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Minutes 05-28-13 M INUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY MAY 28, 2013, AT 6:30 P.M., IN THE FIRE STATION NO. 2 TRAINING ROOM 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Robyn Lorenz Debby Coles - Dobay, Public Art Paul Sirota Administrator Anderson Slocombe Aylin Tito ABSENT: Deborah Bottorff, Chair Christine Moeller, Vice Chair I. Call to Order Anderson Slocombe sat as Chair and called the meeting to order at 6:27 p.m. II. Roll Call of Members Self- introductions were made. III. Agenda Approval Motion Mr. Sirota moved to approve the agenda. Ms. Lorenz seconded the motion that unanimously passed. IV. Approve Meeting Minutes — April 28, 2013 Ms. Coles -Dobay made the following changes to the minutes: Christine Moeller is the Vice Chair. Page 2, first paragraph: "Debby Coles- Dobay, Public Art Administrator, announced she attended the event and other Board members attended 'u� dged the event." Page 5, first paragraph, " . . . discussion followed the blinking lights and lights spotlighting fef the fish lantern . . ." Page 5, fourth paragraph, " ... art that would be placed on site due to development of Lots 17 and 52 1 Meeting Minutes Arts Commission Boynton Beach, FL May 28, 2013 Page 6, fifth motion, °` ... regarding the pieces at Quantum Lake Town Center and their locations." Page 7, last paragraph, " ... but Artist David Lang ey may have ..." Page 8, second paragraph, " ... exhibited T "- ^,ru other sculptures in the past and was amenable to loaning Three Faces the pieGe to be placed on the Avenue. " Motion Mr. Sirota moved to accept as amended. Ms. Lorenz seconded the motion that unanimously passed. V. Announcements /Reports A. May 8 -19, "Paint It, An Urban Affair" Arts District renovation project Ms. Coles -Dobay announced she attended this event. Mr. Sirota advised he attended the Open Mic Night, and he could not believe the change. There were six or seven artists and three from out of state have studios there. Some of their work was outstanding and he encouraged all to attend. He thought the activity results in positive press for Boynton. Many more people were learning about these events through the press and word of mouth, although parking was difficult. Ms. Coles -Dobay explained the fourth Thursday of the month is the Art Walks and the third Thursday of every month is Open Mic Night. B. May 23, 2013 "Creative Conversations" Arts District On May 23, Creative Conversations took place. Individuals from all over the County were invited to discuss how to work collaboratively with art events to avoid conflicting dates, help promote one another county -wide, and possibly have satellite exhibits for big events like Art Be-0 Basel in the area. Elayna Toby- Singer, the Palm Beach County Public Art Manager, and Tracy Smith - Coffey, former Coordinator of the LULA Lake Worth Arts Program for the Lake Worth Community Redevelopment Agency who is now with the Boynton Beach Community Redevelopment Agency attended. Stakeholders from all over the County attended and great discussions contributed to how to collaborate and make Palm Beach County an arts destination. C. May - December "Op Art" Exhibit by Stan Slutsky City Library This exhibit is already on display. D. June 8, 2013 2 -4 p.m. "Meet the Artist Reception" 2 Meeting Minutes Arts Commission Boynton Beach, FL May 28, 2013 Ms. Coles -Dobay distributed invitations for the Reception on June 8, 2013. She pointed out Chanel 5 did a story and aired it twice. Staff had also issued a press release and put it on Facebook. She urged the members to attend and bring guests. E. Thursday, June 20th, 5:30 — 7:00 p.m., Literacy Coalition "Grand Opening Celebration" Information about this event was included in the meeting backup. Ms. Coles -Dobay agreed to post it and send members an invitation. VI. Project Updates /Approvals A. Aspen Glen public art concept and artist approval Artist Leo Urban and Jeff Alexander of Lennar Homes were present for this item. The project is on Lawrence Road, south of Hypoluxo. Mr. Urban explained the project is in a non -gated community so access into the cul -de -sac was accessible by the public and it anchored the end of the street. He described the piece as contained in the meeting backup. The project was a trellis with stone veneer columns and stucco around a mosaic of Af r i GaR Aspen trees with landscaping surrounding the trellis. The concept had a western theme. The mosaic would have shells, stone and some glass tiles which would be grouted and sealed. The entire piece was 62 square feet, 4 feet, 4 inches high and 14 feet long. It will be mounted on a concrete block wall and cast stone veneer to recess it into the framework. Two park benches were included with the project which was intended to create a public space. There will be lots of flowers around the base and up- lighting at night. The budget was about $15,500 for the art and $15,500 for the columns and trellis. The length of the piece would cover a good section of the cul -de -sac. The piece was not visible from Lawrence Road, but it would have the same quality and style of many of the homes which used the same stone. Motion Mr. Sirota moved to accept the plan as submitted. The motion was duly seconded and unanimously passed. B. The Backyard (Cuthills) Public art gate concept changes Ms. Coles -Dobay reviewed the original artwork submitted and approved by the Commission. The project was a wooden gate with torches and a horn element. Currently, the gate was built and the developer was continuing with the project, but a few elements were changed. Ms. Coles -Dobay brought the alterations back for approval. Artist