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Agenda 09-10-13 BOYNTON =BEACHiCRA CRA Board Meeting Tuesday, September 10, 2013 at 6:30 PM City Commission Chambers 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Revised AGENDA I. Call to Order II. Invocation and Pledge to the Flag III. Roll Call IV. Legal: None V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda VI. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts and Relationships for Items Presented to the CRA Board on Agenda Items B. Informational Announcements VII. Announcements & Awards: A. Boynton Beach Haunted Pirate Fest with the Mermaid Splash B. Catch a Dance — 9/20/13 VIII. Consent Agenda: A. Approval of Minutes — CRA Board Meeting, August 13, 2013 B. Approval of Period Ended August 30, 2013 Financial Report C. Monthly Purchase Orders IX. Pulled Consent Agenda Items: X. Information Only: A. Public Comment Log B. Invitation to Grand Opening of Secret Garden Cafe C. Women's Circle RE: LaVictoire Dorissaint Donation D. Habitat for Humanity Paint A Thon Block Party— 10/12/13 XI. Public Comments: (Note: comments are limited to 3 minutes in duration) XII. Public Hearing: None XIII. Old Business: A. Consideration of Approval of Resolution No. R13 -01 Adopting the CRA Budget for FY2013 -2014 B. Consideration of Reallocating $1,500 in FY 12/13 in the Project Fund Approved for Realtor Training in Historic Preservation for a Celebration of Boynton Artist Conrad Pickel C. Consideration of Conditional Approval of Insurance Broker of Record BB & T. XIV. New Business: A. Consideration of Boynton Harbor Marina Dockage Agreements for Fiscal Year 2013 -2014 B. Consideration of the Commercial Construction Project Incentive Grant Program Guidelines and Applications for Fiscal Year 2013 -2014 C. Consideration of the Commercial Facade Grant Program Guidelines and Applications for Fiscal Year 2013 -2014 D. Consideration of the Commercial Rent Reimbursement Grant Program Guidelines and Applications for Fiscal Year 2013 -2014 E. Consideration of the Commercial Interior Build -Out Grant Program Guidelines and Applications for Fiscal Year 2013 -2014 F. Consideration of Executive Directors Annual Employment Review and Evaluation G. Consideration of Allowing the Immediate Advertising of the MARKETING, EVENTS AND ECONOMIC DEVELOPMENT ASSISTANT position due to acute staffing need. XV. Executive Director's Report: A. Project Status Update XVI. Future Agenda Items: A. RFP for General Contracting Services for Parking Lot Project located at NE 1 st Street and NE 1 st Avenue B. RFP for General Contracting Services for the Boynton Harbor Marina Phase 11 Project XVII. Adjournment NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CRA BOARD N ITH RFSPFCT TO ANY MATTER CONSIDERED AT THIS MEETING, HE /SHI WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE /SHE MAY NEFD TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TFSTIMONY AND E\ IDEN(E UPON WHICH FEE APPEAL IS TO BE BASED IF S 286 0105) THE CRA SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY 10 AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY PLEASE CONTACT THE CRA AT (561) 737 -3256 AT LEASE TXVENTY -FOUR HOURS PRIOR TO THE MEETING PROGRAM OR ACFIVH Y IN ORDER FOR THE CRA TO RFASONABLY ACCOMMODATE YOUR REQUEST fi�4:A`SPa„�� b RA 20 i 1 i . CRA BOARD MEETING OF: September 10 2013 1 Consent Agenda I J Old Business I I New Business I � Legal I I Executive Director's Report SUBJECT: Mark your calendars!!! Haunted Pirate Fest & Mermaid Splash coming to Boynton Beach SUMMARY Announcing the "New" Logo for Haunted Pirate Fest & Mermaid Splash with a friendly reminder to get your pirate attire and mermaid tail ready for Boynton's Signature event. • Pirate Fest on Saturday, October 26, 2013 - 10:00am — 5:00pm, the activities will include: Pirate Re- enactments, Street Performers, Acrobats, Comedy, Children's shows, Children's Treasure Hunt., Jack Sparrow, the interactive pirate ship Avenger, Live Music, Sword Fights, Magic show, Fairies, Pirate Stunt Show, Jugglers, Pirate Bounce -n -Slide and a Rock Climbing Wall ... located in the 100 block of E Ocean Avenue. Mermaid Splash on Saturday, October 26, 2013 from 5:00pm — l 0:00pm, will start with a parade from the Ocean Avenue Amphitheatre to the Marina. The activities will include: Live Music, Live Mermaids in a tank, the Black Sparrow Pirate Ship at the Marina, Local Restaurant Vendors, Mermaid Pageant and Art vendors. Locations at Dewey Park, Ocean Plaza and the Boynton Harbor Marina. • Pirate Fest continues on Sunday, October 27, 2013 from 10:00am — 5:00pm. The two day FREE event features three stages that will have continuous entertainment as listed above. • "New" logo Haunted Pirate Fest & Mermaid Splash (see attached) The Schoolhouse Children's Museum will sponsor a Haunted House with a $5.00 fee to support the museum. Food and drinks will be available for purchase. Ample free parking is available. FISCAL IMPACT: CRA budget line item 02 -58500 -480 PL A N , CRA PROGRAM OR PROJECT Downtown Vision and Master Plan RECOMMEND A T IONS /OPTIONS : Information Only Tracy§mil- 6riey Business Development & Marketing }s � I 11 v I t 2 i 13 I k IN 'N NI Sk T � s Y { ti}( e Ir•��t r t; i .\ d `�� . �, t ,� � a � I y I Y I r gg l s ;l BOYN rE F `�� . v,° ! " m B F A C iYi1+ " -i I. k. C RA CRA BOARD MEETING ® September 10, 2013 1 Consent Agenda I I Old Business I I New Business Legal I X I Other SUBJECT: Catch a Dance, Friday, September 20, 2013 SUMMARY: • On Friday, September 20, 2013, the Boynton Beach CRA presents its second Catch a Dance featuring Disco Night • Professional dance instruction will be provided to get the party started and teach the youngsters how to boogie • This event will take place upstairs at the Woman's Club from 7:00 to 10:00 pm • There will be a $10.00 fee at the door for the event including a dinner buffet and complimentary valet parking. g cash bar will be provided • Please RS v P to Kathy Biscuiti at 561-737-3256 ext. 212 FI SCAL IMP CRA budget line item 02 -58500 -480 PROJECT CRA PLAN, PROGRAM OR Downtown Vision and Master Plan RECOMMEND A T IONYOPTIONS : Information Only Kathy B; uiti Special rents Director I i + Y i �t sr {✓ I I ,r { sr 7 t t a Cash Bar Complimentary Valet Parkin +�r Theme Based Dress Encouraged ust be 18 years of age or older for these events MAP 179 t, �0 t�+ H �+ MINUTES OF COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD ON TUESDAY, AUGUST 13,2013, AT 6-30 PM, IN CITY COMMISSION CHAMBERS, 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Jerry Taylor, it Vivian Brooks, Executive Director Woodrow Hey, is Chair Jim Cherof, Board Attorney Buck Buchanan Joe Casello Mark Karageorge David Mer ABSENT: Mike Fitzpatrick I. Call to Order Chair Taylor called the meeting to Order at 6:30 p.m. 11. Invocation and Pledge to the Fiag Vice Chair Hay gave the invocation followed by the Pledge to the Flag led by Mr. Merker. I. Roll Call Roll call was taken. A quorum was present. IV. Legal: None V. Agenda Approval: A. Additions, Deletions, Corrections to the Agenda B. Adoption of Agenda Motion Vice Chair Hay moved to approve the agenda. Mr. Kar seconded the motion that unanimously passed. Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August 13, 2013 VI. Informational Items and Disclosures by Board Members and CRA Staff: A. Disclosure of Conflicts, Contacts and Relationships for Items Presented tot e CRA Board on Agenda Items B. Informational Announcements Mr. Kar ge had no conflicts to disclose, but wanted to add to Informational Items the passing of Pastor Lance Chaney. Pastor Chaney's legacy will continue through the Back to School Health Fair. One week after the funeral, the Fair was held. Over 2,000 backpacks were given away. Free school physicals and health screenings were given to 3,000 people. He attended the ribbon-cuffing ceremony with Vice Chair Hay and Messrs. Casello and Fitzpatrick forte Seabourn Cove Eco Walk, and Phase I is 100% occupied. He also' attended with Vice Chair Hay and Mr. Fitzpatrick, the ribbon-cutting ceremony for Prudential Florida Realty's West Boynton Office. He congratulated Chair Taylor's daughter on her upcoming birthday. The Chamber of Commerce has a program planned at BenvenutD and he encouraged all to attend. Vice Chair Hay disclosed he spoke with Rebecca Shelton and David Camaller. He echoed Mr. Karageorge's comments and advised he visited the Ezell Hester Center and observed 250 to 300 youth involved in various programs. Mike Byrd, the Director, indicated they needed financial and community support. Vice Chair Hay was impressed with the activities and expressed if the youth were not engaged, they would be on the street. He hoped the Community, Community Redevelopment Agency, City and citizen organizations would assist them. In prior years, the PAL Program, held by the Police Department, engaged the youth, but the program is no longer in existence. The community rallied and they still have activities. He hoped, as the City reviewed its finances, they could help in some manner. Mr. Merker had no comments or disclosures. Mr. Casello announced he was looking forward to the Chamber meeting the next day to honors cial first responders. Mr. Buchanan had no comments or disclosures. Chair Taylor advised he would be attending the Florida League of Cities Conference in Orlando, and he disclosed he also spoke with Ms. Shelton regarding the downtown development. 2 Meetings in t Community I Agency Board Boynton Beach, FIL August 1, 201 II. Announcements A. Expansion of the Boynton Beach Haunted Pirate Fast with the Mermaid Splash Vivian r uti ve Director, explained the City used to have an event called the GALA which is long gone. The CRA wanted to create a signature event known throughout the County and beyond as an event to go to, called the Haunted Pirates event. Last year, between 5,000 and 6,0 people attended and this year the Agency wanted to expand it. Ms. Biscuiti and Ms. Smith-Coffee were rkin with merchants to attract a now crowd to c Avenue. Kathy Bisculd, Special Events Director, explained the event will be the second annual Boynton Beach Haunted Pirate event and they are adding the Mermaid Splash. The event would be on Saturday, October 26th from 10 a.m. to 10 p.m. and Sunday the 27th from 10 am to 5 pm. The Pirate Fast will encompass Ocean Avenue from Seacrest to First. The Pirates Fet will have 75 interactive singers. There ill be three stages, continuous music, entertainment at the amphitheater, food, a dining tent and the Schoolhouse Children's Museum will hold their Haunted House. An interactive pirate ship called the Avenger will be on the program. The members reviewed photos of the End of the Day Sing with the actors, smaller stages with continuous acts, and a compilation of different scenes from throughout the day. Captain Jack Sparrow will also return. Tracy Smith-Coffee, Business Development cl ii , explained she wanted to wrap local business into the event because the Pirate Fast is by eacrst Boulevard. She wanted to continue the event down Ocean Avenue, over Federal Highway to the Marina and Ocean Plaza. The Mermaid Splash will commence after the Pirates sing their farewell song with a kick -off Mermaid Parade. All are invited to participate In the parade which will include most of the pirates. The route was down Ocean Avenue, over Federal Highway to the Marina, back around and back onto Ocean Avenue. A steel drum band from Lake Worth High School will lead the parade and there will be stages. One will be t Dewey Park and one at Ocean Plaza. There will be continuous music, local dance performers from Boynton, bands and MCs throughout the night. mermaid pageant will also be held. The Marina will host a Black Sparrow Pirate Ship for families to board and tour, and Ocean Plaza will have a stage and host art vendors. On Ocean Avenue, by Dewey Park the local eateries will have their own tents sponsored by Corona. There will be live mermaids in tanks and it will be a fun night. By creating this and embracing business in the area, the event becomes a total community event. She thought it was a perfect fit with the Pirate event. 3 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FIL August 13, 2013 Ms. Smith-Coffee viewed slides of the Save the Date ad on Faco. She also ran an ad in the Boynton Forum for the Save the to for the Pirates Fest as well. The members viewed slides of examples of the art from the art vendors that will be present. The art vendors will be at Ocean Plaza and on Third and Ocean. One now business, the Glass Mermaid opened and the owner will take photos of the mermaid for people to take home. There will be food. On the in stage, a Beach Boys over Band called the Shindigs will perform. The event vAll be a lot of fun. Last year the fee for the Haunted House was $5 and it helped the Schoolhouse Children's Museum raise $8,000. It was anticipated the fee this year will be $5 as well. Chair Taylor commended all for the great job. Mr. Karageorge expressed his appreciation and also appreciated including the local businesses. VIll. Consent Agenda: A. Approval of Minutes — CRA Board Meeting, July 9, 2013 B. Approval of Period Ended July 31, 2013 Financial Report C. Monthly Purchase Orders D. Approval of Rent Reimbursement Grant to Pugh Pools, LLC E. Approval of Commercial Construction Project Incentive Program to Global Project Boynton Beach SW, LL C (ShervAn Williams) Motion Mr. Karageorge moved to approve the Consent Agenda. Vice Chair Hay seconded the motion that unanimously passed. IX. Pulled Consent Agenda Items: None. X. Information Only: A. Public Comment Log B. Quarterly Report from Interior Build-Out Grant Recipient Stage Left Theatre There were no comments or questions on these items. 4 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August 13, 2013 X1. Public Comments. (Note: comments are limited to 3 minutes in duration) Mr. Gecvff Pugh, 35 Harbor Drive, North Ocean Ridge, was present and thanked the Community Redevelopment Agency for their consideration of his Rent Reimbursement Grant, He has been a resident of Ocean Ridge since he was four and been in the pool business for 34 years. He had an office in Lake Worth for a long time and moved to Boynton Beach. He lives 4.5 minutes to his new office. He is in the perfect spot and he thanked the members for the Agency's assistance. Chair Taylor welcomed him and wished him success. No one else coming forward, Public Comments was closed. Yj I. Public Hearing: None. X111. Old Business: A. Approval of Issuance of Request For Proposal and Qualifications for Legal Services for the Community Redevelopment Agency Ms. Brooks explained it was announced at the June 11 meeting this it would be brought back, The RFP was gleaned from Satellite each as it was clear and concise in its deliverables. If it is with the Board's approval, staff would issue it and the proposals would come back to the Board at the October 8th meeting. The Board will interview the respondents use they will work for the Board, not the Agency. Then the Board would compile a short list for the Board to negotiate. Motion Mr. Karageorge moved to approve issuance of an RFPl Q for legal services for the CRA. Vice Chair Hay seconded the motion. Mr. Merker inquired, depending on how many proposals were received, whether they would hold a special session to review them. Chair Taylor responded if only a few, it could be handled at a regular meeting. The motion unanimously passed. B. Consideration of Terminating the Request for Qualifi cation for Professional Services Mike Simon, Development Director, explained this item was a request to terminate the request issued for design and engineering services. The Board had approved the issuance of the RFQ in May. The response deadline was June 20, at is time they 5 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FIL August 13, 2013 received 42 response and another six or seven from firms representing multiple design professions, fora total of about 50. During the budget process and reviewing the upcoming projects, staff no longer felt the need for these firms. They appreciated the responses and the firms' interest in working with staff. Many firms may qualify for City projects needing engineering and design services, which they would be happy to pass on. Staff worked with Tim Howard and feels comfortable proceeding this way. Staff can issue RFQs for specific projects as they arise that exceed their procurement guidelines. At this juncture, the Board was requested to terminate and reject the proposals. It was not something staff could do administratively. Motion Mr. Karageroge moved to terminate the Request for Qualifications for Professional Services. Vice Chair Hay seconded the motion. Mr. Kara ore favored moving forward in this manner as it gave the Board more flexibility. He appreciated staffs due diligence and the responses received. The motion unanimously passed. XIV. Now Business: A. Consideration of Planning and Development Board's Condition of Approval for Two Additional Handicap Parking Spaces for CRA's Public Parking Lot at N E 1 st Street and 1 st Ave. Mr. Simon explained the item was heard by the Planning and Development Board on July 24, 2013, and a recommendation was made to consider a change in the design of the project which staff had to bring back to the Board. The recommendation would alter the existing plan and site plan for a parking lot project on NE 1 st Avenue and 1 st Street, across from the City all parking garage. City staffs conditions were relative to easements, lighting and other applications required for permitting. The Planning and Development Board added a condition to replace two of their EV stations with handicap spaces. The requirement for the parking lot ands review is three spaces is were included. The Planning and Development Board requested the Community Redevelopment Agency discuss or change the plan toad two additional handicap spaces. Mr. Simon brought the condition to the Board for direction and recommended the Board reject that condition of approval use additional spaces in an outlying parking lot did not provide direct access to a building or use. It did not change the overall amount of parking spaces, but V losing spaces, it would be a concern. 6 Meetings Minutes Community r Boynt r FL August 13, 2013 Motion Mr. Marker moved to accept the item for consideration. Vice Chair Hay seconded the motion. Mr. Karageorge commented a the item was presented tote Planning and Development o r , the Board is in quasi-judicial setting, ut Mr. Simon did not have any legal representation reinforce the regulations under the City's Ordinances and Resolutions. Under the Land Development Regulations, the request as in compliance. Mr. Karageorge thought having additional handicap rkin in this location does not make it asir for those that are handicapped. He thought the lot next to the amphitheater is he additional handicap spaces should be located n he ul like the City to make that accommodation. It is more accessible if it is adjacent to the venue as opposed to i 1 s. Additionally, sometimes drivers o not slow down and he did not want to see handicapped individuals struck by motorists. He favored additional handicap rkin on the side lots of the Civic and Art Centers, or near the amphitheater. of on the lot they are trying it nd complete before 2014. Vice Chair Hay noted the area is a small area. There would be 58 total parking spaces including hr handicap a to the three handicap spaces, are two electric vehicle (V) charging stations. He understood that if they were not being used, handicapped individuals can r in i r of the two, so in essence there would be five. Mr. Simon explained could modify the xisti plan to r than requirements, not less. The handicapped can park anywhere o the lot, but the two EV stations would have to be converted to handicapped spaces if the men tion Is approved. Mr. Merker suggested instead of trying to alter the plan, they go forward it e recommendation and if there is an issue, they change it. There is a purpose of why the lot was designed the way it . If logic is what they are being k to follow, he thought it would be logical to keep the status quo and if it does not work or there Is confusion, change it to ore parking spaces. He thought the plan should be kept the way it as planned. Mr. Casello requested clarification if the request was to change and add another handicap spot, they would lose the station, Mr. Simon explained it was to relocate the V station. Mr. Casello inquired what the pact of the lot was, if it would be filled daily or would be used for overflow. Mr. Simon explained it was an incentive to businesses interested in opening on can Avenue. It can accommodate overflow parking for events or concerts, future development or large City Hall meetings. It is not designed for overnight parking for the residential units to the east of the lot. He had photographs h is Funeral Home had a large s rvi and 42 cars parked on the Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August 13, 2013 grass. The lot was identified in the Downtown and Master Plans to help facilitate parking for existing businesses on Boynton Beach Boulevard if needed. Mr. Simon did not anticipate much activity there at all during the week. When staff issued the RFP for 211 as Ocean Avenue, whenever they met with potential developers, the first question was about parking. This lot, ideally, is around the comer from Ocean and can have a valet use. It ties in with the sidewalk from 1 st to Ocean. It would hopefully assist in the qualification of a site for a restaurant or retail use. He thought the Planning and Development Board's thoughts for more handicap spaces, in general, was supportable as long as it is applied throughout the review process in a consistent form. If that is the City's desire, perhaps assistance In development of the additional spots that were thought to be required could be enacted in a type of form revision for any type of use that accesses stores. Mr. Casello understood that as the area is redeveloped, they can reassess t h e n eed and add more handicap parking and currently, the lot is for overflow and special events. Mr. Buchanan commented the situation is indicative of a larger problem which the CRA addressed six to eight months ago. The Board recommended and unanimously approved carrying the recommendation forward to the City Commission to change the approval of CRA projects back to this Board. Right now, CRA staff was going to the Planning and Development Board. The way it used to be, when the CRA Board approved projecK City staff worked with CRA staff, bought the item to the Board and approved it. The process was much more streamlined. He gave the example with the Sherwin Williams paint store. The project conformed tot Code, but CRA staff had other considerations. With Sherwin Williams, the Board did not like the way the building looked, and since they were applying for funding, they had the opportunity to require changes. Another example was the CRA's current building. The original configuration met with the CRA design guidelines. When the owner started to reroof, it went to Planning and Development and it met the Code. But it looked like a Dunkin Donuts. There are other aspects in that when Planning and Zoning reviews a project, their review does not include the Agency's considerations. The Agency may want to add appearance codes for areas such as the Cottage District and Mr. Buchanan thought the CRA Board should have the knowledge and say so to do it. There are also larger issues with Tax Increment Financing and utilities. Mr. Buchanan thought it was imperative the CRA Board approved the projects within the CRA District. The Executive Director is familiar with this and he requested the Board's recommendation to carry tot City Commission that approval of CRA projects come back to the CRA Board. David Katz, 67 R41dwood Lane, explained he was not representing the Planning and Development Board, but was appearing as a member. He advised he requested the 8 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FIL August 13, 2013 additional handicap spots, which was unanimously approved as a condition of approval. He expressed disappointment that aspect was "couched" in the presentation, In the backup during the meeting there was discussion the lot would be used as overflow for events. He thought five handicap spaces was a more appropriate number. At first, his recommendation was to eliminate the EV spots, but he wanted to recognize the City's green initiatives, and said just add two more. He did not think the City or staff should hide behind the Land Development Regulations which require three spaces that were included, but at this time, the only process to add more was at the Planning and Development Board level. If it could be included at the time the site plan was approved, that would be greaL He pointed out there are any people with handicap placards in the City and not many individuals with electric vehicles he was aware of. He thought the Agency should not reject those individuals that needed a spot guaranteed to the to be able to attend events. He clarified that was the only reason for his request. The purpose is for overflow. He only requested two spots and not the elimination of the two electric vehicle spots. He responded to Mr. Buchanan's comments, respectfully, he was not sure the CRA Board had any more expertise and oversight of the site plan than the Planning and Development Board. He thought there was nothing wrong with an additional level of input and oversight, and new ideas that may not have been considered could arise. He agreed with streamlined government, but not in this case. Mr. Katz contended that Mr. Simon, in his backup, explained the plan was supported by the Planning and Development staff, and they had agreed the cost of EV stations was about $2,000 each, which was not the cost to create a handicap spot, To come back later and eliminate the EV spots of involve a cost that was already expended. He did not expect the EV spots to go anywhere on installed and he agreed they should be installed for the future. Mr. Simon had also indicated in his backup that members of the public that were In attendance recommended the same. Mr. Katz explained the only individuals from the public in attendance was the owner of the funeral home, who would benefit the most from it, and would not incur any cost with its installation. T h e o wner of Unit 305, No. 207, hoped the Police Department would use the lot to provide additional security for the nearby apartments and requested additional landscaping. The third person who spoke was the unit owner at 206 NE S Street No. 203, that lives in Greenacres who was concerned about the relocation of the dumpster. Those individuals were not for or against the project. Mr. Katz did not think there was overwhelming support for the proposed plan. He requested the Board agree to the creation of two additional handicapped spots because he did not think the word should go out that the Board turned their back on handicapped individuals who needed to have a closer and a guaranteed parking space. He commented there are not enough in the City in spite of the Land Development Regulations. 9 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FIL August 13, 2013 Mr. Merker explained he was hearing "I" and all "I's" have opinions and sometimes there are no specific right and wrongs. When he heard that Mr. Simon was "Couching", he tried to listen to where Mr. Simon "couched". He was not disagreeing, but as a Board member they are being asked to override what they are in requested to do. He uses the CRA or counsel as an advisory opinion. He respected what Mr. Katz said, but he also couched what he said and it was personal, regardless whether it is right or wrong. He commented in the future, he will follow Mr. Simon's recommendations because that is what he does professionally and he accepts h i s s tatement. Vice Chair Hay noted the backup material listed the parking area with three handicap spaces and Inquired if it meets City and State Code. Mr. Simon and the it responded it did. Mr. Casello inquired what the cost would be if the Board voted to add additional handicap spaces or redesign the lot. Mr. Simon responded the easiest solution is, because the size of the two electric vehicle spots are the same size as the handicap spot, to move the EV spots on the site plan to the fi rst two spots on the southeast comer oft lot and there is a civil engineering cost to redraw the plan and a cost to resubmit. Chair Taylor did not want to start over again, and thought the project should move forward, He was satisfied with the three required handicap spaces. Notion Mr, Buchanan moved to reject the recommendation by the Planning and Development Board. Mr. Casello and Vice it Hay seconded the motion. it Taylor clarified the motion was to reject the Planning and Development's recommendation to add two spots. The motion unanimously passed. B. Request for First Amendment to Direct Incentive Funding Agreements, Phase 1 and 11 for Seabourn Cove to Correct an Error Motion Mr. Marker moved to approve to correct. Vice Chair Hay seconded the motion that unanimously passed. C. Consideration of Request by Harvey Oyer, III to acquire a Portion of CRA Property located in the NE Offi Ave Block in the Heart of Boynton Ms. Brooks explained this was a project they were working on for some time. The block was platted in an odd shape back in the 1920s. The Agency has been acquiring lots in that area for about seven years because the land was platted with a strange block in the middle. Staff had received inquiries by Mr. Oyer, III, and Ms. McIntosh for pieces of the 10 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FIL August 13, 2013 RX Agency's properties for different reasons. Staff wants to fix the problem so the block can be used by the Agency to build a for-sale, moderate-income cottage district, with street lights and create a neighborhood. Mr. Oyer, 111's, request was for 20 feet on the south and of his property fora driveway as he does not have a formal driveway. Ms. McIntosh wanted to acquire the property behind her property. Someone, at some point, sold off a portion of that lot. Ms. Brooks explained, because there was still some acquisition needed and they did not know how they would fix all of this, that the Board not make a decision on the item at this time. There was no motion needed as the Board was only considering the item. D. Consideration of Request by Valrie Brown-McIntosh to acquire a Portion of CRA Property in the NE Oi5 Ave Block in the Heart of Boynton This its was similar to the previous its and no discussion took place. No motion was needed. E. Consideration of Amending the Development Agreement between the CRA and HFHSPBC CLT, Inc. for can Breeze West Ms. Brooks explained this its was brought to the Board because Habitat for Humanity has almost completed their homes. The agreement and proposal submitted was for Habitat to construct 11 homes and the CDC construct 10 homes. The deadline for commencement of construction of all 21 homes is December 2013. Ms. Brooks explained the deadline was imposed by the City and HUD, but Habitat was concerned the CDC will not meet the deadline. The CDC has 3 of 10 houses fi nished. Habitat would like to amend the agreement to be released from the program when the Habitat homes are finished because they do not want to be responsible for not meeting the deadline; however, Ms. Brooks has not received any clear response from HUD that she was comfortable with to allow the to extend the deadline Indefinitely. She pointed out the CDC would need an additional year from December 2014 to complete the homes. Motion Mr. Karageorge moved to consider. Vice Chair Hay seconded the motion. Mr. Merker requested confirmation that Habitat would finish what they said they would, the CDC needs an extension, but Habitat could do the work and got it done by December. Ms. Brooks explained Habitat explained to her they could got the work done by then because they have the buyers. He inquired if it mattered who completed the 11 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August 13, 2013 work and questioned extending the deadline if the work could be completed properly. He thought Habitat does an excellent job. Mr. Marker thought neither party was guaranteeing anything. The only guarantee he heard was Habitat did what they said they would do and would follow suit and let them move forward. Neither wass yin they have the three moderate homes as required. It was stated Habitat had two and the CDC has two guaranteed. Ms. Brooks explained the CDC built three homes and may have another buyer. Mr. Marker thought if they could get it done, let them get it done. Vice Chair Hay explained he had heard Habitat would construct 11 homes, the CDC would build 10, and then the numbers changed. He wanted to know the reason for the delay, whether they are using the same developer, and if the quality of the homes would be the same. If the moderate homes are constructed by Habitat, he inquired if the homeowners would have top more because moderate-income homes were not in the Habitat process and there would have to be some modifications in order to take on the project. Sweat equity would not balance the cost of the home. Mike Campbell], Habitat for Humanity Community Land Trust, explained the modera to -in oome homes would not involve sweat equity at all. The families have to qualify for a traditional bank mortgage. Because it is outside of Habitat's traditional plan, in order for Habitat to complete the project, the equity of the volunteers working on the home is charged as labor to the cost of the home, not the homeowners purchasing the home. That is by the cost of the home would be more. is Habitat's mission Is low-income families, it was acknowledged a subsidy was needed. The land the CRA gave for the homes was a pass-through subsidy to the buyer, but ultimately, the subsidy of be determined on a c s e-by-case basis and the amount would vary depending on how much of a mortgage the family could support. They ma ve to step up with a subsidy like a soft second on the home. Vice Chair Hay requested more information regarding the extension and by the project could not meet the deadline it had. Keturn h Joseph, Director, Boynion Beach Faith Based CDC, explained when the project started, the CDC was initially going to build 10 homes and Habitat would build 11. Of the CDC's 10 units, five were to be moderate and the other five at or below moderate and low income buyers. When the first set of appraisals on the units came in, the values came in significantly lower than they had ever anticipated. Ms. Joseph and the CDC Board discussed the matter at their Board meeting and then with the CRA and Habitat, and they all agreed if building the homes was going to be a hardship for the CDC, the Community Land Trust (CLT) would take over the ones they could not construct and provide the development subsidy that was needed. After negotiation, it 12 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August1 , 2013 was agreed the CDC would only it five homes. Of the five buyers the CDC has, three are moderate and two are low income. They have Certificates of Occupancy for their homes. They are gaffing ready to close the second moderate-income home next week, and the third will close at the end of the month. In January, the CDC stopped markebng the project because it was agreed Habitat would construct the other five homes instead of the CDC. Before the parties agreed the five CDC units would be constructed by Habitat, the CDC was in the process of obtaining a construction line of credit to it all 10 of the units, and the loan was now approved. When the CDC became aware that it was a hardship for Habitat to build those homes, the CDC decided to use their line of credit and the net proceeds from the sale of the NSP homes they were selling, and commit as much development subsidy for the project as was needed so it would not create a hardship for Habitat. That was by the CDC returned to honor their original commitment. Ms. Joseph explained the reason toe end the deadline at least a year was because when it was agreed the CDC of only it five homes, they had five buyers and they stop marketing Ocean Breeze. They need the time extension to market Ocean Breeze to obtain another five buyers. The CDC's intention was not to create a hardship for Habitat and believes with the construction line of credit and the development subsidy from the sales of the homes they were selling from the NSP program, they can take the project back. Mr. Karageorge commented there was no guarantee HUD would extend the deadline. Ms. Joseph explained she was working with Octavia Sherrod, the Community Improvement Manager, for the extension. Mr. Karageorge preferred to have the project completed on time and have a mix of moderate and low-income homes, which was the goal of the prior CRA Board. He feels this can be accomplished with Habitat and he did not believe the subsidy had to be $300,000. Mr. Karageorge expressed the subsidy could be reduced to $60,000 to $80,000 to ensure they were constructed within the agreed timeframe. He did not want to renege on the agreement. Mr. Casello requested confi rmation the money was available to finish the project and the CDC was requesting the extension in order to market the property due to the arrangement they made with Habitat. Ms. Brooks explained the CDC had to market for two moderate-income buyers and the remaining would be low-income individuals. The only reason they are taking the project on is to eliminate any hardship on Habitat for Humanity. If Habitat can do the project on their own, they can proceed, but when it was announced at a CRA meeting this was a financial hardship for Habitat, the CDC Board advised they were now in a position to assist. Mr. Buchanan inquired if the project was switched, If the subsidy of come from next year's budget. He noted Habitat anticipated the homes would close in four months. Further discussion followed about the quality of materials and Mr. Casello inquired If 13 Minutes Meetings Community I Boynton Beach, FL August 13, 2013 there was a difference in the quality of materials. Ms. Joseph n , to her knowledge, the CDC homes were the same as the Habitat homes and the roofs had 25- year shingles. They have all the warranties from the it a r. Karageorge inquired out the in the o roofs. He thought there issues ' the shingles e laid integrity of the roof. Ms. Joseph inquired if it roofing company issue and r. Karageorge agreed and t the n l contractor or sub-contractor could have done a better job. It was noticeable to him. r. Karageorge commented a is of a roofer, but he is involved in housing. He went to the general contractor and foreman who used to work for Southern Homes about the r and was told it s a CDC home. Ms. Joseph expressed i of that r. Karageorge saw something h caused i m concern and he did not contact her. She explained the iy passed the rk. She agreed to look into the matter and implored members t If they saw something t looked a, to let her know. Discussion followed out meeting the guidelines to qualify r the funds. Vice Chair Hay thought if the i lin s were met, HUD would pull the roj s. Joseph agreed I i it s her understanding HUD es blis i lin for close-out of NSP projects. HUD lifted the closeout timeline. It was her understanding, once the project commenced, ever it s finished, it s finished and there r more ti else. Ms. Joseph explained the extends a contract or agreement, the City would verify with d she left it to the City to . Mr. Karageorge pointed out there ree an extension from HUD would ranted, and if not extended, It would us financial problems for the Agency. her discussion followed out the agreement between the n Habitat. If the extension is granted, t would be impact on i if the CDC would the i li . Mr. Campbell explained the Land Trust dos not want to be a part of the extension. Habitat's goal was to v the project completed by June 2014, with the walls being vertical e 2013. If the CDC wants to extend e lin for a year, the Community Land Trust l like to nter into an amendment be removed from the project, based on the l tin of the 11 Habitat homes. needs The CDC 12 months to finish the project if the ree the l back the homes. Ms. Joseph commented when Habitat initially agr to take back the lots, they did not indicate it would be a hardship. r. Campbell had indicated i t could it to the economy of scale. Mr. Campbell explained sev n homes need to be completed. Ter re three homes constructed b the homes in r iti the bit asseven homes completed, two homes will be finished by the end of October, one is under construction and the final home is in r itti . The hardship is Habitat has funs budgeted to build homes. They v six homes to build in Delray Beach, six homes for the CRA, and the hardship arose the v homes the CDC was building. 'r t would have to uil five homes for families of moderate income and Habitat cannot take on to dollars to build od r -i a homes. This was the 1 Meetings I Commun4 Redevelopment Agency Board Boynt 7 hardship n by they needed assistance. r. Campbell explained Habitat cannot hamper the h of their mission. In meeting with the i, the CDC and Ms. Brooks, Habitat indicated they ill complete the j but if the h se to allow the finish the homes, Habitat prefer-red the prx)perty be riff to the CDC and they ill step away from the project except to adhere to the maintenance agreements o entered into for the community. Mr. Merker inquired If Mr. Karageorge was certain o s inferior to the other. He noted there any suppositions made and the u ios asked could not be answered. thought if HUD would pull out, it would be foolish not to build the s immediately. s far as an extension, there s a contract n parties to fulfill their obligations. if one party can finish the job properly, they should be rewarded to do the job. He thought the goal was what was best for the people. If they can complete the work, they should do so. Mr. Buchanan requested it ti n the CDC's position is they r to complete the five homes and if it is no hardship on the Community Land Trust, they could complete the homes as well. Chair Taylor explained the r ship to the CLT could subsidized, ut the amount u si was unknown. It was thought if they allocate between n would project complete. Ms. Brooks explained hen the 's third o r t vy r closed, the only has to construct moderates, There would not be c subsidy on o homes. Mr. Campbell explained there r still another three o es that had to be built contingent on the Program, and it was a cash flow concern. Mr. Campbell explained the issue is building five properties. Two of ve to moderate be income and they do not know the amount of subsidy, and then there are another three. Habitat has to go to the Land Trust and ask if they will build the r three n how much will it cost to do so. For those five, they can get a line credit. They would do their best to get them done, but there l be shortfall of 2. The could build and if the Board opts to do so, that would be fine. The CLT can complete them, but they will look for assistance. There s discussion how to r the tion. The motion pertained amending Developers r . It was recommended h e Board not amend the Developers Agreement and have i complete the remaining o s within the current project timeline; however, the original goal of five moderate income families within the project may not be met since these homes ul require a development subsidy of approximately 3 ,0 . If the Board is willing to forego the moderate income goal for five es, the project can e completed on time i out additional funding. I 5 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August 13, 2013 I appeared at least two of the five homes needed to be moderate homes, but the Agency wouI d have to subsidize it. Motion Mr. Buchanan suggested not amending the Developer's Agreement and have Habitat complete the remaining five homes, and include the dialogue about the subsidy as needed. Mr. Mer seconded the motion. Attorney Ch explained there were not enough facts to frame the motion and it was too vague. He recommended tabling the motion. Both entities were speaking positively about the ability to work things out. The amount of subsidy was unknown. He thought between now and the next meeting, that amount of subsidy could be identifi ed and the matter addressed at the next meeting. is Chair Hay moved to table. Further discussion followed about including a subsidy up to a certain amount. Mr. Buchanan suggested he include In his tint subsidize an amount up to $300,000. The motion was seconded. Attorney Cherof explained the amount and where the subsidy would come from must be identifi ed. Ms. Broolom explained the subsidy would come from next fiscal years budget. Susan Harris, Finance Director, reminded the Board of its financial alternative. The Board was discussing an unknown subsidy at the moment; however, If HUD did not extend the deadlines, the City was the primary recipient of the NSP funds. The CRA is a sub-recipient. HUD will audit the it because they have not met its deadline and there may be a financial i mpact to that. The CRA used $400,000 of the City's NSP funds. The issues were the unknown potential whether HUD will or will not extend the deadline. The impact will be greater tot City and CRA if HUD does not extend it. They will have to meet an unknown financial obligation in the future when they may not have the funds this coming year. Scoff Kline, Econo. Development iM.anager, has communicated with HUD and the concept of the deadline was not as dramatic as was discussed. Mr. Kline announced HUD has not expressed a desire to pull funds this year, and were not giving a deadline as to when the project needs to be placed ins ice. There are many cities in the same position. In his opinion, HUD would have to make a of decision to request the funds back. 16 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FL August 13, 2013 Motion Mr. Buchanan moved to not amend the Development Agreement, allow the CLT to complete the remaining five homes with a maximum subsidy of $300,000 comprised of funds committed in the next fiscal year. Mr. Merker seconded the motion that passed 4- 2 (Vice Chair Hay and Mr. Casello dissenting) F. Request by Former Board Member Steven Holzman for Reimbursement of Legal Fees in Connection with the Bright vs. Boynton Beach CRA Case Attorney Cherof explained the it in the meeting backup. Mr. Holzman was requesting reimbursement for attorney fees he incurred while attending a deposition in a case in which he is not a party to, which was the Bright vs. CRA case. Mr. Holzman was not a defendant; he was subpoenaed as a Witness. Attorney Cherof responded he was unaware of any legal authority that would authorize the reimbursement of attorney fees under those circumstances. There is authority to provide for reimbursement fora board member who is the subject matter of litigation, is a defendant, or the subject matter of an administrative proceeding. There are very specific facts and circumstances. Mr. Holzman cited instances in which reimbursement was made; however, in Attorney Cherof s view, the cases were all distinguishable, and they were parties to defendants in litigation, were the subject matter of an ethics violation or something along those lines. The decision to reimburse a former Board member lies with the Board or another venue. Attorney Cherof commented the Attorney General, from time to time, has determined when public officials are entitled to reimbursement and it may be possible to submit this question to him to determine whether he thought it wasp er to expend public funds for reimbursement in this matter. Attomey Cherof explained he cannot seek that opinion without the authority of the Board. Mr. Buchanan inquired if Mr. Holzman was a member of the CRA Board at that time and if the CRA had an attorney at all the depositions to act on Mr. Holzman's behalf. Attorney Cherof confirmed Mr. Holzman was a member at the time of the deposition. The firm of Lyman Reynolds w a s p resent on behalf of the Board, and they was there to protect the interests of the CRA, and in some circumstances, the witness related to the CRA. Attorney Cherof explained in a deposition, it is not proper to instruct a witness not to answer, so there is a limited role of an attorney in any regard. It is common in a deposition for an attorney to ensure the individual is not badgered. Lyman Reynolds would have been in attendance at the deposKlon and acted in that capacity for Mr. Holzman. Mr. Buchanan felt there was an attorney to represent Mr. Holz man's 17 Meetings Minutes Community Redevelopment Agency Board Boynton Beach, FIL August 13, 2013 WMEMEEfflim low interests, and it was Mr. of n' decision to bring his own attorney. Ms. Brooks had a conversation with Lyman Reynolds and was told they would protect the interest of Mr. Holzman at the deposition, and had communicated that to Mr. Holz n' attorney; however, Mr. Holz n' attorney communicated back he would prefer to do so. Mr. Marker understood he was called in as a witness, to simply answer questions honestly. It was Mr. Holz man's choice to have double protection- His defensiveness to ensure his testimony was exact was a personal choice. Ms. Ross brought h e r o wn counsel. Lyman Reynolds represents the CRA. If one was being deposed for a personal issue, they can chose to have personal legal representation. Mr. Marker questioned whether it was the City's obligation to pay for one's potential mistakes. Mr. Karageorge also spoke with Lyman Reynolds whether others brought their own counsel. Mr. Reynolds called to schedule a pre-deposition meeting and Mr. Holzman's attorney informed him it was not needed. Ms. Ross brought an attorney with her because she was the subject of an ethics matter. The same aftorney that represented her in the ethics matter represented her In the deposition. She has not asked for those fees to be reimbursed. When someone is deposed, a place and time to be and to answer all questions honestly is given under oath. If the truth is told, legal counsel is not required. David Katz, 67 Midwood Lane, reviewed the backup and pointed out the bill was not itemized for 10.9 hours, at $350 an hour. The deposition lasted two hours and there were four short emails between ri ght's attorney and Mr. Holzman's attorney. The deposition was held at Mr. of an' attorney's office so the was no travel time. He thought if reimbursement would be made, it should be around $700 and he questioned how the total was determined. Mr. Katz explained he was deposed as well. He did not favor reimbursing Mr. Holzman and opined he brought a friend with him who made money on the matter. Chair Taylor did not favor reimbursement. Motion Mr. Casello moved to deny the request. Vice Chair Hay second the motion. Attorney Cherof would not pursue an opinion from the Attorney General. The motion unanimously passed. 18 Meetings inu Commu v [ n c Board Boynton a, , Exe i c r' : A. Pro Status Upda Brooks explained that a site plan for development of the Arches site would be submitted in November. There was also an exciting i e -use project on 5. 7 acr in the Heart of Boynton forthcoming. Theowner had part of the p and the CRA owns part of property. They hoped to address the land use and zo ning to t that project going. Thins were progressing ll. Mr. Simon explained he learned before the mee of sad news. The property manager at Marina Village, May Bryce, suddenly passed away this weekend. Being a m on that Board and working it the Marina Village Master Association, it would be impossible to s her service to the B oard and the uni . Motion Vice Chair Hay moved to authorize the xecutive Director to e flowers or some type of official condolences from the B oard. Mr. Casello seconded the motion that unani passed. M Karageorge praised Ms. B ryce as a top notch individual. XVI. Future Agenda Items: A. RFP r General Contracting Services for Parking Lot P roject l a t NE 1 st Street and NE 1 st Avenue (Sept. ) B. RFP r General Contracting Services for the Boynton Harbor Marina Phase II Project (Sept.) C . Consideration of xecutive Directors Annual Employme Re view (Sept.) XVII. Adjou rnment Mo There being no further business to come before the oar , Chair Taylor adjourned the meeting at :16 p.m. Oft",X�L &All� Catherine Minutes Specialist 082113 1 f �(s411 u} tts R RA 2' E A C CRA BOARD MEETING OF: September 10, 2013 X I Consent Agenda Old Business New Business Public Hearing Other SUBJECT Monthly Financial Report SUMMARY Monthly budget report to the CRA Board representing the revenues and expenses for the month ending August 31, 2013. FISCAL IMPACT: None CRA PLAN, PROGRAM OR PROJECT: NIA RECOMMENDATIONS Approve August financials J Susan Harris Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board MeetingMSeptember 20131Financial Report.docx L7 NHOOO In CmNU, t0 H1(1 H lf1 O.iMM CI O N O W F� J UL W QOO V CI ON V H V 0 t1 m09 mHOb m qq O OUP ON000 V WMNMH0/N V OOm W MOO to O It N H H H M H M H o H H M a H � H O Hmw0 N I I"MNOCI W wo "OON OJ•6 N t~ yy O MH bO V HOHHIllp�tfl�O V M V mO CI V �i W mON 00 Cl O W HOlON V O1 t000IllmHO 1f1 U NIIl tOmO V MowM"v Nr-owm O M h NOCIOO h V V'113/Hln(ilnHmO1O V O1� M M CI mNM W 1• mMO V W O CV) tO V W HMCIH H M U N N rl m 1 0 N N H l0 M N N .