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Minutes 07-09-13 MINUTES OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING, HELD ON TUESDAY, JULY 9, 2013, AT 6:30 PM IN COMMISSION CHAMBERS 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Jerry Taylor, Chair Vivian Brooks, Executive Director James "Buck" Buchanan David Tolces, Board Counsel Joe Casello Michael Fitzpatrick Mark Karageorge David Merker ABSENT: Woodrow Hay, Vice Chair I. Call to Order Chair Taylor called the meeting to order at 6:32 p.m. II. Invocation and Pledge to the Flag Mr. Karageorge gave the invocation and led the Pledge of Allegiance to the Flag. III. Roll Call Roll call was taken. A quorum was present. IV. Legal: None V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda None. B. Adoption of Agenda Motion Mr. Merker moved to approve the agenda. Mr. Karageorge seconded the motion that unanimously passed. 1 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 VI. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts and Relationships for Items Presented to the CRA Board on Agenda Items Mr. Buchanan had no disclosures or comments to make. Mr. Casello commented the fireworks at Intracoastal Park were spectacular. He was very impressed. Mr. Merker agreed with Mr. Casello and commented the event was exciting and it brought people together. Mr. Fitzpatrick disclosed he spoke with Jim Knight, Rebecca Shelton, Dave Camalier, and Jim Williams. Mr. Karageorge had no disclosures or comments to make. Chair Taylor agreed the fireworks were great and there was a great turnout. B. Informational Announcements Ms. Brooks announced there would be a Closed -Door, Executive Session for the Bright versus CRA case held on Monday, July 22, 2013, at 6:15 p.m. in the Library Program Room, following the City Budget Meeting. VII. Announcements Awards: A. 2012 -2013 Home Innovation NGBS Green Partners of Excellence Award Mike Luzier, President and CEO of Home Innovation Research Labs, was present to recognize the Community Redevelopment Agency as one of their 2012 -2013 Home Innovation NGBS Green Partners of Excellence for the Seabourn Cove development. Mr. Luzier advised he visited Boynton Beach about a year ago when opening the Seabourn Cove development and what was done in the community was nationally significant and deserving of recognition. The organization offers a Green Building Certification program. The program was a voluntary, above Code program having the most stringent standards in the world, with the most rigorous certification program protocol. Since the program was launched, over 40,000 homes were certified. He was in Boynton Beach for the Seabourn Cove project, which was notable because it was the largest gold level multi - family project certified. The homes are incredibly high - performing homes as it pertains to energy, water efficiency, sustainability for land use, appropriate site design, and access to public 2 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 transportation, all of which are important. The Agency played a critical role as the project would not have been possible without the support of the CRA. At the end of each year, they reflect on their business partners and clients to see who did something significant to advance interest in sustainable development, contribute to the community and promote the growth of the National Building Green Standard in the Green Building Certification Program. Mr. Luzier explained this year, in addition to recognizing significant actions of the Board, they will also recognize the Governor of Delaware, the Mayor of Albuquerque, and two legislators from Maryland. He thanked the Board for its support of the program and their leadership. Such projects require vision, discipline and a can -do attitude. It is also a partnership between the government and the private sector with a vision for the kinds of communities they want to live in. He presented the award. Chair Taylor thanked him for the recognition and explained the Board is proud of the leadership they took with the developer who did an outstanding job and mostly to staff for their efforts on green issues. The project could not have happened without them. Mr. Karageorge recognized Mack McCray, who was present and on the Board when the project was approved. Now that Phase II was starting, those units would be certified as well. He echoed Chair Taylor's sentiments. This was the CRA and the City and all departments working with the developer to bring the project to fruition. The CRA helped financially, but he thanked him for the recognition. When considering all the competition for the award, this was a major recognition as there were thousands of communities nationwide. VIII. Consent Agenda: A. Approval of Minutes — CRA Board Meeting, June 11, 2013 B. Approval of Period Ended June 30, 2013 Financial Report C. Monthly Purchase Orders D. Approval of Rent Reimbursement Grant to Deck & Drive, Inc. E. Approval of Rent Reimbursement Grant to Broadstone Real Estate, LLC F. Approval of Rent Reimbursement Grant to Steven R. Braten, P.A. Motion Mr. Karageorge moved to approve the agenda. Mr.. Fitzpatrick seconded the motion that unanimously passed. 