Dana Donaty feels the changes captured the original design intent. The change was the center bone for the top of the gate was eliminated. The door is arched 3 Meeting Minutes Arts Commission Boynton Beach, FL May 28, 2013 and larger in size, as listed in the letter in the meeting materials. The spear element above the door was no longer shown and the outside doors included black metal bars with bone handles. The poles will not be open poles. They were structural and would be copper. The torches will be fabricated and installed. Bradley Miller, representing the owner, explained Mr. Hall sought to create a unique environment. Motion Mr. Sirota moved to accept the changes in the Backyard art project gate as presented. Ms. Lorenz seconded the motion that unanimously passed. (Mr. Sirota left the meeting at 7:09 p.m.) C. The Literacy Coalition public artwork and placement update This request was presented in January and Ms. Coles -Dobay wanted to update the members as contained in the meeting materials. The Literacy Coalition wanted to display the work at their Grand Opening in June, but the Arts Commission was scheduled to meet the following week and would not be able to give their final approval beforehand. (Mr. Sirota returned to the meeting at 7:03 p.m.) The building was on Quantum Boulevard and they removed a divider because it obstructed the view of the sculpture. Pavers will be used in certain areas, and the pad around the sculpture will be green recycled -glass pebbles. The piece will be assembled, fastened and cemented together on site. The piece was made of Athena stone and was of an individual reading a book. A clear sealer will be used for maintenance. The Grand Opening will take place on June 20th at 5:30 p.m. and the piece should be installed by the end of this month although final approval by the Arts Commission would occur next month. Mr. Slocombe thought the change in the window was a nice touch and the members took note the piece will be lit. The sculpture should be visible from several locations within and outside of the building. D. Home Depot Design Center artwork concept approval Ms. Coles -Dobay explained the members reviewed this concept at the last meeting and there was much discussion the piece lacked presence. They had made suggestions to improve it which were conveyed to the artist. The artist thought, for structural integrity, it would be better to attach the piece to the oval in the sign and he did not make any other changes. 4 Meeting Minutes Arts Commission Boynton Beach, FL May 28, 2013 The members still maintained the piece gets lost with or without the oval and the placement should be higher. Something else needed to be done to improve its presence. The developer was submitting the concept because they believe they could add to the identity of their plaza and make improvements to the sign, but the members were not convinced. It was thought denying the piece would send the wrong message. Ms. Coles -Dobay explained when the piece is final and comes back to the Arts Commission, there would be options. If the developer requested the sign art be included as part of the public art requirement, the Arts Commission could indicate whether it would or not. The amount spent on the piece was not the entire amount that would apply to the Art in Public Places requirement for the development of the plaza. There were additional funds that could be spent in other areas of the project, or the Arts Commission could count all of the improvements made towards public art. The members did not have to decide at this time whether it counted towards the public art requirement. Motion Mr. Sirota moved to accept the project as is with the stipulation down the road they consider whether it counts towards the public art allocation. Ms. Lorenz seconded the motion that passed 3 -1 (Mr. Slocombe dissenting.) VII. International Kinetic Art Symposium and Exhibit Planning A. 2015 International Kinetic Art Exhibit and Symposium • 2015 dates Ms. Coles -Dobay explained the 2013 Symposium was reviewed to determine how to improve it for 2015. She looked up dates and, if using the same weekend used in 2013, the Symposium weekend would be February 7th through the 9th. If committing sooner, they can start advertising the event and holding discussions with presenters, artists and participants. The Arts Commission still had to plan for the year -long kinetic art exhibit on the Avenue of the Arts from September 2014 to September 2015, which would pre - promote the event. Another improvement would be to have the indoor exhibit set up for a two -week period instead of just the Symposium weekend. The exhibit could open the Friday before the 7th and show through the following Sunday for the two weeks. • Location logistics 5 Meeting Minutes Arts Commission Boynton Beach, FL May 28, 2013 One aspect to discuss was where to have the indoor exhibit space. The Opening Reception should be at the same location, but the problem was finding a location big enough to accommodate the art and the attendees. The Old High School was suggested, but it was scheduled to be completed in April 2015, after the Symposium. Intracoastal Park Clubhouse was isolated, not part of the downtown and not big enough. The Woman's Club on the south end of Federal Highway was available, but there was a cost involved and it was a distance away from the Avenue of the Arts. The goal was to have the exhibit within walking distance. The Arts Commission had used the Library Program Room and Civic Center, but it did not have the ambience and the Library Program room was not big enough. Additionally, the Civic Center has ongoing recreation programs and the rooms could not be held for