-I 1 'DjW,r O O O O 0 p g 010 0 0 O O r i o N O O O I o o o H I p H C1 O O O O O 0 p V' P O O O 9 1� O 19 O Ol O O O I f I I Li i a O o 0000 o CWo00.0 0 O in o o Ol o 0 H ri I� W 0 V W H W 0 O 0 EI Io m 0 C 14 10 w OF U N m m r-I m m z w W�7 g I 1( 1] H ot -1-Ima i it c mODa, .0olrnv m0U)imm. 0 In �� 0 W 0701N 00 O I u] OIHOI Cla oo V O �.0 CIH t0 M! 1O + Cl 04 " W N o m 1n W am id qr r- o N kn c- a Lo to Iv, In N o rnrno N Nln Il v LnO Ii W O M a o v re 1 .-I [ E VW.i NM N I MO m 1 NIn wM01 mw mr-t0 P N 1 1n H [- H 0 H [- Q CI i * N CI N to t0 W O [- 11'1 1 N 'li W Ol l0 I H �-I e-I H H QI rl Ot N M N F N Ln t0 H N t0 U W O E 000 Ol O Ot r Q N O l+ In CI co to O V Cl 0 0 In t0 W OClOWO m to WO V InN NNO NN t000 M N AGM yl Yi O In O L: O M 1 0 1n 0; O d' r� V� N I- O C/ tC N O O 10 N a EI vl v O M dl -m u)NMIo am 01 I+1 II M ; 1� 10 C! 1t P ID b M 1 13 ra H In w V N m O m M n n M I M I l- E P- r- HH HHHH O N H a I H N H RI O 0OO oP o 0 W MO ot` 0000mowm m Oil o W 00 0 O lnmlllln pM 001n06M W W tp oil C� ppE-II 00 0 O I N H In W O N W O M O L- M V O M O In O W O C tw C m C m Ln : V 1n CI CI W CI tO O C13 0 N H NC1f+0NIn V O aN'lr (mot H W In O M Oi HHH NHMO H NCIN Cl m H m H H N m II 00000 O omMoot- 0000ln0 WM10 o II o I� o o O 0 In m to ul O M O O In O O M m co t0 O E+ 00 O C NH 1n Ill ON/FOC 1 1CI V OM O CR Ifl O 1f1 O N a o In o to In o V o C1 at co Cl m o C9 Q m o N H NCI r o NIn a O V N HI- M OI- H H '�]� In O M 11 *q 14 H N H frl O H N O/ N 0 in H 10 H .i N m H O H W W W ? 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GIs ` RA CRA BOARD MEETING OF: September 10, 2013 X I Consent Agenda Old Business New Business Public Hearing Other SUBJECT: Purchase Orders SUMMARY: Attached is the purchase order report for August 2013. FISCAL ACT: See attached CRA LAN, PROGRAM OR PROJECT: None Approve the purchase order report. Susan Harris Finance Director T: AGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by MeedngWY 2012 - 2013 Board Meetingsl5eptember 20131Purchases Less Than $25,000.docx Boynton Beach CRA Purchase Order Report Month: August 2013 Vendor Amount Funding Source Description Global Project Boynton Beach Commercial Construction (Sherwin Williams) $11,880 02- 58400 -444 Program Tax Collector - Palm Beach Estimated property taxes County $25,000 01- 51620 -201 payable in Nov. 2013 T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board Meetings\September 20131Monthly Purchase Order Report 2 013 CRA COMMENT LOG r Date Name Comment I M- I i Boynton Beach offers convenience and is excited Press Steven R. about the CRA's 8/9/2013 Release Braten, P.A. revitalization. Galaxy is great asset as well Giovanni as the sale of the property on arquesz- the SW corner of Ocean & Fashion Fed. Lighting is needed on Shoppes BB Blvd. east of Fed. Hwy. Banners & Lighting are in the 8/27/2013 Email Boutique entering into the marina. budget for FY13 -14 FOR IMMEDIATE RELEASE New Law Firm Created to Serve Community Associations in South Florida Boynton Beach, FL - August 9, 2013 - Steven R. Braten, P.A., a law firm focused on community association law, is pleased to announce the opening of its offices in Boynton Beach, Florida. The firm represents all types of community associations with respect to the wide variety of issues and challenges these communities face on a daily basis. The firm provides legal support and personalized service to associations and their managers, and works closely with the Bureau of Condominiums to assist clients with statutory and regulatory compliance. "I have focused my legal practice on community association law, commercial litigation, and real estate transactions, and have represented owner - controlled condominium and homeowners' associations in foreclosure actions, arbitrations and covenant enforcement actions," said Steven R. Braten, firm founder. "Our mission is to assist our clients in making their communities better places to live. I have chosen a law firm model with controlled overhead, outsourcing of non -core functions, cloud based technology, and an unwavering commitment to provide the highest level of service to our clients. I am very thankful for our clients' enthusiastic reactions to my new firm." "I chose to open my firm within Boynton Beach city limits because of the many conveniences the area offers," said Braten. "It's also a very exciting time to be in the area thanks to the revitalization efforts spearheaded by the Boynton Beach Community Redevelopment Agency." Steven R. Braten, Esquire graduated from University of Florida with a business degree in 1991 and obtained his juris doctor degree in 1994 from Nova Southeastern University where he graduated with honors. Prior to graduating, Mr. Braten, at age 23, served as the Editor -in -Chief of the Nova Law Review. During almost twenty years of legal practice, Mr. Braten has had the privilege of working for some of Florida's most prestigious law firms, including Becker & Poliakoff, P.A., Ruden, McClosky, P.A., and Greenberg Traurig, LLP. While serving as in -house counsel to a major real estate developer in South West Florida, Mr. Braten was a director on several developer - controlled boards. He was also elected to the board of supervisors of a community development district located as a resident of the developer's master- planned community. Additionally, Mr. Braten had the pleasure of serving as the licensed Community Association Manager for a AAA Five Diamond condominium hotel on Marco Island, Florida. About Steven R. Braten, P.A. Steven R. Braten, P.A. is a boutique law firm founded in 2013 in Boynton Beach, FL. The philosophy of the firm is to help our clients make their communities better places to live by providing personalized service and, responding efficiently and effectively to the issues which arise during the operation of community associations, while upholding the highest standards of ethical conduct and professionalism. The firm's services include support with ongoing items such as board meetings, elections, document amendment, rule enforcement, and legal opinions. The firm excels in the areas of assessment collection, foreclosures, evictions, post - foreclosure solutions, and other litigation. Contact: Beth Miller, Director of Marketing Steven R. Braten, P.A. 500 Gulfstream Boulevard, Suite 104 Delray Beach, FL 33483 marketing @myassociationattorney.com Phone: 561 -270 -3291 From: i @fsb ens. [ ilt : io s ens. m Sent: Tuesday, August 27, 2013 9:57 AM To: Brooks, Vivian Subject: Good Things Bon Jour Glad to hear that the property across from us has been sold and under contract this should help our Marian District look first class. The new school really makes a huge statement for our Downtown area and should bring families into our community for their children to attend this school for many generations to come. Now hopefully the rest of Boynton Beach Blvd going east toward the Marina can get a face lift with lighting, signage that will welcome traffic toward the beautiful condo's that are east of Federal Highway. It is very dark on that road in the evening then with pedestrian traffic, I think it is dangerous for drivers of the cars f those who are crossing the street. Your team at the CRA is doing a great job please pass on my regards to all of them. Kind Regards Giovanni Marquez Director of Operations Fashion Shoppes Boutique / FSB FashionMensWear.com GiovanniMarouez.com Toll Free: 800- 790 -9977 Local: 561-736-9977 1 A Community Caring Center o f Greater Boynton Beach IN " -yo-tL T6 be, c)ll, 6uest to p &P-ate ( Grrl,,'Fld Ize j ft vs, C~ Meet our Ta - fented - Cfwfs & ffafers Date: Thursday, September 12, 2013 Main, Date: Thursday, October 10, 2013 Vim: 5-00 PN P- Locat Secret Garden Cafe 410 E B Beach Bfvd B Beach By September _ Ptem b er 5t ji to 561 -364 9501 ext. 25 IWPI 3rd Street Irk 4 dx a i o= rp ar r z ftw & Rear Entrance On e Sister Lorraine Ryan, MMS Sister Joan Carusillo, CSC r , Executive Director Board Secretary Women's Circle RECEIVED 912 SE 4th Street Boynton Beach, FL 33435 (5 1) 244 -7627 - (561) 244 -7629 FAX AUG 19 2013 www.womenscirele.org June 2013 "The needs and sufferings of humanity must find an echo in our hearts." Mother Anna Dengel Dear Friends of Women's Circle, Last month we received from LaVictoire Dorissaint our first donation from a student/client. During the years we are often the recipients of in kind donations, usually delicious food or fruit. Yet this time we actually were gifted with a check for $50. She is a regular student in our evening ESOL classes, who is now employed. She put sweat equity into her Habitat for Humanity home, so she knows how much effort goes into keeping a non - profit going and giving. She is paying back! s .A rr r ! tr £ 4}' Won't you join her in contributing to our program of helping women like LaVictoire gain the skills that get them jobs? This year your support is vital to our ongoing classes and job coaching. That will sustain what we are doing and enable us to start a capital campaign this year to develop our adjacent properties for much needed expansion. Oceans of love, gratitude, joy, hope, prayer, and peace, Sister Lorraine Ryan, MMS, Executive Director copy of the official registration and financial information of Women's Circle, Inc. (CH11 7) may be obtained from the Division of Consumer Services by railing Toll Free 1 -300 -435 -7352 within the State of Florida. Registration does not imply endorsement approval or recommendation by the State. 'omen's Circle, Inc, is a registered 501 (c)(3) organization, Tax ID: 5- 1066376. HO i� {{ t t t i : F£ r,, i » ui i „ { o _ 2 " BLOCK PARTY 2PM TO 5PM ® 225 NW 12th Avenue. Boynton Beach, FL 33435 Live Mus c Water Slide �g • Bounce House i ! r • Sports Camp • Fire Truck; v 'Police K -9 Exhibit, a Community Stage a Lowe's Kids Build Zone And Morel Join us on Saturday October 12th for the Paint.-A-Thon Block Party at the Car r for the Neighborhood Revitalization Initiative from Habitat for Humanity. Paint -A -Thou is an NRI event that brings a renewed sense of community pride through home painting and community engagement. 10 local paint contractors helping 10 local Homeowners on 10th Avenue. Through Social Media you will be able to learn about each individual it and paint contractors. V t for your favorite stories. You can h e l p one of our" it- -T ills win a Cr u ise for b y casting your VOTE at Each concession purchased will give you a vote to choose your favorite home and paint contractor. Visit ww.it.iy /I NT and make your vote count! c c-ff Habitat for Humanity' valspar 06WIC'RA UraQy c s < rfb,. E X F PAL N T HO 4f A ,,. r Humanity' � t � o f South Palm Beach County Affordable HousfngAlaffers, WercOnIt. Neighb Rvita - izati.on In itiativ e Rbout Habitat for umanity. of South Palm Beach C ounty Although Habitat for Humanity is known for building new homes, Neighborhood Revitalization Initiative (NRI) addresses the need for a renewed sense of community through home repair and community engagement. Similar to our new home construction process, qualified participants who already own a home will invest their time (sweat equity) and resources to partner in their home- improvement project. NRI projects include painting, landscaping, weatherization, repair and rehabilitation services. PAINT-A-THON FACTS WHAT CONTRACTORS FOR PAINT A -THON? WHAT IS THE PAINT CONTRACTOR COMPETITION? Local paint contractors who want to help their neighbors by The paint contractors' team competition takes place on October 12, donating their time and labor to Habitat for Humanity, compete to 2013 in the Poinciana Heights Neighborhood in Boynton Beach. The become Habitat for Humanity (NR!) contractor of the year. winning home paint contractor will receive the prestigious title of "2013 Paint Contractor of the Year" and 25 gallons of Valspar Paint. HOW MANY HOMES ARE BEING PAINTED? 2013 is the kick off for NRI's Paint- A -Thon. All participating paint contractors are encouraged to submit their 10 homes will be painted by 10 contractors on 10th Ave! logos and business website links. We will share your business These homes are located in the information on the NRI section of Habitat for Humanity of South Poinc €ana Heights Community of Boynton Beach, FL. Palm Beach County's website www.habitatsouthpaimbeach.org. WHAT DO THE CONTRACTORS DO? Each contractor team will receive t- shirts, hats and contractors 10 Paint Contractors will paint one of the 10 preselected homes. bags. Team stories, pictures and their process and progress These homes will be cleaned, prepped, and painted. will be posted via Social Media sites including Facebook and Twitter for a chance to win for there family. Prepping will include pressure washing, scraping, caulking and priming. Teams need to complete prep work Voting will be conducted online ( w.paint- a-thonxorn), by ballot the week leading up to October 12, 2013. and through Social Media ( w. it. €y /PAINTAT ON). Homeowners and contractors can increase their family's chance of winning by Contractors will provide all labor and volunteers. voting for themselves. The home with the most votes will be the Contractors will supply their own tools, sundries and labor. Paint winner of the event! Voting will be for the "fastest team, best home materials will be donated by Valspar Paint Co. colors, most touching family story and best contractor story". The number of work hours will depend on the size The winning family (homeowner) will receive a cruise for 4 and condition of the home as well as the number thanks to the efforts of each contractor! of volunteers you recruit. WHEN DO WE PAINT? The final step... painting! Contractors will do the finish painting Each paint contractor will be paired with one family living in the from Sam until ipm, October 12, 2013. Poinciana Heights neighborhood. Prep work needs to be completed the week leading up to October 12, 2013. Finish work done October 12th, 2013 between Bam - 1 prn The Paint -A -Than will coincide with the Community Block Party at the Carolyn Sims Center at 225 NW 12th Avenue in Boynton Beach. This event will feature live entertainment, BBQ, Sports Camps, Arts -N- Crafts and much morel T he l c k party will be held from to 5 prin. HOW DO I GET INVOLVED? Contact the NRI Department at the Habitat SPSC office at 561- 819 -6070. Ext. 111 for Mark Bruck - mbruckOhfhboca.org • Ext 104. for Ana Neira - aneira @hfhboca:org We will send you a tegistration form, information and timeline, You are responsible to recruit your team, assign responsibilities. organize the prep and identify paint days in order to ensure project completion on October 12, 2013 by 1 pm r il l , r ° ,i fi , M rgl 1 11 "Ir BOYIN RA 1111111111MBE A...oRA CRA BOARD MEETING ® September 10, 2013 Consent Agenda I X I Old Business I New Business I I Legal Executive Director's Report SUBJECT: Consideration of Resolution No. R13 -01 Adopting the CRA Budget for FY 2013 -2014 SUMMARY: Attached is a copy of the operating budget for FY 2013 -2014 for the Board's review and approval. At the August 27, 2013 budget meeting, the CRA Board approved the following changes to the attached budget. Project Fund — • Reduction - $70,000 - Boynton Beach Boulevard Design — Reduced from $375,000 to $305,000. • Increase - $60,000 for Ocean Breeze West Housing Subsidy • Increase - $10,000 for Special Events Grant Program from $10,000 to $20,000 ($10,000 for potential Chamber event) As discussed at the August 27, 2013 Budget Meeting, there is a potential for additional revenue dependent upon the final millage rate adopted by the City and County (budget page 8). If the final millage rates differ from the CRA adopted budget, at the October 8, 2013 Board Meeting, the funds can be allocated and the budget amended. In addition, upon completion of the annual audit, excess funds for the year ending September 30, 2013 (budget page 9) can be allocated by the CRA Board according to Florida statute as follows (annual audit to be completed by mid - January 2014): § 163.387, Fla. Stat. Ann. (7) On the last day of the fiscal year of the community redevelopment agency, any money which remains in the trust fund after the payment of expenses pursuant to subsection (6) for such year shall be: (a) Returned to each taxing authority which paid the increment in the proportion that the amount of the payment of such taxing authority bears to the total amount paid into the trust fund by all taxing authorities for that year; (b) Used to reduce the amount of any indebtedness to which increment revenues are pledged; (c) Deposited into an escrow account for the purpose of later reducing any indebtedness to which increment revenues are pledged; or (d) Appropriated to a specific redevelopment project pursuant to an approved community redevelopment plan which project will be completed within 3 years from the date of such appropriation. FISCAL IMPACT: Adoption of FY 2013 -2014 CRA budget. T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board Meetings\September 20131Budget Approval FY 2013- 2014.doc 1 y a r Vi r s BC)'w%S41 ro RA BE A-C H .0 - I CRA PLAN, PROGRAM OR PROJECT: All Redevelopment Plans COMMENDATIONS /OPTIONS: Approve Resolution No. 13 -01 adopting the attached FY 2013 -2014 Budget, subject to ratification by the City of Boynton Beach Commission on September 1, 2013. r pa A Brooks Executive Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda item Request Forms by MeetingWY 2012 - 2013 Board Meetings\September 20131Budget Approval FY 2013- 2014.doc RESOLUTION NO: R13 -01 RESOLUTION OF THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY ADOPTING A BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2013 TO SEPTEMBER 30, 2014, AND PROVIDING AN EFFECTIVE DATE. WIT NESSETH: WHEREAS, the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY in order to implement its Community Redevelopment Plan and provide for its operating expenses has prepared a Budget for the Fiscal Year beginning October 1, 2013 and ending September 30, 2014, attached hereto as Exhibit "A "; and WHEREAS, the Board determined that the said Budget is in the public's interest and it is necessary to implement its goals and objectives. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Budget attached hereto as Exhibit "A" for financial operations of the Boynton Beach Community Redevelopment Agency for the period from October 1, 2013 through September 30, 2014 is hereby adopted. 2. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 10th day of September 2013. BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY By: Jerry Taylor, Chairman J. Taylor W. Hay ® �� B. Buchanan J. Casello M. Fitzpatrick M. Karageorge D. Merker EXHIBIT " A " { O Community =R CH - EA RA Boynton Beach Operating Budget FY 2013 - 2014 As • 09110/2013 Table of Contents Budget Overview 1-12 General Fund Project Fund 27-31 Debt Service Fund 32-33 ■ BOYNTON BEACH CRA Revenues - FY 2013 -2014 Increasel(Decrease) FY 2012 -2013 vs. Estimate Budget Estimate I FY 2013 -2014 Amount 7 % Tax Increment Revenue $ 5,585,000 $ 5,614,228 $ 6,860,000 $ 1,245,772 22% Other Sources of Revenue Marina 1,000,000 1,000,00o $ 1,000,000 - % Rollover Appropriation 25,000 25,00 $ - (25,000) -100% a General Fun - Fund Balance Allocation 300,000 300,000 $ 300,000 - % Total R evenue S ources $ 6,910,000 $ 6,939,228 $ 8,160,000 $ 1,220,772 18% Assumptions. 1. Tax increment r evenue in FY12-13 Estimate is . 2. City ill rates remain 3. TIF revenue 13-14 reduced 1.2% true-u _, I - Boynton Beach CRA S ummary - Assessed Propert y Values & TIF Revenue CRA Assessed Increment Property Values % Change Revenue % Change FY 2004 -2005 631,521,600 3,871,616 FY 2005 -2006 $ 827,149,288 31.0% 6,076,347 56.9% FY 2006 -2007 1,132,404,172 36.9% $ 9,086,624 49.5% FY 2007 -2008 $ 1,270,885,424 12.2% 9,520,342 4.8% FY 2008 -2009 1,131,010,840 - 11.0% $ 8,159,941 - 14.3% FY 2009 -2010 950,585,514 - 16.0% 6,760,870 -17.1% FY 2010 -2011 825,305,342 - 13.2% 5,637,827 -16.6% FY 2011 -2012 815,476,900 -1.2% 5,752,745 2.0% FY 2012 -2013 787,123,743 -3.5% 5,614,228 -2.4% FY 2013 -2014 $ 899,850,692 14.3% 6,860,000 22.2% 2- BOYNTON BEACH Funding vita le for Pro °ec - FY 2013 -2014 Revenues - Estimated $ 8,1fia,a00 Less: Debt a ice $ 1,519,179 (a) Operating Expenses 1,794,551 Marina Expenses 1,000,000 DIFA - Casa Costa 1 r r I - Cornerstone 110,000 ( 1 of 1) Wal-Mart r iel Payment , (Year 3 of 4) I - I- (Year 2 of 10) iF - Seabourn Cove - Phase 1 r 1 of 1 Sub-Total $ 5,241,230 New rjct Revenue $ 2,918,770 Factors contributing increase in r je Revenue: (1) increase in increment revenue () use of $780,000 bond reserve debt service payments, and ) $300,000 fund balance allocation. (] Per CRA Bond Counsel, debt refunding reserve balance allocation $780,000 to be applied r service payments in FY 2013-2014. Debt is e payment for FY 2013-2014 = $2,298,679 l in fees. P[ojects Funded Thro Boynton Beach Iv d Ext/Promenade Walkway 1, 3% Property iii s 11,485,686 % Marina Purchase 6,393,700 % Housing i n 1,389,493 5% Economic Devel opment $ 320,648 1% Total $ 29,611,676 100% -3- BOYNTON BEACH CRA Project Fund Revenue & Potential Projects FY 2013 - 2014 Project Revenue for New Total Est. Rollovers Projects Project Fund Project Description CRA Plan $ 2,191,585 $ 2,918,770 $ 5,110,355 (As of 8119113 1 Development of Phase 2 Marina Downtown Vision & Master Plan $ 1,280,700 $ 319,300 $ 1,600,000 2 Parking Redevelopment - 1st & 1st and 4th Downtown Vision & Master Plan $ 428,395 $ 100,000 $ 528,395 3 Magnuson House Downtown Vision & Master Plan $ 186,795 $ - $ 186,795 4 Marina Entry Signage at Boynton Beach Blvd. & Federal Hwy. (a) Downtown Vision & Master Plan Reallocated $ - $ - 5 Old High School (c) Downtown Vision & Master Plan Reallocated $ - $ - 6 Rollover - HAP Shortsale Funds (b) Downtown Vision & Master Plan Reallocated $ - $ - 7 Design of Boynton Beach Boulevard Downtown Vision & Master Plan $ - $ 305,000 $ 305,000 8 Special Events Downtown Vision & Master flan $ - $ 275,000 $ 275,000 9 Economic Development Grants All CRA Plans $ 150,000 $ 150,000 $ 300,000 10 Acquistion of Key Parcels - Ocean Ave. and Heart of Boynton All CRA Plans $ 17,500 $ 1,262,470 $ 1,279,970 11 Contingency All CRA Plans $ - $ 100,000 $ 100,000 12 Entry signage at north and south Federal Highway Downtown Vision & Master Plan $ - $ 100,000 $ 100,000 13 Tree Lighting Project - PromenadelOcean Ave. All CRA Plans $ 92,145 $ - $ 92,145 14 Marketing Program - Downtown All CRA Plans $ - $ 95,000 $ 95,000 15 Design & Engineering All CRA Plans $ - $ 50,000 $ 50,000 16 Site Work & Demolition All CRA Plans $ - $ 25,000 $ 25,000 17 Le ai Work - Project Fund All CRA Plans $ - $ 25,000 $ 25,000 18 Wayfinding Sign for Art District Downtown Vision & Master Plan $ - $ 25,000 $ 25,000 19 Town Square Planning and Financial Analysis All CRA Plans $ 36,050 $ 25,000 $ 61,050 20 Heritage Trail Creation (Approved 6112112) All CRA Plans $ - $ 2,000 $ 2,000 21 Ocean Breeze West - Housing Subsidy Heart of Boynton $ - $ 60,000 $ 60,000 Sub -Total $ 2,191,585 $ 2,918,7701 $ 5,170,355 DIFA & Brownfield Payments $ 927,500 Total Project Fund $ 6,037,855 (a) Balance of $92,145 reallocated to Tree Lighting Project - Promenade, Ocean Ave. (b) Total of $17,500 received from HAP shortsales and reallocated to Acquisitions in FY 13 -14. (c) Balance of $36,050 reallocated to Town Square Project. -4- BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY CAPITAL IMPROVEMENT PLAN FY 2013 -2014 FY 2012 -2013 V Project Expenditures & Budget to Additional Total Budget Encumbrances Rollover Funding I FY 2013 -2014 Ma nuson House $ 349,375 $ 186,795 $ - I $ 186,795 I " Is 1 $ 186,795 Marina .Phase 2 (Harbor Master Building, Fuel Station Relocation, Site Work ) $1,600,000 $1,300,000 $ 19,300 1 $1,280,700 1 $ 319,300 1 $ 1,600,000 Marine Entry Signage at BBB & Federal Highway $ 118,534 $ 96,134 $ 3,989 92,145 a [ Parking Redevelopment $ 435,851 $ 435,851 $ 7,456 $ 428,395 $ 100,000 $ 528,395 Entry Signage at North & South Federal Highway $ 100,000 $ - $ - $ - $ - $ 100,000 l Wayrinding Signs Arts District $ 25,000 $ - $ - $ $ - $ 25,000 Tree Lighting Project Promenade /Ocean Avenue $ 92,145 $ - $ - $ - $ - $ 92,145 TOTAL $2,720,905 $ 2,016,780 $ 30,745 $ 1,988,035'' $ 419,300; $ 2,532,335 (a) Reallocated to Tree Lighting Project - Promenande, Ocean Avenue -5- FY 2013-2014 PROPOSED SPEC EVENTS 2013/20U PROPOSED 2013/2014 PROPOSED EVENTS DATE BUDGET HOLIDAY EXTRAVAGANZA PARADE $25,000 TREE & DECORATIONS Saturday, December 7, 2013 $20,000 CONCERT Holiday Event Total $105 HOLIDAY BOAT PARADE $9,000 Boynton Harbor Marina Friday,; December 13, 2013 MOVIES ON THE AVE eFnday, January 3, 2014 eFebruary 7, 2014 .'March 7, $10,00 Ocean Avenue Amphitheatre 2014 `April 4, 2014 eMa 2, 2014 OCEAN AVENUE CONCERT SERIES eFriday January 17, 2014 @February 21, 2014 $15,000 Ocean Avenue Amphitheatre •March 21. 2014 sApril 18, 2014 Way 16 2014 CATCH A DANCE June 20,2014 - July 18. 2014 - ; August 15, 2014 - $10,000 September 19, 2014 Boynton Beach Haunted Pirate Fest & Mermaid Splash Saturday & Sunday October 25 & 26, 2014 $102,500 Ocean Avenue COMMUNITY FARMERS MARKET Every Saturday $35 Dewey Park SPECIAL EVENTS GRANT PROGRAM $20, I TOTAL COST OF ET 275, -6- FY 2013-2014 PROPOSED Marketing Budget Development of enhancing our "Catch A" brand Creative development for a destination brand, theme development,Template sheets to use in house for Brand and Tagline stationary, promotional merchandise and 3 dimensional Development Campaign for web, 8 "Catch A" brand & 4 tag line choices $8,500 Collateral ampaign for Design and develop a` custom ` brochure and '2 ` Brokers promotional rack card templates $4,600 Design & Develop a custom "Catch A" brochure and 2 promotional rack card templates 10 Social promotions` Promotional Collateral for the Manna. Merchants and Economic Development $6,500 Palm Beach Post - Monthly Ad Placement $8,500: FYI Newsletter Template emp a e summer nter sprang $3,500 Design Markeling a Campaign Design ads for monthly newspaper $2,800 Email Campaigns with ca to Custom Program Blast monthly promotions and action programs marketing blasts $1,200 Annual Report Design 9 layout $400 Florida Cruising Magazi ne - Design half page ad in Florida Cruising magazine and Marina placement $4,000 Promotional Collateral design create and developmeni ror posters& postcards $2,500 Double page spread i monhly of oca business MIR 155 Boynton Forum "Catch A" tagline $7,560 Isromoilonal Base Messajlng Postcard Postcard campaign "Meet Your Neighbors" $2,800 Downtown Merchant & Marina Campaign Marketing promotions project- Harbour Master Building $4,500' Direct Mail Campaign Shop Boynton $2,800' Billboards Pirates and special events $9,000 Images Photography for in -house collateral $740 e esign an8 Replacement ot Ocean Ave .. and Marina Downtown Banners banners $20,400 Total $95,000 7, TAX INCREMENT REVENUES - FY - As of: 7119113 FY 2013 -2014 2013 Assessed Values $ 899,850,692 Less Base Year Value 309,821,849 TIF Taxable Value 590,028,843 95% of Difference Applied to Millage $ 560,527,401 Millage Rates No Change City: Proposed 7.9 City & Cty. County: No Change City 7.6000 7.9000 County 4.7815 4.7815 Tax Increment Revenue i $ 4,260,000 $ 4,428,000 County $ 2,680,162 $ 2,680,162 Sub-Total $ 6,940,162 $ 7,108,162 1.2% for True-Up $ 80,162 $ 82,102 Net TIF $ 6,860,000 $ 7,026,060 (a) Budgeted Increment Revenue if City Millage @ 7.9 (a) Potential Additional Revenue $ 166,060 Less Increase in DIFA Payments Casa Costa (Promenade) $ (5,000) Cornerstone -The Preserve $ (2,000) Seaborne Cove -Phase 1 $ (5,000) Wal -Mart $ (2,000) Sub -Total $ (14,000) Potential Additional Revenue 152,060 (less DIFA Payment Increases) u8- FUND BALANCE AN ALYSIS Fund Balance 9/30/2012 - Unassigned 483,875 Less: 1. Rollover from FY 2011 -2012 incorporated into FY 2012 -2013 Budget 25,00 2. Fund Balance Allocation for FY 2013 -2014 Budget 300,0 Estimated Unassigned Fund Balance as of 9/3012013 $ 158,875 Note: The annual audit of the CA's financial statements for the fiscal year ending 9/30/2013 will be completed by mid- January 2014. At the completion of the annual audit, the Unassigned Fund Balance will be finalized and the CRA Board can allocate funding according to Florida statute as outlined below. § 163.387, Fla. Stat. Ann. (7) On the last day of the fiscal year of the community redevelopment agency, any money which remains in the trust fund after the payment of expenses pursuant to subsection (6) for such year shall be: (a) Returned to each taxing authority which paid the increment in the proportion that the amount of the payment of such taxing authority bears to the total amount paid into the trust fund by all taxing authorities for that year; (b) Used to reduce the amount of any indebtedness to which increment revenues are pledged; (c) Deposited into an escrow account for the purpose of later reducing any indebtedness to which increment revenues are pledged; or (d) Appropriated to a specific redevelopment project pursuant to an approved community redevelopment plan which project will be completed within 3 years from the date of such appropriation. -9 CL LU c E c U o d 'rs E CL tm 11 El to ID Is CL tm 2 -, a Co d' " azz Y 0. `. 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LL O CD N C= W ° d QOm c x —0 t i ° H A a HO�a � E c iiw d° mo�rn�+ ��c°��pca O .9 42 cwt _ _ C7 1- i7 x 'c c p O Q E m e 0 3 t I ' p C 3 �r C c 3 .R. 03 � O d) h d! w 9 X C � W Cl y vI O � l6 �- O H H �C7 U QWU a�cn caaoL5 5U 0 r`F Ge Fund V CRA BOARD FY 2012 -2013 FY 2013 -2014 Dept. 51010 Original Year End Proposed Change Incrl(Decr) SUMMARY Budget Estimate Budget; Amount % 200 CONTRACTUAL EXPENSES $ 8,500 $ 7,500 $ 7,500 $ (1,000) -12% 216 PUBLIC NOTICES $ 2,700 $ 4,000 $ 5,000 $ 2,300 85% 225 CONFERENCES, MEETINGS & SEMINARS $ 8,250 $ 8,250 $ 8,250 $ 0% 227 DELIVERY SERVICES $ 500 $ 400 $ 400 $ (100) -20% 310 OFFICE SUPPLIES $ 500 $ 500 : $ 500 $ 0% 340 CELLULAR PHONES $ 1,800 $ 600 , $ 600. $ 1,200 -67% $ 22,250 $ 21,250 $, 22,250'` $ - 0% DETAIL 200 CONTRACTUAL EXPENSES $ 8,500 $ 7,500 $ 7,500 Minutes for Board & Special Meetings - City Staff Costs $ 8,500 $ 7,500 $ 7,500 216 1 PUBLIC NOTICES Board Meeting & Legal Notices $ 2,700 $ 2,700 $ 5,000 2 25 1 CONFERENCES, MEETINGS & SEMINARS $ 8,250 $ 8,250 $ 8,250_ ABC's of CRAB $ 250 $ 250 $ 250 Florida Redevelopment Association $ 7,000 $ 7,000 $ 7,000 BoardTraining Workshops $ 1,000 $ 1,000 $ 1,000 227 DELIVERY SERVICES $ 500 $ 400 $ 400 310 OFFICE SUPPLIES $ 500 $ 500 $ S00 340 CELLULAR PHONES $ 1,800 $ 600 $ 600 Notes: Overall flat to prior year, reductions in contractual expenses and cellular phones offset by increased public notices for RI=Ps and submission of CRA development projects to FRA and IDA. -14- General Fun EXECUTIVE DEPARTMENT FY 2012 -2013 FY 2013.2014 Dept. 51230 Original Amended Year End Proposed Change incrl(Decr) SUMMARY Budget Budget Estimate Budget Amount % 100 PERSONNEL SERVICES $ 222,801 $ 231,785 $ 231,785 $ 239693'i $ 7,908 3% 225 CONFERENCES, MEETINGS & SEMINARS $ 7,000 $ 7,000 $ 7,000 $, 9,000 $ 2,000 29% 226 MEMBERSHIP DUES $ 4,310 $ 4,310 $ 4,310 $ 4,310'; $ - 0% 227 DELIVERY SERVICES $ 1,000 $ 1,000 $ 750 $i 750 $ (250) -25% 229 CAREER DEVELOPMENT $ 2 $ 2,000 $ 1,250 $ 2,2505 $ 250 13% 310 OFFICE SUPPLIES $ 1,500 $ 1,500 $ 1,500 $ 1 1 500 $ - 0% 315 POSTAGE $ 3,000 $ 3,000 $ 2,500 $ 2,500 $ (500) -17% 340 CELLULAR PHONE $ 1,020 $ 1,020 $ 1,020 $ 1,020 $ - 0% 355 SUBSCRIPTIONS $ 530 $ 530 $ 580 $ 605 ! $ 75 14% 360 BOOK & PUBLICATIONS $ 500 $ 500 $ 500 $ 500 $ - 0% 400 EQUIPMENT COSTS $ 1 1 000 $ 1,000 $ - $ 2,000 $ 1,000 100% $ 244,661 $ 253,645 $ 251,195 $ 264,128 $'10,483 4% DETAIL 100 _ PERSONNEL SERVICES $222,801 $231,785 $231,785 $ 239,693 Salaries - Executive Director $ 115,000 $ 118,450 $ 118,450 $ 918,450 Administrative Services Manager $ 51,500 $ 55,878 $ 55,878 $ 55,878 3% Merit Pool + Incremental Taxes + Retirement $ - $ - $ - $ 6,414 Benefits - Health $ 16,704 $ 16,704 $ 96,704 $ 17,640 Dental $ 756 $ 756 $ 756 $ 728 Vision $ 100 $ 100 $ 100 $ 102 Life & Long Term Disability $ 1,028 $ 1,153 $ 1,153 $ 987 Retirement Benefits $ 24,795 $ 26,404 $ 26,404 $ 26,150 FICA Taxes $ 12,918 $ 12,340 $ 12,340 $ 13,344 225 CONFERENCES, MEETINGS & SEMINARS $ 7,000 $ 7,000 $ 7,000 $ 9,000 Regional - Local Meetings $ 1,500 $ 1,500 $ 1,500 $ 1,500 National Conference $ 2,000 $ 2,000 $ 2,000 $ 2,000 State Conference $ 1,500 $ 1,500 $ 1,500 $ 1,500 FL League of Cities $ - $ - $ $ 2,000 Mileage $ 2,000 $ 2,000 $ 2,000 $ 2,000 226 MEMBERSHIP DUES $ 4,310 $ 4,310 $ 4,310 $ 4,310 Urban Land Institute $ 600 $ 600 $ 600 $ 600 American Planning Association (APA) $ 810 $ 810 $ 810 $ 810 Florida Redevelopment Association $ 1,000 $ 1,000 $ 1,000 $ 1,000 _ American Institute of Planners (AICP) $ 500 $ 500 $ 500 $ 500 Business Development Board $ 1,000 $ 1,000 $ 1,000 $ 1,000 Chamber of Commerce $ 400 $ 400 $ 400 $ 400 227 DELIVERYSERVICES $ 1 1 000 $ 1 1 000 $ 750 $ 750 229 CAREER DEVELOPMENT $ 2,000 $ 2,000 $ 1,250 $ 2,250 American Planning Association Cont. Prof. Ed. $ 1,000 $ 1,000 $ 1,250 $ 1,250 Florida Redevelopment Association Certification $ 1,000 $ 1,000 $ - $ 1,000 310 OFFICE SUPPLIES $ 1 1 500 $ 1 $ 1 $ 1,500 315 POSTAGE $ 3,000 $ 3,000 $ 2,500 $ 2,500 340 CELLULAR PHONES $ 1,020 $ 1,020 $ 1,020 $ 1,020 355 SUBSCRIPTIONS $ 530 $ 530 $ 580 $ 605 Florida Trend $ 250 $ 250 $ 250 $ 250 South Florida Business Journal $ 130 $ 130 $ 120 $ 130 Downtown Promotions $ 950 $ 150 $ 210 $ 225 360 BOOK & PUBLICATIONS $ 500 $ 500 $ 500 $ 500 400 EQUIPMENT COSTS $ 1,000 $ 1,000 $ - $ 2,000 Notes: Increases tied to possible merit increases, incremental taxes and benefits, and participation with City in Florida League of Cities. -15- General Fund FINANCE FY 2012 -2013 FY 2013.2014 Dept. 51325 Original Amended Year End Proposed Change Incr►(Decr) SUMMARY Budget I Budget I Estimate Budget Amount % 100 PERSONNEL SERVICES $202,441 $ 212,069 $212,069 $ 219,297 $ 6,228 3% 200 CONTRACTUAL EXPENSES $ 200 $ 200 $ 200 $, 200 $ - 0% 201 BANK FEES $ 2,000 $ 2,000 $ 1,000 $, 1,000 $ (1,000) -50% 225 CONFERENCES, MEETINGS & SEMINARS $ 2,000 $ 2,000 $ 2,150 $! 2,150 $ 150 8% 226 MEMBERSHIP DUES $ 620 $ 620 $ 620 $ 620 $ - 0% 227 DELIVERY SERVICES $ 500 $ 500 $ 500 $ SOLI $ - 0% 229 CAREER DEVELOPMENT $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ - O% 310 OFFICE SUPPLIES $ 2,000 $ 2,000 $ 1,500 $ 1,500 $ (500) -25% 340 CELLULAR PHONE $ 780 $ 780 $ 780 $ 780 $ - 0% 355 SUBSCRIPTIONS $ 1,100 $ 1,100 $ 1,100 $ 1,100i $ - 0% 360 BOOK & PUBLICATIONS $ 500 $ 500 $ 700 $ 700 $ 200 40% 365 OFFICE PRINTING COSTS $ 300 $ 300 $ 300 $ 3001 $ - 0% $215,441 $ 225,069 $223,919 $ 230,147? 1 $ 5,078 2% DETAIL 100 PERSONNEL SERVICES $202,441 $ _212,069 $212,069 $ 218,297 Salaries - Finance Director $ 85,964 $ 90,262 $ 90,262 $ 90,262 Finance Assistant $ 64,000 $ 67,200 $ 67,200 $ 67,200 3% Merit Pool + Incremental Taxes + Retirement $ - $ - $ - $ 5,794 Benefits - Health $ 16,704 $ 16,704 $ 16,704 $ 17,640 Dental $ 756 $ 756 $ 756 $ 728 Vision $ 100 $ 100 $ 100 $ 102 Life & Long Term Disability $ 959 $ 1.076 $ 1,076 $ 907 Retirement Benefits $ 22,495 $ 23,874 $ 23,874 $ 23,619 FICA Taxes $ 11,472 $ 12,097 $ 12,097 $ 12,045 200 CONTRACTUAL EXPENSES $ 200 $ 200 $ 200 $ 200 Florida Department of Economic Opportunity $ 200 $ 200 $ 200 $ 200 201 BANK FEES $ 2,000 $ 2,000 $ 1,000 $ 1,000 225 CONFERENCES, MEETINGS & SEMINARS $ 2,000 $ 2,000 $ 2,150 $ 2,150 _ Regional -Local Meetings $ 500 $ 500 $ 500 $ 500 Mileage $ 500 $ 500 $ 900 $ 900 Budget Meeting $ 1,000 $ 1,000 $ 750 $ 750 226 MEMBERSHIP DUES $ 620 $ 620 $ 620 $ 620 Florida Government Finance Officers Association $ 300 $ 300 $ 300 $ 300 Government Finance Officers Association $ 320 $ 320 $ 320 $ 320 227 DELIVERY SERVICES $ 500 $ 500 $ 500 $ 500 229 CAREER DEVELOPMENT $ 3,000 $ 3,000 $ 3,000 $ 3,000 Government Finance Officers Continuing Education & FiRA Certification $ 3,000 $ 3,000 $ 3,000 $ 3,000 310 OFFICE SUPPLIES $ 2,000 $ 2,000 $ 1,500 $ 1,500 340 CELLULAR PHONES $ 780 $ 780 $ 780 $ 780 355 SUBSCRIPTIONS $ 1,100 $ 1,100 $ 1,100 $ 1,100 Financial Reporting Agencies $ 1,100 $ 1,100 $ 1,100 $ 1,100 360 BOOK & PUBLICATIONS $ 500 $ 500 $ 700 $ 700 _ 365 _ _ OFFICE PRINTING COSTS $ 300 $ 300 $ 300 $ 300 Blank Check Stock, 1099 Forms $ 300 $ 300 $ 300 $ 300 Notes: Increases tied to possible merit increases, incremental taxes and benefits offset by reduction in bank fees and office supplies. -16- Ge n e r a l Fun V PLANNING FY 2012 -2013 FY 2013 -2014 Dept. 51440 Original Amended Year End Proposed Change Incrl(Decr) SUMMARY Budget I Budget Estimate Budget i Amount % 100 PERSONNEL SERVICES $173,852 $ 192,157 $192,157 $ 126.236 $ (65,921) -34% 225 CONFERENCES, MEETINGS & SEMINARS $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ - 0% 226 MEMBERSHIP DUES $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ - 0% 227 DELIVERY SERVICES $ 300 $ 300 $ 300 $ 300 $ - 0% 229 CAREER DEVELOPMENT $ 2,500 $ 2,500 $ 1,500 $ 1,500 $ (1,000) -40% 310 OFFICE SUPPLIES $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ - 0% 340 CELLULAR PHONE $ 1,620 $ 1,620 $ 1,380 $ 900' $ ( 720) -44% 360 BOOK & PUBLICATIONS $ 300 $ 300 $ 300 $ 300' $ - 0% 365 OFFICE PRINTING COSTS $ 2,500 $ 2,500 $ 3,000 $ 3,500 $ 1,000 40% $188,892 $ 207,197 $206,457 $ 140,556 $ 66,641 DETAIL _ 900 PERSONNEL SERVICES $173,852 $ 192,157 $192,157 $ 126,236 Assistant Director (formerly Development Director) $ 80,983 $ 85,437 $ 85,437 $ 95,000 Business Development Specialist (moved to Marketing for FY 2013 -2014) $ 45,760 $ 55,760 $ 55,760 $ - Benefits - Health $ 16,704 $ 16,704 $ 16,704 $ 8,820 Dental $ 756 $ 756 $ 756 $ 364 Vision $ 100 $ 248 $ 248 $ 51 Life & Long Term Disability $ 842 $ 967 $ 967 $ 483 Retirement Benefits $ 19,011 $ 21,434 $ 21,434 $ 14,250 FICA Taxes $ 9,696 $ 10,851 $ 10,851 $ 7,268 225 CONFERENCES, MEETINGS & SEMINARS $ 5,320 $ 5,320 $ 5,320 $ 5,320 Planning & Community Workshops $ 2,500 $ 2,500 $ 2,500 $ 2,500 Economic Development Meetings $ 1,000 $ 1,000 $ 1,000 $ 1,000 Regional -Local Meetings $ 500 $ 500 $ 500 $ 500 Mileage $ 1,320 $ 1,320 $ 1,320 $ 1,320 F -- 22 - 6 - T -- 26 MEMBERSHIP DUES $ 1.000 $ 1,000 $ 1,000 $ 1,000 Multiple Listing Service & Realtors Association $ 1 $ 1,000 $ 1,000 $ 1,000 227 DELIVERYSERVICES $ 300 $ 300 $ 300 $ 300 229 CAREER DEVELOPMENT $ 2,500 $ 2,500 $1,500 $ 1,500 Florida Redevelopment Association Certification $1,500 $ 9,500 $ 1,500 $ 1,500 Web Training/Certification $1,000 $ 1,000 $ - $ - 310 OFFICE SUPPLIES $ 1 1 5600 $ 1 1 500 $ 1 1 500 $ 1,500 340 CELLULAR PHONES $ 1,620 $ 1,620 $ 1,380 $ 900 360 BOOK & PUBLICATIONS $ 300 $ 300 $ 300 $ 300 365 OFFICE PRINTING COSTS $ 2,500 $ 2,500 $ 3,000 $ 3,500 Notes: Decrease in total budget due to moving of Business Development Specialist position to Marketing & Business Development Department. 17 . Ge n e r a l Fund Y MARKETING & BUSINESS DEVELOPMENT FY 2012 -2013 FY 2013 -2014 Dept. 57400 Original I Amended Year End Proposed Change Incr/ (Derr) SUMMARY Budget Budget Estimate Budget Amount % 100 PERSONNEL SERVICES $ 94,365 $ 98,838 $ 89,565 $ 103,288 $ 4,450 5% 216 ADVERTISING $ 5,000 $ 5,000 $ 6,000 $ 6.000 $ 1,000 20% 218 MARKETING & BUSINESS DEV'L. COLLATERAL $ 5,000 $ 5,000 $ 5,000 $ 5,000' $ - 0% 225 CONFERENCES, MEETINGS & SEMINARS $ 3,000 $ 3,000 $ 1,750 $ 3,820" $ 820 27% 226 MEMBERSHIP DUES $ 825 $ 825 $ 825 $ 825 $ - 0% 227 POSTAGE $ 5,000 $ 5,000 $ 3,500 $ 5 $ - 0% 229 CAREER DEVELOPMENT $ 2,500 $ 2,500 $ - 1, 11500; $ (1,000) -40% 236 PHOTOGRAPHY & VIDEOS $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ - 0% 310 OFFICE SUPPLIES $ 2,500 $ 2,500 $ 1,500 $ 1,500; $ (1,000) -40% 340 CELLULAR PHONE $ 1,020 $ 1,020 $ 800 $ 1,080 $ 60 6% 355 SUBSCRIPTIONS $ 975 $ 975 $ 1,025 $ 1.025' $ 50 5% 365 OFFICE PRINTING COSTS $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ - 0% $141,185 $ 145,658 $130,965 $ 150;038' $ 4,380 3% DETAIL mo PERSONNEL SERVICES $ 94,365 $ 98,838 $ 89,565 $ 103,288 Salaries - Business Development Specialist (formerly Marketing Director) $ 69,414 $ 72,884 $ 65,000 $ 55,000 Marketing /Events /Bus. Devi. Assistant (split 50 %/50 %a between Marketing and Events) $ - $ - $ - $ 17,500 Benefits - Health $ 8,352 $ 8,352 $ 8,352 $ 13,230 Dental $ 378 $ 378 $ 378 $ 546 Vision $ 50 $ 50 $ 50 $ 77 Life & Long Term Disability $ 449 $ 512 $ 512 $ 513 Retirement Benefits $ 10,412 $ 11,060 $ 10,138 $ 10,875 FICA Taxes $ 5,310 $ 5,602 $ 5,135 $ 5,547 216 ADVERTISING $ 5 $ 5,000 $ 6 $ 6,000 218 MARKETING & BUSINESS DEWL COLLATERAL $ 5,000 $ 5,000 $ 5,000 $ 5,000 225 CONFERENCES, MEETINGS & SEMINARS $ 3,000 $ 3,000 $ 1,750 $ 3,820 Regional -Local Meetings $ 1,000 $ . 1,000 $ 500 $ 1,000 FRA Conference $ 1,500 $ 1,500 $ 1,000 $ 1,500 Mileage $ 500 $ 500 $ 250 $ 1,320 226 MEMBERSHIP DUES $ 825 $ 825 $ 825 $ 825 Visit Florida $ 425 $ 425 $ 425 $ 425 Gold Coast PR Council $ 75 $ 75 $ 75 $ 75 Public Relations Society of America $ 325 $ 325 $ 325 $ 325 227 POSTAGE $ 5,000 $ 5,000 $ 3,500 $ 5,000 229 CAREER DEVELOPMENT $ 2,500 $ 2,500 $ - $ 1,500 FL Festivals & Events Training $ 2,500 $ 2,500 $ - $ 1,500 236 PHOTOGRAPHY, VIDEOS, PROM0710NAL $ 15,000 $ 15,000 $ 15,000 $ 15,000 310 OFFICE SUPPLIES $ 2,500 $ 2,500 $ 1,500 $ 1,500 340 CELLULAR PHONES $ 1,020 $ 1,020 $ 800 $ 1,080 355 SUBSCRIPTIONS $ 975 $ 975 $1,025 $ 1,025 Palm Beach Post $ 225 $ 225 $ 225 $ 225 Sun - Sentinel $ 275 $ 275 $ 275 $ 275 Wall Street Journal $ 200 $ 200 $ 250 $ 250 PR Week $ 275 $ 275 $ 275 $ 275 365 OFFICE PRINTING COSTS $ 6,000 $ 6,000 $ 6,000 $ 6,000 Notes: Increases due to additional expenses related to 50% sharing of Marketing /Events /Business Development Assistant. -18 General Fun SPECIAL EVENTS FY 2012 -2013 FY 2013 -2014 Dept. 57500 Original Amended Year End Proposed Change Incr1(Decr) SUMMARY Budget I Budget I Estimate Budget; Amount % 100 PERSONNEL SERVICES $ 90,091 $ 94,342 $ 94,342 $ 123,450'' $29,108 31 % 225 CONFERENCES, MEETINGS & SEMINARS $ 3,220 $ 3,220 $ 3,400 $ 4,800 $ 1,580 49 % 226 MEMBERSHIP DUES $ 400 $ 400 $ 400 $ 425 $ 25 $% 229 CAREER DEVELOPMENT $ 1,500 $ 1,500 $ 1,500 $ 11500 $ - 0 % 310 OFFICE SUPPLIES $ 1 1 500 $ 1 1 500 $ 1,000 $' 1 1 500 $ - 0 % 340 CELLULAR PHONE $ 1,320 $ 1,320 $ 1,320 $ 1,680 $ 360 27% 355 SUBSCRIPTIONS $ 250 $ 250 $ 250 $ 250 $ - 0% 400 EQUIPMENT $ 2,500 $ 2,500 $ 1,000 $ 2,500 $ - 0% $100,781 $ 105,032 $ 403,212 $ i 136,105 1$31,073 30% DETAIL 100 PERSONNEL SERVICES $ 90,091 $ 94,342 $ 94,342 $ 123,450 Salaries - Events Director $ 65,943 $ 69,295 $ 69,295 $ 69,295 MarketinglEventslEco. Devi. Assistant (100% in Planning in FY 12 -13) $ - $ - $ - $ 17,500 3% Merit Pool + incremental Taxes + Retirement $ - $ - $ - $ 2,547 Benefits - Health $ 8,352 $ 8,352 $ 8,352 $ 13,230 Dental $ 378 $ 378 $ 378 $ 546 Vision $ 50 $ 50 $ 50 $ 77 Life & Long Term Disability $ 433 $ 433 $ 433 $ 610 Retirement Benefits $ 9,891 $ 10,592 $ 10,512 $ 13,010 FICA Taxes $ 5,044 $ 5,322 $ 5,322 $ 6,635 225 CONFERENCES, MEETINGS 8 SEMINARS $ 3,220 $ 3,220 $ 3,400 $ 4,800 Regional -Local Meetings $ 1,000 $ 1,000 $ 1,000 $ 1,000 FRA Conference $ 1,500 $ 1,500 $ 1,200 $ 1,700 Mileage $ 720 $ 720 $ 1,200 $ 2,900 226 MEMBERSHIP DUES $ 400 $ _ 400 $ _400 $ 425 Florida Festivals & Events $ 325 $ 325 $ 325 $ 325 Gold Coast PR Council $ 75 $ 75 $ 75 $ 100 29 CAREER DEVELOPMENT $ 1,500 $ 1,500 $ 1,500 $ 1,500 FL Festivals & Events Training $ 1,500 $ 1,500 $ 1,500 $ 1,500 310 OFFICE SUPPLIES $ 1,500 $ 1,500 $ 1,000 $ 1,500 34 CELLULAR PHONES $ 1,320 $ 1,320 $ 1,320 $ 1,680 355 SUBSCRIPTIONS $ 250 $ 250 $ 250 $ 250 400 EQUIPMENT $ 2,500 $ 2,500 $ 1,000 $ 2,500 Notes: Increases due to additional expenses related to 50% sharing of Marketing /Events /Business Development Assistant. - 19 - G eneral Fund INSURANCES FY 2012 -2013 FY 2013.2014 Dept. 51410 Original Year End Proposed Change Incrl(Decr) SUMMARY Budget Estimate Budget Amount % 200 CONTRACTUAL EXPENSES $ 23,650 $ 23,250 $! 11,350 $ (12,300) -52% 213 GENERAL PROPERTY COVERAGE $ 81,000 $ 76,000 $ 133,500 $ 52,500 65% 214 EMPLOYEE FIDELITY COVERAGE $ 1,000 $ 1,000 $ 1,000 $ - 0% 154 OTHER INSURANCES $ 24,500 $ 23,500 $' 21,000 $ 3,500 -14% $130,150 $123,750 $ 166,850 $ 36,700 28% i DETAIL, 200 CONTRACTUAL EXPENSES $ 23,650 $ 23,250 $ 11,350 Agency Fee $ 12,000 $ 12,000 $ - Computers & Software Policy_ $ 1,500 $ 1,600 $ 1,600 Marina Fuel Tank Coverage $ 1,650 $ 1,150 $ 1,250 Special Events & Concerts Policy $ 3,500 $ 3,500 $ 3,500 Flood Insurance $ 5,000 $ 5,000 $ 5,000 213 PROPERTY& LIABILITY COVERAGE $ 81,000 $ 76,000 $ 133,500 Policy for Property & General Liability $ 76,000 $ 76,000 $ 126,000 Includes: Property, General Liability, Fuel Dock, Public Officials Liability, Employment Practices Liability, Automobile Construction Policies - Marina $ 5,000 $ - $ 7,500 214 EMPLOYEE FIDELITY COVERAGE $ 1,000 $ 1,000 $ 1,000_ Money & Security Insurance - Crime and Computer Fraud OTHER INSURANCES $ 24,500 $ 23,500 $ 21,000 153 Retirement Plan Fees Is 1,000 $ 1,000 $ 1,000 154 Workers Comp Insurance $ 3,500 $ 2,500 $ 2,500 159 Unemployment Payments $ 5,000 $ 5,000 $ 2,500 161 Leave Payouts $ 15,000 $ 15,000 $ 15,000 Notes: Increase due to estimated costs due to Public Officials /Employment Practices insurance as result of outstanding litigation, offset by reduction in insurance broker fee and Workers Comp insurance. -20- Gene Fun V PROFESSIONAL SERVICES FY 2012 -2013 FY 2013 -2014 Dept. 51420 Original Year End Proposed Change Incr /(Decr) SUMMARY Budget Estimate Budget Amount % 200 CONTRACTUAL SERVICES $155,000 $137,000 $ 137,000 $ (18,000) -12% 201 LEGAL SERVICES $ 50,000 $ 60,000 $ 60,000 $ 10,000 20% 204 OTHER PROFESSIONAL FEES $ 15,000 $ 15,000 $ 15,000 $ - 0% $220,000 $ 212,000 $ 212,000 $ 8,000 -4 °/a OWN DETAIL _ 200 CONTRACTUAL EXPENSES $155,000 $137,000 $ 137,000_ Audit Services $ 30,000 $ 18,500 $ 18,500 Marina Audit & Fuel Collection Audit $ 15,000 $ 15,000 $ 15,000 Bond Indenture Compliance _ _ $ 15,000 $ 15,000 $ 15,000 Risk Assessment Standards /Financial Services $ 30,000 $ 30,000 $ 30,000 CRA Marketing & Website Services $ 25,000 $ 25,000 $ 15,000 Website - New Website Platform and Design $ - $ $ 20,000 Personnel Services $ 20,000 $ 20,000 $ 20,000 Economic Development Financial Assessment $ 10,000 $ 3,500 $ 3,500 Record Retention Consultant $ 10,000 $ 10,000 $ 201 LEGAL SERVICES $ 50,000 $ 50,000 $ 50,000 204 OTHER PROFESSIONAL FEES $ 15,000 $ 15,000 $ 15,000 Fire Inspections $ 500 $ 500 $ 500 City HR ILA $ 14,500 $ 14,500 $ 14,500 Notes: Reduction due to new audit services contract fees less than prior years. Increase in Legal Services due to ongoing litigation - related expenses. -21- Ge n e r a l Fund Y BUILDINGS & GROUNDS FY 2012 -2013 FY 2013 -2014 Dept.51620 Original TEOstl ar End Proposed Change Incr /(Decr) SUMMARY Budget mat e Budget Amount % 200 CONTRACTUAL EXPENSES $ 2,500 $ 2,500 $ 2,500 $ - 0% 201 PROPERTY TAXES & ASSOCIATION DUES $ 75,000 $ 75,000 $ 75,000 $ - 0% 205 RENTAL OF OFFICES $ 85,500 $ 83,500 $ 87.000 $ 1,500 2% 208 EQUIPMENT LEASES $ 15,000 $ 10,000 $ 10,000 $ (5,000) -33% 209 PROPERTY MAINTENANCE COSTS $137,000 $137,000 $ 188,527 $ 51,527 38% 224 SIGNAGE $ 10,000 $ 12,000 $ 15,000 $ 5,000 50% 325 ELECTRIC COSTS $ 12,600 $ 10,000 $ 10,000 $ (2,600) -21% 326 WATER COSTS $ 8,000 $ 7,000 $ 7,000' $ 1,000 -13% $ 345,600 $ 337,000 $ ' 395,027 1 $ 49,427 14% DETAIL 200 CONTRACTUAL EXPENSES $ 2,500 $ 2,500 $ 2,500 Alarms & Pest Control 201 PROPERTY TAXES & ASSOCIATION DUES $ 75,000 $ 75,000 $ 75,000 205 RENTAL OF OFFICES $ 85,500 $ 83,500 $ 87,000 710 N. Federal Hwy $ 82,000 $ 80,000 $ 82,000 Storage Facilities $ 3,500 $ 3,500 $ 5,000 208 EQUIPMENT LEASES $ 15,000 $ 10,000 $ 10,000 209 PROPERTY MAINTENANCE COSTS $ 137,000 $ 137,000 $ 188,527 General Repairs $ 25,000 $ 25,000 $ 25,000 Janitorial Services $ 15,000 $ 15,000 $ 15,000 Property Maintenance $ 72,000 $ 72,000 $ 103,527 Hurricane /Property Contingency $ 25,000 $ 25,000 $ 25,000 Maintenance Support related to Special Events $ - $ $ 20,000 224 SIGNAGE $ 10,000 $ 12,000 $ 15,000 325 ELECTRICITY COSTS $ 12,600 $ 10,000 $ 10,000 326 WATER COSTS $ 8 1 000 $ 7,000 $ 7,000 Notes: Increases due to 211 E. Ocean building refurbishment, Event Support formerly in Special Events budget and 710 rental increase. Reductions in copier leases, electric, water. 22 Gene Fund MARINA FY 2012 -2013 FY 2013 -2014 Dept. 51630 Original Year End Proposed Change Incr1(Decr) SUMMARY Budget I Estimate Budget Amount % 200 CONTRACTUAL EXPENSES $ 500 $ 500 $ 500 $ 0% 209 PROPERTY MAINTENANCE COSTS $ 35,800 $ 35,800 $ 35,800 $ - 0% 241 MARINA MANAGEMENT CONTRACT $ 158,000 $ 158,000 $ 158,000 $ 0% 242 FUEL STATION OVERHEAD $ 34,200 $ 34,200 $' 34,200 $ - 0% 310 OFFICE SUPPLIES $ 500 $ 500 $ 500 $ - 0% 325 ELECTRIC COSTS $ 15,400 $ 15,400 $ 15,400 $ 0% 326 WATER CHARGES $ 2,100 $ 2,100 $ 2,100 $ 0% 327 GASOLINE & DEISEL CHARGES $ 741,500 $ 741,500 $ 741,500 $ 0% 328 DIESEL SALES TAX $ 12,000 $ 12,000 $ 12,004 $ - 0% $1,000,000 $1,000,000 "$ 1,000,000 is - 0% WHO DETAIL 200 CONTRACTUAL EXPENSES _ Sea Spill Contract $ 500 $ 500 $ 500 PROPERTY MAINTENANCE COSTS $ 35,800 $ 35,800 $ 35,800 Trash Removal &Janitorial Services $ 9,100 $ 9,100 $ 9,100 Marina Maintenance $ 26,700 $ 26,700 $ 26,700 241 MARINA MANAGEMENT CONTRACT $ 158,000 $ 158,000 $ 158,000 242 OPERATIONS - Merchant Fees/BuIlding/Phone $ 34,200 $ 34,200 $ 34,200 310 OFFICE SUPPLIES $ 500 $ 500 $ 500 325 ELECTRICITY COSTS $ 15,400 $ 15,400 $ 15,400 326 WATER CHARGES $ 2,100 $ 2,100 $ 2,100 327 GASOLINE & DEISEL CHARGES $ 741,500 $ 741,500 $ 741,500 328 DIESEL SALES TAX $ 12,000 $ 12,000 $ 12,000 -23- General Fund V INFORMATION TECHNOLOGY FY 2012 -2013 FY 2013 -2014 Dept. 51650 Original Year End Proposed Change Incrl(Decr] SUMMARY Budget I Estimate Budget Amount %4 200 CONTRACTUAL EXPENSES $ 2,000 $ 2,500 $ 3,000 $ 1,000 50% 210 CITY IT SUPPORT $ 23,000 $ 22,500 $ 24,000 $ 1,000 4% 211 COMPUTER SOFTWARE & LICENSES $ 750 $ 1,100 $ 1,200 $ 450 60% 212 FINANCIAL SOFTWARE MAINTENANCE $ 8,200 $ 8,200 $ 8 $ 300 4% 330 TELEPHONE LINES $ 6,000 $ 6,000 $ 6,000 $ - 0% 400 EQUIPMENT COSTS $ 5,000 $ 5,000 $ 9 $ 4,750 95% $ 44,950 $ 45,300 $" 52.450 $ 7,500 17% DETAIL 200 CONTRACTUAL EXPENSES $ 2,000 $ 2,500 $ 3,000 Financial Accounting Software Updates $ 500 $ 500 $ 1,000 Maintenance of Phone System $ 1,500 $ 2,000 $ 2,000 210 IT SUPPORT $ 23,000 $ 22,500 $ 24,000 211 COMPUTER SOFTWARE & LICENSES $ 750 $ 1,100 $ 1,200 212 FINANCIAL SOFTWARE MAINTENANCE $ 8,200 $ 8,200 $ 8 1 500 330 TELEPHONE SYSTEM & DATA LINES $ 6,000 $ 6,000 $ 6,000 400 EQUIPMENT COSTS $ 5,000 $ 5,000 $ 9,750 Notes: Increase primarily related to cost for updated server. -24- General Fund FY 2012 -2013 FY 2013 -2014 CONTINGENCY ACCOUNT Original Year End Proposed Change Incr /(Decr) Dept. 51990 Budget Estimate Budget Amount % 200 CONTRACTUAL EXPENSES Contingencies $ 25,000 $ 25,000 $ 25,000 1 $ -25- P> Q m o m o m c0 0 J r a• N o Va Co h m du N�M Co U)) r O r go F Ok mmmKmm®s m w o® u7 '4 1 0 o LO m w F l- m N CO M o z ��cuSS ti p aq W li i4 M V ® m 0 ua a w r w U3 m mKmmmesm es WVP u` m mnr N iNmm n F J N it C7 ® esm c KKmmmmes K ,s LL w m m m co m m m m LL v C l6 z en u3 ies ad u7 err � � G _ LL N _ to o� vsm mmmmmmm K V N M m cow M m M m M N L) ". LU p z 9 la LU CL KK esKesKKKa» 0 0 0 o O C 0 0 O O m o 0 0 N a a U) c N N N N N N m N co 0 M Lo 4) m W m M G C '� eq c m e m m m m LO ` J N `+5 rV N M e ra O N W ti 14 J mm mmm w mm ti y r M d GO OD k).- LU F r m N ds meA mm w te .1 K ti J N w r m m m v a m N s1a m o o co m o o ch .�+ CD N 0 h a® F- ® N � °G N m o N CO N o 0 i± M M h O as ua w w m o ua te} W m 1- KS N �..... 