the CRA will respond to their questions. "I reaffirmed my position and that of our attorneys that expenditures by the CRA are within the authority of the statute to address slum blight, crime and economic development," she said. County agents have asked the city to provide a status report on their recommendations 2of4 Ai1 I n12 1 1 O „�. PnntFriendly.com. Print web pages, create PDFs http.// www.printfriendly.com/pnnt ?url= http: / /www browardbulldog . by July 16. THE MAYOR'S SUBPOENA Cooper said prosecutors subpoenaed her as a witness in their criminal case. "I cannot comment any further on the matter. I was asked to go in as a witness on the 25th, but have asked to come in earlier due t o my schedule," the mayor said. Prosecutors' investigation of The Palm Center for the Arts follows the inspector General's allegations that nearly $5,000 in city funds were used to make a payment on Brown's timeshare at the Westgate Resort in Orlando and to make payroll payments to herself and her brother and for miscellaneous personal expenses. City Commissioner Bill Julian said in an interview that the city clerk's office informed him a subpoena had arrived for him, too. He had not seen the subpoena, but was told it requires him to appear at Zimet's office on June 25th. Julian believes that many of the same city officials who previously were questioned by the Inspector General's Office were issued subpoenas. "I'll go there and answer questions," he said. "I have nothing to hide." Commissioners Anthony Sanders could not be reached for comment. Likewise, Brown could not be reached. Commissioner Alexander Lewy said he did not receive a subpoena. PALM CENTER PAYMENTS Palm Center received at least $107,000 in CRA funds over a three -year period. Brown was also listed as a principal and director of Zamar School of Performing Arts. About three years ago, Zamar received $25,000 in CRA funds. Both programs operate on city property at 501 NW First Ave. The city leased the property to Palm Center in 2009 for a one -time payment of $10. While Palm Center was prohibited from subletting the facility, the city later modified the agreement to permit Zamar to operate a summer camp there in 2009. The city property was once owned by a group headed by Commissioner Sanders. The Inspector General's Office probe involved a review of the city's purchase of the property from Sanders' nonprofit Higher Vision Ministries. Higher Vision bought the property in 2001 for $45,000 and sold it to the city eight years later for $235,000. Sanders, appointed to fill a commission vacancy in 2008, did not vote on the purchase. In between the purchase and the sale, the CRA gave Sanders' group a $46,000 property improvement loan. Sander's group was only required by the city to repay $31,000; the rest was forgiven. In its report, the Inspector General cleared Sanders of an allegation that the CRA showed 3 of 4 411 1 /19 ,.,e n..r PrintFnendly.com: Print web pages, create PDFs http://www.printfnendly.conVpnnt?url=http://www.browardbulldog toward him by substantially overpaying his nonprofit group for the property. 4of4 F /71 /iz 1 .1Z oa,r � L� N C O M � O � s L .m - v A � V r ir O Zc v OZS O Z � � �• LL N N 0 p n- w 41 ^ E £ w z m w Coco W _� � \ m W '° V ) CO � v , m 0 . 1 7 m a U F• Y (f) o N o v o w Q i 3 •v N? a c� _ a �C6 _ 1 1 ) vi LLJ ' VA - a N E N C _ cc N O M = O - ti � LO T co U ♦r U 3 3 m 3 a Y 0 CL. N 2 d o+ T C, 0 S c W . C m L O G � V v d � w m � _ N co O LU E W m m m J G ., V L) �. 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