two weeks. The Civic Center was mainly used during the Symposium to house vendors that made products for kinetic art, which was fine, but it was also used for exhibit space and it was not appropriate. The Senior Center would not be appropriate. Ocean One, by Federal Highway and Ocean Avenue, and land on the east side where Bank of America stood, was considered. Ms. Coles -Dobay spoke to a developer who was constructing a building for a law firm there. There would be extra storage space on one of the floors for expansion, but it would not be completed in time. The property at C osta Ge Casa Costa had commercial space the developer could activate, but it was unrealistic for them to hold space until 2015. Galaxy Elementary School was a possibility, but having exhibits for two weeks may impede their operations. A suggestion was made to consider using a tent in the parking lot by the Schoolhouse Children's Museum, but it would be an expensive alternative. Many people had lunch at Prime Catch on Woolbright and Federal Highway so the location was a central one. If tents were used, the road would be closed and the tents would serve as the central location to the Library, Civic Center and Museum. Walking paths should also be expanded based on adding more public art sites. The perception of the presentation and panel discussions was they went well in the Commission Chambers, although there were issues with the timing, which would be refined. The workshops and youth workshops at the Art Center were discussed and a suggestion was made to approach Lowes and Michaels to investigate sponsorships and workshop supplies as those corporations usually have sponsorships. As to what the youth could make, Ms. Lorenz had a friend who is an engineer. He and his students made robots, which is part of kinetic art and the students recently competed in a national robotic competition. She had spoken with him about participating in the Symposium and agreed to re- approach him about it. It would be a good activity for a children's workshop. It was noted schools such as G -Star and Dreouss Dreyfoos School of the Arts could also be involved. 6 Meeting Minutes Arts Commission Boynton Beach, FL May 28, 2013 The biggest complaint received on the Symposium was there was no directional advertising en -1-95, and the reception at the Museum was crowded. Accordingly, the members were requested to scout locations. • Committee Chairs Ms. Coles -Dobay expressed the members did a good job spearheading their areas of expertise and serving as Chairs of the various committees. After brief discussion, there was agreement the following individuals would head the various committees: ➢ Chair Bottorff - Marketing ➢ Paul Sirota - Education and Workshops ➢ Paul Sirota - Opening Reception ➢ Robyn Lorenz - Vendors ➢ Anderson Slocombe - Indoor /Outdoor Exhibits ➢ Aylin Tito - Sponsor Coordination and Relations ➢ Open - Presentation Ms. Lorenz also suggested an event email be included so vendors who are contacted could email back. Although Ms. Lorenz had a personal email address, vendors were emailing her and she had to forward them to Ms. Coles- Dobay. It would be more professional and efficient for event communications to be sent to an event email address. She commented she had issues with it and thought it was problematic. VIII. Exhibits A. Avenue of the Arts 2013/2014 - Call to artists Ms. Coles -Dobay emailed the Call to Artists to the members and explained, this year, they would try to have artwork address the Brand Promise Statement. The Brand Promise was open to many forms of interpretation and would not be very limiting. The submission deadline would be June 20th. The selection date would be the June Arts Commission meeting. Notification would occur on the 27th. The Artist Agreement deadline was July 11 th and there was a timeframe to have the agreements processed, coordinate the installation, and obtain the permits. This year Ms. Coles -Dobay hoped to work in cooperation with the Community Redevelopment Agency for the Artist Reception for the exhibit, which had not been done in the past. She was attempting to have the reception on a Friday. The Little House Restaurant was willing to work with the Board on the Opening Reception. Consensus The members approved of issuing the Call to Artists with the Brand Promise Statement theme. 7 Meeting Minutes Arts Commission Boynton Beach, FL May 2, 2013 B. Review draft letter to galleries — Brad Jernigan artwork program (117 donated pieces.) The members reviewed the letter to the galleries and the Bid Response Forms. Contact information would be included, but when Ms. Coles -Dobay spoke to Rick Beau -Lieu, the art appraiser, he thought galleries may not be interested in purchasing the pieces. He, along with Mr. Sirota, may know of private individuals who may be interested in the artwork as well as an art organization which sells a lot of contemporary, funky art in art shows. They participated in Art in Palm Beach and Art in Miami, and all satellite shows around country. This may be a good opportunity for them. Additionally, Edward and Deborah Pollack held a Laura Winward Exhibit and they may be interested in showing the pieces. Ms. Coles -Dobay thought it would be helpful to send the information to these individuals first. In the meanwhile, she could research which galleries may be interested in obtaining the works. There were some typographical errors in the handout which Ms. Coles -Dobay noted. I. New Business None. X. Unfinished Business None. I. Future Business None. II. Adjournment Motion There being no further business to discuss, Chair Slocombe adjourned the meeting at 7:57 p.m. Catherine Cherry Recording Secretary 060393 8