4, w o f r as as vi m LO m M 7 r r r ca r»m mmmmmmm K � UJ µ0W v o ooN mo m en MMOON�ooNr' LL (ry x V °p m m m m w h- N _ N 4f} 00 m 60 Y3 O 0 U Ca N m N r r r r- O ® aY m q F- h' M1- M h mro C J® IL ® ti '.N L M tl M Q N M P 5(} d° N M N M •°° W U r hm N R N o w w O o N oorsmoo a Q o N ocrsaroo a u5 m o o m i- o o M w O a m J W } 't ry oonmNO o c �y �cvooNmNOO U3 ma ari ciwso h vi N m 82220m M N C S y, o Q r os w uy a LO m M CD (h F ® '® r U) r r us c 29 LL V ® mm mm mm mm mw K w ®s tome`smmw m 0 o N h. o M m® v d N N® M m a c zz >S'N' aoNW N m rt ... - NoNarn 0. �mm C w+ r o m wOD to LO M 40)— es m m 69 m K 40 fa wD mmamwas C.2 n _ E CD N c ~ 0 CD E m ro u �7 C . a S2 c� y —> 0 o a o m n� n n a ® E m 3 v H ' V 3 3 c Fs } ; wwa °o Y m ® °o c E C c ' ms w �" m m — C w y w as w� m i m m E ro ea N Y m r m Y a _ 2 ID a c x m a y r- U w LL M 0 m ay 9 d iL ra > us F Y F > m V V W O ri z LL LL c w � C LL ti Em Lo vsE�_� Nz 7 F Y h» 7 Boynton Beach CRA Project Fund - Budget Summary FY 2012 -2013 2013.2014 Proposed vs. 2012 -2013 Original I Amended Year End Proposed Increase! Decrease FUNDING SOURCES Budget I Budget I Estimate Budget Amount % 1. Ruth Jones Interior Rollover Reallocation - FY 2010 -2011 $ 100,000 $ 100,000 $ 100,000 $ - $ (100,000) - 100% 2. Rollover - FY 2011 -2012 - Components: Contingency $ 75,000 $ 75,0 _ $_ 75,000 $ $ (75,000) - 100% Old High School (reallocated for new projects in FY13 -14 36,050 36,050 - 36,050 $ - 0% Marina - Entry Sign at BBB & Federal reallocated for new projects in FY13 -94 96,134 96,134 3,989 92,345 $ 3,989 -4% Marina - Phase 1 -B (reallocated to Marina Phase 2) 484,145 484,145 - $ (484,145) - 100% Tree Art Project - Ocean Avenue 48,959 48,959 48,959 - $ (48,959) -100% Commercial Fa ade Grants Expired - 28,840 26,840 - $ 28,840 - 100% Sub -Total Rollover FY 2011 -2012 $ 740,288 $ 769,128 $ 156,788 $ 128,495 $ (640,933) -83% 3. Rollover - FY 2012 -2013 - Components: Magnuson House - 211 E. Ocean Ave. $ 336,795 $ 336,795 $ 150,000 $ 186,795 $ (150,000) -45% Marina - Phase 2 - - - 1.280,700 $ 1,280,700 100% Parking Redevelopment - - 428,395 $ 428,395 - 100 %_ Economic Development Grants - 150,000 $ 150,000 - 100% HAP - Shortsale Proceeds - 17,500 $ 17,500 - 100% Sub -Total Rollover FY 2012 -2043 $ 336,795 $ 336,795 $ 150,000 $ 2,063,390 $ 1,726,595 513% Sub -Total $ 1,177,083 $ 1,205,923 $ 406,788 $ 2,491,585 $ 985,662 82% Transfers In from General Fund Other Financing Sources /Transfers In $ 1,933,938 2,276,366 2,276,366 3,846,270 $ 1,569,904 69% Total Revenues and Transfers In $ 3,111,022 $ 3,482,289 $ 2,683,154 $ 6,037,855 $ 2,555,566 73% FY 2012 -2013 2013 -2014 ' Proposed vs. 2012 -2013 EXPENSES Original Amended Year End Proposed Increase! Decrease department Name Bud et Budget Estimate Budget Amount % Operating Expenses Contingency $ 75,000 $ 75,000 $ 76,000 $ 75,000 $ - 0% Professional Services 86,050 86,050 50,000 441 $ 355,000 413% Legal Services 45,000 45,000 45,000 25,000 $ (20,000) -44% Sub -Total $ 206,050 $ 206,050 $ 170,000 $ 541,050 $ 335,000 163% Capital Outlay Property Purchases $ - $ - $ - $ 1,279,970 $ 1,279,970 100% Improvements 96,134 96,134 3,989 125,000 $ 28,866 30% Construction in Progress 1,704,379 1,922,646 26,756 2,315,190 $ 392,544 20% Site Work & Demolition Fees 50,000 50,000 50,000 25,000 $ (25,000) -50% Infrastructure & Streetscape 48,959 48,959 48,959 152,145 $ 103,186 211% Sub -Total $ 1,699,472 $ 2,117,739 $ 129,704 $ 3. 897,305 $ 1,779,566 84% Economic Development Programs Economic Development Grant Programs $ 185,000 $ 310,000 $ 160,000 $ 300,000 $ (10,000) -3% Marketing Program - Downtown 75,000 75,000 75,000 95,000 $ 20,000 27% DIFA - Economic Development 489,500 517,500 517,500 927,500 $ 410,000 79% Community Support Programs 1,500 1,500 - 2,000 $ 500 33% Sub -Total $ 751,000 $ 904,000 $ 752,500 $ 1,324,500 $ 420,500 47% Projects & Programs Special Events $ 254,500 $ 254,500 $ 254,500 $ 275,000 $ 20,500 8% Total Project Fund Expenses $ 3,111,022 $ 3,482,289 $ 1,306,704 $ 6,037,855 $ 2,555,566 73% -27. Project Fund V OPERATING EXPENSES FY 2012 -2013 2013 -2014 Dept. 58100 Original Amended Year End Proposed Chan a incrl Decr SUMMARY Budget Budget I Estimate I Budget Amount % 202 CONTINGENCY $ 75,000 $ 75,000 $ 75,000 $" 75,000 $ - 0% 203 PROFESSIONAL SERVICES $ 86,050 $ 86,050 $ 50,000 $ 441,050 $355,000 413% 213 LEGAL SERVICES $ 45,000 $ 45,000 $ 45,000 $ 25,000 $ 20,000 -44% $206,050 $ 206,050 $170,000 $ 541,050 $335,000 163% DETAIL 202 CONTINGENCY $ 75,000 $ 75,000 $ 75,000 $ 75,000 203 PROFESSIONAL SERVICES $ 86,050 $ 86,050 $ 50,000 $ 441,050 Old High School $ 36,050 $ 36,050 $ - $ - (a) Surveys & Appraisals $ 10,000 $ 10,000 $ 10,000 $ 35,000 Architectural Design Assistance $ 40,000 $ 40,000 $ 40,000 $ 40,000 Town Square Planning & Financial Analysis $ - $ - $ - $ 61,050 Boynton Beach Boulevard - Design $ - $ - $ - $ 305,000 213 LEGAL SERVICES $ 45,000 $ 45,000 $ 45,000 $ 25,000 (a) Old High School consultant funding reallocated to Town Square Planning & Financial Analysis. Notes: Increases due to Town Square Planning and Boynton Beach Boulevard Design Plan. -28- CAPITAL OUTLAY FY 2012 -2013 2013 -2014 Dept. 58200 Original Amended Year End Proposed Change Incrl Decr SUMMARY Budget Budget Estimate Budget Amount % 401 PROPERTY PURCHASES $ - $ - $ - $1,279,970 $ 1,279,970 100% 402 IMPROVEMENTS $ 96,134 $ 96,134 $ 3,989 $ 125,000 $ 28,866 30% 404 CONSTRUCTION IN PROGRESS $1,704,379 $1,922,646 $ 26,756 $2,315,190 $ 392,544 20% 405 SITE WORK & DEMOLITION FEES $ 50,000 $ 50,000 $ 50,000 $ 25,000 $ (25,000) -50% 406 INFRASTRUCTURE & STREETSCAPE $ 48,959 $ 48,959 $ 48,959 $ 152,145 $ 103,186 211% $1,899,472 $2,117,739 $129,704 $3.897,305 $ 1,779,566 84% DETAIL 401 PROPERTYPURCHASES $ - $ - $ - $ 1,279,970 402 IMPROVEMENTS $ 96,134 $ 96,134 $ 3,989 $ 125,000 Marina Entry Signage at SE corner of BBB $ 96,134 $ 96,134 $ 3,989 $ - (a) Wayfinding Sign for Art District $ - $ - $ - $ 25,000 Entry Signa a at North & South Federal Hwy. $ - $ - $ - $ 100,000 404 CONSTRUCTION IN PROGRESS $1,704,379 $1,922,646 $ 26,756 $ 2,315,190 Marina - Phase 2 $1,300,000 $1,300,000 $ 19,300 $1,600,000 Magnuson House - 211 E. Ocean Ave. $ 186,795 $ 986,795 $ - $ 186,795 Parking Redevelopment $ 217,584 $ 435,851 $ 7,456 $ 528,395 405 SITE WORK & DEMOLITION $ 50,000 $ 50,000 $ 50,000 $ 25,000 406 INFRASTRUCTURE & STREETSCAPE $ 48,959 $ 48,959 $ 48,959 $ 152,145 Tree Art Project - Ocean Avenue $ 48,959 $ 48,959 $ 48,959 $ - Ocean Breeze West Housing Subsidy $ - $ - $ - $ 60,000 Tree Lighting Project - PromenadelOcean Avenue $ $ - $ - $ 92,145 (a) Balance of $92,145 reallocated to Tree Lighting Project - Promenade, Ocean Ave. -29- Project Fund V ECONOMIC DEVELOPMENT PROGRAMS FY 2012 -2013 2013 -2014 Dept. 58400 Original I Amended Year End Proposed Change Incrl Decr SUMMARY Budget Budget Estimate Budget Amount % 444 ECONOMIC DEVELOPMENT GRANTS $185,000 $ 310,000 $160,000 $ 300,000 $ {10,000} -3% 445 MARKETING INCENTIVE PROGRAM $ 75,000 $ 75,000 $ 75,000 $ 95.000 $ 20,000 27% 443 DIRECT INCENTIVE FUNDING AGREEMENTS DIFA $489,500 $ 517,500 $517,500 $ 927,500 $410,000 79% 470 COMMUNITY SUPPORT PROJECTS $ 1,500 $ 1,500 $ - $ 2,000 $ 500 33% $751,000 $ 904,000 $752,500 $1,324,500 J$420,500 47% DETAIL Economic Development Programs (Commercial Facade, 444 Construction, Interior Build -Out, Rent Subsidy) $185 $ 310,000 $160,000 $ 300,000 5 IMarketing Program - Downtown $ 75,000 $ 75,000 $ 75,000 $ 95,000 4" DIRECT INCENTIVE FUNDING AGREEMENTS $489,500 $ 517,500_$517,500 $ 927,500 DIFA - The Preserve /Cornerstone Year 1 of 10 $ 32,000 $ 35,000 $ 35,000 $ 110,000 DIFA - Seabourn Cove - Phase 1 (Year 1 of 10) $ - $ - $ - $ 340,000 DIFA - Casa Costa (flkla The Promenade) (Year 4 of 10 $390,000 $ 41 D,000 $410,000 $ 410,000 DIFA - Wal -Mart (Year 2 of 10) $ 45,000 $ 50,000 $ 50,000 $ 45,000 Wal -Mart Brownfield Payment (Year 3 of 4) $ 22,500 $ 22,500 $ 22,500 $ 22,500 5850!0- 470 COMMUNITY SUPPORT PROJECTS $ 1,500 $ 1,500 $ - $ 2,000 Realtor Training in Historic Preservation $ 1,500 $ 1,500 $ - $ - Heritage Trail Creation & Interactive Online Map $ - $ - $ - $ 2,000 Notes: Increases primarily related to addition of DIFA payment for Seabourn Cove -Phase 1, increase in DIFA for Cornerstone, new Downtown and Marina banners. -30- Project Farm PROJECTS & PROGRAMS FY 2012.2013 2073 -2014 Dept. 58500 Original Amended I Year End Proposed lChange Incrl Decr SUMMARY Budget I Budget Estimate Budget Amount % 480 SPECIAL EVENTS $254,500 $ 254,500 $254,500 $ 275.000 20,500 8% DETAIL 480 SPECIAL EVENTS $254,500 $ 254,500 $254,500 $ 275,000 Holiday Extravaganza _ $100,000 $ 100,000 $100,000 _$ 105,000 - Parade $ 20,000 $ 20,000 $ 20,000 $ 25,000 - Tree, Lighting, Holiday Decorations $ 20,000 $ 20,000 $ 20,000 $ 20,000 - Concert $ 60,000 $ 60,000 $ 60,000 $ 60,000 Haunted Pirate Fest & Mermaid Splash $ 77,500 $ 77,500 $ 77,500 $ 102,500 - Pirate Fest $ 77,500 $ 77,500 $ 77,500 $ 77,500 - Mermaid Splash $ - $ - $ - $ 25,000 Ocean Avenue Concert Series $ 15,00D . 15,000 $ 15,000 $' 15,000 - January /February /March /April /May - Other Events $ 62,000 $ 162,000 $ 62,000 $ 52,500' - Boat Parade $ 11,000 $ 11,000 $ 11,000 $ 9,000 - Movies on the Ave $ 15,000 $ 15,000 $ 15,000 $ 10,000 Community Farmers Market $ 3,500 $ 3,500 $ 3,500 $ 3,500 - General Event Support $ 20,000 $ 20,000 $ 20,000 $ - Catch A Dance $ - $ - $ - $ 10,000 - Special Events Grant Program $ - $ - $ - $ 20,000 - Ocean Avenue Park - Sunday Concerts $ 7,500 $ 7,500 $ 7,500 $ - - Kinetic Symposium $ 5,000 $ 5,000 $ 5,000 $ Notes: Increase due to expansion of Pirate Fast with Mermaid Splash. -31. Boynton Beach C RA Debt Service Fund - Budget-ummAor- Change Incrl(Decr) 2012 -2013 1 2013 -2014 Prior Year vs FY 13 -14 Dept. # Funding Sources Budget Budget Amount % 49900 Transfers In from General Fund $ 1,909,083 1,519,178 (389,905) -20% Fund Balance Allocation $ 400,000 $ a (400,000) -100% Debt Service Reserve Fund Allocation $ $ 780,000 780,000 0% $ 2,309,083 $ 2,299,178 $ (9,905) 0% Dept. # Expenses_ Bank of America Loan 59800 -810 Loan Principal $ 246,708 $ 261,043 14,335 6% 59800 -820 Loan Interest $ 58,130 $ 43,795 14,335) -25% Sub -Total $ 304,838 $ 304,838 - 0% Series 2004 & Series 2005 Bonds - Unrefunded 59800 -811 Principal $ 725,000 $ 750,000 25,000 3% 59800 -821 Interest $ 59,000 $ 30,000 (29,000) -49% Sub -Total $ 784,000 $ 780 000 (4,000) -1% Series 2012 (formerly Series 2004$ Series 2005A) 59800 -814 Principal $ 143,000 $ 117,000 (26,000) -18% 59800 -824 Interest $ 394,770 $ 410,675 15,905 4% Sub -Total $ 537,770 $ 527,675 (10,095) -2% Series 2005B - Bond #2 59800 -812 Principal $ 310,000 $ 330,000 20,000 6% 59800 -822 Interest $ 371,975 $ 356,165 _ (15,810) 4% Sub -Total $ 681,975 $ 686,165 4,190 1% 59800 -830 Financial Agent Fees $ 500 $ 500 - 0% Total Debt Service Fund Expenses $ 2,309,083 $ 2,299,178 $ (9,905 ) 0% -32- BOYNTON H CRA AGGREGATE DEBT SERVICE REQUIREMENTS Series 2012A & 2012B -Tax Series 20058 - Increment Revenue Unrefunded Tax Increment Total Debt YEAR BOA LOAN Bonds Bonds Revenue Bond Service FY 2013 -2014 $ 304,838 $ 527,675 $ 780,000 $ 686,165 $ 2,298,678 FY 2014 -2015 $ 304,838 $ 1,306,680 $ - $ 689,335 $ 2,300,853 FY 2015 -2016 $ 304,838 $ 1,311,666 $ - $ 686,485 $ 2,302,988 FY 2016 -2017 $ - $ 1,625,934 $ - $ 675,863 $ 2,301,797 FY 2017 -2018 $ - $ 1,628,550 $ - $ 674,675 $ 2,303,225 FY 2018 -2019 $ - $ 1,626,270 $ - $ 672,358 $ 2,298,628 FY 2019 -2020 1 $ - $ 1,628,197 $ - $ 673,910 $ 2,302,107 FY 2020 -2021 $ - $ 1,623,202 $ - $ 674,050 j.$ 2,297,252 FY 2021 -2022 $ - $ 1,629,438 $ - $ 672,778 $ 2,302,216 FY 2022 -2023 $ - $ 1,624,600 $ - $ 675,093 $ 2,299,693 FY 2023 -2024 $ - $ 1,627,942 $ - $ 670,713 $ 2,298,655 FY 2024 -2025 $ - $ 1,564,235 $ - $ 914,920 $ 2,479,155 FY 2025 -2026 $ - $ 1,569,168 $ - $ 908,590 $ 2,477,758 Total $ 914,513 $ 19,293,558 $ 780,000 $ 9,274,933 $ 30,263,004 Interest Rates 5.65% 2.56% 4.00% 5.10% - 5.65% 33 v t BOYN 01' 9'0MBEA. CHI RA CRA BOARD MEETING OF: September 10, 2013 1 Consent Agenda IX I Old Business I New Business I I Legal I Information Only SUBJECT: Consideration of Reallocating $1,500 in FY 12/13 in the Project Fund Approved for Realtor Training in Historic Preservation for a Celebration of Boynton Artist Conrad Pickel SUMMARY: On June 12, 2012 the CRA Board approved funding of $1,500 in FY 2012- 2013 for a Realtor training course in historic preservation that was to be run jointly with the City of Delray Beach who would also provide funding of $1,500. The total of $3,000 was to be used as a match for a National Trust grant which, if awarded, would have resulted in a total of $6,000 for the training course. However, after several attempts, the City of Delray Beach was unable to provide their share. The $1,500 from the Boynton Beach CRA was insufficient to apply for the grant. The City's Historic Preservation Planner, Warren Adams, has requested that the $1,500 be reallocated to cover the costs for a celebration of Conrad Pickel scheduled for May 2014. Warren Adams and Debby Coles - Dobay, the City's Public Arts Manager, will be at the CRA Board meeting to discuss the Conrad Pickel project. Conrad Pickel (1906 -1994) was a world- renowned stained glass designer, artist, and sculptor who lived and worked in Boynton Beach. His main studio, known as Gallery Fantasia, is located adjacent to the Woman's Club building on South Federal Highway. Pickel designed stained glass for over 700 churches in the US and is listed in the Guinness Book of World Records for creating the largest stained glass window in the world. There are numerous examples of his work in the city including several churches and the Boynton Beach Mausoleum. To celebrate the life and work of this internationally respected artist, the City of Boynton Beach and the Boynton Beach Historical Society would like to host an event in his memory. The event will comprise a bus tour of several Boynton Beach sites containing his work, a presentation and demonstration on stained glass design and manufacture by his son Paul Pickel, a library exhibit showcasing examples of his work, and a reception. The preliminary program is attached. T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by Meeting\FY 2012 - 2013 Board Meetings\September 20131Conrad Pickel Celebration - May 2014 - Reallocation of funds.docx r s t BOYNT ' 44 B E AC H { R' A, The celebration has the potential to expand into an annual stained glass/heritage convention and art show to showcase and attract artists, patrons, and organizations from the decorative arts field from throughout Florida and possibly the country. FISCAL IMPACT: None — $1,500 budgeted in FY 2012 -2013 CRA PLAN, PROGRAM OR PROJECT: Downtown Master Plan RECOMMENDATIONS /OPTIONS: Approve reallocation of $1,500.00 to have been used for the Realtor Historic Preservation Training program in FY 2012 -2013 to be used for support of the Conrad Pickel Celebration. L't� 4 � Susan Harris Finance Director T:rAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS%Completed Agenda Item Request Forms by Meeting%FY 2012 - 2013 Board Meetings\September 20131Conrad Pickel Celebration - May 2014 - Reallocation of funds.docx August 26, 2013 Presented by: Warren Adams, Historic Preservation Planner Debby Coles - Dobay, Public Art Manager CONRAD PICKEL CELEBRATION - May 2014 OBJECTIVE: To introduce the greater community to learn about Conrad Pickel's historical imprint on Boynton Beach, his vision for Boynton Beach Culture and his contribution to the global arts community. CELEBRATION FOCUS: Highlight many amazing Conrad Pickel attributes: • Imprint on Boynton Beach's history • Impact to stain glass industry Internationally • Visionary for Arts & Culture • Advocate for the Arts in Boynton Beach CELEBRATION COMPONENTS: Coordinate activities, PR and marketing with May 2014 preservation month. Florida Trust, 36th Annual Preservation Conference is May 15 -17, 2014 Tampa, FL. Target date for Celebration Saturday, May 24, 2014. Celebration Day schedule is proposed as: 8 a.m. -10 a.m. - Guided bus tour to see up to 6 Conrad Pickel buildings with stops at three. 10:15 a.m. - 12 noon Presentation followed by stain glass demonstration 12:30 p.m. Exhibit reception. 1. Exhibit in City Library May - December 2014 with a reception to coordinate with the Historical preservation month and lecture /presentation. 2. Lecture /presentation in City Library Program Room by Rosie and Paul Pickel owners of Conrad Pickel Studios, Inc. in Vero Beach, FL 3. Glass Demonstration City Library Program Room by Rosie and Paul Pickel owners of Conrad Pickel Studios, Inc. in Vero Beach, FL 4. Tour of several sites relevant to Conrad Pickel in Boynton Beach. • Conrad Pickel Gallery Fantasia, 1000 South Federal Hwy • Boynton Memorial Park, Mausoleum and Cemetery Ascension Lutheran Church, 2929 S. Seacrest Blvd. • Faith United Methodist Church, 6340 Boynton Beach Blvd. • Mt. Zion Mission Baptist Church, 221 NW 8th Ave. St. Cuthbert's Episcopal Church, 214 Martin Luther King Jr. Blvd. • St. Joseph Episcopal Church, 3300 S. Seacrest Blvd. St. Mark's Church, 643 NE 4th Ave. • St. Thomas More Catholic Church, 10935 S. Military Tr. • St. Vincent de Paul Regional Seminary, 10701 S. Military r. Industrial Units, 617 NE 3rd St. • Car Repair Workshop, NE 6th Ave. • Office, 2602 N. Federal Hwy. Pickel's Workshop, 425 SE 5th Ave. v Pickel's Residence, 500 SW 16th St. CELEBRATION FUTURE This celebration has the potential to expand into a stained glass /heritage convention, art show to showcase and attract artists, patrons, organizations and associations in the stained glass industry. Conrad Pickel focused highlights for Celebration: 1. Conrad Pickel Gallery Fantasia, 1000 South Federal Hwy. Nautical Museum - Gallery fantasia building often referred to as a ship. BB is the closest point of entry to the Gulfstream Waterway. Museum would house an exhibit from the point of view of BB and the County looking out at the Caribbean Basin. "The most strategic basin of water in the hemisphere," John Grant Ocean Learning Institute in WPB. Endorsed by NY Historical Society and Ntl' Art Gallery in Washington DC Gallery Fantasia (date closed 1983) Could have developed it as the soul of the City "if you don't have a Cultural Center of a City it's just like an empty shell." Asked City's Mayor (James Warnke) and administration for financial aid but they didn't even grant him a tax reduction for the gallery. Mayor - "hope those interested in culture here an band together to preserve the gallery." 2. "Towers of Peace" "Hibiscus" Vero Beach Monumental "stained Glass Tower of Peace" 180'take 10 years to complete $30 million An active International Art Complex Centerpiece of an awesome center for the performing and graphic arts to attract millions of European visitors and participants seeking amenities America lacks. Topped by a revolving restaurant with gold leaf roof would be five spheres each 45' in diameter, perched on a single column but connected to the main tower by skyways. Within spheres depicted in stained glass a panoramic history of America nearly 50 years ago honoring the greatest people and accompaniments of this western civilization. Clustered around the spheres would be theaters and exhibit halls dedicated to artistic music, dance, sculpture and painting. 3. " Pickel Decralite Blocks" (Glowing Bricks) - Shown on Gallery Fantasia and many buildings throughout Boynton Beach. At age 61 he created concrete bricks containing stained glass used in everyday architecture or home use. 4. Largest Stained Glass Window, Chicago's Resurrection Mausoleum ($460,000.00) The Beginning - Church in Minn, St Helen's looking for stained glass windows. Priest told i commission was out of the question doubted his qualifications Pickle offer to make one window for $2,300 if it met approval he would give Conrad the commission n ' t U , IC A AGENDA ITEM STAFF REPORT CRA BOARD MEETING OF: September 10, 2013 1 Consent Agenda I I Old Business I X J New Business Public Hearing Other SUBJECT: Approval of the Boynton Harbor Marina Dockage Agreement for FY 2013 -2014 SUMMARY: The CRA purchased the privately owned and operated Two George's Marina in March 2006 which consisted of 24 boat slips and a two story dive shop building. The purchase was made to preserve the viability of the local commercial fishing and diving industry in Boynton Beach which is diminishing because of the lack of affordable marina space due in part to the privatization of area marinas and the residential redevelopment of waterfront lands. To date, the CRA has invested over $19 million in Boynton Harbor Marina area improvements including the Boynton Beach Boulevard extension & Promenade walkway, acquisition of the marina & fuel dock facility, the slip and fuel dock reconstruction project, marina Tower entry feature project and Marina Master Redevelopment Plan design. Future marina redevelopment phases include the new Harbor Master building with public restrooms and waterfront public open space, marina open space, traffic flow enhancements and additional signage. At the September 11, 2007, CRA Board meeting, the Board approved a formal dockage lease agreement to be used with the tenants of the marina. Since 2007, the dockage agreement (see Attachment I) has been written specifying a one year dockage term and the CRA Board approved lease rate along with the Boynton Harbor Marina rules and regulations governing slip tenant activities. The current lease rate of $16 per linear vessel foot will remain in effect for the upcoming 2013 -2014 fiscal year unless otherwise amended by the Board. The CRA will continue to offer the fuel discount program to dockage Boynton Harbor Marina tenants and commercial vessels within the basin amounting to approximately $6,000 per year in discounted fuel savings. FISCAL : None. RECOMMENDATIONS: Approval of the CRA FY 2013 -2014 Boynton Harbor Marina Dockage Lease Agreement and lease rate of $16.00 per vessel foot. Michael Simon, Development Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompleted Agenda Item Request Forms by MeetingWY 2012 - 2013 Board MeetingslSeptember 20131Dockage Agreement FY 2013- 2014.doc {4th w. fiw k„ BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY " BOYNTON HARBOR MARINA DOCKAGE LEASE AGREEMENT This Lease Agreement is entered into between BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY, herein called "LESSOR" and the undersigned boat and/or owner, hereinafter called, "LESSEE ". WAYPOINT MARINE, INC., hereinafter referred to as "Dock Master" performs any and all duties of marina management on behalf of the LESSOR. . (Print all information. All blank spaces must be completed.) LESSEE'S Name BUSINESS NAME LESSEE'S Address City State Zip Phone No. Alternate Phone No. Vessel Registration No. Vessel Name: Make _..._ Year O.A. Length Beam Draft *The length of any vessel shall be measured from the end of pulpit to the end of the dive platform. Tenant vessels shall be measured annually. Power . Sail Electricity: 110 220 Slip No. Lease Rate: $16.00 per foot from October 1, 2013 until September 30, 2014 1. The term of this Dockage Lease shall be from until September 30, 2014. There is no option to renew and any additional term of lease shall be evidenced by a new Lease. 2. The rental shall be the sum of per month based on the Iease rate of sixteen dollars ($16.00) plus 6% sales tax in the amount of $ , for a total of $ per month from the time period of October 1, 2013 through September 30, 2014. Rent for the first month shall be prorated if Lease is executed after the 1 St of the month. Each subsequent rent payment shall be due on the first day of the month and past due on the tenth day of the month. There shall be a fifty dollar ($50.00) late payment fee due on all rent payments received after the past due date. An additional fifty dollar ($50.00) late fee when the delinquent rent payment is not made in full, including the initial late fees, by the fifteenth day of the subsequent month. Timely payment of rent is a material provision of this Lease and the Late payment of rent constitutes grounds for termination of this Lease by Lessor whether delinquent rent is accepted or not. Stated differently, Landlord may accept late payment of rent without waiving Landlord's right to declare a breach of Lease and terminate this Lease. 3. LESSOR agrees to provide electricity and water hookups at each slip. Any equipment/connecting devices necessary to provide the connection from the dock to the vessel shall be the responsibility of the LESSEE but the type and manner of connection are subject to approval by the LESSOR. LESSEE is responsible for the payment of their monthly electrical and water usage. The billing rate for electric and water consumption by the LESSEE shall be based on usage to the slip determined by LESSOR and calculated based on the prevailing rate charged to the LESSOR by the utility provider. A utility statement will be hand delivered or mailed to the LESSEE on the 1 St of each month and shall reflect the amount of electric and water usage for the previous month. LESSEE's utility payments shall be due to LESSOR no Iaer than the fifth day of the following month. There shall be a late payment fee of twenty -five dollars ($25.00) due on all utility payments received after the due date. 4. LESSOR shall have a lien against the above described boat, it's appurtenances and contents, for unpaid sums due for use of dock facilities or other services, or for damage caused or contributed to by above described boat, LESSEE or any individual the LESSEE allows to use the boat to any docks or property of LESSOR or any other person at the docks in addition to all other remedies available at law or in equity. 5. This Lease is for the use of dock space only, and such space is to be used at the sole risk of LESSEE. LESSOR shall not be liable for the care or protection of the boat (including gear, equipment and contents) or for any loss or damage of whatever kind or nature to the boat, its contents, gear or equipment howsoever occasioned. 6. This Lease is valid only for the above named vessel and LESSEE, and is not transferable to another vessel or LESSEE without the written authorization and approval of the LESSOR. This Lease does not allow for the sub - leasing of the slip by the LESSEE under any circumstances. This Lease grants the LESSEE a revocable license to use the subject dock space and does not create a lease in favor of the LESSEE or any interest in the underlying bottom lands or real property connected with the LESSOR. 7. LESSEE is required to notify the Dock Master in writing if the vessel occupying the above referenced slip will be absent from the slip for longer than a thirty (30) day period. Slips left empty for longer than a thirty consecutive day period, or for twenty days in a forty five day period without written notification to the LESSOR shall be considered vacated by the LESSEE and the lease will be terminated. 8. This Lease shall be in effect until the end of the term unless sooner terminated in accordance with the following conditions: a. By destruction of the dockage facilities by storm, Act of God or other calamity. b. In the event Owner makes a bona fide sale of the boat or obtains a boat larger than can be safely berthed at the subject dockage. C. LESSEE may terminate this Lease by providing thirty (30) day written notice to the LESSOR provided all rents and fees are current and paid in full. d. By breach or default as provided in paragraph 9 below. C. Late payment of rent or penalty charges. f. Failure to maintain and provide proof to Landlord of insurance coverage as required in paragraph 16 below. 9. LESSEE agrees to comply with all posted Rules and Regulations attached hereto, as amended from time to time in the LESSOR's sole discretion, as fully as though they were set forth herein, and should breach of this Lease or violation of the Rules and Regulations Governing Dockage set forth and attached hereto occur, this rental Lease shall terminate immediately and LESSOR may remove the boat from her mooring space at the LESSEE's risk and expense and retake possession of the mooring space. 10. Waiver of any conditions by LESSOR shall not be deemed to be a continuing waiver. 11. Weather conditions: In the event weather or tidal conditions exist during the term of this Lease that would either place the LESSEE's vessel in danger of incurring damage to itself or LESSEE's vessel causing damage to the LESSOR's property or other vessels within the dockage facilities, it shall be the LESSEE's responsibility to remove his /her vessel from the LESSOR's property and dockage facility. Any damage caused by LESSEE's vessel to the LESSOR's property, dockage facilities, LESSEE's vessel or other vessels within the LESSOR's property and dockage facilities shall be the sole responsibility of the LESSEE. The LESSEE, by executing this Lease, expressly agrees that he /she shall be solely responsible for maintaining a weather watch to ascertain when such threatening weather conditions may occur in order to allow adequate time for the LESSEE to remove his,'her vessel from the LESSOR's property and dockage facility as required above. The LESSEE expressly acknowledges that the LESSOR does not assume any obligation to contact the LESSEE with respect to impending weather conditions. The undersigned Landlord hereby informs you, as required by Florida Statute Section 327.59, that in the event you fail to remove your vessel from the marina promptly (time frame to be determined between the marina owner or operator and the vessel owner) after the issuance of a tropical storm or hurricane watch for southeast Florida including Palm Beach County, the undersigned or his or her employees or agents are authorized to remove your vessel, if reasonable, from its slip or take any and all other reasonable actions deemed appropriate by the undersigned or his or her employees or agents in order to better secure your vessel and to protect marina property, private property, and the environment. You are further notified that you may be charged a reasonable fee for any such action. Notwithstanding the foregoing, it shall remain the LESSEE's responsibility for all damage caused by his vessel to the LESSOR dockage facilities or other vessels. The LESSOR expressly reserves the right, but not the responsibility, to establish minimum requirements for the kinds of cleats, ropes, fenders and other measures that must be used on vessels as a condition of the use of the dockage facilities. In the event the LESSOR establishes such minimum measures, it shall be the LESSEE's obligation and liability to assure himself/herself that such minimum requirements are adequate to protect the LESSEE's vessel from damage. LESSEE shall be required to adhere to the guidelines set forth in the annual Boynton Harbor Marina Hurricane Plan provided by the Dock Master or the LESSOR at the signing of this Lease. 12. LESSOR represents and LESSEE hereby confirms his/her understanding that there is no telephone or cable television service provided to the facility. Telephone service to the vessels must be by cellular phone. No private telephone systems or satellite dishes may be installed within the dockage facilities without the prior written consent of the Dock Master or the LESSOR. 13. The LESSOR reserves the right to permanently reassign the LESSEE to a different slip in the event the LESSOR deems it necessary, in their sole discretion by providing the LESSEE ten (10) days written notification of such intent. The LESSOR reserves the right to temporarily reassign the LESSEE to a different slip in the event the LESSOR deems it necessary, in their sole discretion for the purpose of health and safety concerns, maintenance, repairs, construction or any other reason the LESSOR deems necessary. 14. No other vessel may be placed in the water along with the LESSEE's vessel which is the subject of this Lease without the prior written consent of LESSOR. Should LESSEE have a dinghy or other similar boat on board the approved vessel, when the dinghy is not aboard the approved vessel. Dinghies, rafts, wave runners or other small vessels may not be left in the slip overnight and must be stowed on the main vessels when not in use. 15. The LESSEE expressly acknowledges that the LESSOR assumes no responsibility for the caretaking or security of the LESSEE's vessel and the LESSEE shall be solely responsible for obtaining independent caretaking services with respect to his vessel. Any independent or corporate caretaker or mechanic working on a vessel must register with the Dock Master and provide copies of the business license and proof of their business insurance policy. 16. The LESSEE hereby agrees to, at all times during the term of this Lease, maintain insurance providing complete marine coverage for the LESSEE's vessel and public comprehensive liability insurance (Hull and Protection and Indemnity) with limits not less than $300,000.00 per occurrence for Non Commercial Vessels and limits not less than $500,000.00 per occurrence for Commercial Vessels The LESSEE shall provide the LESSOR with a valid certificate of insurance as proof of such coverage at the time of executing the Dockage Lease and at each subsequent renewal. The Dock Master and or LESSOR reserves the right to request updated proof of LESSEE's insurance coverage at any time during the term of this Lease. Additionally, LESSEE is required to provide evidence of a minimum ten (10) pound ABC fire extinguisher to be - maintained on the vessel at all times. 17, The LESSEE agrees to indemnify, save, and hold the LESSOR harmless for any and all liabilities, claims, damages, or losses asserted or claimed against the LESSOR arising out of the LESSEE's use of the LESSOR's dockage facilities or LESSOR property pursuant to this Dockage Lease, as well as from any and all acts of the LESSEE, his/her crew, guests, invitees, or agents. The LESSEE's obligation for such indemnification shall include all reasonable defense costs including attorney fees at the appellate level. 18. This Lease supersedes any and all other Leases, oral or in writing, between the parties hereto with respect to the subject matter hereof and contains all of the covenants and Leases between the parties with respect to such relation in any manner whatsoever. 19. No change, amendment, modification or alteration of this Lease shall be binding upon either party unless it is in writing and signed by both parties except for changes to rules and regulations as deemed necessary and appropriate by the LESSOR. 20. If any action at law or in equity is necessary to enforce or interpret the terns of this Lease, the prevailing party shall be entitled to reasonable attorney fees, expenses, and costs of appeal and necessary disbursements in addition to any other relief to which it maybe entitled. 21. It is mutually understood that the Leases and covenants contained herein are severable and in the event any of them shall be held to be invalid, this Lease shall be interpreted as if such invalid Leases or covenants were not contained herein. CERTIFICATION AND WAIVER OF PRIVACY: I, the undersigned, applicant(s) certify that all information presented in this Lease, and all of the information furnished in support of this Lease, is given for the purpose of obtaining a marine vessel slip within the Boynton Beach Community Redevelopment Agency Boynton Harbor Marina, and is true and complete to the best of the LESSEE's knowledge and belief I further acknowledge that I have read and understand the terms and conditions set forth and described in the Boynton Harbor Marina Dockage Agreement as well as the Rules & Regulations Governing Dockage. I hereby acknowledge that the marina is a public area and that I have no expectation of privacy with respect to activity which occurs in plain view on the vessel. I waive my rights under any privacy laws, and give my consent to the Boynton Beach Community Redevelopment Agency, its agents and contractors to examine any information given herein. I further grant permission, and authorize any bank, employer or other public or private agency to disclose information deemed necessary to complete this Lease. I hereby give permission to the Community Redevelopment Agency or its agents to take photos of myself, my invitees, and /or my vessel to be used to promote the Boynton Harbor Marina. I consent to the use of the image of the vessel in conjunction with any promotional activity by the Agency or its employees or contractors. I understand that any misinformation furnished by me in to obtain the Lease is grounds for termination of the Lease by LESSOR. Date: LESSEE Signature`: Print Naive Date: LESSEE Signature *: Print Name *If Lessee a corporation, an officer of the corporation must sign this lease and must also provide a resolution of the corporation authorizing signature. BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY Date: By: Title: fP, pp BOYNTON HARBOR MARINA RULES AND REGULATIONS GOVERNING DOCKAGE In an effort to provide an inviting atmosphere for boat owners docking at the LESSOR docks, the following rules and regulations are provided for your protection. LESSEE is required to obey the following rules and regulations as a condition of this Lease and will be strictly enforced. Any violation of these Rules and Regulations shall be deemed as grounds for termination of the Dockage Lease and removal of the vessel in the sole discretion of the LESSOR. 1. When a boat enters the basin, it immediately comes under the jurisdiction of the LESSOR's Dock Master. 2. Only boats in good working condition, and operating under their own power, shall be admitted to or remain in berthing areas. 3. Pets shall be leashed within the confines of the LESSOR property. Pets permitted only if they do not disturb other LESSEES and guests. 4. Under no circumstances will live - aboard status be allowed. No overnight stay by the LESSEE, his/her crew or guests, shall be permitted. 5. Refuse shall not be thrown overboard. Garbage shall be deposited in cans or dumpster supplied for that purpose. No person shall discharge fish carcasses or waste, oil, spirits, solvents, inflammable liquid or oily bilges into the basin or on the property of the LESSOR. In the event of any accidental spills of oil, spirits, solvents, flammable Iiquids, fuel products or other toxic substances or waste, the LESSEE shall immediately notify the LESSOR's Dock Master of the existence of such condition. 6. There shall be no discharge of fish waste into waters of the marina under any circumstances. Fish waste shall be disposed of offshore or placed in sealed garbage bags and disposed of in the on -site dumpster or taken to your place of residence or legal off - site disposal location. 7. Under no circumstances shall sewage be disposed of into the marina basin. Sewage shall be disposed of appropriately and in conformance with all pertinent health codes and state statutes. 8. Noise shall be kept to a minimum at all times. Patrons shall use discretion in operating engines, generators, radios and television sets, so as not to create a nuisance or disturbance. 9. The consumption alcohol on Boynton Beach Community Redevelopment Agency or Boynton Harbor Marina property is strictly prohibited. Page 1 of 2 1 . Swimming, dh ing, or fishing shall not be permitted from the docks or finger piers or boats except for the cleaning of the underside of the vessel by LESSEE or properly licensed professional. 11. Boat owners shall not store supplies, materials, accessories or debris on walkway, and shall not construct thereon any lockers, chests, cabinets, or similar structures, except with written approval of the Dock Master and the LESSOR. Painting, scraping, or repairing of gear shall not be permitted on the docks or finger piers. Extent of repairs and maintenance shall be at the discretion of management. 12. Fueling of gasoline or diesel powered vessels from fuel trucks, portable cans or containers shall be prohibited in the slip or marina basin. Storage of portable gasoline cans or containers is prohibited in the marina and slip areas. 13. Laundry shall not be hung on boats, docks or finger piers in the basin, nor shall "for sale" signs be put on boats without written permission from the LESSOR. 14. The LESSOR reserves the right to limit and govern parking spaces in the LESSOR parking areas. The Boynton Harbor Marina slip loading and unloading only area is designated as the marked spaces located in front of the docks. These spaces shall be limited to use on a 15 minute only basis for the loading and unloading of the LESSEE's supplies, patrons and crew. NO LONG TERM PARKING WILL BE ALLOWED in this location. Overnight or long term parking can be accommodated within the Marina Village Parking Garage by written approval of the Dock Master and Marina Village Property Manager. Please contact the Dock Master for instructions on obtaining the required overnight parking pass. 15. Each LESSEE shall be issued a maximum of two (2) Boynton Harbor Marina vehicle identification sticker(s) to be placed on the rear window of the LESSOR's vehicle. 16. Violation of the above rules and regulations, disorder, or indecorous conduct by any patron, or his/her crew or guests, that might injure a person, cause damage to property or harm the reputation of the LESSOR shall be cause for immediate removal from the basin of the boat in question. LESSEE acknowledges by signing below, that they have read and understand the BOYNTON HARBOR MARINA RULES AND REGULATIONS GOVERNING DOCKAGE and hereby agree to the terms of the Dockage Lease Agreement. LESSEE: Date: LESSEE: Date: Page 2 of 2 I go s WOMM'BEACH CRA BOARD MEETING OF: September 10, 2013 J Consent Agenda J I Old Business IX f New Business Public Hearing I I Other SUBJECT: Consideration of Approval of Changes to FY 2013 -2014 Commercial Construction Project Incentive Program Application and Guidelines. SUMMARY: The Commercial Construction Project Incentive grant is the newest of the economic development grants. The CRA Board approved this grant on May 14, 2013. This grant is available for projects ranging between $250,000 and $2,000,000. It provides a reimbursement of 3.3% of the project value to the owner once the project is completed. The maximum amount of the grant is $60,000. Staff is recommending to increase the maximum amount of the grant to $66,000 which is 3.3% of $2,000,000. CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan and Federal Highway Corridor Community Redevelopment Plan RECOMMENDATIONS/OPTIONS: Approve changes to FY 2013 -2014 Commercial Construction Project Incentive Program Application and Guidelines. Michael Simon Development Director BOYN' N, BEACH RA October 1, 2013 — September 31, 2014 Boynton Beach Community Redevelopment Agency Commercial Construction Project Incentive Program Application and Guidelines SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of this Application and Guidelines. All proposed exterior improvements using CRA funds must be approved by the CRA Board. The CRA Board may make recommendations for exterior improvements based upon the CRA Design Guidelines. The Commercial Construction Project Incentive Program was created to assist existing and /or new businesses with the reimbursement of permit costs associated with the substantial renovation of an existing commercial property or new construction of a commercial project within the Boynton Beach Community Redevelopment Agency (the "CRA ") district. This grant program is intended to provide additional financial assistance to property owners /tenants who are investing private sector funding into the redevelopment of commercial properties. The Commercial Construction Project Incentive Program will reimburse approved applicants with the cost of permit fee expenses up to 3.3% of the project's construction costs. Commercial Construction Project Incentive Program applicants may also be eligible for other CRA Economic Development Programs; i.e., Commercial Fagade, Commercial Interior Build -Out and /or Rent Reimbursement. The Commercial Construction Project Incentive Program funding may be budgeted annually by the CRA Board and awarded on a first -come, first -serve basis. All applications are subject to CRA Board approval. Making application to the program is NOT a guarantee of funding. I. Incentive Funding Commercial Construction Project Incentive Program funding amounts are based on a percentage of the project's construction value as it appears on the Palm Beach County - Wide /Municipal Building Permit Application Form submitted to the City of Boynton Beach at the time of permit approval. Only projects valued between $250,000 to $2,000,000 are eligible for funding under this program. The amount of funding awarded to any one applicant for a project is 3.3% not to exceed $66,000. See attached copy of the City of Boynton Beach Building Division Fee Schedule. For Example: PromecJ . Value 3.3% (Permit Costs) $250,000 $8,250.00 $500,000 $16,500.00 $750,000 $24,750.00 $1,000,000 $33,000.00 $1,500,000 $49,500.00 $2,000,000 $66,000.00 Page 1 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.com Funding is disbursed on a reimbursement basis only. Reimbursement is provided after the completion of the project and the CRA Board approved applicant submits all documentation listed under Section V. Procedures for Reimbursement of this application. II. Eligibility Requirements Applicants must be located within the CRA District (see attached CRA District Map). Application for the Commercial Construction Project Incentive Program may be made within three months of final permit approval by the City of Boynton Beach. Project value must range between $250,000 and $2,000,000. Projects valued under $250,000 or in excess of $2,000,000 are not eligible. 111. Ineligible Businesses • Firearm Sales • Convenience Stores • Religious Affiliated Retail Stores • Churches • Non Profits • Tattoo Shops /Body Piercing /Body Art Shops • Check cashing stores • Take -Out Foods • Adult Entertainment • Liquor Stores • Adult Arcades IV. Procedures for Application and Approval Application Process All applicants are required to meet with CRA staff in order to determine eligibility before submitting an application. Funding requests will not be considered until all required documentation is submitted to the CRA office. Application packets must include the following documentation: 1. Completed and signed Incentive Program application. 2. Copy of Lease, if applicable. 3. Copy of Palm Beach County - Wide /Municipal Building Permit Application Form as submitted to the City of Boynton Beach. 4. Copy of paid receipt for approved final building permit. 5. W9 Form (attached to grant application). 6. Copy of elevations, site plan and floor plans as submitted to the City of Boynton Beach. 7. A minimum of four (4) color digital "before" photos of the project. Initials Page 2 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 - 737 -3256 Fax 561- 737 -3258 www.catchboynton.com Approval of Funding Request Once eligibility is verified and all required documentation has been submitted, CRA staff will present the funding request to the CRA Board for approval. The CRA Board meets on the second Tuesday of each month. Applicant will be notified of the date and time their application will be presented to the CRA Board. It is recommended that the applicant attend the CRA Board meeting in order to answer any questions the CRA Board may have regarding their application. CRA staff will notify the applicant of approval or denial in writing. The CRA reserves the right to approve or deny any Commercial Construction Project Incentive Program application and to discontinue payments at any time if, in its sole and absolute discretion, it determines that the business will not advance the goals and objectives established for the economic development of the CRA District. Site Visits CRA staff may conduct a site visit prior to the submittal of the application to the CRA Board and once the project is completed and has received a Certificate of Occupancy. V. Procedures for Reimbursement Reimbursement Documentation Once the project is completed and a Certificate of Occupancy or Completion is obtained, a written request for reimbursement shall be submitted to the CRA along with the following documentation: 1. Copies of all permit fee receipts paid to the City of Boynton Beach. 2. Copy of Certificate of Occupancy or Certificate of Completion from the City of Boynton Beach. 3. Release of Lien from General Contractor for the completed project (No partial release of liens accepted). 4. Color digital "after" photos of the project. Applicants shall allow the CRA the rights and use of photos and project application materials. 5. If applicant is tenant and/or owner, occupying the space as its place of business, a copy of City Business Tax Receipt and County Business License is required. By submitting for reimbursement, the applicant warrants that all bills related to the project are paid in full including, but not limited to, all contractors, subcontracts, labor, materials, related fees and permits. SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of this Application and Guidelines. initials Page 3 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.com BOYf , "*-4TO =BE RA FY 2013 -2014 Boynton Beach Community Redevelopment Agency Commercial Construction Project Incentive Program (Please Type or Print Only — Use Additional Sheets if Necessary) APPLICANT INFORMATION: Are you applying as the: Owner of the property Tenant of the property (interior build -out project) Project Property Address: 1. Applicant Name: Current Address: Email: Phone #: 2. Property Owner Name: Current Address: Email: Phone #: TOTAL VALUE OF PROJECT BUSINESS INFORMATION: Business Name (DIBIA if applicable): Current Business Address: Fed ID# (if applicable) Phone: Fax: Website: Initials Page 4 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 -737 -3256 Fax 561 - 737 -3258 www.catchboynton.com Existing Business: Yes No Number of years in existence: Length of Time at Current Location: Do you have an executed lease agreement for the building ?: Yes No If you are applying as the owner of the property, do you have a tenant ?: Yes No Name of tenant/business on lease agreement: Type of business: Are you applying for grant assistance under any other program offered by the CRA: Yes No If yes, what additional programs are you applying for: Are you receiving grant assistance from any other governmental agencies: Yes No If yes, list any additional grant sources and amounts: CERTIFICATION AND WAIVER OF PRIVACY: I, the undersigned, applicant(s) certify that all information presented in this application, and all of the information furnished in support of the application, is given for the purpose of obtaining funding under the Boynton Beach Community Redevelopment Agency Commercial Construction Project Incentive Program, and it is true and complete to the best of the applicant(s) knowledge and belief. The applicant(s) further certifies that he/she is aware of the fact that he/she can be penalized by fine and/or imprisonment for making false statements or presenting false information. I further acknowledge that I have read and understand the terms and conditions set forth and described in the Boynton Beach Community Redevelopment Agency Commercial Construction Project Incentive Program Application and Guidelines. understand that this application is not a guarantee of funding. Should my application be approved, I understand that the CRA may, at its sole discretion, discontinue payment at any time if, in its sole and absolute determination, it feels such assistance no longer meets the program criteria or is no longer benefiting the furtherance of the CRA mission. I hereby waive my rights under the privacy and confidentiality provision act, and give my consent to the Boynton Beach Community Redevelopment Agency, its agents and contractors to examine any confidential information given herein. I further grant permission, and authorize any bank, employer or other public or private agency to disclose information .deemed necessary to complete this application. I give permission to the CRA or its agents to take photos of myself and business to be used to promote the program. I understand that if this application and the information furnished in support of the application are found to be incomplete, it will not be processed. Initials Page 5 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catGhboynton.com If there is more than one applicant and /or property owner, please print this page and use for additional signatures. Applicant Signature Date Printed Name Title STATE OF mnw... COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared _ who is /are personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid on this day of , 20� NOTARY PUBLIC My Commission Expires: IF YOU ARE APPLYING AS A TENANT, THE PROPERTY OWNER MUST SIGN THE APPLICATION Property Owner's Signature Date Printed Name Title STATE OF COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared who is/are personally known to me or produced as identification, and acknowledged he /she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid on this day of 20_. NOTARY PUBLIC My Commission Expires: Page 6 of 6 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.com CITY OF BOYNTON BEACH DEVELOPMENT DEPARTMENT I BUILDING DIVISION 100 East Boynton Beach Boulevard • Boynton Beach, FL 33435 • (561)742 -6350 • Fax (561)742 -6357 i s .boynton-beach.ora BUILDING DIVISION FEES (Resolution #13 -048, Adopted 6118113) 1. PRIMARY PERMIT FEES: (A) Plan Review Fee: The plan review fee will be credited against the actual cost of the building permit at the time of permit issuance. If a permit is not issued for any reason subsequent to plan review, the City will retain the plan review fee (non,- refundable). (1) Minimum fee; or ...................... ............................... ..............$75.00 ......................... (2) 1.0% of the construction value, whichever is greater ....................... ...........................1.0% (B) Construction Permit Fee: (All types) (1) Minimum fee; or ...................................... ............................... .........................