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Minutes 06-11-13 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON TUESDAY, JUNE 11, 2013, AT 9 :00 A.M., CONFERENCE ROOM B, IN CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Mark Bobich, Chair Safety Administrator Rick Lee Fire Rescue Catherine Cherry, Secretary City Clerk Mike Dauta Finance Ginny Shea Recreation and Parks Michael Naughton (arrived 9 :04 a.m.) Library Art Brode /Dwight Saulter Public Works Mike Rumpf Planning and Development Barbara Scott Police Pat Sholos Human Resources Gary Ezell Utilities ABSENT: Jeremy Davis /Eric Falstad Golf Course Sylvia Woods /Carisse LeJeune City Manager Robert Sweeney ITS I. Call to Order Chair Bobich called the meeting to order at 9:03 a.m. II. Roll Call Roll call was taken. A quorum was present. 111. Acceptance of Minutes of May 14, 2013 Chair Bobich announced at the last meeting there were problems with the tape recorder used to record the minutes. As a result, the minutes were not yet available. IV. Safety Committee Education & Training — tbd Chair Bobich announced the Safety Council has streaming videos that can be viewed online and he was drafting a procedure to access them. 1 Meeting Minutes Safety Committee Boynton Beach. Florida June 11, 2013 When it is completed, the link will be put on the shared drive along with the City's safety videos and PowerPoint presentations. The videos are a good learning tool that can be downloaded from any computer. When the list is posted online, there will be many opportunities for training. If any departments have any specific needs, they should contact Chair Bobich for assistance. Chair Bobich also introduced John Churey, an Intern from Florida State College's Risk Management Institute, who will be working closely with Risk Management and Human Resources on day -to -day operations. He will also assist with a few projects on cost allocation, typical inspections, new hire orientations and other things. V. Old Business A. Fire Drills Chair Bobich explained there were a few false alarms last month. He has been attempting will compile a report for the Committee, but each time he puts one together, he has to add more. Recently, one alarm sounded because of a dust sensor. Another time, the alarm sounded because of someone smoking in one of the public restrooms. Mr. Lee offered if the sensors are too sensitive, they could be adjusted. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich announced he appreciated receiving the inspection reports electronically. Anyone needing assistance with inspections or the form should contact him. D. Incident Review Board Referrals There was an Incident Review Board meeting last week, but the meeting this week was cancelled. E. Drug Free Policy Statement (HR — Pat Sholos) — TABLED 10/12/2010 Chair Bobich explained this Policy was still not ready. It was hoped the City's Ordinance would be deleted leaving just the Policy. Updating the Policy was much easier as legislative mandates could be incorporated by reference. Currently, the Ordinance has to be amended each time the State makes a change. 2 Meeting Minutes Safety Committee Boynton Beach. Florida June 11, 2013 F. Safety Manual Review The members approved changes to the Manual in February and were still waiting for authorization from the City Manager's office and her signature. The updates would also require some Administrative Policy Manual (APM) changes. Chair Bobich commented one APM change pertained to the Safety Committee quorum requirements and would lower the number of members needed to meet. G. Other None. VI. New Business A. Departmental Safety Issues Ms. Sholos reported the remodeling in the Human Resources office was completed. A lot of material, equipment and paperwork was removed. The area is less cluttered, and all aisles were clear. Eventually, the main door to Human Resources will be used as opposed to the door to the former Risk Management Office. Mr. Lee explained he ordered breathing masks used to investigate fires and they saved about $200 per mask. In the past, firefighters carried a tank on their back to keep the mask clear. Now they have one with a tube. When the firefighter breathes, it brings in air and it clears the mask at the same time. Prescription eyewear is also available, but only one person may need it. B. Other None. VII. Announcements A. Other Chair Bobich reminded all the Violence in the Workplace class must be taken. Two classes are offered: one for supervisors and one for general employees. Employees had to take this in the past. Once taken, employees should send their tests to Tara Altman. Chair Bobich also reported Risk Management issued an electronic copy of the Safety Newsletter and employees were submitting newsletter puzzles back to the Department. They hoped to receive over 100 responses, and if so, two prize drawings would be held as opposed to one. 3 Meeting Minutes Safety Committee Boynton Beach. Florida June 11, 2013 VIII. Next Meeting Date: Tuesday, July 9, 2013, 9:00 a.m. Motion There being no further business to discuss, Mr. Dauta moved to adjourn. Ms. Scott seconded the motion that unanimously passed. The meeting was adjourned at 9:16 a.m. &A _ UL'q' Catherine Cherry Minutes Specialist 061213 4