3 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 VIII. Pulled Consent Agenda Items: None. X. Information Only: A. Public Comment Log B. Special Events Recap C. Grant Award for Heritage Trail and Interactive Online Map Mr. Karageorge expressed he was pleased with receiving the award for the Heritage Trail. I. Public Comments: (Note: comments are limited to 3 minutes in duration) Dr. Piotr Blass, 113 West Tara Lake Drive, was proud the City received the Award. He contacted a student at one of the schools he taught at the University of Pennsylvania, and hoped his City, Annapolis, would be a Sister City to Boynton Beach. As to the University of Boynton, he thought there was now a situation that nothing would happen with the Old High School. He believed there would be a University of Boynton there or a museum, the Historical Society, or whatever was wanted. He clarified the University is universality. He was delighted the City would keep the building and the land. He thought perhaps the Community Redevelopment Agency could spend some funds to repair it. There being no further comments, Public Comments was closed. II. Public Hearing: None III. Old Business: A. Consideration of Timeline Revision to the RFQ for Professional Services Ms. Brooks explained staff was requesting this item be moved to the August meeting. Staff received 42 responses to the RFQ and it was difficult to get through all of them. She requested the Board extend the timeline to August. Chair Taylor requested a motion to move the shortlist to August 13, 2013, and contract approval by the CRA Board on September 10, 2013. Motion Mr. Buchanan so moved. Mr. Karageorge seconded the motion that unanimously passed. 4 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 B. Consideration of Responses to RFP for Insurance Brokerage Services Susan Harris, Finance Director, expressed she was happy with the seven responses staff received to the RFP. Staff was looking at four firms that specifically had municipal experience. Staff preferred a local firm, if possible, and one that could provide the scope of service the CRA needed. Ms. Brooks, Mr. Simon, and Ms. Harris comprised the evaluation committee, and the top firm listed in the agenda item were the Plastridge firm from Delray Beach. They have over 90 years in business and Peter Arts would be the lead for the account and is a municipal risk specialist. Mr. Arts' clients are the City of Delray Beach, Boynton Beach, the Riviera Beach CRA, the Lauderhill CRA, the Village of Palm Springs, Town of Lake Clark Shores and the Lauderhill Housing Authority. Mr. Arts is also involved in his community. He served as a Commissioner on the Delray Beach CRA as its Vice Chair. Mr. Arts was present to answer questions and his references and client list were impressive. Ms. Harris particularly liked that he has resolution diversity. He named a specific issue the municipality had and how the agency worked to resolve it. The Scope of Services was thorough and addressed key concerns, particularly the rise in the cost of Employment Practices and Public Officers Liability insurance. They would work hard to obtain a lower rate. Their fee is commission based; they would get a 6% fee if done through the Florida League of Cities, and 9% if the Agency had to go to other carriers for their insurance. Staff recommended the Board approve the Plastridge Agency as the Broker of Record for their insurance with an initial contract term of two years and two additional two -year terms and staff negotiate a contract to be signed within the next 30 days. If not successfully negotiated, staff would negotiate with the number two ranked firm which was Arthur J. Gallagher who does business with the City of Boynton Beach. Motion Mr. Merker so moved. Mr. Buchanan seconded the motion. Mr. Casello inquired about the ranking system. Ms. Harris explained behind the summary sheet and listed in the RFP was a ranking for specific items. One criterion was the firm had to have Florida licenses and sign the required forms in the RFP as contained in the meeting backup. The firms were ranked on location and personnel qualifications, the firm overview, the type of business they do, litigation pending against them, how they address that, how they would meet the CRA's needs and if they use any co- brokers. Staff required at least five references and wanted municipal experience. The financial strength of the firm and servicing of the account, if they have a local office, if they were members of the appropriate service associations, and proposed annual fee were all considerations. 