$75.00 (2) 2.3% of the construction value, whichever is greater .................. ...........................2.3% (C) Resubmittal Fee: (Paid at time of resubmittal) (1) First Resubmittal ....................................................... .............................No Charge (2) Second re- submittal (Rejection for same comments) (i) Minimum fee; or ................................. ............................... .........................$50.00 (ii) 10% of original permit fee, whichever is greater .................... ..........................10.0% (3) Third re- submittal and subsequent re- submittal (Rejection for same comments) (i) Four times the original permit fee (Charged per 553.80 Florida Statue) ........................ 4X (D) Revision Fee: (1) Minimum fee; or ..................................... ............................... .........................$50.00 ( $10.00 per page; or ............................................ ............................... ..$10.00 ........... (3) 2.3% of the revision value, whichever is greater ........................ ...........................2.3% (E) Stocking Permit Fee: ....................................................... ................................... $200.00 (F) Certificate of Use Fee: (1) Minimum fee; plus .................................. ............................... .........................$75.00 (2) $30.00 any additional required inspection .. ............................... .........................$30.00 (G) Department of Community of Affairs (DCA) Fee: (1) Minimum fee; or ...................................... ............................... ..........................$2.00 (2) 1.5% of the permit fee costs; whichever is greater ....................... ...........................1.5% (H) Department Business and Professional Regulation (DBPR) Fee: (1) Minimum fee; or ...................................... ............................... ..........................$2.00 (2) 1.5% of the permit fee costs; whichever is greater ....................... ...........................1.5% (1) Green Building Fee: (1) 0.011% of the construction value ............. ............................... .......................0.011% (J) Failure to Obtain Permit Fee (Penalty Fee): (1) Four (4) times permit fee; subject to review by Building Official ........ .............................4X ADMINISTRATIVE FEES: (A) Alternate Method and Material Processing: ................. .......................................... $160.00 (B) Building Board of Adjustments and Appeals: ...... .................................................. $250.00 (C) Certificate of Occupancy: (1) 24 hours notice ............................................................ .............................No charge (2) Less than 24 -hour notice ...................... ............................... ........................$200.00 BUILDING DIVISION FEES Page 1 of 2 (D) Change of Contractor and/or Subcontractor Fee: ..................................................... $35.00 (E) Early Construction Authorization Fee:... ................................................................ $500.00 (F) Early Power Release: .......................................................................................... $150.00 (G) FPL Meter Placement Fee: ...................................................................................... $50.00 (H) Local Product Approval Fee: .............................................................................. $1,500.00 (1) Permit Application Extension Fee: (Maximum of three) (1) f=irst Extension ......................................... ............................... .........................$50.00 (2) Second Extension ........................................................... ............................... $75.00 (3) Third Extension ........................................ ............................... ........................$100.00 (J) Permit Extension Fee: (Prior to expiration) (1) First Extension ...................................... ............................... .........................$50.00 (2) Second Extension ............................... ............................... .........................$75.00 (3) Third Extension .................................. ............................... ........................$100.00 (4) Permit Extension for period beyond 90 days ............................ ........................$250.00 (K) Permit Reinstatement Fee: (Subject to approval by Building Official) (1) Within 180 days of inactive status ........... ............................... .........................$75.00 (2) After 180 days of inactive status (i) Minimum Fee; or .............................. ............................... .........................$75.00 (ii) 30% of original permit fee, whichever is greater ..................... ........................30.0% (L) Professional Services: ($50.00 /hour or portion thereof) .................... .........................$50.00 (i.e. Permit research, due diligence reports, community acknowledgement forms, etc.) (M) Replacement Document Fee: (1) Permit Card ........................................ ............................... .........................$30.00 (2) Permitted Plans ($30.00 plus printing costs) .... .........................$30.00 plus printing costs (N) Temporary Certificate of Occupancy (TCO) Fee: ........... ......................................... $450.00 (0) Temporary Certificate of Completion (TCC) Fee: .......... .......................................... $225.00 (P) TCC or TCO Extension Fee: (Subject to approval by Building Official) .... ........................$200.00 III. INSPECTION FEES: (A) Re- inspection Fees: (1) First Re- inspection ............................... ............................... .........................$50.00 (2) Second Re- inspection .......................... ............................... ........................$100.00 (3) Third and Subsequent Re- inspection without "Correction" done ... ........................$200.00 (Charged per 553.80 Florida Statue) (B) Advisory, Special Inspection, or Inspections During Off -Duty Hours: .......................... $75.00 ($75.00 per hour; minimum of two (2) hours) (BASE ON AVAILABILITY) IV. NOTES: (A) All fees are non - refundable. (B) Planning & Zoning Division fees are in addition to the above fees. (C) Fire Department fees are in addition to the above fees. (D) Palm Beach County impact fees are in addition to the above fees. (E) City Parks and Recreation Fees are in addition to the above fees. (F) Water and Sewer Capital Facility Charges are in addition to the above fees. (G) Projects over $250,000 are subject to Art in Public Places Fee in addition to the above fees. S:1DevelopmentlBUILDING1Fonns- Templates- SignslFee Schedule Division.doc BUILDING DIVISION FEES Page 2 of 2 UN CO rorfaF,�rcEUS�oNir BUILDING PERMIT APPLICATION FORM FBCVer Permit Type: July 2013 Edition Accepted By: Application Data:. Approved for use throughout Palm Beach County and Municipalities Application M a a , KIND of PERMIT (CHECK ONE): PROPERTY OWNER: ❑ PRIMARY PERMIT TENANT: o SUB - PERMIT - If Fee & Value of a Sub- Permit are ADDRESS: UNIT: covered under Primary Permit, complete boxes i, 3 4.5.6 & CITY: STATE: ZIP: g only to apply. If not cowered under a Primary Permit, complete the entire application to apply. PHONE: FAX: EMAIL: � 4 TRADE (CHECK ONE): PROJECT NAME: ❑ STRUCTURAL ❑ ROOFING ❑ ELECTRICAL PCN: - ❑ MECHANICAL o PLUMBING o FIRE ❑ GAS — ❑ OTHER: LEGAL DESCRIPTION: PRIMARY PERMIT #: ADDRESS: j CITY: FURTHER WORK DESCRIPTION Type of Work: n New ❑ Addition ❑ Alteration o Repair ❑ Demo ❑ Temporary ❑ Other VALUE: PERMIT FEE: NET S.F (for SFD's): fS E"FEESCHEdULE; (ASAPPUM iASAPPUES) ® OWNER BUILDER PER FL. ST. 489 (AS NAMED ABOVE, FOR CONTACT INFORMATION SEE BOX 2) Li CONTRACTOR (CERT. HOLDER): License M DBA (COMPANY NAME): Contact Person: ADDRESS: STE: CITY: STATE: ZIP: PHONE: FAX: _ EMAIL: Application is hereby made to obtain a permit to do the work and installations as indicated. I certify that no work or installation has commenced prior to the Issuance of a permit and that all work will be performed to meet the standards of all laws regulating construction in this jurisdiction. I understand that a separate permit must be secured for ELECTRICAL WORK, PLUMBING, SIGNS, WELLS, POOLS, FURNACES, BOILERS, HEATERS, TANKS, and AIR CONDITIONERS, etc. OWNER'S AFFIDAVIT: I certify that all the foregoing information is accurate and that all work will be done in compliance ! with all applicable laws regulating construction and zoning. I i (signature of owner orAgentl (Including contractor) ( (gignature of owner or Aaentl finduding contractor) 1 Print Name Print Name NOTARY REQUIRED IF $ 2,500 OR MORE, OR FOR ALL OWNER / NOTARY REQUIRED IF $ 2,500 OR MORE, OR FOR ALL OWNER / BUILDERS REGARDLESS OF $ VALUE STATE OF FLORIDA BUILDERS REGARDLESS OF $ VALUE STATE OF FLORIDA COUNTY OF COUNTY OF Sworn to (or affirmed) and subscribed before me this Sworn to (or affirmed) and subscribed before me this day of 20 , by day of 20 , by f' amc of Person makft s a e t. I erne W person me nsgs a ernes I (Signature of Notary Public - State of Florida) I (Signature of Notary Public - State of Florida) {Print, Type, or Stamp Commissioned Name of Notary Public} j (Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known OR Produced Identification Personally Known OR Produced Identification Type of Identification Produced Type of Identification Produced I Page 1 of 2 094 *111�1 I 04h I I I 14:10111] 1 A .Tel H Cf ITNUOU01 ri A A V Ili 4:1 ILI] P14JI-411JU4 1 1 1 A V V I 51 L. m LU E. Ott] 1141 :141 zolfol 7,16142 14(41114 k CT, T b7ml. All 914 oxitol w 0 0 4 1 1 c 111111111 CRA DISTRICT MAP d 0 d L 2F,t1r Ave r. 9, R 6 r11 1� ' h Marfin Luker Klnj tr H td , 5r {Mid BOY MA Rd wffcWcn6aAfihHl .. fw .aa�d, id k I . ,l is �� Railroads Irtersiate 95 CRA B clund ary QW 8 ou Form W Request r Taxpayer Give Form to the (Rev. December 2011) Identification r Certification requester. Do not Department e Treasury send to the IRS. IntemaI Reven ue th Service Name (as shown on your income tax return) N Business name/disregarded entity name, if different from above m w m °- Check appropriate box for federal tax classification: c o ❑ Individual/sole ro rietor C Corporation U) p p p El Corporation El Partnership ❑ Trust/estate a_o Limited liability company. Enter the tax classification (C =C corporation, S –S corporation, P= partnership) 11P. 0 --------------------------------- Exempt payee E] C m a c E] Other (see instructions) ► v E Address (number, street, and apt. or suite no.) Requester's name and address (optional) CL City, state, and ZIP code m in List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line social security number to avoid backup withholding. For individuals, this is your social security number However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on n page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a TiN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification number number to enter. FT] -1 1 1 1 1 i Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Signature of Here U.S. person ► Date ► General Instructions Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W -9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgage interest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation . An estate (other than a foreign estate), or of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301.7701 -7). Use Form W -9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. 1. Certify that the TIN you are giving is correct (or you are waiting fora Further, in certain cases where a Form W -9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W -9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners' share of effectively connected income. Cat. No. 10231X Form W-9 (Rev. 12 -2011) Form W -9 (Rev. 12 -2011) Page 2 The person who gives Form W -9 to the partnership for purposes of Certain payees and payments are exempt from backup withholding. establishing its U.S. status and avoiding withholding on its allocable See the instructions below and the separate Instructions for the share of net income from the partnership conducting a trade or business Requester of Form W -9. In the United States is in the following cases: Also see Special rules for partnerships on page 1. • The U.S. owner of a disregarded entity and not the entity, • The U.S. grantor or other owner of a grantor trust and not the trust, Updating Your Information and You must provide updated information to any person to whom you • The U.S. trust (other than a grantor trust) and not the beneficiaries of claimed to be an exempt payee if you are no longer an exempt payee the trust. and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if Foreign person. If you are a foreign person, do not use Form W -9. you are a C corporation that elects to be an S corporation, or if you no Instead, use the appropriate Form W -8 (see Publication 515, longer are tax exempt. In addition, you must furnish a new Form W -9 if Withholding of Tax on Nonresident Aliens and Foreign Entities). the name or TIN changes for the account, for example, if the grantor of a Nonresident alien who becomes a resident alien. Generally, only a grantor trust dies. nonresident alien individual may use the terms of a tax treaty to reduce Penalties or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions Failure to furnish TIN. If you fail to furnish your correct TIN to a specified in the saving clause may permit an exemption from tax to requester, you are subject to a penalty of $50 for each such failure continue for certain types of income even after the payee has otherwise unless your failure is due to reasonable cause and not to willful neglect. become a U.S. resident alien for tax purposes. Civil penalty for false information with respect to withholding. If you If you are a U.S. resident alien who is relying on an exception make a false statement with no reasonable basis that results in no contained in the saving clause of a tax treaty to claim an exemption backup withholding, you are subject to a $500 penalty. from U.S. tax on certain types of income, you must attach a statement to Form W -9 that specifies the following five items: Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties 1. The treaty country. Generally, this must be the same treaty under including fines and /or imprisonment. which you claimed exemption from tax as a nonresident alien. Misuse of TINs. If the requester discloses or uses TINS in violation of 2. The treaty article addressing the income. federal law, the requester may be subject to civil and criminal penalties. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. Specific instructions 4. The type and amount of income that qualifies for the exemption Name from tax. 5. Sufficient facts to justify the exemption from tax under the terms of If you are an individual, you must generally enter the name shown on the treaty article. your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Example. Article 20 of the U.S. -China income tax treaty allows an Administration of the name change, enter your first name, the last name exemption from tax for scholarship income received by a Chinese shown on your social security card, and your new last name. student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in If the account is in joint names, list first, and then circle, the name of the United States exceeds 5 calendar years. However, paragraph 2 of the person or entity whose number you entered in Part I of the form. the first Protocol to the U.S. -China treaty (dated April 30, 1984) allows Sole proprietor. Enter your individual name as shown on your income the provisions of Article 20 to continue to apply even after the Chinese tax return on the "Name" line. You may enter your business, trade, or student becomes a resident alien of the United States. A Chinese "doing business as (DBA)" name on the "Business name /disregarded student who qualifies for this exception (under paragraph 2 of the first entity name" line. protocol) and is relying on this exception to claim an exemption from tax Partnership, C Corporation, or S Corporation, Enter the entity's name on his or her scholarship or fellowship income would attach to Form on the "Name" line and any business, trade, or "doing business as W -9 a statement that includes the information described above to (DBA) name" on the "Business name /disregarded entity name" line. support that exemption_ Disregarded entity. Enter the owner's name on the "Name" line. The If you are a nonresident alien or a foreign entity not subject to backup name of the entity entered on the "Name" line should never be a withholding, give the requester the appropriate completed Form W -8. disregarded entity. The name on the "Name" line must be the name What is backup withholding? Persons making certain payments to you shown on the income tax return on which the income will be reported. must under certain conditions withhold and pay to the IRS a percentage For example, if a foreign LLC that is treated as a disregarded entity for of such payments. This is called "backup withholding." Payments that U.S. federal tax purposes has a domestic owner, the domestic owner's may be subject to backup withholding include interest, tax - exempt name is required to be provided on the "Name" line. If the direct owner interest, dividends, broker and barter exchange transactions, rents, of the entity is also a disregarded entity, enter the first owner that is not royalties, nonemployee pay, and certain payments from fishing boat disregarded for federal lax purposes. Enter the disregarded entity's operators. Real estate transactions are not subject to backup name on the "Business name/disregarded entity name" line. If the owner withholding, of the disregarded entity is a foreign person, you must complete an You will not be subject to backup withholding on payments you appropriate Form W -8. receive if you give the requester your correct TIN, make the proper Note. Check the appropriate box for the federal tax classification of the certifications, and report all your taxable interest and dividends on your person whose name is entered on the "Name" line (Individual /sole tax return. proprietor, Partnership, C Corporation, S Corporation, Trust/estate). Payments you receive will be subject to backup Limited Liability Company (LLC). If the person identified on the withholding if- "Name" line is an LLC, check the "Limited liability company' box only 1. You do not furnish your TIN to the requester, and enter the appropriate code for the tax classification in the space provided. If you are an LLC that is treated as a partnership for federal 2. You do not certify your TIN when required (see the Part II tax purposes, enter "P" for partnership. If you are an LLC that has filed a instructions on page 3 for details), Form 8832 or a Form 2553 to be taxed as a corporation, enter "C" for 3. The IRS tells the requester that you furnished an incorrect TIN, C corporation or "S" for S corporation. If you are an LLC that is A. The !RS tells you that you are subject to backup withholding disregarded as an entity separate from its owner under Regulation section because you did not report all your interest and dividends on your tax 01 (except for employment and excise tax), not return (for reportable interest and dividends only), or check the a LLC box unless the owner of the LLC (required be a identified on the "Name" line) is another LLC that is not disregarded for 5. You do not certify to the requester that you are not subject to federal tax purposes. If the LLC is disregarded as an entity separate backup withholding under 4 above (for reportable interest and dividend from its owner, enter the appropriate tax classification of the owner accounts opened after 1983 only), identified on the "Name" line. Form W -9 (Rev. 12 -2011) Page 3 Other entities. Enter your business name as shown on required federal Part I. Taxpayer Identification Number (TIN) tax documents on the "Name" line. This name should match the name shown on the charter or other legal document creating the entity. You Enter your TIN in the appropriate box. If you are a resident alien and may enter any business, trade, or DBA name on the "Business name/ you do not have and are not eligible to get an SSN, your TIN is your IRS disregarded entity name" line, individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see Now to get a 77N Exempt Payee below. If you are exempt from backup withholding, enter your name as If you are a sole proprietor and you have an EIN, you may enter either described above and check the appropriate box for your status, then your SSN or EIN. However, the IRS prefers that you use your SSN. check the "Exempt payee" box in the line following the "Business name/ If you are a single- member LLC that is disregarded as an entity disregarded entity name," sign and date the form. separate from its owner (see Limited Liability Company (LLQ on page 2), Generally, individuals (including sole proprietors) are not exempt from enter the owner's SSN (or EIN, if the owner has one). Do not enter the backup withholding. Corporations are exempt from backup withholding disregarded entity's EIN. If the LLC is classified as a corporation or for certain payments, such as interest and dividends. partnership, enter the entity's EIN. Note. If you are exempt from backup withholding, you should still Note. See the chart on page 4 for further clarification of name and TIN complete this form to avoid possible erroneous backup withholding. combinations. The following payees are exempt from backup withholding: Flow to get a TIN. If you do not have a TIN, apply for one immediately. 1. An organization exempt from tax under section 501(a), any IRA, or a To apply for an SSN, get Form SS -5, Application for a Social Security c Card, from your local Social Security Administration office or get this custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f}(2), form online at www.ssa.gov. You may also get this form by calling 1- 800- 772 -1213. Use Form W -7, Application for IRS Individual Taxpayer 2. The United States or any of its agencies or instrumentalities, Identification Number, to apply for an ITIN, or Form SS -4, Application for 3. A state, the District of Columbia, a possession of the United States, Employer Identification Number, to apply for an EIN. You can apply for or any of their political subdivisions or instrumentalities, an EIN online by accessing the IRS website at www.irs.gov /businesses and clicking on Employer Identification Number (EIN) under Starting a 4. A foreign government or any of its political subdivisions, agencies, Business. You can get Forms W -7 and SS -4 from the IRS by visiting or instrumentalities, or IRS.gov or by calling 1 -800 -TAX -FORM (1- 800- 829 - 3676). 5. An international organization or any of its agencies or if you are asked to complete Form W -9 but do not have a TIN, write instrumentalities. "Applied For" in the space for the TIN, sign and date the form, and give Other payees that may be exempt from backup withholding include: it to the requester. For interest and dividend payments, and certain 6. A corporation, payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you 7. A foreign central bank of issue, are subject to backup withholding on payments. The 60 -day rule does B. A dealer in securities or commodities required to register in the not apply to other types of payments. You will be subject to backup United States, the District of Columbia, or a possession of the United withholding on all such payments until you provide your TIN to the States, requester. 9. A futures commission merchant registered with the Commodity Note. Entering "Applied For" means that you have already applied for a Futures Trading Commission, TIN or that you intend to apply for one soon. 10. A real estate investment trust, Caution: A disregarded domestic entity that has a foreign owner must 11. An entity registered at all times during the tax year under the use the appropriate Form W -8. Investment Company Act of 1940, Part fl. Certification 12. A common trust fund operated by a bank under section 584(a), To establish to the withholding agent that you are a U.S. person, or 13. A financial institution, resident alien, sign Form W -9. You may be requested to sign by the 14. A middleman known in the investment community as a nominee or withholding agent even if item 1, below, and items 4 and 5 on page 4 custodian, or indicate otherwise. 15. A trust exempt from tax under section 664 or described in section For a joint account, only the person whose TIN is shown in Part 1 4947, should sign (when required). In the case of a disregarded entity, the The following chart shows types of payments that may be exempt person identified on the "Name" line must sign. Exempt payees, see from backup withholding. The chart applies to the exempt payees listed Exempt Payee on page 3. above, 1 through 15. Signature requirements. Complete the certification as indicated in items i through 3, below, and items 4 and 5 on page 4. IF the payment is for ... THEN the payment is exempt 1. Interest, dividend, and barter exchange accounts opened for ... before 1984 and broker accounts considered active during 1983. Interest and dividend payments All exempt payees except You must give your correct TIN, but you do not have to sign the for 9 certification. 2. Interest, dividend, broker, and barter exchange accounts Broker transactions Exempt payees 1 through 5 and 7 opened after 1983 and broker accounts considered inactive during through 13. Also, C corporations. 1983. You must sign the certification or backup withholding will apply. If Barter exchange transactions and Exempt payees 1 through 5 you are subject to backup withholding and you are merely providing patronage dividends your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. Payments over $640 required to be Generally, exempt payees 3. Real estate transactions. You must sign the certification. You may reported and direct sales over 1 through 7 cross out item 2 of the certification. $5,000 'See Form 1099 -MISC, Miscellaneous Income, and its instructions. However, the following payments made to a corporation and reportable on Form 1099 -MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney, and payments for services paid by a federal executive agency. Form W -9 (Rev. 12 -2011) Page 4 4. Other payments. You must give your correct TIN, but you do not Note. If no name is circled when more than one name is listed, the have to sign the certification unless you have been notified that you number will be considered to be that of the first name listed. have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for $ecure Your Tax Records from Identity Theft rents, royalties, goods (other than bills for merchandise), medical and Identity theft occurs when someone uses your personal information health care services (including payments to corporations), payments to such as your name, social security number (SSN), or other identifying a nonemployee for services, payments to certain fishing boat crew information, without your permission, to commit fraud or other crimes. members and fishermen, and gross proceeds paid to attorneys An identity thief may use your SSN to get a job or may file a tax return (including payments to corporations). using your SSN to receive a refund. 5. Mortgage interest paid by you, acquisition or abandonment of To reduce your risk: secured property, cancellation of debt, qualified tuition program .Protect your SSN, payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You • Ensure your employer is protecting your SSN, and must give your correct TIN, but you do not have to sign the certification. • Be careful when choosing a tax preparer. What Name and Number To Give the Requester If your tax records are affected by identity theft and you receive a q notice from the IRS, respond right away to the name and phone number For this type of account Give name and SSN of: printed on the IRS notice or letter. 1. Individual The individual If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable 2. Two or more individuals Qoint The actual owner of the account or, credit card activity or credit report, contact the IRS Identity Theft hotline account) if combined funds, the first individual on the account at 1-800-908-4490 Or Submit Form 14039. ' 3. Custodian account of a minor The minor' For more information, see Publication 4535, Identity Theft Prevention (Uniform Gift to Minors Act) and Victim Assistance. 4. a. The usual revocable savings The grantor - trustee' Victims of identity theft who are experiencing economic harm or a trust (grantor is also trustee) system problem, or are seeking help in resolving tax problems that have b. So- called trust account that is The actual owner' not been resolved through normal channels, may be eligible for not a legal or valid trust under Taxpayer Advocate Service (TAS) assistance. You can reach TAS by state law calling the TAS toll -free case intake line at 1- 877 - 777 -4778 or TTY/TDD 5. Sole proprietorship or disregarded The owner' 1- 800- 829 -4059. entity owned by an individual 6. Grantor trust filing under Optional The grantor" Protect yourself from suspicious emails or phishing schemes. Form 1 099 Filing Method 1 (see Phishing is the creation and use of email and websites designed to Regulation section 1.671- 4(b)(2)O(A)) mimic legitimate business emails and websites. The most common act For this type of account: Give name and EIN of. is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering 7. Disregarded entity not owned by an The owner private information that will be used for identity theft. individual B. A valid trust, estate, or pension trust Legal entity ` The IRS does not initiate contacts with taxpayers via emails. Also, the 9. Corporation or LLC electing The corporation IRS does not request personal detailed information through email or ask corporate status on Form 6832 or taxpayers for the PIN numbers, passwords, or similar secret access Form 2553 information for their credit card, bank, or other financial accounts. 10. Association, club, religious, The organization If you receive an unsolicited email claiming to be from the IRS, charitable, educational, or other forward this message to phishing @irs.gov. You may also report misuse tax - exempt organization of the IRS name, logo, or other IRS property to the Treasury Inspector 11. Partnership or mufti- member LLC The partnership General for Tax Administration at 1 -800- 366 -4484. You can forward 12. A broker or registered nominee The broker or nominee suspicious emails to the Federal Trade Commission at: seam @uce.gov 13. Account with the Department of The public entity or contact them at www.ftc.goWidtheft or 1- 877 - IDTHEFT Agriculture in the name of a public (1 -877 -438- 4338). entity (such as a state or local Visit IRS.gov to learn more about identity theft and how to reduce government, school district, or prison) that receives agricultural your risk. program payments 14. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671- 4(b)(2)O(B)) ' List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be furnished. T Circle the minor's name and furnish the minor's SSN. ` You must sho- "our indf•.ldual name and you may also enter your business or " DBA" name on the "Business nama'disregarded entity" name line. You may use either your SSN or EIN (If you ha•.e one), but the IRS encourages ;you to use your SSN. List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the iegai entity itself is not designated in the account title.) Also see Specialrufes for partner -hips on page 1. "Note. Grantor also must pro -ide a Form w -9 to trustee of trust. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or NSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving It to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. z rr.it,x BOYN n- + BEA(',".,`,�H I RA CRA BOARD MEETING : September 10, 2013 J Consent Agenda J J Old Business J X J New Business Public Hearing J J Other SUBJECT: Consideration of Approval of Changes to FY 2013 -2014 Commercial Fagade Improvement Grant Program Rules & Requirements and Application. SUMMARY: The Commercial Fagade Improvement Grant was implemented in 2005 and has been one the most successful grants to date. Due to the age and condition of various buildings within the CRA District, staff is requesting to add demolition and resodding of the property under the eligible improvements. Staff feels this may encourage property owners to tear down commercial buildings that are vacant/abandoned and unleasable in preparation to sell the property for a more viable business. As part of the demolition process, the City requires properties to be resodded once a building has been removed. CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan and Federal Highway Corridor Community Redevelopment Plan RECOMMENDATIONWOPTIONS: Approve changes to FY 2013 -2014 Commercial Fagade Improvement Grant Program Rules & Requirements and Application. ��'/`~ -' Michael Simon Development Director g � BOY, Q B H RA October 1, 2013 — September 30, 2014 COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM Boynton Beach Community Redevelopment Agency Maximum Grant Amount is $15,000 (Please Print or Type Only - Use Additional Sheets If Necessary) Program Rules & Requirements The Commercial Facade Improvement Grant Program is designed to provide a financial incentive to help facilitate the exterior improvement of existing commercial properties within the CRA District. Commercial property within the CRA District may qualify for up to $15,000 of CRA funding for approved exterior improvement projects. The grant is a matching, reimbursable grant providing commercial property owners /tenants with a more visually appealing property. 1. PROGRAM RULES The following rules are intended to inform a potential grant applicant of the extent and scope of the program. The purpose of the program is to encourage commercial property owners to upgrade their properties by improving the external appearance of their business and to encourage businesses to invest in their operations. The result will halt deterioration, stabilize property values, improve and upgrade appearance of the area, and facilitate and encourage redevelopment activity in the target area. The following rules are applicable to this program: 1. The program is available only for property located within the CRA District Note: See attached CRA District Map. 2. Facade improvements must be consistent with the CRA's Design Guidelines. Note: CRA Design Guidelines are available on the CRA website h ttp://www.catc on.c All proposed exterior improvements using CRA funds must be approved by the CRA Board. The CRA Board may make recommendations for exterior improvements based upon the CRA Design Guidelines. 3. The program is for commercial properties and businesses only. Residentially zoned properties are NOT eligible (this includes multi - family units, apartment buildings and duplexes). The property owner must be the applicant. However, if the property is currently leased to a tenant, then the Application and Agreement must be jointly executed by both the owner and the tenant. Initials Page 1 of 7 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www. catchboynton.com 4. Eligible improvements for this program include: • Painting Shutters • Awnings /canopies • Decorative exterior facade improvements • Exterior doors /windows • Landscaping around the building • Irrigation • Parking lot re- paving, re- sealing, re- striping • Exterior lighting • Patio or decks connected to the building + Exterior wall repairs (e.g. stucco, brick or wood repairs and replacement) • ADA improvements • Signage • Fencing (excluding : chain link, barbed wire, and wood panels) • Demolition of structure and (re)sodding of vacant property 5. All work must be done in compliance with applicable City of Boynton Beach Building Codes and Land Development Regulations. All contractors must be licensed in Boynton Beach /Palm Beach County. Please contact the City of Boynton Beach Development Department regarding the proposed work to be performed prior to submitting a facade grant application. 6. Maximum Grant amounts: The CRA will provide, on a reimbursement basis a 50% matching grant for eligible facade improvements up to a total of fifteen thousand dollars ($15,000) of CRA funds. 7. Grant funds will be reimbursed exclusively for approved work, approved change orders and only for work that has been performed after the grantee has received notification that the Grant Application has been approved by the CRA Board. Any work completed prior to receiving grant approval is ineligible for reimbursement. 8. The Commercial Fapade Improvement Grant Program may only be used one time in any five year period for any one property. Properties may reapply for additional grants any time after five (5) years from previous grant approval. 9. The property owner, or tenant if applicable, must complete the fagade improvement project and submit for reimbursement within 120 days of the grant award. Failure to complete the fagade improvements in a timely manner will result in the property owner, or tenant if applicable, losing the grant reimbursement opportunity. Only one 30 day administrative extension will be permitted. Initials Page 2 of 7 710 North Federal Highway, Boynton Beach, FL 33435 —Phone 561- 737 -3256 Fax 561- 737 -3258 wm w.catchboynton.co Il. APPLICATION PROCESS 1. An applicant seeking a project grant may secure an application from the Boynton Beach Community Redevelopment Agency (CRA) located at 710 North Federal Highway, Boynton Beach, FL 33435, phone 561 -737 -3256 or download the application from www.catchboynton.coni 2. An original application with all materials is to be returned to the Boynton Beach Community Redevelopment Agency for review and approval by the CRA Board. Applications will be considered on a first -come, first served basis. Applicants must take the necessary steps to ensure that their submitted application is properly time stamped to document receipt by the CRA. 3. CRA staff will present the completed grant application to the CRA Board for their review and approval. The CRA Board conducts their meetings on the second Tuesday of each month. Applicant will be notified of the date and time their application will be presented to the CRA Board. Applicant is requested to attend the CRA Board Meeting in order to answer any questions the CRA Board may have regarding their application. CRA staff will notify the applicant of grant approval or denial. 4. The CRA will administer the Commercial Facade Improvement Grant Program and funding. In addition to the appropriate City of Boynton Beach building inspections, the CRA will inspect the work to determine the satisfactory completion of the work. 5. Applicants may not have any outstanding City of Boynton Beach liens against their property. In the event that an Applicant has an outstanding City of Boynton Beach lien against the property, the grant will not be awarded until the complete satisfaction of the lien. 6. Application to this Program is not a guarantee of funding. Funding is at the sole discretion of the CRA Board. Ill. REQUIRED APPLICATION DOCUMENTATION AND PROJECT INFORMATION All applicable documents must be attached for the Application to be considered for approval. 1. Written detailed description of the improvements to be done to the property, 2. W9 Form (attached), 3. Copy of Warranty Deed, 4. Copy of Lease (if applicable), 5. Plans or sketches if applicable, 6. Site plan and plant list for landscape projects, 7. Third -party cost estimates from three (3) licensed contractors, 8. Estimated time line, 9. Evidence of financial ability to pay for the project (approved loan, cash account, line of credit, etc.), Initials Page 3 of 7 716 North Federal Highway, Boynton Beach, FL 33435 —Phone 561 -737 -3256 Fax 561- 737 -3258 www. catchbg _ ynton.co m 10. A minimum of four (4) 3" x 5" color "before" photos of the project which must include "public views ", 11. Signage design with colors & materials proposed if applicable, 12. Project color chips / material samples if applicable, and material specifications. IV. REIMBURSEMENT PROCESS Disbursement of arant funds shall oni occur when the following documents are submitted and all other required conditions are met: 1. CRA has received copies of executed contracts, canceled checks (front and back) and proof that the work has been approved by the City of Boynton Beach Building Department. 2. CRA has received copies of final "paid in full" vendor /contractor invoices along with a letter from each vendor /contractor stating that all invoices for the project have been paid in full and/or a release of lien from each vendor /contractor stating there are no outstanding monies owed for the project. 3. CRA has received copies of final inspection approvals for all permit required work. 4. Entire scope of work for eligible items is completed. 5. Applicant provides "After" photos. SUBMITTING AN APPLICATION IS NOT A GUARANTEE OF FUNDING By signing this Application, I acknowledge, as applicant(s). that it is the responsibility of the applicant(s) to READ AND UNDERSTAND all aspects of the Commercial Facade Improvement Grant Program and to comply with its content. APPLICANT INFORMATION Name of Property Owner: Email Address: Address of Property Owner: City /State: Zip Code: Phone # Day: Evening: Legal description of the property to be improved: Initials Page 4 of 7 710 North Federal Highway, Boynton Beach, FL 33435 —Phone 561 -737 -3256 Fax 561- 737 -3258 www. catchbovnton.co Name of Tenant: if Different from Property Owner Email Address: Name of Business: Property Address: Where improvements are being made. City/State: Zip Code: Phone # Day: Evening: Type of Business: Years of Operation: Number of Employees: Annual Payroll: Number of Employees residing in Boynton Beach: List of proposed improvements: . .. . ........................ .. . . ............... .. ....... .. .. .. .. . . .............................. . ....... . . . . ........ . . .......... ... - — ---------- --------------- — — -------- — -------- — — ------------ ................................................... —11,11,1111'..,-,"""",'ll""I'll""I'll",Ill'—",-..,-,""""".—,'I - — ------------------------------------------------------------- . ....... -- .................................................... . ------------ — ---------------------------------------------------------------------------------- . . . ......... . . ................. . . ..... ............... .. .. .......... —.11, . ................................ . . . . . . . . . . . ...................................................................................................................... ....... . .. ................ . ...... --- . ...... .... . ...... Initials Page 5 of 7 710 North Federal Highway, Boynton Beach, FL 33435 —Phone 561-737-3256 Fax 561-737-3258 www.catchboynton.com (Property owner's signature must be notarized) Witness (Date) Property Owner (Date) Witness (Date) Property Owner (Date) STATE OF COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared , who is personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid on this day of 20 NOTARY PUBLIC My Commission Expires: _ „ Page 6 of 7 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 -737 -3256 Fax 561 - 737 -3258 www. catchbo3Mtgn.corn (TenantlBusiness owner's signature must be notarized) Witness (Date) Tenant/Business Owner (Date) Witness (Date) Tenant/Business Owner (Date) STATE OF FLORIDA COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared who is personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State an County aforesaid on this day of 20 NOTARY PUBLIC My Commission Expires: SUBMITTING AN APPLICATION IS NOT A GUARANTEE OF FUNDING By signing this Application, I acknowledge, as applicant(s), that it is the responsibility of the applicant(s) to READ AND UNDERSTAND all aspects of the Commercial Facade Improvement Grant Program and to comply with its content. Page 7 of 7 710 North Federal Highway, Boynton Beach, FL 33435 —Phone 561- 737 -3256 Fax 561 - 737 -3258 www.catchbovnton.com Form Request for Taxpayer Give Form to the (Rev. December 2011) Identification r Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service Name (as shown on your income tax return) Business name/disregarded entity name, if different from above N m p7 Qi o- Check appropriate box for federal tax classification: c ° ❑ Individual /sole ro rietor C Corporation p p ❑ p ❑ 5 Corporation ❑ Partnership ❑ Trust/estate d C O Limited liability company. Enter the tax classification C =C corporation, S =S corporation, P= partnership) ► El Exempt payee O ❑ Y P Y• ( P rP P p) c e c a O ❑ Other (see instructions) ► S Address (number, street, and apt. or suite no.) Requester's name and address (optionao City, state, and ZIP code W List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line Social security number to avoid backup withholding. For individuals, this is your social security number pag However, for a - m resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). if you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification number number to enter. Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below). Certffication instructions. You must cross out item 2 above if you have been notified by the WIS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Signature of Here U.S. person ► Date ► General Instructions Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W -9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgage interest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation . An estate (other than a foreign estate), or of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301.7701 -7). Use Form W -9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. 1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W -9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W -9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners' share of effectively connected income. Cat. No. 10231X Form W -9 (Rev. 12 -2011) Form W -9 (Rev. 12 -2011) Page 2 The person who gives Form W -9 to the partnership for purposes of Certain payees and payments are exempt from backup withholding. establishing its U.S. status and avoiding withholding on its allocable See the instructions below and the separate Instructions for the share of net income from the partnership conducting a trade or business Requester of Form W -9. in the United States is in the following cases: Also see Special rules for partnerships on page 1. • The U.S. owner of a disregarded entity and not the entity, Updating Your Information • The U.S. grantor or other owner of a grantor trust and not the trust, and You must provide updated information to any person to whom you • The U.S. trust (other than a grantor trust) and not the beneficiaries of claimed to be an exempt payee if you are no longer an exempt payee the trust. and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if Foreign person. If you are a foreign person, do not use Form W -9. you are a C corporation that elects to be an S corporation, or if you no Instead, use the appropriate Form W -8 (see Publication 515, longer are tax exempt. In addition, you must furnish a new Form W -9 if Withholding of Tax on Nonresident Aliens and Foreign Entities). the name or TIN changes for the account, for example, if the grantor of a Nonresident alien who becomes a resident alien. Generally, only a grantor trust dies. nonresident alien individual may use the terms of a tax treaty to reduce Penalties or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions Failure to furnish TIN. If you fail to furnish your correct TIN to a specified in the saving clause may permit an exemption from tax to requester, you are subject to a penalty of $50 for each such failure continue for certain types of income even after the payee has otherwise unless your failure is due to reasonable cause and not to willful neglect. become a U.S. resident alien for tax purposes. Civil penalty for false information with respect to withholding. If you If you are a U.S. resident alien who is relying on an exception make a false statement with no reasonable basis that results in no contained in the saving clause of a tax treaty to claim an exemption backup withholding, you are subject to a $500 penalty. from U.S. tax on certain types of income, you must attach a statement Criminal penalty for falsifying information. Willfully falsifying to Form 4V -9 that specifies the following five items: certifications or affirmations may subject you to criminal penalties 1. The treaty country. Generally, this must be the same treaty under including fines and/or imprisonment. which you claimed exemption from tax as a nonresident alien. Misuse of TINS. If the requester discloses or uses TINS in violation of 2. The treaty article addressing the income. federal law, the requester may be subject to civil and criminal penalties. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. Specific Instructions 4. The type and amount of income that qualifies for the exemption Name from tax. 5. Sufficient facts to justify the exemption from tax under the terms of If you are an individual, you must generally enter the name shown on the treaty article. your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Example. Article 20 of the U.S. -China income tax treaty allows an Administration of the name change, enter your first name, the last name exemption from tax for scholarship income received by a Chinese shown on your social security card, and your new last name. student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in If the account is in joint names, list first, and then circle, the name of the United States exceeds 5 calendar years. However, paragraph 2 of the person or entity whose number you entered in Part I of the form. the first Protocol to the U.S. -China treaty (dated April 30, 1984) allows Sole proprietor. Enter your individual name as shown on your income the provisions of Article 20 to continue to apply even after the Chinese tax return on the "Name" line. You may enter your business, trade, or student becomes a resident alien of the United States. A Chinese "doing business as (DBA)" name on the "Business name/disregarded student who qualifies for this exception (under paragraph 2 of the first entity name" line. protocol) and is relying on this exception to claim an exemption from tax Partnership, C Corporation, or S Corporation. Enter the entity's name on his or her scholarship or fellowship income would attach to Form on the "Name" line and any business, trade, or "doing business as W -9 a statement that includes the information described above to (DBA) name" on the "Business name /disregarded entity name" line. support that exemption. Disregarded entity. Enter the owner's name on the "Name" line. The If you are a nonresident alien or a foreign entity not subject to backup name of the entity entered on the "Name" line should never be a withholding, give the requester the appropriate completed Form W -8. disregarded entity. The name on the "Name" line must be the name What is backup withholding? Persons making certain payments to you shown on the income tax return on which the income will be reported. must under certain conditions withhold and pay to the IRS a percentage For example, if a foreign LLC that is treated as a disregarded entity for of such payments. This is called "backup withholding." Payments that U.S. federal tax purposes has a domestic owner, the domestic owner's may be subject to backup withholding include interest, tax - exempt name is required to be provided on the "Name" line. If the direct owner interest, dividends, broker and barter exchange transactions, rents, of the entity is also a disregarded entity, enter the first owner that is not royalties, nonemployee pay, and certain payments from fishing boat disregarded for federal tax purposes. Enter the disregarded entity's operators. Real estate transactions are not subject to backup name on the "Business name/disregarded entity name" line. If the owner withholding. of the disregarded entity is a foreign person, you must complete an You will not be subject to backup withholding on payments you appropriate Form W -8. receive if you give the requester your correct TIN, make the proper Note. Check the appropriate box for the federal tax classification of the certifications, and report all your taxable interest and dividends on your person whose name is entered on the "Name" line (individual/sole tax return. proprietor, Partnership, C Corporation, S Corporation, Trust/estate). Payments you receive will be subject to backup Limited Liability Company (LLC). If the person identified on the withholding if: "Name" line is an LLC, check the "Limited liability company" box only 1. You do not furnish your TIN to the requester, and enter the appropriate code for the tax classification in the space provided. If you are an LLC that is treated as a partnership for federal 2. You do not certify your TIN when required (see the Part 11 tax purposes, enter "P" for partnership. If you are an LLC that has filed a instructions on page 3 for details), Form 8832 or a Form 2553 to be taxed as a corporation, enter "C" for 3. The IRS tells the requester that you furnished an incorrect TIN, C corporation or "S" for S corporation. If you are an LLC that is 4. The IRS tells you that you are subject to backup withholding disregarded as an entity separate from its owner under Regulation section because you did not report all your interest and dividends on your tax 01 (except for employment and excise tax), not return (for reportable interest and dividends only), or check the a LLC box unless the owner of the LLC (required be identified on the "Name" line) is another LLC that is not disregarded for 5. You do not certify to the requester that you are not subject to federal tax purposes. If the LLC is disregarded as an entity separate backup withholding under 4 above (for reportable interest and dividend from its owner, enter the appropriate tax classification of the owner accounts opened after 1983 only). identified on the "Name" line. Form W -9 (Rev. 12 -2011) Page 3 Other entities. Enter your business name as shown on required federal Part I. Taxpayer Identification Number I) tax documents on the "Name" line. This name should match the name shown on the charter or other legal document creating the entity. You Enter your TIN in the appropriate box. If you are a resident alien and may enter any business, trade, or DBA name on the "Business name/ you do not have and are not eligible to get an SSN, your TIN is your IRS disregarded entity name" line. individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN Exempt Payee below. If you are exempt from backup withholding, enter your name as If you are a sole proprietor and you have an EIN, you may enter either described above and check the appropriate box for your status, then your SSN or EIN. However, the IRS prefers that you use your SSN. check the "Exempt payee" box in the line following the "Business name/ If you are a single- member LLC that is disregarded as an entity disregarded entity name," sign and date the form. separate from its owner (see Limited Liability Company (LLC) on page 2), Generally, individuals (including sole proprietors) are not exempt from enter the owner's SSN (or EIN, if the owner has one). Do not enter the backup withholding. Corporations are exempt from backup withholding disregarded entity's EIN. If the LLC is classified as a corporation or for certain payments, such as interest and dividends. partnership, enter the entity's EIN. Note. If you are exempt from backup withholding, you should still Note. See the chart on page 4 for further clarification of name and TIN complete this form to avoid possible erroneous backup withholding. combinations. The following payees are exempt from backup withholding: How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS -5, Application for a Social Security 1. An organization exempt from tax under section 501(a), any IRA, or a Card, from your local Social Security Administration office or get this custodial account under section 403(b)(7) if the account satisfies the form online at www.ssa.gov. You may also get this form by calling requirements of section 401(f)(2), 1- 800 -772 -1213. Use Form W -7, Application for IRS Individual Taxpayer 2. The United States or any of its agencies or instrumentalities, Identification Number, to apply for an ITIN, or Form SS -4, Application for 3. A state, the District of Columbia, a possession of the United States, Employer Identification Number, to apply for an EIN. You can apply for or any of their political subdivisions or instrumentalities, an EIN online by accessing the IRS website at www.irs.gov /businesses and clicking on Employer Identification Number (EIN) under Starting a 4. A foreign government or any of its political subdivisions, agencies, Business. You can get Forms W -7 and SS -4 from the IRS by visiting or instrumentalities, or IRS.gov or by calling 1- 800 -TAX -FORM (1- 800- 829 - 3676). 5. An international organization or any of its agencies or If you are asked to complete Form W -9 but do not have a TIN, write instrumentalities. "Applied For" in the space for the TIN, sign and date the form, and give Other payees that may be exempt from backup withholding include: it to the requester. For interest and dividend payments, and certain 6. A corporation, payments made with respect to readily tradable instruments, generally 7. A foreign central bank of issue, you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60 -day rule does 8. A dealer in securities or commodities required to register in the not apply to other types of payments. You will be subject to backup United States, the District of Columbia, or a possession of the United withholding on all such payments until you provide your TIN to the States, requester. 9. A futures commission merchant registered with the Commodity Note. Entering "Applied For" means that you have already applied for a Futures Trading Commission, TIN or that you intend to apply for one soon. 10. A real estate investment trust, Caution: A disregarded domestic entity that has a foreign owner must 11. An entity registered at all times during the tax year under the use the appropriate Form W -8. Investment Company Act of 1940, Part II. Certification 12. A common trust fund operated by a bank under section 584(a), To establish to the withholding agent that you are a U.S. person, or 13. A financial institution, resident alien, sign Form W -9. You may be requested to sign by the 14. A middleman known in the investment community as a nominee or withholding agent even if item 1, below, and items 4 and 5 on page 4 custodian, or indicate otherwise. 15. A trust exempt from tax under section 664 or described in section For a joint account, only the person whose TIN is shown in Part 1 4947. should sign (when required). In the case of a disregarded entity, the The following chart shows types of payments that may be exempt person identified on the "Name" line must sign. Exempt payees, see from backup withholding. The chart applies to the exempt payees listed Exempt Payee on page 3. above, 1 through 15. Signature requirements. Complete the certification as indicated in items 1 through 3, below, and items 4 and 5 on page 4. IF the payment is for ... THEN the payment is exempt 1. Interest, dividend, and barter exchange accounts opened for ... before 1984 and broker accounts considered active during 1983. Interest and dividend payments All exempt payees except You must give your correct TIN, but you do not have to sign the for 9 certification. 2. Interest, dividend, broker, and barter exchange accounts Broker transactions Exempt payees 1 through 5 and 7 opened after 1983 and broker accounts considered inactive during through 13. Also, C corporations. 1983. You must sign the certification or backup withholding will apply. If Barter exchange transactions and Exempt payees 1 through 5 you are subject to backup withholding and you are merely providing patronage dividends your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. Payments over $600 required to be Generally, exempt payees 3. Real estate transactions. You must sign the certification. You may reported and direct sales over 1 through 7 cross out item 2 of the certification. $5,0001 ' See Form 1099 -MISC, Miscellaneous Income, and its instructions. However, the following payments made to a corporation and reportable on Form 1099 -MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney, and payments for services paid by a federal executive agency. Form W -9 (Rev. 12 -2011) Page 4. Other payments. You must give your correct TIN, but you do not Note. If no name is circled when more than one name is listed, the have to sign the certification unless you have been notified that you number will be considered to be that of the first name listed. have previously given an incorrect TIN, "Other payments" include payments made in the course of the requester's trade or business for Secure Your Tax Records from Identity Theft rents, royalties, goods (other than bills for merchandise), medical and Identity theft occurs when someone uses your personal information health care services (including payments to corporations), payments to such as your name, social security number (SSN), or other identifying a nonemployee for services, payments to certain fishing boat crew information, without your permission, to commit fraud or other crimes. members and fishermen, and gross proceeds paid to attorneys An identity thief may use your SSN to get a job or may file a tax return (including payments to corporations). using your SSN to receive a refund. 5. Mortgage interest paid by you, acquisition or abandonment of To reduce your risk: secured properly, cancellation of debt, qualified tuition program a Protect your SSN, payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You • Ensure your employer is protecting your SSN, and must give your correct TIN, but you do not have to sign the certification. a Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a What Name and Number To Give the Requester notice from the IRS, respond right away to the name and phone number For this type of account: Give name and SSN of: printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you 1. Individual The individual think you are at risk due to a lost or stolen purse or wallet, questionable 2. Two or more individuals (joint The actual owner of the account or, credit card activity or credit report, contact the IRS Identity Theft Hotline account} if combined funds, the first at 1 -800- 908 -4490 or submit Form 14039. Individual on the account ' S. Custodian account of a minor The minor' For more information, see Publication 4535, Identity Theft Prevention and Victim Assistance. (Uniform Gift to Minors Act) 4. a. The usual revocable savings The grantor- trustee Victims of identity theft who are experiencing economic harm or a trust (grantor is also trustee) system problem, or are seeking help in resolving tax problems that have b. So- called trust account that is The actual owner' not been resolved through normal channels, may be eligible for not a legal or valid trust under Taxpayer Advocate Service (TAS) assistance. You can reach TAS by state law calling the TAS toll -free case intake line at 1 -877- 777 -4778 or TTY/TDD 5. Sole proprietorship or disregarded The owner' 1 -800- 829 -4059. entity owned by an individual protect yourself from suspicious emails or phishing schemes. 6. Grantor trust filing under Optional The grantor* Form 1099 Filing Method 1 (see Phishing is the creation and use of email and websites designed to Regulation section 1.671- 4(b)(2)(7(A)) mimic legitimate business emails and websites. The most common act For this type of account: Give name and FIN of: is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering 7. Disregarded entity not owned by an The owner private information that will be used for identity theft. Individual 8. A valid trust, estate, or pension trust Legal entity' The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through emaii or ask 9. Corporation or electing The corporation taxpayers for the PIN numbers, passwords, or similar secret access corporate status s o on Form 8832 or Form 2553 information for their credit card, bank, or other financial accounts. 10. Association, club, religious, The organization If you receive an unsolicited email claiming to be from the IRS, charitable, educational, or other forward this message to phishing @irs.gov. You may also report misuse tax - exempt organization of the IRS name, logo, or other IRS property to the Treasury Inspector 11. Partnership or multi - member LLC The partnership General for Tax Administration at 1 -800- 366 -4484. You can forward 12. A broker or registered nominee The broker or nominee suspicious emails to the Federal Trade Commission at: Spam @uce_gov 13. Account with the Department of The public entity or contact them at www.ftc.gov /idtheft or 1- 877 - IDTHEFT Agriculture in the name of a public (1- 877 - 438 - 4338). entity (such as a state or local Visit IRS.gov to learn more about identity theft and how to reduce government, school district, or your risk. prison) that receives agricultural program payments 14. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671- 4(b)(2)O(B)) ' List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be fumished. x Circle the minor's rime and furnish the minor's SSN. You must shod your individual name and you ma; also enter }our business or "DEW name on the "Busines- name,'disregarded entity' name line. You may use either your SSN or EIN Cif, ou hay a one), but the IRS encourages gnu to use your SSN. 4 Liot first and circle the name of the trust, state, or pension trust. iDo not furnish the TIN of the personal representative or trustee unless the legal tntit_ itself is not designated in the account title.) Also see SFecial rules for partnerships on page 1. *Note. Grantor aYo must provide a Form';.' -9 to trustee of trust. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (ncluding federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. 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SUMMARY: On September 11, 2012 the CRA Board approved staffs request to tier the rent reimbursement grant based on the type of business and location. After a full year of implementing the grant and utilizing the tier approach, staff is requesting to eliminate the location tier; have the business type tier remain in effect but reduce it to two tiers providing retail /high traffic businesses with a larger incentive. TIER ONE BUSINESS Business Types: Restaurant, Gourmet Food Market, Bakery, Clothing Boutique, Home Decor /Design, Specialty Businesses - Stationery, art, gifts, sporting goods, personal care - pilates /yoga studios, fitness centers and salons Funding: Maximum amount $7,200 annually if fully matched by applicant. TIER TWO BUSINESS Business Types: Any business not referred to in tier one expect those not permitted by the City zoning code and the following: Firearm Sales, Convenience Stores, Religious Goods Stores, Churches, Non - Profits, Tattoo and Body Art Shops, Take -Out Food Only, Adult Entertainment Establishments, Liquor Stores Funding: Maximum amount of $6,000 annually if fully matched by applicant. FISCAL IMPACT: N/A CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan and Federal Highway Corridor Community Redevelopment Plan RECOMMENDATIONS /OPTIONS: Approve changes to FY 2013 -2014 Commercial Rent Reimbursement Program Rules & Requirements and Application. Michael Simon Development Director BoYN = B H li RA October 1, 2013 — September 30, 2014 Boynton Beach Community Redevelopment Agency Commercial Rent Reimbursement Program Rules and Requirements SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. All proposed exterior improvements using CRA funds must be approved by the CRA Board. The CRA Board may make recommendations for exterior improvements based upon the CRA Design Guidelines. The Commercial Rent Reimbursement Program is designed to help facilitate the establishment of new businesses and aid in the expansion of existing businesses within the Boynton Beach Community Redevelopment Agency (the "CRA ") district. The program is designed to provide financial assistance to new and existing businesses in the form of rent reimbursement intended to help businesses during the critical first year of operation in order to effectively promote new businesses within the CRA thereby remedying and preventing conditions which lead to slum and blight. I. Program The Commercial Rent Reimbursement Program offers financial assistance in the form of quarterly rent reimbursement. The time period of eligibility for assistance is up to six months from the issuance of the City of Boynton Beach Business Tax Receipt. The Commercial Rent Reimbursement Program funding may be budgeted annually by the CRA Board and awarded on a first -come, first -serve basis. All applications are subject to CRA Board approval. Making application to the program is NOT a guarantee of funding. II. Eligibility Requirements Applicants must meet all of the following requirements in order to be considered eligible to receive grant funding: 1. Employ a minimum of two (2) full time employees. For the purposes of this grant,�a full time equivalent employee is defined as working a minimum of thirty -five (35) hours per week at the prevailing Federal minimum wage. Initials Page 1 of 11 710 N, Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com 2. Must be located within the CRA District (see attached map). 3. Must provide proof that the business is properly licensed by all necessary levels of government and professional associations or agencies. (Copies of City & County licenses or receipts that the licenses have been applied for.) 4. A new business is defined as a company in operation for less than six months or relocating to Boynton Beach. 5. An existing business is defined as being in operation for a minimum of three years at the time of application. 6. An existing business must expand to occupy more than fifty percent (50 %) of its current square footage size. Verification of this threshold must be provided in the application package. 7. The Applicant's Experian consumer report must reflect an acceptable level of financial stability, within the sole discretion of the CRA, as an eligibility requirement for funding. A copy of the consumer report will be provided to the Applicant upon request. 8. Applicant must have a proposed or executed multi -year lease (two year minimum). III. Ineligible Businesses & Conditions Subletting of the property by grant recipient is prohibited. Violation will constitute repayment of CRA grant funding. The CRA considers the following to be subletting: Any business entity in which the (a) grant recipient is not listed as the registered agent, owner, officer or director of said business and (b) lists its place of business as the leased premises of the grant recipient and (c) has obtained_ a business tax license from the City_of Boynton _Beach for the errant recipient's leased premises or any part thereof. The following businesses are considered ineligible for assistance under the Commercial Rent Reimbursement Program • Firearm Sales • Convenience Stores 0 , Religious Affiliated Retail Stores • Churches • Non Profits • Tattoo Shops /Body Piercing /Body Art Shops • Financial Services (banking & check cashing stores) • Take -Out Foods • Adult Entertainment • Liquor Stores Initials Page 2 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 u catchboynton.com IV. Grant Terms and Conditions This grant is divided into two tiers. Each tier consists of different types of businesses that are eligible and the amount of funding available to the business. A minimum of two full time employees is required regardless of which tier a business falls into. Tier One Businesses Tier One Businesses are eligible for up to half of the business's monthly rent or $600 per month, whichever is less. (Maximum amount of the grant is $7,200.) Tier One Businesses must be one of the following types of businesses: • Restaurant • Gourmet Food Market • Bakery • Clothing Boutique - clothing, shoes & accessories • Home Decor /Design - home furnishings, art galleries, kitchen wares • Specialty Businesses - stationery, gifts, sporting goods, personal care Pllates /yoga studios, fitness centers and salons Tier Two Businesses Tier Two Businesses are eligible for up to half of the business's monthly rent or $500 per month, whichever is less. (Maximum amount of the grant is $6,000.) Tier Two Businesses may consist of any other eligible business not listed in Tier One above. Lease Terms Applicant must be a tenant and have a proposed or executed multi -year lease (two year minimum). The commercial lease must define the landlord- tenant relationship and at minimum provide the following information: • A description of the space being rented including square footage and a drawing of the space. • Description of utilities that are the tenant's responsibility. Rental rate and deposits along with terms of lease and methodology for future rent increases. • Responsible party for interior and exterior repairs and/or improvements. • Insurance requirements. • Ability to terminate. • Consequences of default on the lease. Initials Page 3 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 v,ww.catchbovnton.com Rent reimbursements will not be paid until all construction has ended, City and County licenses are obtained and the business in open for operation. The CRA will issue reimbursement on a quarterly basis directly to the applicant for the monthly rent payment made to the Landlord upon receipt and verification that the payment has been cleared by the bank. The responsibility for all rental payments is between the contracted parties to the lease, as such the tenant and the landlord. As grantor, the CRA neither bears nor accepts any responsibility for payment of rent at any time, nor penalties incurred for the late arrival of payments by any party. The Commercial Rent Reimbursement program may only be used one time by any one specific business entity or business owner. The CRA reserves the right to approve or deny any Commercial Rent Reimbursement Program application and to discontinue payments at any time if in its sole and absolute discretion it determines that the business will not advance the goals and objectives established for the economic development of the CRA District. The receipt of past payments is not a guarantee of future payments. V. Procedures for Application and Approval Application Process All applicants are strongly encouraged to meet with CRA staff in order to determine eligibility before submitting an application. Funding requests will not be considered until all required documentation is submitted to the CRA office. Application packets must include the following documentation: 1. A nonrefundable fee of $100.00 is required to obtain a consumer report on the business and principal /owners of the business. Make check payable to: Boynton Beach CRA 2. Completed and signed application. 3. Completed and signed Authorization to Perform Credit Check for the business and each principal /owner of the business (forms attached to the application — multiple forms may be needed for principal /owners of the business). 4. W9 Form (attached to grant application). 5. Copy of City and County business licenses. 6. Resume for each principal /owner of the business. 7. Copy of the corporate documents for the applying business entity. 8. Copy of executed or proposed multi -year commercial lease agreement. 9. Two (2) years of corporate tax returns (for existing businesses only). 10. Two (2) years of personal tax returns for the principals /owners of a new business. Initials Page 4 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.com 11. List of jobs to be created and filled including job descriptions, pay range and weekly schedule. For existing businesses, provide a list of all current positions including job descriptions, pay range and weekly schedule. 12. If an existing business, located within the CRA District, is expanding within the CRA District, it must expand to occupy more than fifty percent (50 %) of its current square footage size. Verification of this threshold must be provided. Floor plans outlining square footage of each location are acceptable. Approval of Funding Request Once eligibility is verified and all required documentation has been submitted, CRA staff will present the funding request to the CRA Board for approval. The CRA Board meets on the second Tuesday of each month. Applicant will be notified of the date and time their application will be presented to the CRA Board. It is recommended that the applicant attend the CRA Board Meeting in order to answer any questions the CRA Board may have regarding their application. CRA Staff will notify the applicant of approval or denial in writing. Proposed leases must be executed within thirty (30) days of CRA Board approval or the grant award is terminated. VI. Procedures for Reimbursement Quarterly Rent Reimbursement Payments Rent reimbursement payments will be provided to the grant recipient on a quarterly basis beginning the first month the business is open for operation subsequent to CRA Board approval. A maximum of twelve (12) consecutive monthly rent payments will be reimbursed to the approved applicant. By accepting the grant, the applicant agrees to comply with the quarterly reporting requirement of providing the CRA with proof of employee wage reporting for four (4) consecutive quarters. Each report shall be made within ten (10) days of the start of the next applicable quarter beginning on January 1, April 1, July 1, and October 1 following the Initial Reimbursement Request. In order to receive quarterly rent reimbursement the grant applicant must submit the following: 1. Written request for reimbursement 2. Proof of rent payment (i.e., copies of the front & back of cancelled rent checks for that quarter's reimbursement or proof of direct deposit). 3. For W -2 eligible employees, Florida Department of Revenue Employers Quarterly Report (RT -6) for each consecutive quarter must be submitted. Initials Page 5 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchbo) ton.co or For sole proprietorships, partnerships, S- corporations and 1099 -MISC eligible employees; copies of all cancelled salary checks or proof of direct deposits for each full time /full time equivalent employee for each month within that specific quarter. If applicant does not submit its quarterly reimbursement request with a copy of its quarterly UCT -B form within thirty (30) days following the end of the quarter in which applicant is requesting reimbursement, applicant forfeits that quarter's reimbursement. Site Visits CRA staff will conduct a site visit before reimbursement payments begin in order to verify that the business is in operation. Staff may also conduct unannounced site visits periodically in order to ensure compliance with the terms of the grant agreement. Discontinuation of Payment The receipt of past payments is no guarantee of future payments. The CRA retains the right to discontinue rent reimbursement payments at any time according to its sole and absolute discretion. SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. Initials Page 6 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.com BOYN '"BE Fi. RA October 1, 2013 — September 30, 2014 Boynton Beach Community Redevelopment Agency Commercial Rent Reimbursement Program Application (Please Type or Print Only — Use Additional Sheets if Necessary) BUSINESS INFORMATION: Business Name (DIBIA if applicable): Current Business Address: Fed I D# Phone: Fax: Website: Existing Business: Yes No Number of years in existence: New Business to Boynton Beach: Yes No Time at Current Location: Do you have an executed lease agreement: Yes No m If so, monthly rent: New Business Address (must be within CRA District): Square footage of existing location Square footage of new location Type of Business: Number of Employees: Hours of Operation: Initials Page 7 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com PRINCIPAL /OWNER INFORMATION: (if more than 4 princiRals /owners additional sheets may be used.) 1. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: 2. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: 3. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: 4. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: LANDLORD INFORMATION: Landlord Name: Landlord's Mailing Address: Landlord Phone #: Are you applying for grant assistance under any other program offered by the CRA (Tier One Businesses only): Yes No If yes, what additional programs are you applying for: Are you receiving grant assistance from any other governmental agencies: Yes No If yes, list any additional grant sources and amounts: CERTIFICATION AND WAIVER OF PRIVACY: I, the undersigned, applicant(s) certify that all information presented in this application, and all of the information furnished in support of the application, is given for the purpose of obtaining a grant under Initials Page 8 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561 - 737 -3256 Fax 561- 737 -3258 www.catchboynton.com the Boynton Beach Community Redevelopment Agency Commercial Rent Reimbursement Program, and it is true and complete to the best of the applicant(s) knowledge and belief. The applicant(s) further certifies that he/she is aware of the fact that he/she can be penalized by fine and/or imprisonment for making false statements or presenting false information. I understand that this application is not a guarantee of grant assistance. Should my application be approved, I understand that the CRA may at its sole discretion discontinue rent reimbursement payments at any time if in its sole and absolute determination it feels such assistance no longer meets the program criteria or is no longer benefiting the furtherance of the CRA mission. hereby waive my rights under the privacy and confidentiality provision act, and give my consent to the Boynton Beach Community Redevelopment Agency, its agents and contractors to examine any confidential information given herein. I further grant permission, and authorize any bank, employer or other public or private agency to disclose information deemed necessary to complete this application. I give permission to the CRA or its agents to take photos of myself and business to be used to promote the program. I understand that if this application and the information furnished in support of the application are found to be incomplete, it will not be processed. SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. Principal /Owner's Signature Date Printed Name Title Principal /Owner's Signature Date Printed Name Title Principal/Owner's Signature Date Printed Name Title Principal /Owner's Signature Date Printed Name Title Page 9 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 , A ww.catchboynton.com Notary as to Principal /Owner's Signatures. Multiple notary pages may be used if signing individually. STATE OF COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared who is /are personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his/her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State an County aforesaid on this day of , 20 NOTARY PUBLIC My Commission Expires: Page 10 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561 -737 -3258 wvvw,catchboynton.com SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. Landlord's Signature Date Printed Name Title Landlord's Signature Date Printed Name Title STATE OF COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared who is /are personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use an purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid on this day of , 20 NOTARY PUBLIC My Commission Expires: Page 11 of 11 710 N. Federal Highway Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.co m 710 N Federal Highway BlafNTON ll Boynton Beach, FL 33435 Ph: 561- 737 -3256 gi i MIN Fax: 561-737-3258 www.catchboyritan.com Authorization to Perform Credit Check The applicant hereby consents to and authorizes the Boynton Beach Community Redevelopment Agency's ( "CRA ") investigation into the credit worthiness of the applicant. Such consent and authorization is given with respect to any and all persons who may conduct an investigation of the applicant's credit worthiness on behalf of the CRA, including independent contractors and credit agencies retained by the CRA for such purpose. Any information provided to the CRA is a public record subject to the provisions of Ch. 119 F.S. Applicant grants such consent and authorization to the CRA for the period commencing as of the date of this authorization and terminating on the date the grant has been fulfilled. This applicant hereby waives any and all claims, past present or future, which the applicant may have against the CRA by reason of any credit investigation made pursuant to applicant's consent and authorization herein given to the CRA. An authorization to Perform Credit Check needs to be completed by each Principal /Owner and by the Business. For PrincigallOwner: Please use a separate form for each principal /owner Principal /Owner Name: Date of Birth: Current Home Address: Previous Home Address: Email: Phone #: Signature: Date: 6 R ` 710 N Federal Highway ', n Beach, FL 33435 Ph: S61-737-3256 B BE H R A www.catchboynton.com Authorization to Perform Credit Check The applicant hereby consents to and authorizes the Boynton Beach Community Redevelopment Agency's ( "CRA ") investigation into the credit worthiness of the applicant. Such consent and authorization is given with respect to any and all persons who may conduct an investigation of the applicant's credit worthiness on behalf of the CRA, including independent contractors and credit agencies retained by the CRA for such purpose. Any information provided to the CRA is a public record subject to the provisions of Ch. 119 F.S. Applicant grants such consent and authorization to the CRA for the period commencing as of the date of this authorization and terminating on the date the grant has been fulfilled. This applicant hereby waives any and all claims, past present or future, which the applicant may have against the CRA by reason of any credit investigation made pursuant to applicant's consent and authorization herein given to the CRA. An authorization to Perform Credit Check needs to be completed by each Principal /Owner and by the Business. For Business: Business Name (D /B /A if applicable): Current Business Address: Federal Tax ID# State of Incorporation: Phone #I: Fax#: Signature: Date: Title: a CRA DISTRICT MAP s MAN AAIRW-iii NiL 26th Avr ? �r� u� r. = Vr {r IDId Ba�rrvlor� Rd Am Aw s 4 1 +� tiw 9 1r n i,�dfstr v. , t; — *- Railroads Int erstate 95 CRA Boundary City Boundary Form Request for Taxpayer Give Form to the (Rev. December 2011) anti ati0rl Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service Name (as shown on your income tax retum) N Business name/disregarded entity name, if different from above m rn Check appropriate box for federal tax classification: ❑ Individual /sole proprietor ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate m ' 0 o ❑ Limited liability company. Enter the tax classification (C =C corporation, S =S corporation, P= partnership) ► ❑Exempt payee 2C H C .0 v El O Other (see instructions) ► U Address (number, street, and apt. or suite no.) Requester's name and address (optional) City, state, and ZIP code V7 List account number(s) here (optional) • - Taxpayer Identification Number (TIN) Enter your TIN 1n the appropriate box. The TIN provided must match the name given on the "Name" line social security number to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a IT] — resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identircation number number to enter. Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Signature of Here U.S. p ers o n ► Date ► General Instructions Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W -9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgage interest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation . An estate (other than a foreign estate), or of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301.7701 -7). Use Form W -9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. 1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W -9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W -9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners' share of effectively connected income. Cat. No. 10231X Form W-9 (Rev. 12 -2011) Form W -9 (Rev. 12 -2011) Page 2 The person who gives Form W -9 to the partnership for purposes of Certain payees and payments are exempt from backup withholding. establishing its U.S. status and avoiding withholding on its allocable See the instructions below and the separate Instructions for the share of net income from the partnership conducting a trade or business Requester of Form W -9. in the United States is in the following cases: Also see Special rules for partnerships on page 1. • The U.S. owner of a disregarded entity and not the entity, • The U.S. grantor or other owner of a grantor trust and not the trust, Updating Your Information and You must provide updated information to any person to whom you • The U.S. trust (other than a grantor trust) and not the beneficiaries of claimed to be an exempt payee if you are no longer an exempt payee the trust. and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if Foreign person. If you are a foreign person, do not use Form W -9. you are a C corporation that elects to be an S corporation, or if you no Instead, use the appropriate Form W -8 (see Publication 515, longer are tax exempt. In addition, you must furnish a new Form W -9 if Withholding of Tax on Nonresident Aliens and Foreign Entities). the name or TIN changes for the account, for example, if the grantor of a Nonresident alien who becomes a resident alien. Generally, only a grantor trust dies. nonresident alien individual may use the terms of a tax treaty to reduce Penalties or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions Failure to furnish TIN. If you fail to furnish your correct TIN to a specified in the saving clause may permit an exemption from tax to requester, you are subject to a penalty of $50 for each such failure continue for certain types of income even after the payee has otherwise unless your failure is due to reasonable cause and not to willful neglect. become a U.S. resident alien for tax purposes. Civil penalty for false information with respect to withholding. If you If you are a U.S. resident alien who is relying on an exception make a false statement with no reasonable basis that results in no contained in the saving clause of a tax treaty to claim an exemption backup withholding, you are subject to a $500 penalty. from U.S. tax on certain types of income, you must attach a statement Criminal penalty for falsifying information. Willfully falsifying to Form W -9 that specifies the following five items: certifications or affirmations may subject you to criminal penalties 1. The treaty country. Generally, this must be the same treaty under including fines and /or imprisonment. which you claimed exemption from tax as a nonresident alien. Misuse of TINs. If the requester discloses or uses TINS in violation of 2. The treaty article addressing the income. federal law, the requester may be subject to civil and criminal penalties. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. Specific Instructions 4. The type and amount of income that qualifies for the exemption Name from tax. 5. Sufficient facts to justify the exemption from tax under the terms of If you are an individual, you must generally enter the name shown on the treaty article. your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Example. Article 20 of the U.S. -China income tax treaty allows an Administration of the name change, enter your first name, the last name exemption from tax for scholarship income received by a Chinese shown on your social security card, and your new last name. student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in If the account is in joint names, list first, and then circle, the name of the United States exceeds 5 calendar years. However, paragraph 2 of the person or entity whose number you entered in Part I of the form. the first Protocol to the U.S. -China treaty (dated April 30, 1984) allows Sole proprietor. Enter your individual name as shown on your income the provisions of Article 20 to continue to apply even after the Chinese tax return on the "Name" line. You may enter your business, trade, or student becomes a resident alien of the United States. A Chinese "doing business as (DBA)" name on the "Business name /disregarded student who qualifies for this exception (under paragraph 2 of the first entity name" line. protocol) and is relying on this exception to claim an exemption from tax Partnership, C Corporation, or S Corporation. Enter the entity's name on his or her scholarship or fellowship income would attach to Form on the "Name" line and any business, trade, or "doing business as W -9 a statement that includes the information described above to (DBA) name" on the "Business name /disregarded entity name" line. support that exemption. Disregarded entity. Enter the owner's name on the "Name" line. The If you are a nonresident alien or a foreign entity not subject to backup name of the entity entered on the "Name" line should never be a withholding, give the requester the appropriate completed Form W -8. disregarded entity. The name on the "Name" line must be the name What is backup withholding? Persons making certain payments to you shown on the income tax return on which the income will be reported. must under certain conditions withhold and pay to the IRS a percentage For example, if a foreign LLC that is treated as a disregarded entity for of such payments. This is called "backup withholding." Payments that U.S. federal tax purposes has a domestic owner, the domestic owner's may be subject to backup withholding include interest, tax - exempt name is required to be provided on the "Name" line. If the direct owner interest, dividends, broker and barter exchange transactions, rents, of the entity is also a disregarded entity, enter the first owner that is not royalties, nonemployee pay, and certain payments from fishing boat disregarded for federal tax purposes. Enter the disregarded entity's operators. Real estate transactions are not subject to backup name on the "Business name/disregarded entity name" line. If the owner withholding. of the disregarded entity is a foreign person, you must complete an You will not be subject to backup withholding on payments you appropriate Form W -8. receive if you give the requester your correct TIN, make the proper Note. Check the appropriate box for the federal tax classification of the certifications, and report all your taxable interest and dividends on your person whose name is entered on the "Name" line (Individual/sole tax return. proprietor, Partnership, C Corporation, S Corporation, Trust/estate). Payments you receive will be subject to backup Limited Liability Company (LLC). If the person identified on the withholding if: "Name" line is an LLC, check the "Limited liability company" box only 1. You do not furnish your TIN to the requester, and enter the appropriate code for the tax classification in the space provided. If you are an LLC that is treated as a partnership for federal 2. You do not certify your TIN when required (see the Part II tax purposes, enter "P" for partnership. If you are an LLC that has filed a instructions on page 3 for details), Form 8832 or a Form 2553 to be taxed as a corporation, enter "C" for 3. The IRS tells the requester that you furnished an incorrect TIN, C corporation or "S" for S corporation. If you are an LLC that is 4. The IRS tells you that you are subject to backup withholding disregarded as an entity separate from its owner under Regulation section 01 -3 (except for employment and excise tax), not because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or check the a LLC LC box unless the owner of the LLC (required be identified on the "Name" line) is another LLC that is not disregarded for 5. You do not certify to the requester that you are not subject to federal tax purposes. if the LLC is disregarded as an entity separate backup withholding under 4 above (for reportable interest and dividend from its owner, enter the appropriate tax classification of the owner accounts opened after 1983 only). identified on the "Name" line. Form W -9 (Rev. 12 -2011) Page 3 Other entities. Enter your business name as shown on required federal Part I. Taxpayer Identification Number (TIN) tax documents on the "Name" line. This name should match the name shown on the charter or other legal document creating the entity. You Enter your TIN in the appropriate box. If you are a resident alien and may enter any business, trade, or DBA name on the "Business name/ you do not have and are not eligible to get an SSN, your TIN is your IRS disregarded entity name" line. individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an [TIN, see Now to get a TIN Exempt Payee below. It you are exempt from backup withholding, enter your name as If you are a sole proprietor and you have an EIN, you may enter either described above and check the appropriate box for your status, then your SSN or EIN. However, the IRS prefers that you use your SSN. check the "Exempt payee" box in the line following the "Business name/ If you are a single- member LLC that is disregarded as an entity disregarded entity name," sign and date the form. separate from its owner (see Limited Liability Company (LLC) on page 2), Generally, individuals (including sole proprietors) are not exempt from enter the owner's SSN (or EIN, if the owner has one). Do not enter the backup withholding. Corporations are exempt from backup withholding disregarded entity's EIN. If the LLC is classified as a corporation or for certain payments, such as interest and dividends. partnership, enter the entity's EIN. Note. If you are exempt from backup withholding, you should still Note. See the chart on page 4 for further clarification of name and TIN complete this form to avoid possible erroneous backup withholding. combinations. The following payees are exempt from backup withholding: How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS -5, Application for a Social Security 1. An organization exempt from tax under section 501(a), any IRA, or a Card, from your local Social Security Administration office or get this custodial account under section 403(b)(7) if the account satisfies the form online at www.ssa.gov. You may also get this form by calling requirements of section 401(f)(2), 1- 800 - 772 -1213. Use Form W -7, Application for IRS Individual Taxpayer 2. The United States or any of its agencies or instrumentalities, Identification Number, to apply for an ITIN, or Form SS -4, Application for 3. A state, the District of Columbia, a possession of the United States, Employer identification Number, to apply for an EIN. You can apply for or any of their political subdivisions or instrumentalities, an EIN online by accessing the IRS website at www.irs.gov /businesses and clicking on Employer Identification Number (EIN) under Starting a 4. A foreign government or any of its political subdivisions, agencies, Business. You can get Forms W -7 and SS-4 from the IRS by visiting or instrumentalities, or IRS.gov or by calling 1- 800 - TAX -FORM (1 -600- 829 - 3676). 5. An international organization or any of its agencies or If you are asked to complete Form W -9 but do not have a TIN, write instrumentalities. "Applied For" in the space for the TIN, sign and date the form, and give Other payees that may be exempt from backup withholding include: it to the requester. For interest and dividend payments, and certain 6. A corporation, payments made with respect to readily tradable instruments, generally 7. A foreign central bank of issue, you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60 -day rule does 8. A dealer in securities or commodities required to register in the not apply to other types of payments. You will be subject to backup United States, the District of Columbia, or a possession of the United withholding on all such payments until you provide your TIN to the States, requester. 9. A futures commission merchant registered with the Commodity Note. Entering "Applied For" means that you have already applied for a Futures Trading Commission, TIN or that you intend to apply for one soon. 10. A real estate investment trust, Caution: A disregarded domestic entity that has a foreign owner must 11. An entity registered at all times during the tax year under the use the appropriate Form W -8. Investment Company Act of 1940, Part II. Certification 12. A common trust fund operated by a bank under section 584(a), To establish to the withholding agent that you are a U.S. person, or 13. A financial institution, resident alien, sign Form W -9. You may be requested to sign by the 14. A middleman known in the investment community as a nominee or withholding agent even if item 1, below, and items 4 and 5 on page 4 custodian, or indicate otherwise. 15. A trust exempt from fax under section 664 or described in section For a joint account, only the person whose TIN is shown in Part 1 4947. should sign (when required). In the case of a disregarded entity, the The following chart shows types of payments that may be exempt person identified on the "Name" line must sign, Exempt payees, see from backup withholding. The chart applies to the exempt payees listed Exempt Payee on page 3. above, 1 through 15. Signature requirements. Complete the certification as indicated in items 1 through 3, below, and items 4 and 5 on page 4. IF the payment is for ... THEN the payment is exempt 1. Interest, dividend, and barter exchange accounts opened for ... before 1984 and broker accourds considered active during 1983. Interest and dividend payments All exempt payees except You must give your correct TIN, but you do not have to sign the for 9 certification. 2. Interest, dividend, broker, and barter exchange accounts Broker transactions Exempt payees 1 through 5 and 7 opened after 1983 and broker accounts considered inactive during through 13. Also, C corporations. 1983. You must sign the certification or backup withholding will apply. If Barter exchange transactions and Exempt payees 1 through 5 you are subject to backup withholding and you are merely providing patronage dividends your correct TIN to the requester, you must cross out item 2 in the -- certification before signing the form. Payments over $600 required to be Generally, exempt payees 3. Real estate transactions. You must sign the certification. You may reported and direct sales over 1 through 7 2 cross out item 2 of the certification. $5,000' ' See Form 1099 -MISC, Miscellaneous Income, and its instructions. l However, the following payments made to a corporation and reportable on Form 1099 -MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney, and payments for services paid by a federal executive agency. Form W -9 (Rev. 12-20 Page 4 4. Other payments. You must give your correct TIN, but you do not Note. If no name is circled when more than one name is listed, the have to sign the certification unless you have been notified that you number will be considered to be that of the first name listed. have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for Secure Your Tax Records from Identity Theft rents, royalties, goods (other than bills for merchandise), medical and Identity theft occurs when someone uses your personal information health care services (including payments to corporations), payments to such as your name, social security number (SSN), or other identifying a nonemployee for services, payments to certain fishing boat crew information, without your permission, to commit fraud or other crimes. members and fishermen, and gross proceeds paid to attorneys An identity thief may use your SSN to get a job or may file a tax return (including payments to corporations). using your SSN to receive a refund. 5. Mortgage Interest paid by you, acquisition or abandonment of To reduce your risk: secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or •Protect your SSN, HSA contributions or distributions, and pension distributions. You • Ensure your employer is protecting your SSN, and must give your correct TIN, but you do not have to sign the certification. e Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a What Name and Number To Give the Requester notice from the IRS, respond right away to the name and phone number For this type of account Give name and SSN of printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you 1. Individual The individual think you are at risk due to a lost or stolen purse or wallet, questionable 2. Two or more individuals (joint The actual owner of the account or, credit card activity or credit report, contact the IRS Identity Theft Hotline account) if combined funds, the first at 1 -800 -908 -4490 or submit Form 14039. individual on the account' 3. Custodian account of a minor The minor' For more information, see Publication 4535, Identity Theft Prevention (Uniform Gift to Minors Act) and Victim Assistance. 4. a. The usual revocable savings The grantor- trustee Victims of identity theft who are experiencing economic harm or a trust (grantor is also trustee) system problem, or are seeking help in resolving tax problems that have b. So- called trust account that Is The actual owner' not been resolved through normal channels, may be eligible for not a legal or valid trust under Taxpayer Advocate Service (TAS) assistance. You can reach TAS by state law calling the TAS toll -free case intake line at 1 -877- 777 -4778 or TTYlfDD 5. Sole proprietorship or disregarded The owner' 1 -800- 829 -4059. entity owned by an individual Protect yourself from suspicious emaile or phishing schemes. 6. Grantor trust filing under Optional The grantor' Phishing is the creation and use of email and websites designed to Form 1099 Filing Method t (see Regulation section 1.671- 4(b)(2 )( }(A )f mimic legitimate business emails and websites. The most Common act For this type of account: Give name and EIN of: is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering 7. Disregarded entity not owned by an The owner private information that will be used for identity theft. individual 8. A valid trust, estate, or pension trust Legal entity' The IRS does not initiate contacts with taxpayers via emails. Also, the C electing The corporation IRS does not request personal detailed information through email or ask 9. Corporation or LL corporate status C Form 8832 or taxpayers for the PIN numbers, passwords, or similar secret access Form 2553 information for their credit card, bank, or other financial accounts. 10. Association, club, religious, The organization If you receive an unsolicited email claiming to be from the IRS, charitable, educational, or other forward this message to phishing®irs.gov. You may also report misuse tax - exempt organization of the IRS name, logo, or other IRS property to the Treasury Inspector 11. Partnership or mufti- member LLC The partnership General for Tax Administration at 1- 800- 366 -4484. You can forward 12. A broker or registered nominee The broker or nominee suspicious emails to the Federal Trade Commission at: span @uce.gov 13. Account with the Department of The public entity or contact them at www.ftc.govlidtheft or 1- 877 - IDTHEFT Agriculture in the name of a public (1 -677- 438 - 4338). entity (such as a state or local Visit IRS.gov to learn more about identity theft and how to reduce government, school district, or your risk. prison) that receives agricultural program payments 14. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671- 4(b)(2)()(8)) ' list first and circle the name of the person whose number you furnish. If only one person on a Joint account has an SSN, that person's number must be furnished. 2 Circle the minor's name and furnish the minor's SSN. 3 You must show your Individual name and you may also enter your business or "DEIA" name on the "Business name.'disregarded entity" name line. You may use either your SSN or EIN (If you have one), but the IRS encourages you to use your SSN, 4 Ust first and circle the name of the trust, estate, or pension trust. (Do not furnish the TI N of the personal representative or trustee unless the legal entity Itself is not designated in the account tibe.) Also see Special rules for partnerships on page 1. *Note. Grantor also must provide a Form W -9 to trustee of trust. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this Information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. Kr-6N Employer's Quarterly Report Instructions R. 01 /13 Rule 730 - 10.037 -� Florida Adminlahathre Code DEPARTMENT OF REVENUE Registration - If you do not have an reemployment tax account number, you are required Line 4- Enter the TAXABLE WAGES paid this quarter (Line 2 minus Line 3), which should to register to report and pay tax in Florida before filing the Employer's Quarterly Report equal the total of all Line 13b entries. (RT -6). To register online, go to our Internet site at www.myflorida.com/dor. Line 5 - Enter tax due. Multiply Line 4 by tax rate. Fling Reports - Every employer who is liable for filing quarterly under the Florida Line 6 - If this report is past due, compute penalty of $25 for each month, or fraction of a reemployment assistance program law, must complete and file the Employers Quarterly month, that the report is delinquent (see Due Dates). Report (FIT-6, formerly UCT 6). The report should cover only employment for the employer during a single calendar quarter. Line 7 - If tax due from Line 5 is not paid by the end of the month following the report quarter, compute interest of 1 percent (.01) per month, to be prorated daily, from the due If wages are paid but NO TAX IS DUE, an Employer's Quarterly Report (RT6) still must be date until the tax is paid. completed and filed timely. Line 8 - (Applies to 2010 through 2014). Enter $5 if you file and pay on time and choose No Employment - A registered employer who had no employees or paid no wages to pay your quarterly tax due in installments, This $5 fee is payable only with the first during the quarter must still complete, sign, and return the Employers Quarterly Report installment; one time per calendar year. You do not owe this fee If you are paying 100% (FIT-6, formerly UCT- 6), if you need to cancel your registration, contact us. of the Total Amount Due (Line 9a) now. Electronic Filing and Paying The Department of Revenue offers the convenience of Line ga - Enter the sum of Lines 5, 6, 7, and 8. If the total is less than $1, send the report using our free and secure Internet site to file and pay reemployment tax. To enroll, or get with no payment. more information, go to the Internet site at www.myflorida.com/dor. After you complete your electronic enrollment we will send you a User ID, PIN/Password, and instructions Line 9b - Enter the total due from Line 9a on Line 9b unless you choose to make based on the filing /payment method you choose. Once you are set up to file/pay installment payments (2010 through 2014). If you choose installments, enter the electronically, you will not receive paper reports from the Department. Please do not mail installment amount due for this quarterly report only on Line 9b. Note that Line 9b, a paper report if you file electronically. Amount Enclosed, appears on both the report and the payment coupon. The chart below Due Dates -The original report must be filed and the tax due paid, if applicable, no later shows how to compute your installment payment. than the last day of the month following the end of the quarter (Penalty After Date): April Quarter Ending Installment Amount On Tax Due (Line 5) Installment Due Date(s) 30, July 31, October 31, and January 31. If you are paying by EFT or Internet, you 03131 114 of Tax Due 000, 47131,10/31,12131 must initiate the payment by 5:00 p.m., ET, on the business day prior to the due date for 06/30 13 of Tax Due 07/31,10/31,12/31 your payment to be considered timely. Reports must be electronically date stamped (submission or transmission date) on or before the "Penalty After Date" of any given 09130 1I2 of Tax Due t0/31,12131 quarter. Keep the confirmation/trace number or acknowledgement in your records. Installment payments for quarters other than this quarter must be made on an Employer's Employer Changes/Adjustments - DO NOT make adjustments for prior quarters on the Reemployment Tax Installment Coupon (RT-6INST, formerly UCT 61NST). current quarter's report. Adjustments to prior quarters must be done by completing a Line 10 - Enter each employee's social security number (NINE digits - Do not suppress Correction to Employers Quarterly or Annual Domestic Report (RT 8A, formerly UCT 8A). the leading zeros). Every employee, regardless of age, is required to have a social security Addresses may be changed online at www.myfladda.00m/dor or by downloading and number. If the employee's valid social security number is not included, no credit will be completing an Employer Account Change Form (RTS -3, formerly UCS -3), given for previously reported taxable wages, and the first (up to) $8,000 of wages on this Certificaltion/Signature/Paid Preparer -The report must be signed by quarterly report will be taxed at your tax rate. (1) the individual owner, (2) the corporate president, treasurer, or other principal officer, Line 11- Enter each employee's last name, first name, and middle Initial. (3) partner or memberlmanaging member, and /or (4) a responsible and duly authorized Line 129 - Enter each employee's gross wages paid this quarter as defined in Line 2. agent of the employer. Complete the paid preparer information, if applicable. Line 12b -Enter each employee's taxable wages paid this quarter as defined in Line 4. Line 1- Enter the total number of covered full -time and part -time employees who worked Only the first $8,000 paid to each employee per calendar year is subject to the Florida during or received pay for the payroll period including the 12th of each month. reemployment tax. Line 2 - Enter the total GROSS WAGES paid (before deductions), including salaries, Line 13a - Enter total gross wages (add Lines 12a only). Total this page only. Include commissions, bonuses, vacation and sick pay, back pay awards, and the cash value this and totals from additional pages in line 2 on page 1 of RT -6, formerly UCT -6. of all remuneration paid in any medium other than cash. Tips and gratuities are wages when included by the employer to meet minimum wage requirements and/or when the Line 13b -Enter total taxable wages {add Lines 12b only }, Total this page only. Include employee receives and reports in writing to the employer $20 or more per month. Gross this and totals from additional pages in Line 4 on page 1 of RT6, formerly UCT 6. wages should not include wage items specifically exempt per section 443,1217(2)0) -(g), PIT-6 reports filed with missing or invalid social security numbers, or illegible entries are Florida Statutes. Note that Line 2, Gross Wages, appears on both the report and the subject to an Incomplete/Erroneous penalty. payment coupon. You can sign up to receive quarterly emaib reminding you to file and pay your Line 3 - Enter the amount of EXCESS WAGES for this quarter. Excess wages are wages reemployment tax. Go to www.myflorida.com /dor and select "Subscribe to our exceeding $8,000 paid to each employee in a calendar year. The following should be publications." considered when determining excess wages: (1) Wages reported to another state by Forms - Forms and additional information are available online or call B00 -352 -3671 for the same employer for an employee. See Employer's Quarterly Report for Out-of-State assistance. Taxable Wages (RT -6NF, formerly UCT -6NF); (2) Wages paid by your predecessor during the calendar year, if you are the legal successor. Note. Florida law increased taxable wages from $7,000 to $8,000 beginning with the January 1 through March 31, 2012 quarter. If you are filing a report for a quarter ending before January 1, 2012, the excess wages are wages exceeding $7,000. 800 -352 -3671 www.myllorida.com/dor Use black Ink. Exam Is A - Handwritten Exam le 8 -T ed Florida Department of Revenue Employer's Quarterly Report p Employers are required to fie quarterly taxfwage reports regardless of employment activity or whether any taxes are due. (R[OMRMOMM aggMAE FIT-6 Use Black Ink to Complete This For A.01 /1$ QUARTER ENDING DUE DAIS PENALTY AFTER DATE TAX RATE IRT ACCOUNT NUMBER T ........... . ............ .............. Do not make any changes ff you do nothave an secountnumbe; you to the pre-printed — -A*ed to rollister f— Instructilionill. information an this form. F.E.J. NUMBER R changes are needed request and complain am Employer Account E-1 1 11- , ID FJ 11 Cislinge Fmm XT.A. IN OFF= WE MY POSTIM DM Reverse Side Must be Completed Name M dings 2. Gross wages paid this quarter ailing s (Must total all pages) D 1] 11 Ares Cw8ump, 3. Excess wages paid this quarter rm Ingructons) Ill 11 Ij 4. Taxable wages paid this quarter Location Pee instructions) Address 5. Tax (Mullipl y Line 4 by Tax Rate) 1] F clity/stimp 11 Ill 11 Fj 511 ■ o 11 6. Penaltyclue 1. Enter the total number ... {See In 511 of full-lime and part-time 1st Month [] I covered workers who 7. Interest due F - 1 [ "I peftmed services during t (See Instructions) 5 11 or resolved pay for the 2nd Month L--j L--j O. Installment fee payroll period Including the (See In"lons) 12th of the month. 3rd Month 111111 9 L go. Tatill imasual do Check If final return: (See Instructions} 5 11 Date operations ceased. [EVOE/000F] 9b. Amourd Enclosed (-See Instructions) [I Lj = 11 5 11 I] El 1 1111 FJ ■ 11 Check if your had out-of-state wages. Attach Empkyare if you are filing as a sole proprietor, Is this for Quarterly Report for Out-of-State Taxable Wages (Frr-BNF). domestic (household) employment only? _Yea 0 No Under penalties of penury, I declare that I have read this return and the facts stated in it are true (sections 443.171(5) and 443.141 (2), Flodda Statutes). F Title Sign here Signature of officer Date Phone Fax Preparers y Preparer chock F Preparer's signewro If self-on iployed L_j 8819 or F111 Paid preparers Firm% name (or yours Date FEIN only If self- employed) PreparWs and address 7jP phon DO NOT ---------- ------ ...... ------------------- ------- ----------------- I ---------------- --------------------------- DETACH Rule 73B-10.037 IRT-6 Florida Administrative Code Employer's Quarterly Report Payment Coupon R. 01/1$ Florida Department of Revenue COMPLETE and MAIL with your REPOR17/1RAYMENT. DOR USE ONLY Please write your IRT ACCOUNT NUMBER on check. 1111 / 011 Make check payable to. Ronde U-C, Fund D nw oa taA 0-DELJVERYDATj:E) L IRT ACCOUNT NO. U.S. Dollars cents FE.I. NUMBER GROSS WAG abES 11 r u L Oi (From Line 2 ove) AMOUNT ENCLOSED (From Line 9b above.) [10 FJ I ll 1-111 ,FJ 11111111 Name PAYMENT FOR QUARTER braying ENDING MM/YY Address Check here if you are electing to Check here if you transmitted City Its pay tax due in installments. funds electronically. L 9100 0 99999999 0068054031 7 5009999999 0000 4 Florida Department of Revenue Employer's Quarterly Report I RT-6 L Employers are reqLAred to rile quarterly WtMa reports regardless of employment activity or whether my Wes are due, J R. 01/13 Use Black Ink to Complete This Form QUARTIER ENDING EMPLOYER'S NAME RTACGOUNT NUMBER 111111 L__ [1000 [11111 LIOEMPLOYEE'S SOCIAL SECURITY NUMBER 11 . EMPLOYEE'S NAME (please pdryt Imt NmM charades of lad narne first 1 2a. EMPLOYEE'S GROSS WAGES PAID THIS QUARTER ei � harwlers of first name in boxe!q 12b. EMPLOYEE'S TAXABLE WAGES PAID THIS QUARTER. Only the ik% $8.000 paid to each employee per calardar yew is taxable. L 11 D D 111111111111111111 Name 12. ��■� First, �� s �� Name I 126. 111'81 Middle Name WtIal 12b. Name 11[1[1[1 Las, [I D D [I [10 [1 D D 0 [111 12. First Init Mid & 12b. Name ia Last Name 12. D First Maid Name initial 12b. -1 11111111111111 0DEll E 12.. 111111 [ILI 11111111 LName First Middle 1481le initial 12b. Nam Lj119 - 1111 12 .. 111s1 Middle 12b. Naw, Wfial N [10 [100 F 111,111 11111111 me — 10 D D E D 0 i [I D [1 11 1111 ■ 1111 First d F__1 Nanar Mi Midle Nal L_J 12b. [1 ■ 11 Li LaIrt Nam 121. �� First Middle Name Initial 126. 13a. Total Gross Wages (add Lines 112a only). Total this page only. Ell] 11 ■ 1111 Include this and totals from additional pages in Line 2 on page 1. L 13b. Total Taxable Wages (add Lines 12b only). Total this page Include this and totals from additional pages In Line 4 op_p 1 ------------ DO NOT DETACH - --------- --------- --- -- ----- -- -- -- ---------------------------------------------- ------ Mail Reply To: Social security numbers (SSNs) are used by the Florida Department of Revenue as unique Reemployment Tax identifiers for the administration of Florida's taxes. SSNs obtained for tax administration Florida Department of Revenue purposes are confidential under sections 213.053 and 119.071, Florida Statutes, and not 5050 W Tennessee St Bldg L subject to disclosure as public records. Collection of your SSN is authorized under state Tallahassee FL 32399-0180 and federal law. Visit our Internet site at www.myflodda.com/dor and select "Privacy Notice" for more information regarding the state and federal law governing the collection, use, or release of SSNs, including authorized exceptions. Please saveyour instructions'. Quarterly Report Instructions (RT-6WRTS-3) are only mailed with new accounts or when there are changes. If you misplace your instructions, you can download them from www.myllorida.com/dor i BOYNTON " A it =BEACHICRA CRLA BOARD MEETING OF: September 10, 2013 1 Consent Agenda I I Old Business IX I New Business I I Public Hearing I Other SUBJECT: Consideration of Approval of Changes to FY 2013 -2014 Commercial Interior Build -Out Assistance Program Rules & Requirements and Application. SUMMARY: On September 11, 2012 the CRA Board approved staffs request to tier the interior build -out grant based on the type of business and location. After a full year of implementing the grant and utilizing the tier approach, staff is requesting to eliminate the location tier and have the business type tier remain in effect. TIER ONE BUSINESS Business Types: Restaurant, Gourmet Food Market, Bakery, Clothing Boutique, Home Decor/Design, Specialty Businesses - Stationery, art, gifts, sporting goods, personal care - pilateslyoga studios, fitness centers and salons Funding: Maximum amount $22,500 if fully matched by applicant. TIER TWO BUSINESS Business Types: Medical Offices, Law Offices, Real Estate Offices, Accounting Offices, Marketing Offices Funding: Maximum amount of $7,500 if fully matched by applicant. TIER THREE BUSINESS Business Types: Any business not referred to in tier one or tier two expect those not permitted by the City zoning code and the following: Firearm Sales, Convenience Stores, Religious Goods Stores, Churches, Non- Profits, Tattoo and Body Art Shops, Take -Out Food Only, Adult Entertainment Establishments, Liquor Stores Funding: Maximum amount of $5,000 if fully matched by the applicant. FISCAL IMPACT: NIA CRA PLAN, PROGRAM OR PROJECT: Downtown Vision and Master Plan and Federal Highway Corridor Community Redevelopment Plan RECOMMENDATIONS/OPTIONS: Approve changes to FY 2013 -2014 Commercial Interior Build -Out Assistance Program Rules & Requirements and Application. Michael Simon Development Director BOYNT ON ,, _, . == B EAC 1- C RA October 1, 2013 — September 30, 2014 Boynton Beach Community Redevelopment Agency Commercial Interior Build -Out Assistance Program Rules and Requirements SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. All proposed exterior improvements using CRA funds must be approved by the CRA Board. The CRA Board may make recommendations for exterior improvements based upon the CRA Design Guidelines. The Commercial Interior Build -Out Assistance Program is designed to help facilitate the establishment of new businesses and aid in the expansion of existing businesses within the Boynton Beach Community Redevelopment Agency (the "CRA ") district. The program is designed to provide financial assistance to new and existing businesses in the form of a subsidy intended to reduce the initial costs associated the repair and rehabilitation of buildings or other improvements in accordance with the CRA Community Redevelopment Plan. Improvements must be permanent and stay with the building. The CRA reserves the right to approve or deny any Commercial Interior Build -Out Assistance Program application and to discontinue payments at any time i, in its sole and absolute discretion, it determines that the business will not advance the goals and objectives established for the economic development of the CRA District. 1. Program The Commercial Interior Build-Out Assistance Program offers financial assistance in the form of a reimbursable, matching (50 %) grant to the landlord or business owner for eligible expenses associated with the construction or renovation of the interior elements of the commercial operating space. Items eligible for funding under the program are limited to: • Interior walls • Interior plumbing • Interior electrical system including lighting • HVAC system • Flooring • Hood & fire suppression system Initials Page 1 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catr-hboynton.com The Commercial Interior Build -Out Assistance Program funding may be budgeted annually by the CRA Board and awarded on a first -come, first -serve basis. All applications are subject to CRA Board approval. Making application to the program is NOT a guarantee of funding. ll. Eligibility Requirements Applicants must meet all of the following requirements in order to be considered eligible to receive grant funding: 1. Employ a minimum of two (2) full time employees. For the purposes of this grant, a full time equivalent employee is defined as working a minimum of thirty-five 35 hours per week at the prevailing Federal minimum wage. 2. Must be located within the CRA District (see attached map). 3. Must provide proof that the business is properly licensed by all necessary levels of government and professional associations or agencies. (Copies of City & County licenses or receipts that the licenses have been applied for.) 4. A new business is defined as a company in operation for less than six months or relocating to Boynton Beach. 5. An existing business is defined as being in operation for a minimum of three years at the time of application. 6. An existing business must expand to occupy more than fifty percent (50 %) of its current square footage size. Verification of this threshold must be provided in the application package. 7. The Applicant's Experian consumer report must reflect an acceptable level of financial stability, within the sole discretion of the CRA, as an eligibility requirement for funding. A copy of the consumer report will be provided to the Applicant upon request. 8. Applicant must own the building it plans to operate within or it must have a proposed or executed multi -year lease (two year minimum). III. Ineligible Businesses The following businesses are considered ineligible for assistance under the Commercial Interior Build -Out Assistance Program: • Firearm Sales • Convenience Stores • Religious Affiliated Retail Stores • Churches • Non Profits • Tattoo Shops /Body Piercing /Body Art Shops • Financial Services (banking & check cashing stores) • Take -Out Foods • Adult Entertainment • Liquor Stores Initial Page 2of12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 - 737 -3256 Fax 561- 737 -3258 www.catchboynton.com IV. Grant Terms and Conditions This grant is divided into three tiers. Each tier consists of different types of businesses that are eligible and the amount of funding available to the business. A minimum of two full time employees is required regardless of which tier a business falls into. Tier One Businesses Tier One Businesses are eligible for the maximum amount of grant funding which is $22,500. The funding is based on job creation. Each full -time equivalent job created is worth $7,500.00. Three full time employees are required in order to receive the maximum amount of the grant; $22,500. Tier One Businesses must be one of the following types of businesses: • Restaurant • Gourmet Food Market • Bakery • Clothing Boutique - clothing, shoes & accessories • Home Decor /Design - home furnishings, art galleries, kitchen wares • Specialty Businesses - stationery, gifts, sporting goods, personal care - Pilateslyoga studios, fitness centers and salons Tier Two Businesses Tier Two Businesses are eligible for a maximum amount of $7,500. The funding is based on job creation. Each full -time equivalent job created is worth $3,750.00. Two full time employees are required in order to receive the maximum amount of the grant; $7,500. Tier Two Businesses must be one of the following types of businesses: • Medical Offices • Law Offices • Real Estate Offices • Insurance Offices • Accounting Offices • Marketing Offices Tier Three Businesses Tier Three Businesses are eligible for a maximum amount of $5,000. The funding is based on job creation. Each full -time equivalent job created is worth $2,500.00. Two full time employees are required in order to receive the maximum amount of the grant; $5,000. Tier Three Businesses may consist of any other eligible business not listed in Tier One or Tier Two listed above. Initial Page 3 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 - 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com Lease Terms If the applicant is a tenant, it must have a proposed or executed multi -year lease (two year minimum). The commercial lease must define the landlord- tenant relationship and at minimum provide the following information: A description of the space being rented including square footage and a drawing of the space. • Description of utilities that are the tenant's responsibility. • Rental rate and deposits along with terms of lease and methodology for future rent increases. • Responsible party for interior and exterior repairs and/or improvements. • Insurance requirements. • Ability to terminate. • Consequences of default on the lease. V. Procedures for Application and Approval Application Process All applicants are strongly encouraged to meet with CRA staff in order to determine eligibility before submitting an application. Funding requests will not be considered until all required documentation is submitted to the CRA office. Application packets must include the following documentation: 1. A nonrefundable fee of $100.00 is required to obtain a consumer report on the business and principal /owners of the business. Make check payable to: Boynton Beach CRA 2. Completed and signed application. 3. Completed and signed Authorization to Perform Credit Check for the business and each principal /owner of the business (forms attached to the application — multiple forms may be needed for principal /owners of the business). 4. Specific list breaking down the use of the funds and providing the total cost of the project. 5. Copy of building permit receipt. 6. W9 Form (attached to grant application). 7. Resume for each principal /owner of the business. 8. Copy of the corporate documents for the applying business entity. 9. Copy of executed multi -year commercial lease agreement. 10. Two (2) years of corporate tax returns for existing businesses only 11. Two (2) years of personal tax returns for the principal /owners of a new business. 12. If an existing business, located within the CRA District, is expanding within the CRA District, it must expand to occupy more than fifty percent (50 %) of its current square footage size. Verification of this threshold must be provided. Floor plans outlining square footage of each location are acceptable. initials Page 4 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com 13. Copy of design and construction plans associated with the proposed improvements. 14. List of jobs to be created and filled including job descriptions, pay range and weekly schedule. For existing businesses, provide a list of all current positions including job descriptions, pay range and weekly schedule. 15. A minimum of four (4) color digital "before" photos of the project. Approval of Funding Request Once eligibility is verified and all required documentation has been submitted, CRA staff will present the funding request to the CRA Board for approval. The CRA Board meets on the second Tuesday of each month. Applicant will be notified of the date and time their application will be presented to the CRA Board. It is recommended that the applicant attend the CRA Board meeting in order to answer any questions the CRA Board may have regarding their application. CRA staff will notify the applicant of approval or denial in writing. Site Visits CRA staff will conduct a site visit prior to the submittal of the grant application to the CRA Board and once the business is ready to open for operation. Staff may also conduct unannounced site visits periodically in order to ensure compliance with the terms of the grant agreement. Vl. Procedures for Reimbursement Initial Expense Reimbursement This program is designed as a matching (50 %) grant which is reimbursed on a quarterly basis. That is, all work must be completed and paid for by the applicant, prior to the CRA funds being released. The CRA will provide quarterly reimbursements to the applicant upon submittal of a complete reimbursement request package. Grant funding will be divided into four equal payments and released on a quarterly basis following the Initial Reimbursement Request. The _property owner, or tenant if applicable, must complete the interior improvement proiect, obtain a Certificate of Occupancy (CO) from the City of Boynton Beach and submit for reimbursement within one hundred twenty (120) days of the -grant award. Failure to complete the improvements within the specified timeframe will result in the property owner or tenant, if applicable, losing the grant reimbursement opportunity. Only one ninety (90) day administrative extension will be permitted. Initial Reimbursement Documentation Once the work is completed the Initial Reimbursement Re guest shall be summarized in a report and accompanied by the following documentation: Initials Page 5 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 +enn w.catchboynton.00m 1. Project accounting: • Invoices, receipts or other acceptable evidence of payment from suppliers and licensed contractor(s) that have been marked "paid in full ". Proposals for "work to be completed" or "bids" are not considered proper documentation. • Each item will be supported by a cancelled check showinq the face of the check, as well as the back of the cancelled check. 2. A "release of lien" signed by each licensed contractor(s). 3. Copy of City and County business licenses. 4. Applicant shall provide color digital "during" and "after" photos of the project. Photos should be from approximately the same position as the "before" photos submitted in the application 5. For W -2 eligible employees, Florida Department of Revenue Employers Quarterly Report (RT-6) for each consecutive quarter must be submitted. For sole proprietorships, partnerships, S- corporations and 1099 -MISC eligible employees, copies of all cancelled salary checks or proof of direct deposits for each full time /full time equivalent employee for each month within that specific quarter. By submitting for reimbursement, the applicant warrants that all bills related to the project are paid in full including, but not limited to, all contractors, subcontracts, labor, materials, related fees and permits. Quarterly Reimbursement Requests By accepting the grant, the applicant agrees to comply with the quarterly reporting requirement of providing the CRA with proof of employee wage reporting for three (3) consecutive quarters. Each report shall be made within ten (10) days of the start of the next applicable quarter beginning on January 1, April 1, July 1, and October 1 following the Initial Reimbursement Request. If applicant does not submit its quarterly reimbursement request with a copy of its quarterly RT -6 form within thirty (30) days following the end of the quarter in which applicant is requesting reimbursement applicant forfeits that quarter's reimbursement. This is to verify that the required job positions are properly fulfilled and maintained. In order to receive quarterly funding after the Initial Reimbursement Request grant applicant must submit a written request for that quarter's reimbursement payment along with: -- Initials Page 6 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561- 737 -3258 www.catchboynton.com For W -2 eligible employees, Florida Department of Revenue Employers Quarterly Report Ri T-6) for each consecutive quarter must be submitted. Or For sole proprietorships, partnerships, S- corporations and 1099 -MISC eligible employees; copies of all cancelled salary checks or proof of direct deposits for each full time /full time equivalent employee for each month within that specific quarter. Grant funds will be reimbursed exclusively for approved work, approved change orders and only for work that has been performed and paid for after the grantee has received notification that the grant application has been approved by the CRA. Any work completed r!or to receiving grant approval is ineligible for reimbursement. Grantees may not submit work improvements for reimbursement which have been used as reimbursement requests in any other grant program offered by the CRA, City of Boynton Beach, Palm Beach County or the State of Florida. The Commercial Interior Build -Out Assistance program will only honor new expenditures that have not been submitted under other grant programs. The Commercial Interior Build -Out Assistance program may only be used one time in any five year period for any one specific commercial unit or business entity. Grantees shall allow the CRA the rights and use of photos and project application materials. Discontinuation of Payment The receipt of past payments is no guarantee of future payments. The CRA retains the right to discontinue interior build -out reimbursement payments at any time according to its sole and absolute discretion. SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. Initials Page 7 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 - 737 -3256 Fax 561- 737 -3258 www.catchboynton.com BOYNTOM BEACK RA October 1, 2013 — September 30, 2014 Boynton Beach Community Redevelopment Agency Commercial Interior Build -Out Assistance Program Application (Please Type or Print Only — Use Additional Sheets if Necessary) BUSINESS INFORMATION: Business Name (DIBIA if applicable): Current Business Address: Fed I D# Phone: Fax: Website: Existing Business: Yes No Number of years in existence: New Business to Boynton Beach: Yes No Time at Current Location: Do you have an executed lease agreement: Yes No If so, monthly rent: New Business Address (must be within CRA District) Square footage of existing location Square footage of new location Type of Business: Number of Employees: Hours of Operation: Initials Page 8 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com PRINCIPAUOWNER INFORMATION: (If more than 4 principalslowners additional sheets may be used.) 1. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: 2. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: 3. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #: 4. Principal /Owner Name: Date of Birth: Current Address: Email: Phone #:u �� ..�,�,,,,,,,,,,,,,,,,,,,,, LANDLORD INFORMATION: Landlord Name: Landlord's Mailing Address: Landlord Phone #: Are you applying for grant assistance under any other program offered by the CRA (Tier One Businesses only): Yes No If yes, what additional programs are you applying for: Are you receiving grant assistance from any other governmental agencies: Yes No If yes, list any additional grant sources and amounts: CERTIFICATION AND WAIVER OF PRIVACY: I, the undersigned, applicant(s) certify that all information presented in this application, and all of the information furnished in support of the application, is given for the purpose of obtaining a grant under the Boynton Beach Community Redevelopment Agency Commercial Interior Build -Out Assistance Program, and it is true and complete to the best of the applicant(s) knowledge and belief. Initials Page 9 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561- 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com The applicant(s) further certifies that he/she is aware of the fact that he/she can be penalized by fine andlor imprisonment for making false statements or presenting false information. i further acknowledge that I have read and understand the terms and conditions set forth and described in the Boynton Beach Community Redevelopment Agency Commercial Interior Build -Out Assistance Program Rules and Requirements. I understand that this application is not a guarantee of grant assistance. Should my application be approved, I understand that the CRA may at its sole discretion discontinue subsidy payments at any time if in its sole and absolute determination it feels such assistance no longer meets the program criteria or is no longer benefiting the furtherance of the CRA mission. hereby waive my rights under the privacy and confidentiality provision act, and give my consent to the Boynton Beach Community Redevelopment Agency, its agents and contractors to examine any confidential information given herein. I further grant permission, and authorize any bank, employer or other public or private agency to disclose information deemed necessary to complete this application. I give permission to the CRA or its agents to take photos of myself and business to be used to promote the program. I understand that if this application and the information furnished in support of the application are found to be incomplete, it will not be processed. SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. Principal /Owner's Signature Date Printed Name Title Principal /Owner's Signature Date Printed Name Title Principal /Owner's Signature Date Printed Name Title Principal /Owner's Signature Date Printed Name Title Page 10 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 569- 737 -3256 Fax 561 - 737 -3258 www.catchboynton.com Notary as to Principal /Owner's Signatures. Multiple notary pages may be used if signing individually. STATE OF COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared who is /are personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid on this _ uuu day of , 20 . NOTARY PUBLIC My Commission Expires: Page 11 of 12 710 North Federal Highway, Boynton Beach, FL 33435 Phone 561 - 737 -3256 Fax 561- 737 -3258 www.catr-hboynton.com SUBMISSION OF AN APPLICATION IS NOT A GUARANTEE OF FUNDING It is the responsibility of the applicant to READ AND UNDERSTAND all aspects of the Grant Program's Rules /Requirements and Application. Landlord's Signature Date Printed Name Title Landlord's Signature Date Printed Name Title STATE OF COUNTY OF BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgements, personally appeared who is /are personally known to me or produced as identification, and acknowledged he/she executed the foregoing Agreement for the use and purposes mentioned in it and that the instrument is his /her act and deed. IN WITNESS OF THE FOREGOING, I have set my hand and official seal in the State and County aforesaid on this xuxw c xua y y y y y y uxu day of , 20 NOTARY PUBLIC My Commission Expires: Page 12 of 12 710 North Federal Highway. Boynton Beach, FL 33435 Phone 569- 737 -3256 Fax 561- 737 -3258 www.catchboynton.00m 710 N Federal Highway BOYN �` Boynton Beach, FL 33435 Ph: 561- 737 -3256 € # Sw Fax: 561 -737 -3258 www.catchboynton IMMMMMIAMM v Authorization to Perform Credit Check The applicant hereby consents to and authorizes the Boynton Beach Community Redevelopment Agency's ( "CRA ") investigation into the credit worthiness of the applicant. Such consent and authorization is given with respect to any and all persons who may conduct an investigation of the applicant's credit worthiness on behalf of the CRA, including independent contractors and credit agencies retained by the CRA for such purpose. Any information provided to the CRA is a public record subject to the provisions of Ch. 119 F.S. Applicant grants such consent and authorization to the CRA for the period commencing as of the date of this authorization and terminating on the date the grant has been fulfilled. This applicant hereby waives any and all claims, past present or future, which the applicant may have against the CRA by reason of any credit investigation made pursuant to applicant's consent and authorization herein given to the CRA. An authorization to Perform Credit Check needs to be completed by each Principal /Owner and by the Business. For Principal/Owner: Please use a separate form for each Principal/owner Principal /Owner Name: Date of Birth: Current Home Address: Previous Home Address: Email: Phone #: Signature: Date: �z snw ' ". 710 N Federal Highway uy r B N l lu ` .�� ynton Beach, FL 33435 Ph: 561- 737 -3256 Fax: 561-737-3258 RA www.catchboyn'ton.com Authorization to Perform Credit Check The applicant hereby consents to and authorizes the Boynton Beach Community Redevelopment Agency's ( "CRA ") investigation into the credit worthiness of the applicant. Such consent and authorization is given with respect to any and all persons who may conduct an investigation of the applicant's credit worthiness on behalf of the CRA, including independent contractors and credit agencies retained by the CRA for such purpose. Any information provided to the CRA is a public record subject to the provisions of Ch. 119 F.S. Applicant grants such consent and authorization to the CRA for the period commencing as of the date of this authorization and terminating on the date the grant has been fulfilled. This applicant hereby waives any and all claims, past present or future, which the applicant may have against the CRA by reason of any credit investigation made pursuant to applicant's consent and authorization herein given to the CRA. An authorization to Perform Credit Check needs to be completed by each Principal /Owner and by the Business. For Business: Business Name (DIBIA if applicable): Current Business Address: Federal Tax ID# T State of Incorporation: Phone #I: Fax #: Signature: Date: Title: CRA DISTRICT MAP d a M orwad WAR U * NL 26kh Ave 4 I � Madin lu ar M g JrRaid Old , n Rd Wj3 wd A ve w �r Go caMRd sw dAwo- I s EE y $ e 3 I� �� Railroads r„ Ird erstate 95 CRA Boundary City oun dory Form t for Taxpayer Give Form to the (Rev. December 2G1 1) 1 1 tl r Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service Name (as shown on your Income tax return) C i Business name/disregarded entity name, if different from above N on m rL Check appropriate box for federal tax classification: C ❑ Individual/sole proprietor ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate a ° 0 Z Limited liability company. Enter the tax classification (G =C corporation, S =5 corporation, P= partnership) 10, Exempt payee 9 El e V a '0 5 V ❑ Other (see instructions) 10 ¢ Address (number, street, and apt. or suite no.) Requester's name and address (optional) U d CL W City, state, and ZIP code m W List account number(s) here (optional) EMU Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the "Name" line social security number to avoid backup withholding. For individuals, this is your social security number pag However, fora _ m - resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer Identificatlon number number to enter. JIM Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4. Sign Signature of Here U.S. person ► Date ► General Instructions Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W -9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgage interest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation . An estate (other than a foreign estate), or of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301.7701 -7). Use Form W -9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. 1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W -9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W -9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners' share of effectively connected income. Cat. No. 10231X Form W-9 (Rev. 12 -2011) Form W -9 (Rev. 12 -201 Page 2 The person who gives Form W -9 to the partnership for purposes of Certain payees and payments are exempt from backup withholding. establishing its U.S. status and avoiding withholding on its allocable See the instructions below and the separate Instructions for the share of net income from the partnership conducting a trade or business Requester of Form W -9. in the United States is in the following cases: Also see Special rules for partnerships on page 1. • The U.S. owner of a disregarded entity and not the entity, • The U.S. grantor or other owner of a grantor trust and not the trust, Updating Your Information and You must provide updated information to any person to whom you • The U.S. trust (other than a grantor trust) and not the beneficiaries of claimed to be an exempt payee if you are no longer an exempt payee the trust. and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if Foreign person. If you are a foreign person, do not use Form W -9. you are a C corporation that elects to be an S corporation, or if you no Instead, use the appropriate Form W -8 (see Publication 515, longer are tax exempt. In addition, you must furnish a new Form W -9 If Withholding of Tax on Nonresident Aliens and Foreign Entities). the name or TIN changes for the account, for example, if the grantor of a Nonresident alien who becomes a resident alien. Generally, only a grantor trust dies. nonresident alien individual may use the terms of a tax treaty to reduce penalties or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions Failure to furnish TIN. If you fail to furnish your correct TIN to a specified in the saving clause may permit an exemption from tax to requester, you are subject to a penalty of $50 for each such failure continue for certain types of income even after the payee has otherwise unless your failure is due to reasonable cause and not to willful neglect. become a U.S. resident alien for tax purposes. Civil penalty for false information with respect to withholding. If you If you are a U.S. resident alien who is relying on an exception make a false statement with no reasonable basis that results in no contained in the saving clause of a tax treaty to claim an exemption backup withholding, you are subject to a $500 penalty. from U.S. tax on certain types of income, you must attach a statement Criminal penalty for falsifying information. Willfully falsifying to Form W -9 that specifies the following five items: certifications or affirmations may subject you to criminal penalties 1. The treaty country. Generally, this must be the same treaty under including fines and/or imprisonment. which you claimed exemption from tax as a nonresident alien. Misuse of TINS. If the requester discloses or uses TINS in violation of 2. The treaty article addressing the income. federal law, the requester may be subject to civil and criminal penalties. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. Specific Instructions 4. The type and amount of income that qualifies for the exemption Name from tax. 5. Sufficient facts to justify the exemption from tax under the terms of If you are an individual, you must generally enter the name shown on the treaty article. your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Example. Article 20 of the U.S. -China income tax treaty allows an Administration of the name change, enter your first name, the last name exemption from tax for scholarship income received by a Chinese shown on your social security card, and your new last name. student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in If the account is in joint names, list first, and then circle, the name of the United States exceeds 5 calendar years. However, paragraph 2 of the person or entity whose number you entered in Part I of the form. the first Protocol to the U.S. -China treaty (dated April 30, 1984) allows Sole proprietor. Enter your individual name as shown on your income the provisions of Article 20 to continue to apply even after the Chinese tax return on the "Name" line. You may enter your business, trade, or student becomes a resident alien of the United States. A Chinese "doing business as (DBA)" name on the "Business name/disregarded student who qualifies for this exception (under paragraph 2 of the first entity name" line. protocol) and is relying on this exception to claim an exemption from tax Partnership, C Corporation, or S Corporation. Enter the entity's name on his or her scholarship or fellowship income would attach to Form on the "Name" line and any business, trade, or "doing business as W -9 a statement that includes the information described above to (DBA) name" on the "Business name /disregarded entity name" line. support that exemption. Disregarded entity. Enter the owner's name on the "Name" line. The If you are a nonresident alien or a foreign entity not subject to backup name of the entity entered on the "Name" line phould never be a withholding, give the requester the appropriate completed Form W -8. disregarded entity. The name on the "Name" line must be the name What is backup withholding? Persons making certain payments to you shown on the income tax return on which the income will be reported. must under certain conditions withhold and pay to the IRS a percentage For example, if a foreign LLC that is treated as a disregarded entity for of such payments. This is called "backup withholding." Payments that U.S. federal tax purposes has a domestic owner, the domestic owner's may be subject to backup withholding include interest, tax - exempt name is required to be provided on the "Name" line. If the direct owner interest, dividends, broker and barter exchange transactions, rents, of the entity is also a disregarded entity, enter the first owner that is not royalties, nonemployee pay, and certain payments from fishing boat disregarded for federal tax purposes. Enter the disregarded entity's operators. Real estate transactions are not subject to backup name on the "Business name/disregarded entity name" line. If the owner withholding. of the disregarded entity is a foreign person, you must complete an You will not be subject to backup withholding on payments you appropriate Form W -8. receive if you give the requester your correct TIN, make the proper Note. Check the appropriate box for the federal tax classification of the certifications, and report all your taxable interest and dividends on your person whose name is entered on the "Name" line (Individual/sole tax return. proprietor, Partnership, C Corporation, S Corporation, Trust/estate). Payments you receive will be subject to backup Limited Liability Company (LLC). If the person identified on the withholding if; "Name" line is an LLC, check the "Limited liability company' box only 1. You do not furnish your TIN to the requester, and enter the appropriate code for the tax classification in the space provided. If you are an LLC that is treated as a partnership for federal 2. You do not certify your TIN when required (see the Part dl tax purposes, enter "P" for partnership. If you are an LLC that has filed a instructions on page 3 for details), Form 8832 or a Form 2553 to be taxed as a corporation, enter "C" for 3. The IRS tells the requester that you furnished an incorrect TIN, C corporation or "S" for S corporation. if you are an LLC that is withholding disregarded as an entity separate from its owner under Regulation 4. The IRS tells you that you are subject to backup section 301.7701 -3 (except for employment and excise tax), do not because you did not report all your interest and dividends of your tax return (for reportable interest and dividends only or check the LLC box unless the owner of the LLC (required to be identified on the "Name" line) is another LLC that is not disregarded for 5. You do not certify to the requester that you are not subject to federal tax purposes. If the LLC is disregarded as an entity separate backup withholding under 4 above (for reportable interest and dividend from its owner, enter the appropriate tax classification of the owner accounts opened after 1983 only). identified on the "Name" line. Form W -9 (Rev. 12 -2011) P age 3 Other entities. Enter your business name as shown on required federal Part I. Taxpayer Identification Number (TIN) tax documents on the "Name" line. This name should match the name shown on the charter or other legal document creating the entity. You Enter your TIN in the appropriate box. If you are a resident alien and may enter any business, trade, or DBA name on the "Business name/ you do not have and are not eligible to get an SSN, your TIN is your IRS disregarded entity name" line. individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see Now to get a TIN Exempt Payee below. If you are exempt from backup withholding, enter your name as If you are a sole proprietor and you have an EIN, you may enter either described above and check the appropriate box for your status, then your SSN or EIN. However, the IRS prefers that you use your SSN. check the "Exempt payee" box in the line following the "Business name/ If you are a single- member LLC that is disregarded as an entity disregarded entity name," sign and date the form. separate from its owner (see Limited Liability Company (LLC) on page 2), Generally, individuals (including sole proprietors) are not exempt from enter the owner's SSN (or EIN, if the owner has one). Do not enter the backup withholding. Corporations are exempt from backup withholding disregarded entity's EIN. If the LLC is classified as a corporation or for certain payments, such as interest and dividends. partnership, enter the entity's EIN. Note. If you are exempt from backup withholding, you should still Note. See the chart on page 4 for further clarification of name and TIN complete this form to avoid possible erroneous backup withholding. combinations. The following payees are exempt from backup withholding: How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS -5, Application for a Social Security 1. An organization exempt from tax under section 501(a), any IRA, or a Card, from your local Social Security Administration office or get this custodial account under section 403(b)(7) if the account satisfies the form online at www.ssa.gov. You may also get this form by calling requirements of section 401(f)(2), 1- 800- 772 -1213. Use Form W -7, Application for IRS Individual Taxpayer 2. The United States or any of its agencies or instrumentalities, Identification Number, to apply for an ITIN, or Form SS -4, Application for 3. A state, the District of Columbia, a possession of the United States, Employer Identification Number, to apply for an EIN. You can apply for or any of their political subdivisions or instrumentalities, an EIN online by accessing the IRS website at www.irs.gov /businesses and clicking on Employer Identification Number (EIN) under Starting a 4. A foreign government or any of its political subdivisions, agencies, Business. You can get Forms W -7 and SS -4 from the IRS by visiting or instrumentalities, or IRS.gov or by calling 1- 800 -TAX -FORM (1 -800 -829- 3676). 