5 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 Staff received a mix of firms who would be commission based and also firms that charged a flat fee. Ms. Harris spoke to the City's Finance Director and Risk Management, and the City used both based on what Mr. Magazine negotiated with the State. Chair Taylor was familiar with the Agency through the Chamber of Commerce. Mr. Karageorge thought Plastridge Insurance was a first -class agency with professionals and years of experience. He liked that Mr. Arts sees both sides of the issues and he endorsed the firm. Vote The motion unanimously passed. C. Discussion of the 222 North Federal Highway RFP and the One Boynton, LLC Project Ms. Brooks explained this project was moving slowly, but there were issues to resolve. She had a meeting with Rebecca Shelton, representing the property owner and Jim Knight, representing the law firm, and they reached a tentative agreement to expedite the project. Under the agreement, the CRA would purchase or swap some of its land for some of One Boynton's land in order to create a sufficient development parcel for the law firm on the corner of Boynton Beach Boulevard and Federal Highway. The parcels Mr. Camalier was interested in were the Oscar Magnuson House on 211 East Ocean Avenue and the Little House. This would make his investment in the land he has whole. The parcel at 222 North Federal and the land from him would be sufficient to construct the project for Kanner & Pintaluga. Ms. Brooks reiterated this was tentatively agreed on as of today and it had to be presented to Mr. Camalier. Ms. Brooks proposed to give Mr. Camalier two weeks to come back and agree to terms, followed by obtaining the Board's approval. Ms. Brooks thought it was a win -win situation. Jobs in a brand new office building that was highly visible at a critical main intersection would kick off more interest in downtown Boynton Beach. The parcels, no longer owned by the CRA, being owned by the private sector would put them on the tax rolls. Staff could include in the agreement that Mr. Camalier will have to develop the Oscar Magnuson house into something useful, but it will go on the tax rolls. She thought it could be mutually satisfying to all parties if they could work out the details. Chair Taylor agreed this could kick start the downtown. Mr. Merker agreed this is a positive sign and big asset for the City. He wished the parties well to move forward in a positive way, 6 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 Mr. Casello inquired about the definition of sufficient. Ms. Brooks explained staff had to determine a site plan that would work for Kanner and Pintalugo and determine how much would be needed from Mr. Camalier. Based on the conversation earlier in the day, she thought they would not need much from him and he would be okay with those two properties. The matter was still in negotiation. Mr. Camalier wanted the land swap, but the Board had to approve it. Chair Taylor also commented the private sector was also working with the CRA to develop Ocean Avenue. Mr. Karageorge thought the land swap was a good idea. He liked 211 East Ocean Avenue being on the tax roles and would like to see a timetable for its development. He had questions how this would affect the Little House as they are now on rent collection. Ms. Brooks explained there is a lease and the lease would be honored. This was a positive step. He also had questions about how the site plan would be modified. He was excited but also cautious. Mr. Buchanan acknowledged the Little House would continue under the lease, and he inquired if the Oscar Magnuson House had a new owner, whether it would be developed with the same vision or torn down. Ms. Brooks responded it was designated as locally historic, but it was not protected from demolition. If the Board wanted protection, they could indicate they wanted it to be moved and preserved by adding a clause to the contract. Staff could find a site for it, and it would be easy to move. She noted it was the oldest structure in Boynton. Chair Taylor thought those details could be addressed later in the process. Mr. Fitzpatrick commented he met with Rebecca Shelton and Mr. Camalier at 2:30 ., and there was some minor discussion hinting of the proposal, so it is a positive step. He had ideas on site plans which he had copies of and which were distributed. He was still interested in having a three -story parking garage as a plaza base and he was happy the project was moving forward. The members could review the plans at their leisure. IV. New Business: None V. Executive Director's Report: A. Project Status Update Mr. Karageorge inquired if building at the Marina was on schedule. Ms. Brooks responded they were holding off a bit due to the Pirate Fest. They did not want to be under construction during the event because this year, the Pirate Fest would be going all the way to the Marina to benefit Ocean Plaza and the Marina businesses. They were slightly delaying going out to RFP for the construction, but they have the permit or were close to obtaining it. Instead of July 2014, the building could be constructed in October 2014. Mr. Karageorge thought this was great news. 7 Meeting Minutes Community Redevelopment Agency Board Boynton Beach, FL July 9, 2013 VI. Future Agenda Items: A. RFP for Legal Services VII. Adjournment There being no further business to discuss, Chair Taylor adjourned the meeting at 7:03 &Ukaw-L . .. Catherine Cherry Minutes Specialist 071093 8