5. An international organization or any of its agencies or If you are asked to complete Form W -9 but do not have a TIN, write instrumentalities. "Applied For" in the space for the TIN, sign and date the form, and give Other payees that may be exempt from backup withholding include: it to the requester. For interest and dividend payments, and certain 6. A corporation, payments made with respect to readily tradable instruments, generally 7. A foreign central bank of issue, you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60 -day rule does 8. A dealer in securities or commodities required to register in the not apply to other types of payments. You will be subject to backup United States, the District of Columbia, or a possession of the United withholding on all such payments until you provide your TIN to the States, requester. 9. A futures commission merchant registered with the Commodity Note. Entering "Applied For" means that you have already applied for a Futures Trading Commission, TIN or that you intend to apply for one soon. 10. A real estate investment trust, Caution: A disregarded domestic entity that has a foreign owner must 11. An entity registered at all times during the tax year under the use the appropriate Form W -8. Investment Company Act of 1940, Part II. Certification 12. A common trust fund operated by a bank under section 584(a), To establish to the withholding agent that you are a U.S. person, or 13. A financial institution, resident alien, sign Form W -9. You may be requested to sign by the 14. A middleman known in the investment community as a nominee or withholding agent even if item 1, below, and items 4 and 5 on page 4 custodian, or indicate otherwise. 15. A trust exempt from tax under section 664 or described in section For a joint account, only the person whose TIN is shown in Part 1 4947. should sign (when required). In the case of a disregarded entity, the The following chart shows types of payments that may be exempt person identified on the "Name" line must sign. Exempt payees, see from backup withholding. The chart applies to the exempt payees listed Exempt Payee on page 3. above, 1 through 15. Signature requirements. Complete the certification as indicated in items 1 through 3, below, and items 4 and 5 on page 4. IF the payment is for ... THEN the payment is exempt 1. Interest, dividend, and barter exchange accounts opened for. .. before 1984 and broker accounts considered active during 1983. Interest and dividend payments All exempt payees except You must give your correct TIN, but you do not have to sign the for 9 certification. 2. Interest, dividend, broker, and barter exchange accounts Broker transactions Exempt payees 1 through 5 and 7 opened after 1983 and broker accounts considered inactive during through 13. Also, C corporations. 1983. You must sign the certification or backup withholding will apply. If Barter exchange transactions and Exempt payees 1 through 5 you are subject to backup withholding and you are merely providing patronage dividends your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. Payments over $600 required to be Generally, exempt payees 3. Real estate transactions. You must sign the certification. You may reported and direct sales over 1 through 7 cross out item 2 of the certification. $5,000 'See Form 1099 -MISC, Miscellaneous Income, and its instructions. 'However, the following payments made to a corporation and reportable on Form 1099 -MISC are not exempt from backup withholding: medical and health care payments, attomeys' fees, gross proceeds paid to an attorney, and payments for services paid by a federal executive agency. Form W -9 (Rev. 12 -2011) Page 4 4. Other payments. You must give your correct TIN, but you do not Note, If no name is circled when more than one name is listed, the have to sign the certification unless you have been notified that you number will be considered to be that of the first name listed. have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for Secure Your Tax Records from Identity Theft rents, royalties, goods (other than bills for merchandise), medical and Identity theft occurs when someone uses your personal information health care services (including payments to corporations), payments to such as your name, social security number (SSN), or other identifying a nonemployee for services, payments to certain fishing boat crew information, without your permission, to commit fraud or other crimes. members and fishermen, and gross proceeds paid to attorneys An identity thief may use your SSN to get a job or may file a tax return (including payments to corporations), using your SSN to receive a refund. 5. Mortgage interest paid by you, acquisition or abandonment of To reduce your risk: secured property, cancellation of debt, qualified tuition program . Protect your SSN, payments (under section 529), IRA, Coverdell IESA, Archer MSA or HSA contributions or distributions, and pension distributions. You • Ensure your employer is protecting your SSN, and must give your correct TIN, but you do not have to sign the certification. a Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a What Name and Number To Give the Requester notice from the IRS, respond right away to the name and phone number For this type of account: Give name and SSN of printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you f. Individual The individual think you are at risk due to a lost or stolen purse or wallet, questionable 2. Two or more individuals (joint The actual owner of the account or, credit card activity or credit report, contact the IRS Identity Theft Hotline account) if combined funds, the first at 1 -800- 908 -4490 or submit Form 14039. Individual on the account' 3. Custodian account of a minor The minor' For more information, see Publication 4535, Identity Theft Prevention (Uniform Gift to Minors Act) and Victim Assistance. 4. a. The usual revocable savings The grantor- trustee Victims of identity theft who are experiencing economic harm or a trust (grantor is also trustee) system problem, or are seeking help in resolving tax problems that have b. So- called trust account that is The actual owner' not been resolved through normal channels, may be eligible for not a legal or valid trust under Taxpayer Advocate Service (TAS) assistance. You can reach TAS by state law calling the TAS toll -free case intake line at 1- 877 - 7774778 or TTY/TDD 5. Sole proprietorship or disregarded The owner' 1 -800- 829 -4059. entity owned by an individual Protect yourself from suspicious emails or phishing schemes. 6. Grantor trust filing under optional The grantor* Form 1099 Filing Method 1 (see Phishing is the creation and use of email and websites designed to Regulation section 1.671- 4(b)(2)(I)(A)) mimic legitimate business emails and websites. The most common act For this type of account Give name and EIN of. is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering 7. Disregarded entity not owned by an The owner private information that will be used for identity theft. Individual 8. A valid trust, estate, or pension trust Legal entity' The IRS does not initiate contacts with taxpayers via emails. Also, the 9. Corporation or LLC electing The corporation IRS does not request personal detailed information through email or ask corporate status on Form 8832 or taxpayers for the PIN numbers, passwords, or similar secret access Form 2553 information for their credit card, bank, or other financial accounts. 10. Association, club, religious, The organization If you receive an unsolicited email claiming to be from the IRS, charitable, educational, or other forward this message to phishing@irs.gov. You may also report misuse tax - exempt organization of the IRS name, logo, or other IRS property to the Treasury Inspector 11. Partnership or multf- member LLC The partnership General for Tax Administration at 1 -800- 366 -4484. You can forward 12. A broker or registered nominee The broker or nominee suspicious emails to the Federal Trade Commission at: spam @uce.gov 13. Account with the Department of The public entity or contact them at www.ffc.govBdtheft or 1- 877- IDTHEFT Agriculture in the name of a public (1- 877 - 438- 4338). entity (such as a state or local Visit IRS.gov to learn more about identity theft and how to reduce government, school district, or your risk. prison) that receives agricultural program payments 14. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671- 4(b)(2)(i)(l3)) ' List first and circle the name of the person whose number you furnish. If only one person on a Joint account has an SSN, that person': number must he furnished. 2 Circle the minor's name and furnish the minor's SSN. 3 You must shore your indil_ idual name and you may also enter your business or "DBA" name on the "Business name dieragarded emit"' name line. You may use either your SSN or EIN (if you have one), but the 1RS encourages you to use your SSN. { List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal eritky itself Is not designated in the account title.) Also see Special rules for padnersh;ps on page 1. *Note, Grantor also must provide a Form W -9 to trustee of trust, Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information retums with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal Jaws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. Employer's Quarterly Report Instructions R. o na Rule 7313-10.087 Florida Administrative Code DEPARTMENT Of RE?ENUE Registration - If you do not have an reemployment tax account number, you are required Line 4 - Enter the TAXABLE WAGES paid this quarter (Line 2 minus Line 3), which should to register to report and pay tax in Florida before filing the Employers Quarterly Report equal the total of all Line 131b entries. (RT -6). To register online, go to our Internet site at www.myflorida.com/dor. Line 5 - Enter tax due. Multiply Line 4 by tax rate. Filing Reports - Every employer who is liable for filing quarterly under the Florida Line 6 - If this report is past due, compute penalty of $25 for each month, or fraction of a reemployment assistance program law, must complete and file the Employers Quarterly month, that the report is delinquent (see Due Dates). Report (RT-6, formerly UCT -6). The report should cover only employment for the employer during a single calendar quarter. Line 7 - If tax due from Line 5 is not paid by the end of the month following the report quarter, compute interest of 1 percent (.01) per month, to be prorated daily, from the due If wages are paid but NO TAX IS DUE, an Employers Quarterly Report (RT-6) still must be date until the tax is paid, completed and filed timely. No Employment - A registered employer who had no employees or paid no wages Line 8 - (Applies to 2010 through 2014). Enter $5 if you file and pay on time and choose to pay your quarterly tax due in installments. This $5 fee is payable only with the first during the quarter must still complete, sign, and return the Employers Quarterly Report installment; one time per calendar year. You do not owe this fee if you are paying 100% (RT-6, formerly UCT 6). If you need to cancel your registration, contact us. of the Total Amount Due (Line 9a) now. Electronic Filing and Paying The Department of Revenue offers the convenience of Line 9a - Enter the sum of Lines 5, 6, 7, and 8. If the total is less than $1, send the report using our free and secure Internet site to file and pay reemployment tax. To enroll, or get with no payment, more information, go to the Internet site at www.myfforida.com/dor. After you complete your electronic enrollment we will send you a User ID, PIN/Password, and instructions Line 9b - Enter the total due from Line ga on Line 9b unless you choose to make based on the filing /payment method you choose. Once you are set up to file/pay installment payments (2010 through 2014). If you choose installments, enter the electronically, you will not receive paper reports from the Department. Please do not mail installment amount due for this quarterly report only on Line 9b. Note that Line 9b, a paper report If you file electronically. Amount Enclosed, appears on both the report and the payment coupon, The chart below Due Dates -The original report must be filed and the tax due paid, if applicable, no later shows how to compute your installment payment. than the last day of the month following the end of the quarter (Penalty After Date): April Quarter Ending Installment Amount On Tax Due (Line 5) Installment Due Date(s) 30, July 31, October 31, and January 31, if you are paying by EFT or Internet, you owl 114 of Tax Due 04130, 07131,10131,12x31 must initiate the payment by 5:00 p.m., ET, on the business day prior to the due date for p6/30 113 of Tax Due 07131,10/31,12131 your payment to be considered timely. Reports must be electronically date stamped 49130 1 of Tax Due 10131,12131 (submission or transmission date) on or before the "Penalty After Date" of any given quarter. Keep the confirmation/trace number or acknowledgement in your records. Installment payments for quarters other than this quarter must be made on an Employer's Employer Changes/Adjustments - DO NOT make adjustments for prior quarters on the Reemployment Tax Installment Coupon (RT 6INST, formerly UCT 61NST). current quarter's report. Adjustments to prior quarters must be done by completing a Line 10 - Enter each employee's social security number (NINE digits - Do not suppress Correction to Employers Quarterly or Annual Domestic Report (RT 8A, formerly UCT BA). the leading zeros). Every employee, regardless of age, is required to have a social security Addresses may be changed online at www.myflorida.com/dor or by downloading and number. If the employee's valid social security number is not included, no credit will be completing an EmployerAccount Change Form (RTS -3, formerly UCS -3). given for previously reported taxable wages, and the first (up to) $8,000 of wages on this Cerfification/5ignature/Paid Preparer -The report must be signed by quarterly report will be taxed at your tax rate, (1) the individual owner, (2) the corporate president, treasurer, or other principal officer, Line 11- Enter each employee's last name, first name, and middle initial. (3) partner or member /managing member, and: or (4) a responsible and duly authorized Line 12a - Enter each employee's gross wages paid this quarter as defined in Line 2. agent of the employer. Complete the paid preparer information, if applicable, Line 12b -Enter each employee's taxable wages paid this quarter as defined in Line 4. Line 1- Enter the total number of covered full -time and part-time employees who worked Only the first $8,000 paid to each employee per calendar year is subject to the Florida during or received pay for the payroll period including the 12th of each month. reemployment tax. Line 2 - Enter the total GROSS WAGES paid (before deductions), including salaries, Line 13a - Enter total gross wages (add Lines 12a only). Total this page only. Include commissions, bonuses, vacation and sick pay, back pay awards, and the cash value this and totals from additional pages in Line 2 on page 1 of RT-6, formerly UCT -6. of all remuneration paid in any medium other than cash. Tips and gratuities are wages when included by the employer to meet minimum wage requirements and/or when the Line 13b -Enter total taxable wages (add Lines 12b only). Total this page only. Include employee receives and reports in writing to the employer $20 or more per month. Gross this and totals from additional pages in Line 4 on page 1 of RT -6, formerly UCT -6. wages should not include wage items specifically exempt per section 443.1217(2)(by(g), RT-6 reports filed with missing or invalid social security numbers, or illegible entries are Florida Statutes. Note that Line 2, Gross Wages, appears on both the report and the subject to an Incomplete/Erroneous penalty. payment coupon. You can sign up to receive quarterly emails reminding you to file and pay your Line 3 - Enter the amount of EXCESS WAGES for this quarter. Excess wages are wages reemployment tax. Go to www.myflorida.com /dor and select "Subscribe to our exceeding $8,000 paid to each employee in a calendar year The following should be publications." considered when determining excess wages: (1) Wages reported to another state by Forms - Forms and additional information are available online or call 800- 352 -3671 for the same employer for an employee. See Employer's Quarterly Report for Out -of -State assistance. Taxable Wages (RT -6NF, formerly UCT -6NF); (2) Wages paid by your predecessor during the calendar year, if you are the legal successor. Note: Florida law increased taxable wages from $7,000 to $8,000 beginning with the January 1 through March 31, 2012 quarter. If you are filing a report for a quarter ending before January 1, 2012, the excess wages are wages exceeding $7,000. 800 -352 -3671 www.myflorida.com/dor Use black ink. Elcample A - Handwritten Exarnple B - Typed-_ Florida Department of Revenue Employer's Quarterly Report (Fo-][Dmo MIT610mj Employers are required to file quad" hWwage reports regardless of employment activity or whether any taxes are due. RT-6 Use Black Ink to Complete This Form T R. /13 QUARTER ENDING DUE DATE PENALTY AFFER DATE TAX RATE RT ACCOUNT NUMBER Do not make any changes If you do not have an account num6or you to the pre-printed we requil►ed to nagist-Ow kn rucliamiji. Information an this Jonn. F.E.I. NUMBER If changes are needed Employer Account request and complete an 11 E I LI —1 D 111111 Change Fb►n (Nr-3). FOR DIFIFICK UK ONLY POSTMARK DATE Reverse Side Must be Completed [I [I / 0 E / 11111111 Name 2. Gross wages paid this quarter — 1 ■ 0 E Melling must total all pages) Address mist/zlio 3 Excess wages paid this quarter (See Iftstructillor4 I[] E 11 E 4. Taxable wages paid this quarter Lmeeflon raw instructions) 9 FJ 11 o 11 Li 1111 Addres 5, Tax due Cfty/SUZ IP (lvlultlpl Une 4 by Tax Rate) 11 [j [I IE 11 r*e in 6. Penalty due 1. Enter the total number [m [1 3 11 j E E ■ Fj of full-tiras soared wor and kers who �� part-lime 1st Month E 7. Interest due Ll 1-1 am performed services. durin 2nd Month o or received pay for the 010— 1] 0 [10 0. instructions) Installment fee payroll period including the (See instructions) 11 11 E l2th E E a mod due at the month. 3rd Month —1 L E 1111 E ga. Total (See instructions) Ll [I [I �[] L I �11 1-111 1111 Date operations . oi Bickeed I F Check If final ret 9b Am unn: ceased. Li isee nd Instructions) E I— J 7E 1111 1111 1111 L Check if you had out-of-state wages. Attach Employerig as Quarterly Raped far Out-of-State Taxable Wages (F[T-614F), K you are filing domestic (househ a sole proprietor, is this for old) employment only? 0 Y. No I Under penalties of psdury, I declare that I have read this return and the facie stated in It are true (sedlons 443.171(5} and 443.141(2), Florida Statutes), Title Sign here Sign ignature of officer Dale Phone Fax eperer Preparer's Pre P=p Paid signature If ss preparers Firm% name (or yDurms FEIN Cale only If self- employed) and address ZIP Preparer's 0 phone number � ( AQ NOT DETACH Rule 73113-10,0 RT-6 Florida Admin istrative Code Employer's Quarterly Report Payment Coupon R. 01/13 Florida Department of Revenue COMPLETE and MAIL with your REPORT/PAYMENT Please write your FIT ACCOUNT NUMBER on check. T Make check payable to: Florida U.C. HIM CjZjZL:) L r FIT ACCOUNT No. L 0 11 1E] 11 E] U.S. Dollars cents F.E.I. NUMBER GROSS WAGES (From Line 2 above.) [I [I [I jo AMOUNT ENCLOSED "I [I [ (From Line glo above.) E -1 J] ��,F Li ' I [J[J. [IF] Name PAYMENT FOR QUARTER ENDING MM/YY Mailing Address Check here if you are electing to Check here if you transmitted Cfty/.WZ1P pay tax due in installments. funds electronically. L 9100 0 99999999 0068054031 7 5009999999 0000 4 L Florida Department of Revenue Employer's Quarterly Report Fff-6 Employers are required to rib quarterly taxlwage reports regardless of employment activity or whether any taxes are due, 01113 Use Black Ink to Complete This Form QUARTER ENDING EMPLOYERS NAME IRTACCOUNTNUMBER 1111/1111 I - - 11111111111111 1 0. EMPLOYEE'S SOCIAL SECUR 11. EMPLOYEE'S NAME (please print first tmwdwucwrsof kv na me 12a. EMPLOYEE'S GROSS WAGES PAID THIS QUARTER eN ft characters of first name in 12b. EMPLOYEE'S TAXABLE WAGES PAID THIS QUARTER Only the first $4000 paid to each employee per ederdar year Is taimble. 0 [10 Name ddle N t 12b. L&I 11111111 Name DUDE DEEDO 111111 12a. First Middlo Nam Initlal 12b. [I [I Io [I [I ■ [111 Laqt 111-11111 Na me 00011 1111111111111111 12a. Ilml Wddla E Narne Initial 12b. Name 12.. L-t FMk Middle Name 111111 D Inkial 11 12b. E 1111 N 1111 - 1111 Ll 11 1111 [1 L1 0 0 D 12 -- 111111 IE 11 ID 1111 1111 F1181 Middle 12b. Nam . Initial Name 12.. 211 inmi Middle 12b. Narrel InK.W I LM, 11111111 Name D [I [I [11111111111111111 911 Mist Middt, Name 111111 Ll [I Initial 12b. Last 11111111 Narres 11111111 E [I D D 12. ] 5 [] 5 [] First Middl. Name 0 [1 [11111111111 nit ial 12b Y11 ■ 13a. Total Gross Wages (add Lines 12a only). Total this page only. � � Include this and totals tram additional pages in Line 2 on page 1. 11 I D 11 5 1111 0. 11 El 13b. Tolal Taxebie Wages (add lines i2h any). Total this page only. Include this end totals from additional pages In Llne 4 on page 1. 9 0 NOT DETACH Mail Reply To: Social security numbers (SSNs) are used by the Florida Department of Revenue as unique Reemployment Tax identifiers for the administration of Florida's taxes. SSNs obtained for tax administration Florida Department of Revenue purposes are confidential under sections 213.053 and 119.071, Florida Statutes, and not 5050 W Tennessee St Bldg L subject to disclosure as public records. Collection of your SSN is authorized under state Tallahassee FL 32399-0180 and federal law. Visit our Internet site at www.myflodda.com/dor and select "Privacy Notice" for more information regarding the state and federal law governing the collection, use, or release of SSNs, including authorized exceptions. Please save your instructions'. Quarterly Report instructions (R7 6N/RTS-3) are only mailed with new accounts or when them are changes. If you misplace your instructions, you can download them from www.mytiorids.00m/dor f a 4 1 RA B Eii 1 -1 CRA BOARD MEETING OF: September 10, 2013 ______ - Consent Agenda Old Business IX I New Business I Public Hearing Other SUBJECT: Consideration of Executive Director's Annual Review The Executive Director's Restated Employment Agreement dated March 12, 2013 (Attachment 1), states in section 3.3: "The Board shall review Employee's salary and benefits annually at the time of the Employee's review and in the event the Employees review is above satisfactory, Employee's salary shall be considered by the Board for an increase." The Executive Director's salary in FY 2012 -2013 is $118,450. Performance appraisals have been completed by all CRA Board members and the Performance Scoring summary is attached (Attachment 2) as well as the individual Board member completed appraisal forms (Attachment 3). The composite Performance Scoring is 4.4 (4.0= meeting expectations: very good, 5.0= exceeding expectation: excellent). FISCAL IMPACT: To be determined CRA PLAN, PROGRAM OR PROJECT: NIA RECOMMENDATIONS: CRA Board to provide direction regarding possible Executive Director salary increase in FY 2013 -2014. Susan Harris Finance Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSkCampleted Agenda kem Request Fors by Meetinq\FY 2012 -2013 Board MeetingMSeptember 20131Executive Director's ReVew.doc ATTACHMENT I EXECUTIVE DIRECTOR'S RESTATED EMPLOYMENT AGREEMENT- MARCH 12,, 2013 RESTATED EMPLOYMENT AGREEMENT This employment agreement ( "Agreement "), is made and entered into on this 12' day of March, 2013 by and between the BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY (the "CRA "), and VIVIAN L BROODS, (the "Employee ") (collectively, the "Parties "). WHEREAS, the Board desires to employ the Employee, as Executive Director of the CRA; and WHEREAS, the CRA desires to provide certain benefits, to establish certain conditions of employment and to set certain working conditions of Employee; and WHEREAS, Employee desires to accept employment as Executive Director of the CRA under the terms and conditions set forth herein. NOW, THEREFORE, for and in consideration of the mutual covenants herein contained, the Parties agree as follows: .. Duties 1.1. The CRA agrees to employ Employee as the full -time Executive Director of the CRA to perform the functions and duties necessary to manage its operations. 1.2. The general scope of duties is set forth in the job description attached hereto as Exhibit "A ", 1.3. Employee agrees to perform her duties and other such legally permissible and proper duties and functions, consistent with the office of the Executive Director, as the Board of Commissioners of the CRA (the `Board ") shall assign from time to time. .. Term. 2.1. This Agreement shall become effective and the term of employment as Executive Director shall commence on the date approved by the Board for a one (1) year term. This Agreement may be terminated by either party pursuant to Section 10. 12. Nothing in this Employment Agreement shall prevent, limit, interfere with, or otherwise restrict the rights of the CRA to terminate the services of the Employee at any time, with or without cause, when done in accordance the provisions set forth in Section 10 of this Agreement. Termination without cause shall require a thirty days notice to Employee. The CRA may accept the resignation effective a date prior to the expiration of thirty (30) days, but in that event, the CRA shall still pay Employee until the end of the thirty (3 0 days, subject to the twenty (20) week limitation on severance referred to in section 10.0. With respect to severance, in the event of any conflict between the terms of this agreement and the provisions of Laws of Florida 2011 -143, the provision of the 2011 -143 shall control. 13. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from her position with the CRA, subject only to the requirements and provisions set forth in Section I 1 of this Employment Agreement. Employee shall give CRA a thirty (30) day notice of resignation. .. Marv. 3.1. The CRA agrees to pay Employee for services rendered commencing upon the date of the execution of this Agreement at an annualized base salary of $ 118,450.00 payable for time employed in bi- weekly amounts of $4555.76 (subject to customary withholding and deductions). Such payment will be made consistent with existing CRA pay periods. It is recognized that the CRA pay periods are bi- weekly and if the pay periods change, the employee's annualized base salary shall not change. 3 , 2. Notwithstanding reference to "term" and "annualized salary", reference to those terms does not imply a fixed term of employment and Employee is not entitled to compensation other than for time actually employed by the CRA, unless as stated elsewhere in this Agreement. 3.3. The Board shall review Employee's salary and benefits annually at the time of the Employee's review and in the event the Employee's review is above satisfactory, Employee's salary shall be considered by the Board fox an increase. 3.4. Notwithstanding the Board's rights as set out in 3.3 above, the Board shall conduct a formal review annually in advance of the anniversary date of this Agreement and prior to granting extensions to the term as set out in section 2.1 of the Agreement. It is the Board's responsibility to conduct a formal review and in the event the Board does not complete such annual formal review within thirty (30) days prior to the end date of this Agreement, the Agreement will automatically renew under the existing terms and conditions. The Employee shall initiate the review process by adding it to the Agenda and the Board shall conduct the review in a timely manner and vote on the Employees performance review. 4.0. Vacation and Sick Leave. 4.1. The Employee shall be entitled to accrue, use, and cash out sick and vacation leave pursuant to the CRA's paid leave benefits policy. 5.. Insurance. M. CRA agrees to provide at no cost to Employee health, dental, life, and disability insurance for Employee consistent with health insurance policies consistent with those in effect as of the Effective Date of this Agreement and provided by the City of Boynton Beach to its employees. If the policies relating to insurance of the City for City senior staff employees change, the Employee's benefits will change accordingly,. .. Automobile /Car Allowance. 61. The Employee's duties require that she have the use of an automobile during her employment by the CRA. Employee shall be compensated for the use of her personal automobile for CRA business at the prevailing IRS mileage rate at the time of the travel. 7.0. Legal Holidays. 7.1. The Employee is not required to work office hours on legal holidays as designated from time to time by the CRA. 8.0. Outside Activities and Hours of Work 8.L , The Employee shall not be entitled to engage in any other employment or professional engagements without prior consent of the Board. 8.2. Employee shall disclose at the next regularly scheduled Board meeting her involvement in any business, charitable and corporate (for profit and not for profit) organizations. 8.3. Employee shall comply with the provisions of the State of Florida and Palm Beach County Code of Ethics, as each is amended from time to time, 9.0. Professional Development. 9.1. The CRA agrees to budget and pay Employee's membership costs in the American Planning Association (APA), the American Institute of Planners (AICP), the Florida Redevelopment Association (FRA), and the Urban Land Institute (ULI) which are determined by the CRA to be for the good of the CRA. At any time during the term of this Agreement the Board may decide to not pay for Employee's reasonable membership costs in these organizations, if they decide that it no longer is in the best interest of the CRA. 9.2. The CRA hereby agrees to consider to budget for and pay Employee's travel and subsistence expenses to attend one national convention (e.g. Urban Land Institute (ULI), American Planning Association (APA), International Council of Shopping Centers (ICS C), National Trust for Historic Preservation (NTHP) and one Florida conference (e,g. Florida Redevelopment Association) per year. 9.3. The CRA will reimburse Employee for documented and justifiable expenses incurred for the purpose of promoting the CRA district within the amounts authorized in the CRA budget. Termination. 10.1. Employee is an at will employee of the CRA who serves at the pleasure of the Board. This Employment Agreement may be terminated by either party, without cause. If the Employee is terminated without cause, Employee must be given no less than thirty (30) day s notice of termination. In lieu of notice of termination, subject to any limitation on severance pay provided by state law, as amended from time to time, the Board will provide severance pay in the amount not to exceed an amount greater than twenty (20) weeks of actual compensation plus earned and accrued vacation and sick leave. If termination is for cause Employee shall not be entitled to any severance pay but shall receive accrued vacation and sick pay. 11.0. Indemnification. 11.1. In accordance with the provisions and limitations of Florida Statute Section 111.07, the CRA shall provide an attorney to defend any civil action in which Employee is joined as a party in her capacity as Executive Director of the CRA.. 12.0. Other Terms and Conditions of Employment. 12.1. The Board may establish other terms and conditions of employment, as it may determine from time to time, relating to the performance of the Employee, provided such terms and conditions are not inconsistent with or in direct conflict with the provisions of the Agreement or any other applicable laws of the City of Boynton Beach or State of Florida. 13.0. Notices. 13. 1. Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: CRA; Boynton Beach Community Redevelopment Agency c/o CRA Board Chairperson and Board Attorney 100 East Boynton Beach Blvd. Boynton Beach, Florida Employee: Vivian Brooks 235 Santa Lucia Drive West Palm Beach, FL 33405 13.21. Alternatively, notices required pursuant to this Agreement maybe personally served by hand delivery or in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 14.0. General Provisions. 14. 1. The text in the Agreement shall constitute the entire agreement between the parties and supersedes any prior stipulations, understandings or agreements. 14.2. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of the Employee. 14.3. if any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in I force and effect. 14.4. This Agreement maybe executed in counterparts; each of which will be deemed to be an original, but all of which together will be deemed to be one and the same instrument. This Agreement may also be executed by exchange of facsimile or other electronic transmissions between the Parties. 14.5. If either party incurs legal fees or litigation expenses, whether or not an action is instituted, to enforce the terms of this Agreement or to recover damages or injunctive relief for breach of this Agreement, it is agreed that the successful or prevailing party will be entitled to reasonable attorney's fees and costs in addition to any other relief to which it may be entitled. IN WITNESS WHEREOF, the Boynton Beach Community Redevelopment Agency, Boynton Beach, Florida, has caused this Agreement to be signed and executed on its behalf by the CRA Chairman, and approved as to form by the Board Attorney, and Vivian Brooks, Employee has signed and executed this Agreement, both in duplicate, on the day and year first above written. BEA BOYNTON REDEVELOPMENT AGENCY By: Woodrow L. Hay, alr Approved as to fo 4 ol 0 4� -, James A. Cherof Attorney VI AN L. BROOKS H:1 GQV CLIENT&BB CPA 3021070473- GMIAGREEMENTSBrooks Restated Employment Agreement 022613.doc ATTACHMENT 2 PERFORMANCE SCORING SUMMARY BOYNTON'BEACH COMMUNITY REDEVELOPMENT AGENCY Executive Director - Performance Appraisal - Se tember 2013 Incumbent: Vivian Brooks Years of Service: 8.7 Salary Range: Min - $94,000 /Mid Point-$117,000/Maximum-$140,000 Average All Organizational Management Scores Leadership 4.3 Supervision 4.7 Job Organization 4.3 Staff Development 4.6 Fiscal/Business Management Bud et 4.6 Agendas _ 45 Financial Reporting 4.3 Managing Multiple Priorities 4.4 , Productivity 43 Pro ram Development and Follow Through Execution of Policy 4.4 Pro ram Development and Follow Through 4.6 Imo ination- Initiative 4.3 Communication Communication 4.6 Reporting 4.5 Board Communication 4.1 Written Communication 4.4 Relationship with the CRA Board ] Response to Board 4.4 Lona Ran a Plannin Strategic Planning 4.2 Economic Development 4.4 Multi -Year Approach 3.9 Relationshlo with Public/Public Relations Media Relations 4.2 l Community Reputations 4.4 Inter overnmental Relations intergovernmental Relations 4.4 Professional/Personal Development Objectivity 4.3 Professional Re utation 4.6 Stress Management a 4.1 Personal Attributes Leadership Style 4.4 General Attitude _ 4.9 Drive 4.7 Judgment and Decisiveness 4.8 , Integritly 4.6 Self - Assurance 4.9 Overall Performance Impression 4.4 Average All Scores 4.4 Rating Scale 1 = Unsatisfactory: poor, needs substantial improvement 2 = Below expectations: needs improvement 3 = Satisfactory: meeting an acceptable performance level 4 = Meeting expectations: very good 5 = Exceeding expectations: excellent T:IHUMAN RESOURCES1Executive Director120 1 2 -2 0 1 3 EvaluationTerformance Scoring Composite - September 2013 ATTACHMENT 3 CRA BOARD MEMBER APPRAISAL FORMS BO Y N TON BEACH Community Redevelopment Agency Executive Director's Performance Evaluation for FY 201212013 FOR Vivian L. Brooks DATA' ` 5V1. 2 � l� NAME OF EVAL UATOR: Zf�,I 1�Z y % r9 G 6�4 ANNUAL EVALUATION PROCESS: 1. The Chair and each Board Member is requested to complete the evaluation form based on his/her assessment of the Executive Director in ten major areas of managerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill -in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed rating sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall be reviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 Exceeding expectations, excellent = VERY SATISFIED Page 1 of 14 EXECUTIVE DIRECTOR'S TEN MAJOR AREAS OF RESPONSIBILITY: I. Organizational Management 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive Director get enthusiastic response to his/her new ideas and needed organizational changes? + + + + + 1.0 2.0 3.0 4.0 Le - eds Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA staff? Is the Executive Director able to control the operational activities of the CRA through others? 1.0 2.0 3.0 4.0 C Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? + + + + 1.0 2.0 3.0 4.0 '_5. Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he /she effectively develop Department Heads and staff people? 1.0 2.0 3.0 4.0 C_x:c_ee Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: Fiscal/Business Manage 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well- planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily and control expenses within the levels set in the budget? + + + + f 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Executive Director prepare comprehensive, relevant and complete agenda topics and reports for the CRA Board? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets xcceds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Executive Director provide periodic financial reports in a well - designed, informative and understandable format? + + + + - 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Ex eeds Expectations Expectations Expectations COMMENTS: Page 3 of 14 8. Managing Multiple Priorities: Is the Executive Director capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the CRA? + + + + +....._w .0 2.0 3.0 4.0 5..0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Executive Director meet time estimates within his/her control? + + + + 7L- 1.0 2.0 3.0 4.0 C 5.0--- Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: III. Program Development and Follow- Through 10. Execution of Policy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? _ + + + + ;7 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Executive Director translate polices and objectives into specific and effective programs? Does the Executive Director independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? 1.0 2.0 3.0 4.0 5.0-- Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 4 of 14 12. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? + + + + 1.0 2.0 3.0 4.0 5� Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Commun 13. Communication: Does the Executive Director keep appropriate people informed? Does the Executive Director present his/her thoughts in an orderly and understandable manner? Is the Executive Director able to be persuasive? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Beds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the Executive Director submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the CRA activities? + + + + +> , 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS. 15. Board Communication: Does the Executive Director provide the CRA Board with adequate information to make decisions? + + + + + 1.0 2.0 3.0 4.0 5.0 / Unsatisfactory Below Satisfactory Meets Extee& Expectations Expectations Expectations COMMENTS: Page 5 of 14 16. Written Communication: How effective are the Executive Director's letters, memoranda and other forms of written information? + + + + + 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exeee Expectations Expectations Expectations COMMENTS: V. Relationship with the CRA Board 17. Response to Board: Does the Executive Director respond in a positive way to suggestions and guidance from the Board? Is the Executive Director attuned to the Commissions' attitudes, feelings and needs? 1.0 2.0 3.0 4.0 S.Q .- Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: VI. Long Range Planning 18. Strategic Planning: Does the Executive Director help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets eds Expectations Expectations Expectations COMMENTS: 19. Economic Development: Does the Executive Director demonstrate leadership and vision in promoting the economic development of the CRA while maintaining concerns for "quality of life" issues? + + + + 1.0 2.0 3.0 4.0 5.0, Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 6 of 14 20. Multi -Year Approach: Is the Executive Director helping the Board to address the CRA's future through multi -year planning? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets E=66fs Expectations Expectations Expectations COMMENTS: VII. Relationship with Public/Public Relations 21, Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets kxceeds Expectations Expectations Expectations COMMENTS: 22. Community Reputation: What is the general attitude of the community to the Executive Director? Is the Executive Director regarded as a person of high integrity and ability? Is her public credibility an asset or liability to the CRA? 1.0 2.0 3.0 - 4.0 5.0 Unsatisfactory Below Satisfactory "Meets Exceeds Expectations Expectations Expectations COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilitate cooperative efforts among various local agencies and the CRA? 1.0 2.0 3.0 4.0 tds' Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: Page 7 of 14 IX. Professional/Personal Development 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions? Is the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? 1.0 2.0 3.0 4.0 (Exceeds 5.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Executive Director stand among his/her colleagues? Is the Executive Director respected by professional and staff representatives of other cities and counties? Does the Executive Director attend and participate in seminars and conferences for professional development? 1.0 2.0 3.0 4.0 5.0 / Unsatisfactory Below Satisfactory Meets �, -Exw"eds'- Expectations Expectations Expectations COMMENTS: 26. Stress Management: Is the Executive Director able to resolve problems under strain and unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + " 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 5.0 .. ' Unsatisfactory Below Satisfactory Meets �Cceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and City, both professionally and personally? + + + + r 1.0 2.0 3.0 4.0 5.0 P' Unsatisfactory Below Satisfactory Meets xceeds Expectations Expectations Expectations COMMENTS: 29. Drive: Is the Executive Director energetic and willing to spend the time necessary to do a good job? Does the Executive Director have good initiative and is the Director a self - starter? Does the Executive Director have good mental and physical stamina? + + + +:.,- 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 30. Judgment and Decisiveness: Is the Executive Director able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the Executive Director exercise good judgment in making decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his/her professional capacities? Does the Executive Director have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 4.0 .5-0— Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 32. Self-Assurance: Is the Executive Director self - assured of his /her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the Director take responsibility for mistakes which are hers? Is the Director confident enough to make decisions and take actions as may be required without undue supervision from the Board? + + + + 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets ceeds Expectations Expectations Expectations COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelopment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Com Fam tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 Increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $2M in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its programs. Page 11 of 14 Performance Goal 93 improve Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12/13 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye - catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher- income, younger and professional. East - Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Com lete the Agency's Ca ital Improvement Projects Outcomes Phase II of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE 1 St Street and NE 1 St Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The tittle House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, City and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the g roups in years past. Performance Goal #7 Ensure the Agency's Fiscal Integri Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 1 OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 5.0 f Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? Commendations: Area(s) of perforinance calling for praise /commendation , /(4 1., SIGNATURE PAGE w ignature f ate Date Page 14 of 14 BOYNTON BEACH Community Redevelopment Agency Executive Director's Performance Evaluation for FY 201212013 FOR Vivian L. Brooks DATE ` NAME OF EVAL UATOR: 1 � z z& ' ANNUAL EVALUATION PROCESS: I . The Chair and each Board Member is requested to complete the evaluation form based on his/her assessment of the Executive Director in ten major areas of managerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill-in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed rating sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall be reviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1= Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 4; Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 14 RESPONSIBILITY EXECUTIVE DIRECTOR TEN MAJOR AREAS OF 1. Organizational Management 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive Director get enthusiastic response to his/her new ideas and needed organizational changes? + + + + 1.0 2.0 3.0 4.0 S�Q Unsatisfactory Below Satisfactory Meets xceeds Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA staff`? Is the Executive Director able to control the operational activities of the CRA through others? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he /she effectively develop Department Heads and staff people? + + + + + 1.0 2.0 3.0 4.0 5. Unsatisfactory Below Satisfactory Meets 17 ceeds Expectations Expectations Expectations COMMENTS: II. Fiscal/Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well- planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4e:cf 5.0 Unsatisfactory Below Satisfactory ts Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Executive Director prepare comprehensive, relevant and complete agenda topics and reports for the CRA Board? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Executive Director provide periodic financial reports in a well - designed, inforniative and understandable format? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 3 of 14 S. Managing Multiple Priorities: Is the Executive Director capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the CRA? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Executive Director meet time estimates within his/her control? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xcdeds Expectations Expectations Expectations COMMENTS: 111. Program 10. Execution of Policy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Executive Director translate polices and objectives into specific and effective programs? Does the Executive Director independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? 1.0 2.0 3.0 4.0 4f S.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 4 of 14 12. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: - Communication 13. Communication: Does the Executive Director keep appropriate people informed? Does the Executive Director present his/her thoughts in an orderly and understandable manner? Is the Executive Director able to be persuasive? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the Executive Director submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the CRA activities? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS. 15. Board Communication: Does the Executive Director provide the CRA Board with adequate information to make decisions? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xceec`s Expectations Expectations Expectations COMMENTS: Page 5 of 14 16. Written Communication: How effective are the Executive Director's letters, memoranda and other forms of written information? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xce ds Expectations Expectations Expectations COMMENTS: V. Relationship with the CRA Board 17. Response to Board: Does the Executive Director respond in a positive way to suggestions and guidance from the Board? Is the Executive Director attuned to the Commissions' attitudes, feelings and needs? 1.0 2.0 3.0 4.0 5.0) Unsatisfactory Below Satisfactory Meets E cx eeds Expectations Expectations Expectations COMMENTS: VI. Long Range Planning 18. Strategic Planning: Does the Executive Director help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: l 9. Economic Development: Does the Executive Director demonstrate leadership and vision in promoting the economic development of the CRA while maintaining concerns for "quality of life" issues? + + + + 1.0 2.0 3.0 4.0 5.0- Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 6 of 14 20. Multi-Year Approach: Is the Executive Director helping the Board to address the CRA's future through multi -year planning? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMMENTS: VII. Relationship with Public/Public Relations 21. Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xceeds Expectations Expectations Expectations COMMENTS: 22. Community Reputation: What is the general attitude of the community to the Executive Director? Is the Executive Director regarded as a person of high integrity and ability? Is her public credibility an asset or liability to the CRA? 1.0 2.0 3.0 _ 5.0 Unsatisfactory Below Satisfactory Beets Exceeds Expectations Expectations Expectations COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? • Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilitate cooperative efforts among various local agencies and the CRA? + + + + 1.0 2.0 3.0 4.0 <f 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 7 of 14 IX. Professional/Personal Development 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions? Is the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Bets Exceeds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Executive Director stand among his/her colleagues? Is the Executive Director respected by professional and staff representatives of other cities and counties? Does the Executive Director attend and participate in seminars and conferences for professional development? + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 26. Stress Management: Is the Executive Director able to resolve problems under strain and unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and adequately deal with the stress inherent to the position? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations o COMMENTS: Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and City, both professionally and personally? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets - eds Expectations Expectations Expectations COMMENTS: 29. Drive: Is the Executive Director energetic and willing to spend the time necessary to do a good job? Does the Executive Director have good initiative and is the Director a self - starter? Does the Executive Director have good mental and physical stamina? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xc ds Expectations Expectations Expectations COMMENTS: 30. Judgment and Decisiveness: Is the Executive Director able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the Executive Director exercise good judgment in making decisions and in his/her general conduct? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his /her professional capacities? Does the Executive Director have a reputation in the community for honesty and integrity? + + + + 1.0 2.0 3.0 4 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: ' 32. Self- Assurance: Is the Executive Director self-assured of his/her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the Director take responsibility for mistakes which are hers? Is the Director confident enough to make decisions and take actions as may be required without undue supervision from the Board? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets x ds Expectations Expectations Expectations COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelopment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Corn Farn tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 Increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $2M in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its programs. Page 11 of 14 Performance Goal #3 [ improve Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12113 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye - catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher - income, younger and professional. East Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Complete the Agency's Ca ital Improvement Projects Outcomes Phase 11 of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE 1 St Street and NE 1 St Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The Little House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, City and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the g roups in years past. Performance Goal #7 Ensure the Agency's Fiscal Integri Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 14 OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 70 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 4 COMMENTS: Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? ') /�tJo-� / , 1 — -�-!/ "�I - 7 R ��r✓�� # ray ice/ Commendations: Area(s) of performance calling for praise /commendation IAIVTA gz SIGNATURE PAGE �%f 07ilit ( r } f Signature of Rater Da (e Page 14 of 14 BOYNTON BEACH Community Redevelopment Agency Executive Director's Performance Evaluation for FY 201212013 ' FOR Vivian L. Brooks DATA � �� 7/ / 3 NAME OF EVAL UATOR: K5vC IC 1 4/ ANNUAL EVALUATION PROCESS: 1. The Chair and each Board Member is requested to complete the evaluation form based on his/her assessment of the Executive Director in ten major areas ofmanagerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill -in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed rating sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall be reviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale Iine when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 14 EXECUTIVE DIRECTOR'S TEN MAJOR AREAS OF RESPONSIBILITY: (.Organizational Management 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive Director get enthusiastic response to his/her new ideas and needed organizational changes? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Ex s Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA staff? Is the Executive Director able to control the operational activities ofthe CPA through others? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he /she effectively develop Department Heads and staff people? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: H. ss Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well - planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exc s Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Executive Director prepare comprehensive, relevant and complete agenda topics and reports for the CRA Board? l.0 2.0 3.0 4.0 . Unsatisfactory Below Satisfactory Meets Ex S -1 - 0-4- Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Executive Director provide periodic financial reports in a well- designed, informative and understandable format? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets s Expectations Expectations Expectations COMMENTS: Page 3 of 14 S. Managing Multiple Priorities: Is the Executive Director capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the CRA? + + + + + 1.0 2.0 3.0 4.0 r5.0 Unsatisfactory Below Satisfactory Meets E s Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Executive Director meet time estimates within his/her control? 1.0 2.0 3.0 4.0 L5.0' Unsatisfactory Below Satisfactory Meets Excee s Expectations Expectations Expectations COMMENTS: III. Program Development and Follow- Through 10. Execution of Policy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Ex`ce_ecfs Expectations Expectations Expectations COMMENTS. 11. Program Development: Does the Executive Director translate polices and objectives into specific and effective programs? Does the Executive Director independently recognize problerns, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Ex s Expectations Expectations Expectations COMMENTS: Page 4 of 14 12. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory ets Exceeds Expectations Expectations Expectations COMMENTS: IV. Communication 13. Communication: Does the Executive Director keep appropriate people informed? Does the Executive Director present his/her thoughts in an orderly and understandable manner? Is the Executive Director able to be persuasive? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the Executive Director submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the CRA activities? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 15. Board Communication: Does the Executive Directorprovide the CRA Board with adequate information to make decisions? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 14 16. Written Communication: How effective are the Executive Director's Ietters, memoranda and other forms of written information? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: V. Rela the r 17. Response to Board: Does the Executive Director respond in a positive way to suggestions and guidance from the Board? Is the Executive Director attuned to the Commissions' attitudes, feelings and needs? + + + + 1.0 2.0 3.0 4.0 5.� Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: V1. Long Range P lanni ng 18. Strategic Planning: Does the Executive Director help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: 19. Economic Development: Does the Executive Director demonstrate leadership and vision in promoting the economic development of the CRA while maintaining concerns for "quality of life" issues? 1.0 2.0 3.0 5.0 <3 Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMMENTS: Page 6 of 14 20. Multi -Year Approach: Is the Executive Director helping the Board to address the CRA's future through multi -year planning? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory meets Exceeds Expectations Expectations Expectations COMMENTS: VII. Relationship with Public/Public Relations 21. Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of the CRA? 1.0 2.0 3.0 Veets 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: 22. Community Reputation: What is the general attitude of the community to the Executive Director? Is the Executive Director regarded as a person of high integrity and ability? Is her public credibility an asset or liability to the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory ets Exceeds Expectations Expectations Expectations COMMENTS. VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilitate cooperative efforts among various local agencies and the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets hzcs Expectations Expectations Expectations COMMENTS: Page 7 of 14 Professional/Personal Development 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions? Is the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Ex s Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Executive Director stand among his/her colleagues? Is the Executive Director respected by professional and staff representatives of other cities and counties? Does the Executive Director attend and participate in seminars and conferences for professional development? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 26. Stress Management: Is the Executive Director able to resolve problems under strain and unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets kx ceeds Expectations Expectations Expectations COMMENTS: Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and .adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets s Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and City, both professionally and personally? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory . Meets Excee s Expectations Expectations Expectations COMMENTS: 29. Drive: Is the Executive Director energetic and willing to spend the time necessary to do a good job? Does the Executive Director have good initiative and is the Director a self - starter? Does the Executive Director have good mental and physical stamina? + + + + '. 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets s Expectations Expectations Expectations COMMENTS: 30. Judgment and Decisiveness: Is the Executive Director able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the Executive Director exercise good judgment in snaking decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Ex s Expectations Expectations Expectations COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his/her professional capacities? Does the Executive Director have a reputation in the community for honesty and integrity? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets eds Expectations Expectations Expectations COMMENTS: 32. Self- Assurance: Is the Executive Director self - assured of his/her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the Director take responsibility for mistakes which are hers? Is the Director confident enough to make decisions and take actions as may be required without undue supervision from the Board? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelopment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Com Fam tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 Increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $21VI in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its pmgrams. Page 11 of 14 Performance Goal #3 Im rove Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12113 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye- catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher- income, younger and professional. East Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Complete the Agency's Ca ital Improvement Projects Outcomes Phase 11 of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE Vt Street and NE Vt Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The Little House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, City and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the rou s in years past. Performance Goal #7 Ensure the Agency's Fisca! Integri Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 14 OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets ( Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? jrGe�? r / O ' e - 47 r 1-, r d •+- Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? �aN i� �°4AAVI Commendations: Area(s) of performance calling for praise/commendation _S�J oe&W / SIGNATURE PAGE 7 / nature of Rater Date Page 14 of 14 BOYNTON BEACH Community Redevelopment Agency Executive Director's Performance Evaluation for FY 201212013 FOR Vivian L. Brooks DATE % f� NAME OF EVALUATOR: ANNUAL EVALUATION PROCESS: . The Chair and each Board Member is requested to complete the evaluation form based on his/her assessment of the Executive Director in ten major areas of managerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill -in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed ratio& sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall b'ereviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1,, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 14 EXECUTIVE DIRECTOR'S TEN MAJOR AREAS OF RESPONSIBILITY: 1. Organizational Management 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive Director get enthusiastic response to his/her new ideas and needed organizational changes? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Sa is actory Meets Exceeds Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA staff? Is the Executive Director able to control the operational activities of the CRA through others? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Mets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Sa actory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he /she effectively develop Department Heads and staff people? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfacto Meets Exceeds Expectations Expectations Expectations COMMENTS: II. FfscaUBusiness Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well- planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily and control expenses within the levels set in the budget? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas:.Does the Executive Director prepare comprehensive, relevant and complete agenda topics and reports for the CRA Board? + + + + 1.0 2.0 3.0� 4.0 5.0 Unsatisfactory Below Sa 'rY Meets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Executive Director provide periodic financial reports in a well - designed, inforinative and understandable format? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 3 of 14 8. Managing Multiple Priorities: Is the Executive Director capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Sa is actory Meets Exceeds COMMENTS: Expectations Expectations Expectations 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Executive Director meet time estimates within his/her control? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Sa s actory Meets Exceeds COMMENTS: Expectations Expectations Expectations 111. Program Development and Follow-Through 10. Execution of Policy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? ` + + + + 1.0 2.0 3. 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Executive Director translate polices and objectives into specific and effective prograrrrs? Does the Executive Director independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? + + + !+`- + 1.0 2.0 3.0 Veets 5.0 Unsatisfactory Below Satisfactory Exceeds COMMENTS: Expectations Expectations Expectations Page 4 of 14 12. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? 1.0 2.0 3.0 Vebe 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: IV. Communication 13. Communication: Does the Executive Director keep appropriate people informed? Does the Executive Director present his/her thoughts in an orderly and understandable manner? Is the Executive Director able to be persuasive? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the Executive Director submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the CRA activities? + + + X + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 15. Board Communication: Does the Executive Director provid e the CRA Board with adequate information to make decisions? 1.0 2.0 .0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 14 16. Written Communication: How effective are the Executive Director's letters, memoranda and other forms of written information? + + + r + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: V. Relationship i the r 17. Response to Board: Does the Executive Director respond in a positive way to suggestions and guidance from the Board? Is the Executive Director attuned to the Commissions' attitudes, feelings and needs? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: ,Long Range Planning 18. Strategic Planning: Does the Executive Director help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the CRA? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 19. Economic Development: Does the Executive Director demonstrate leadership and vision in promoting the economic development of the CRA while maintaining concerns for "quality of life" issues? a, + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 6 of 14 20. Multi-Year Approach: Is the Executive Director helping the Board to address the CRA's future through multi -year planning? I.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: VII. Relationship with Public/Public Relations 21. Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of the CRA? + + + + + 1.0 2.0 Q-0.) 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 22. Community Reputation: What is the general attitude of the community to the Executive Director? Is the Executive Director regarded as a person of high integrity and ability? Is her public credibility an asset or liability to the CRA? 1.0 2.0 3.0 4.0 5,0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilitate cooperative efforts among various local m . s and the CRA? + + + x + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 7 of 14 Professional/Personal Develop 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions? Is the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Executive Director stand among his/her colleagues? Is the Executive Director respected by professional and staff representatives of other cities and counties? Does the Executive Director attend and participate in seminars and conferences for professional development? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 26. Stress Management: Is the Executive Director able to resolve problems under strain and unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and City, both professionally and personally? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS. 29. Drive: Is the Executive Director energetic and willing to spend the time necessary to do a good job? Does the Executive Director have good initiative and is the Director a self - starter? Does the Executive Director have good mental and physical stamina? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 30. Judgment and Decisiveness: Is the Executive Director able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the Executive Director exercise good judgment in making decisions and in his/her general c + + + V 41a ) + 1.0 2.0 3.0 4. 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his/her professional capacities? Does the Executive Director have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 32. Self- Assurance: Is the Executive Director self - assured of his/her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the Director take responsibility for mistakes which are hers? Is the Director confident enough to make decisions and take actions as may be required without undue supervision from the Board? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelopment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Com Fam tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 Increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $2M in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its programs. Page 11 of 14 Performance Goal #3 improve Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued - p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12113 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye- catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher- income, younger and professional. East Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Complete the Agency's Ca ital Improvement Projects Outcomes Phase 11 of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE 1 5t Street and NE 1 St Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The Little House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, Cit y and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the g roups in years past. Performance Goal #7 Ensure the Agency's Fiscal Integrit Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 14 Olt OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? Commendations: Area(s) of performance calling for praise /commendation SIGNATLUli PAGE Signature of Rater Date Page 14 of 14 BOYNTON BEACH Community Redevelopment Agency Executive Director's Performance Evaluation for FY 201212013 FOR Vivian L. Brooks DATA A ° r3 NAME OF EVALUATOR: ANNUAL EVALUATION PROCESS: 1. The Chair and each Board Member is requested to complete the evaluation form based on his/her assessment of the Executive Director in ten major areas of managerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill -in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed rating sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall be reviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (], 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 ® Below expectations, needs improvement = MARGINAL 3 Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 14 EXECUTIVE DIRECTOR'S TEN MAJOR AREAS OF RESPONSIBILITY: 1. O rganizat ional 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive Director get enthusiastic response to his/her new ideas and needed organizational changes? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: D 11cd p �56 va, L.G n p C K-4 a � :..� t� rr •�l a AV q„yG'r!t'�G�.S a•s A�� o.leGls . %f i3 lt.M+� to {�Ll. �dr..,s•�t �' 1 18ra 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA star? Is the Executive Director able to control the operational activities of the CRA through others? + + + + + 1.0 2.0 3.0 q�e�ets 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: ti /¢ g2 ear s.eve 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? 1.0 2.0 3. 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: .ef G(oc 4 04e,4-45 Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he /she effectively develop Department Heads and staff people? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: G JL4 do Fiscal/Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well - planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Executive Director prepare comprehensive, relevant and complete agenda topics and reports for the CRA Board? 1.0 2.0 3.0 .0 5.0 Unsatisfactory Below Satisfactory ets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Executive Director provide periodic financial reports in a well - designed, informative and understandable format? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory 'Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 3 of 14 8. Managing Multiple Priorities: Is the Executive Director capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below sfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Executive Director meet time estimates within his/her control? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below a isfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: �U�2- e Ate x- .aao + 4A 7 � 4-0 Sent. a- re.ad. 111. Program Developm Follow -Through 10. Execution of olicy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Ae-aey As) be dg�J o Sj'!!ri, ` / + � 6, # � �� tk i -, C/2.4 �f 4u G '� s d! .+ + L+.. f {" Grimm . t r`�rJL� ?d�IS Of I 11. Program Development: Does the Executive Director translate polices and objectives into specific and effective programs? Does the Executive Director independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: ero f isomes ... A Ae _ of r!v 4 gyp a &A y iew LL.. - 1 . 0 PW e- . _ ale- 4 fa , ate beGa..S .r ot, Caks Page 4 A z 4 h,� y�rre s... "4- Q 12. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory - Meets Exceeds Expectations Expectations Expectations COMMENTS: _ S fie_ _ d ocs Jce,� _ f r fo e. k ee� k of �, %e f 7e. IV. Communication 13. Communication: Does the Executive Director keep appropriate people informed? Does the Executive Director present his/her thoughts in an orderly and understandable manner? Is the Executive Director able to be persuasive? 1.0 2.0 3.0 .0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: 1 ieB[ _._ i X a,y .Ir._ rJ am.S. &m4p-t -, _ 57 k& �_ t-- o Y ft Me- Aw - - - 14 G n X G A4&A# rA fat f Ins tkat a DY +k A -74& n 7-11 1 f-,M LA a(, if 1 14. Reporting: Does the Executive Director submit accurate and complete staff reports on schedule? Do the reports adequately convey infonnation on the CRA activities? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 15. Board Communication: Does the Executive Director provide the CRA Board with adequate information to snake decisions? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: I �k rw� 6,z, . � ��" 4e;f ±"f 4 4 w-�5 Page 5 of 14 16. Written Communication: How effective are the Executive Director's letters, memoranda and other forms of written information? 1.0 2.0 .0 4.0 5.0 Unsatisfactory Below ctory Meets Exceeds Expectations Expectations Expectations COMMENTS: Ag.9 Gowl � ' I.., 1, •e,Y a tier- V. Relation i to CRA Board 17. Response to Board: Does the Executive Director respond in a positive way to suggestions and guidance from the Board? Is the Executive Director attuned to the Commissions' attitudes, feelings and needs? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: T aAtoo ' ) M ?Qv �s,c� 7,L #'ke VI. Long Range Planning 18. Strategic Planning: Does the Executive Director help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the CRA? + + + + + 1.0 .0 3.0 4.0 5.0 Unsatisfactory Blow Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: A f 4�h iK 6 47 PW T o6 lt o 4 h w e. cl es. j ou tea 19. Economic Development: Does the Executive Director demonstrate leadership and vision in promoting the economic development ofthe CRA while maintaining concerns for "quality of life" issues? + + + + + 1.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: - rVt e. wca.T -i- fir ' lo rue T K oreo 4 aM g :i ty GrB } #o4tr/ � i►�yg R,,r ZM.��ir ��l �+�,1� !Y �- t: �IC Ss++ i So fkQJ mve Page 6 of 14 doh' ♦ cs.P�re ��++ rs e f o iKCr � 2V�x 4 e-, il+3 ►'� ,f••4 f,~ e9� 1 +T -*er Lt'u��i BC Ic e . 20. Multi -Year Approach: Is the Executive Director helping the Board to address the CRA's future through multi -year planning? 1.0 2. 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMME S ez k e "j r pwA - lrovt A t e r VII. Relationship with Public /Public Relations 21. Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of the CRA? + + + + + 1.0 2.0 3.0 &Q P 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: le- Id6CP a c..�k�r� ,�fN. GAej,¢ 22. Community Reputation: What is the general attitude of the community to the Executive Director? Is the Executive Director regarded as a person of high integrity and ability? Is her public credibility an asset or liability to the CRA? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: tiv j e &A f - rk z, ,nt r s 2 O l d VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilitate cooperative efforts among various Iocal agencies and the CRA? + + + + 1.0 2.0 3. 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: r + + a ..rte J �, �.� to d it �-±!' tie ►u�M *.. Page 7 of 14 IX Professional/Personal ve e 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions? Is the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: T 4.e. A v - r ap: - • &x,5 4. wL d S ee f au to aY,A fa trey Ch C. '", 0e. 25. Professional Reputation: How does the Executive Director stand among his/her colleagues? Is the Executive Director respected by professional and staff representatives of other cities and counties? Does the Executive Director attend and participate in seminars and conferences for professional development? + + + + + 1.0 2.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: �r kog- he i eABR 1� a.,,�, ap- PLe. ^ CRA v � I 0,0,t er, ate ce f-a = IV tip fke "t .a&- -94 CO It C4LWe We,,, 26. Stress Management: Is the Executive Director able to resolve problems under strain and unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and adequately deal with the stress inherent to the position? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 5 4e, , WV 4 - 5 !oe " rQ I 4 L "aur eeJ_ Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? 1.0 2.0 3:0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and City, both professionally and personally? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 5 e- p.[c.r k he- V -PALS a K, 29. Drive: Is the Executive Director energetic and willing to spend the time necessary to do a good job? Does the Executive Director have good initiative and is the Director a self - starter? Does the Executive Director have good mental and physical stamina? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: 30. Judgment and Decisiveness: Is the Executive Director able to reach duality decisions in a timely fashion? Are his/her decisions generally good? Does the Executive Director exercise good judgment in snaking decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his/her professional capacities? Does the Executive Director have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 .0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: IUM Lay�ri•��.�.�'S 32. Self- Assurance: Is the Executive Director self - assured of his/her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the Director take responsibility for mistakes which are hers? Is the Director confident enough to make decisions and take actions as may be required without undue supervision from the Board? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelo ment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Corn Fam tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 Increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $2M in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its programs. Page 11 of 14 Performance Goal #3 improve Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12113 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye- catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher- income, younger and professional. East Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Complete the Agency's Ca ital Improvement Projects Outcomes Phase II of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE 1 St Street and NE 1 St Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The Little House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, City and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the g roups in years past. Performance Goal #7 Ensure the Agency's Fiscal Integri Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 14 OVERALL PERFORMANCE IMPRESSION: + + + qke + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations / Expectations Expectations COMMEVTS: �Qi+ti �- TO f 4 i i lo[u Mr% ALAP+ Sure- c.00.ky. Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? 14e,� �[.6�! �Y t° e � -�.:ae c., L �� Jv �e.� + dev�.lgp t n u + �'� ��'b� S + t` tee. Lu e eA 0 ,f `fk4a dQ r G ! rs Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? r Jr �. e. 7 S 'W-- po r 70 ( e 55: o �t.r �. o n, a �► t: ( � �+� $ i�a`�c..k..� eree� oeoua I K_ Commendations: Area(s) of performance calling for praise /commendation ot -ead .5�� Gr kas ez Ifeor`� �e 4 141 t'LL - ta p e.9 r + t,,+a o1 d- /a e- Up-&7 SIGNATURE PAGE Signature of Rater Date Page 14 of 14 BOYNTON BEACH Community Redevelopment Agency Executive Director"s Performance Evaluation for FY 201212013 FOB Vivian L. Brooks DATA' NAME OFEVALUATOB: ANNUAL EVALUATION PROCESS: 1. The Chair and each Board Member is requested to complete the evaluation form based on his/her assessment of the Executive Director in ten major areas of managerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill -in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed rating sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall be reviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5- Exceeding expectations, excellent 7 , VERY SATISFIED Page I of 14 EXECUTIVE DIRECTOR'S TEN MAJOR AREAS OF RESPONSIBILITY: 1. Organizational 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive Director get enthusiastic response to his/her new ideas and needed organizational changes? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA staff? Is the Executive Director able to control the operational activities of the CRA through others? 1.0 2.0 3.0 4.0 5. Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? 1.0 2.0 3.0 4.0 _ 5.0 Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMMENTS: Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he/she effectively develop Department Heads and staff people? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: II. Fisc&Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well- planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets s xp ctations Expectations Expectations COMM NTS: V d 5. b. Agendas: Does the Executive Director prepare comprehensive, relevant and complete agenda topics and reports for the CRA Board? + + + + 1.0 2.0 3.0 4. 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS:�J f 7. Financial Reporting: Does the Executive Director provide periodic financial reports in a well - designed, informative and understandable format? 1.0 2.0 3.0 4.0 . 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectati ons Expectations COMMAS: ® �✓ s/r Page 3 of 14 S. Managing Multiple Priorities: Is the Executive Director capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the CRA? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Expectations 7 Expectations Expectations COMMENTS :��'l,,C'�.��f.Cx�� ✓r_ 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Executive Director meet time estimates within his/her control? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory ee s Exceeds Expectations Expectations Expectations COMMENTS: 111. Program Development and Follow- Through 10. Execution of Policy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Executive Director translate polices and objectives into specific and effective programs? Does the Executive Director independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: Page 4 of 14 12. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory ee s Exceeds Expectations Expectations Expectations COMMENTS: IV. Communication 13. Communication: Does the Executive Director keep appropriate people informed? Does the Executive Director present his/her thoughts in an orderly and understandable manner? Is the Executive Director able to be persuasive? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Bets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the Executive Director submit accurate and complete staff reports on schedule? Do the reports adequately convey infonnation on the CRA activities? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Tads Expectations Expectations Expectations COMMENTS: 15. Board Communication: Does the Executive Director provide the CRA Board with adequate information to make decisions? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 14 16. Written Communication: How effective are the Executive Director's letters, memoranda and other forms of written information? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets s Expectations Expectations Expectations COMMENTS: V. Relat ionship with' the CRA Board 17. Response to Board: Does the Executive Director respond in a positive way to suggestions and guidance from the Board? Is the Executive Director attuned to the Commissions' attitudes, feelings and needs? 1.0 2.0 3.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: V1. Long Range P 18. Strategic Planning: Does the Executive Director help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the CRA? 1.0 2.0 3.0 Qe�ets 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: 19. Economic Development: Does the Executive Director demonstrate leadership and vision in promoting the economic development of the CRA while maintaining concerns for "quality of life" issues? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations Expectations COMMENTS: Page 6 of 14 20. Multi-Year Approach: Is the Executive Director helping the Board to address the CRA's future through multi -year planning? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below s actory Meets Exceeds Expectations Expectations Expectations COMMENTS: Relationship it h Public/Public Relations 21. Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below atisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 22. Community Reputation: What is the general attitude of the community to the Executive Director? Is the Executive Director regarded as a person of high integrity and ability? Is her public credibility an asset or liability to the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilitate cooperative efforts among various local agencies and the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS: Page 7 of 14 IX. Professional/Personal Development 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions? Is the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? 1.0 2.0 3.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Executive Director stand among his/her colleagues? Is the Executive Director respected by professional and staff representatives of other cities and counties? Does the Executive Director attend and participate in seminars and conferences for professional development? 1.0 2.0 3.0 4 0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 26. Stress Management: is the Executive Director able to resolve problems under strain and unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below ory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory s Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and City, both professionally and personally? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS. 29. Drive: Is the Executive Director energetic and willing to spend the time necessary to do a good job? Does the Executive Director have good initiative and is the Director a self - starter? Does the Executive Director have good mental and physical stamina? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eets Exceeds Expectations Expectations Expectations COMMENTS. 30. Judgment and Decisiveness: Is the Executive Director able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the Executive Director exercise good judgment in making decisions and in his/her general conduct? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets CL; e es Expectations Expectations Expectations COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his/her professional capacities? Does the Executive Director have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 32. Self- Assurance: Is the Executive Director self - assured of his/her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the Director take responsibility for mistakes which are hers? Is the Director confident enough to make decisions and take actions as may be required without undue supervision from the Board? 1.0 2.0 3.0 4.0 .0 Unsatisfactory Below Satisfactory Meets Excee s Expectations Expectations Expectations COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelopment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Com Fam tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $2M in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its programs. Page 11 of 14 Performance Goal #3 Improve Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12113 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye- catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher - income, younger and professional. East Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Complete the Agency's Ca ital Improvement Projects Outcomes Phase II of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE 1 St Street and NE 1 St Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The Little House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, City and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the g roups in years past. Performance Goal #7 Ensure the Agency's Fiscal Integri Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 14 OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? Commendations: Area(s) of performance calling for praise /commendation 5 e6llcf SIGNATURE PAGE Sig ature er ° to Page 14 of 14 BOYNTON BEACH Community Redevelopment Agency Executive Director's Performance Evaluation for FY 241212413 FOR Vivian L. Brooks DA 1 NAME OF EVAL TOR:D IW- U A ANNUAL EVALUATION PROCESS: 1. The Chair and each Board Member is requested to complete evaluation form based on his/her assessment of the Executive Director in ten major areas of managerial responsibility that include a total of 32 specific performance measures. Additionally, there are Performance Goals for the fiscal year. "Overall Impression" rating and comment" fill -in areas are also included. 2. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the Finance Director and provided to the CRA Board. (The detailed rating sheets of the other Board members will be provided if requested.) 4. The performance evaluation shall be reviewed at a Board meeting at which point the Board may consider an increase in the Executive Director's compensation. INSTRUCTIONS Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 14 EXECUTIVE DIRECTOR'S TEN MAJOR AREAS OF RESPONSIBILITY: I. Organizational Management 1. Leadership: Does the Executive Director motivate others to maximum performance? Is the Executive Director respected as demanding but fair? Is the Executive Director providing the necessary assistance to the Board and leadership to the CRA's staff? Does the Executive J Director get enthusiastic response to his/her new ideas and needed organizational changes? + + + + + R 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectation Expectations COMMENTS: 2. Supervision: Does the Executive Director adequately supervise and direct the activities of the CRA staff? Is the Executive Director able to control the operational activities of the CRA . through others? + + + + + 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Ex ectations COMMENTS: 3. Job Organization: Does the Executive Director delegate responsibility effectively? Does the Executive Director use his/her time productively? Does the Executive Director program activities in an orderly and systematic way? 1.0 2.0 3.0 4.0 5.0 -- Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectatio COMMENTS: Page 2 of 14 4. Staff Development: Does the Executive Director appoint and train effective subordinates? Is the Executive Director able to recruit and retain quality employees? Is the Executive Director committed to having CRA staff operate well as a team? Does he /she effectively develop Department Heads and staff people? + + + + tss 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets E-J Expectations Expectations Expe COMMENTS: Fiscal/Business e e t 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Executive Director reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well - planned, realistic and accurate financial plan? Does the Executive Director carry out the budget satisfactorily con al expenses within the Ievels set in the budget? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectati COMMENTS: 6. Agendas: Does the Executive Director prepare comprehensive, relevant and com fete agenda topics and reports for the CRA Board? 1.0 2A 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations E ectations COMMENTS: 7. Financial Reporting: Does the Executive Director provide periodic financial re n a\ well- designed, informative and understandable format? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 3 of 14 8. Managing MuItiple Priorities: Is the Executive Director capable of prioritiz' and implementing multiple priorities while considering the most important goals, objectiv and tasks facing the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 9. Productivity: Can the Executive Director be depended on for sustained productive work? Does the Executive Director readily assume responsibility? Does the Execu 've Dir r meet time estimates within his/her control? 1.0 2.0 3.0 4.0 5.0 1 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations ectations COMMENTS: M. Program v Follow-Through 10. Execution of Policy: Does the Executive Director understand and comply with the overall policies, laws and philosophy of the CRA? Do his/her efforts lead towards successful accomplishment of goals? Does the Executive Director measure results against goals and take corrective action? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceed Expectations Expectations Ex ectati s COMMENTS: 1. Program Development: Does the Executive Director translate polices and objectives into specific and effective programs? Does the Executive Director independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? + + + + +, 1.0 2.0 3.0 4.0 5.0" Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectatio COMMENTS: Page 4 of 14 I2. Imagination - Initiative: Does the Executive Director show originality in approaching problems? Does the Executive Director create effective solutions? Is the Executive Director able to visualize the implications of various alternatives? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Ex ectations COMMENTS: IV. Communication 13. Communication: Does the Executive Director keep appropriate people informed? Does Executive Director present his/her thoughts in an orderly and understandable manner? Is th Executive Director able to be persuasive? 1.0 2.0 3.0 4.0 5.0 ' Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectations COMMENTS: 14. Reporting: Does the Executive Director submit accurate and complete staff reports n schedule? Do the reports adequately convey information on the CRA activities? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpect ' ns COMMENTS: 15. Board Communication: Does the Executive Director provide the CRA Board with a quate information to make decisions? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 14 16. Written Communication: How effective are the Executive Director's letters, memor a and other forms of written information? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectatio COMMENTY V. Relationship i the r 17. Response to Board: Does the Executive Director respond in a positive way to Bugg ons and guidance from the Board? Is the Executive Director attuned to the Commissio s' attitudes, feelings and needs? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectatio COMMENTS: Planning V1. Long Range 18. Strategic Planning: Does the Executive Director help develop effective goals, objectiv , policies and procedures while providing an annual work plan that advises of pre tan future needs of the CRA? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectation COMMENTS: 19. Economic Development: Does the Executive Director demonstrate leadership and A ion in promoting the economic development of the CRA while maintaining concerns for "quall of life" issues? + + + + + 1.0 2.0 3.0 4.0 F 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectati s COMMENTS: Page 6 of 14 20. Multi-Year Approach: Is the Executive Director helping the Board t the CRA's future through multi -year planning? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: VII. Relationship with Public/Public Relations 21. Media Relations: Is the Executive Director skillful in his dealings with the news media? Does the Executive Director properly convey the policies and programs of thtExceeds 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Expectations Expectations E COMMENTS: 22. Community Reputation: What is the general attitude of the community to the utive Director? Is the Executive Director regarded as a person of high integrity and bil' public credibility an asset or liability to the CRA? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectation COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Executive Director work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the CRA? Is the Executive Director able to facilit to cooperative efforts among various local agencies and the CRA? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exce s Expectations Expectations �xpect ions COMMENTS: Page 7 of 14 IX Professional/Personal ional/Personal Developme 24. Objectivity: Is the Executive Director unemotional and unbiased? Does the Executive Director take a rational and impersonal viewpoint based on facts and qualified opinions the Executive Director able to divide his/her personal feelings from those which would most effectively convey the CRA's interest? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Executive Director stand among his/her colleagues?, Is the Executive Director respected by professional and staff representatives of other cities ' and counties? Does the Executive Director attend and participate in s ars conferences for professional development? !_ + + + 1 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations E ctations COMMENTS: 26. Stress Management: is the Executive Director able to resolve problems under strain d' g P unpleasant conditions? How well does the Executive Director tolerate conditions of uncertainty? Does the Executive Director respond well to stressful situations and deal with the stress inherent to the position? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations xpectations COMMENTS: Page 8 of 14 X. Personal Attributes 27. Leadership Style: Does the Executive Director display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 jExceeds Unsatisfactory Below Satisfactory Meets Expectations Expectations p COMMENTS: 28. General Attitude: Is the Executive Director enthusiastic? Cooperative? Willing to adapt? Does the Executive Director have an enthusiastic attitude toward the CRA and both professionally and personally? + + + + + 1.0 2.0 3.0 4.0 LExpectati .0 ' Unsatisfactory Below Satisfactory Meets eds Expectations Expectations s COMMENTS: 29. Drive: Is the Executive Director energetic and willing to spend the time nec77+ to o a good job? Does the Executive Director have good initiative and is the Directos ? Does the Executive Director have good mental and physical stamina? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations E ectations COMMENTS: 30. Judgment and Decisiveness: Is the Executive Director able to reach quality decision in a timely fashion? Are his/her decisions generally good? Does the Executive Director exer 'se good judgment in making decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceed Expectations Expectations Expectat' ns COMMENTS: Page 9 of 14 31. Integrity: Does the Executive Director properly avoid politics and partisanship? Is the Executive Director honest and forthright in his/her professional capacities? Does the Executive Director have a reputation in the community for honesty and inte9r1 7 + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Ex e xceeds COMMENTS: 32. Self- Assurance: Is the Executive Director self - assured of his/her abilities? Is the Director able to be honest with herself and take constructive criticism? Does the i for take responsibility for mistakes which are hers? Is the Director confident enough make decisions and take actions as may be required without undue supervision from ;d. 1.0 2.0 3.0 4.0 '5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations pectation COMMENTS: Page 10 of 14 FY 2012/2013 OUTCOMES Performance Goal #1 Redevelopment of Downtown and the Heart of Boynton Outcomes The Executive Director conceived of the Com Fam tour that was held on November 17, 2012 to bring commercial brokers to Boynton Beach. As a direct result, the Arches site received numerous purchase offers and went under contract for a mixed -use development which is expected to submit for site plan approval in November of 2013. The owner of the Bank of America site responded to the CRA's RFP for the adjacent CRA parcel, 222 N. Federal Highway, with a phased development proposal which includes space for the firm of Kanner and Pintaluga. The CRA is working with the property owner to purchase a portion of the B of A site to accommodate the legal firm of Kanner & Pintaluga for the development of a 50,000 sq. ft. Class A office building and the creation of 200 jobs. The timeline for the agreement between the three parties; the CRA, the property owner One Boynton and Kanner and Pintaluga is approximately two to five months. The former Promenade condominium project, now Casa Costa, sold to The Related Group in December of 2012 has seen great success with over 180 condo units sold to date. The Executive Director has been working with The Related Group and the City to improve access to the retail space from the parking garage with a minor site plan approval. The Executive Director has been working with two separate private development groups who are seeking to develop a 10,000 sq. ft. commercial store on Martin Luther King, Jr. Blvd. at Seacrest. Land acquisition negotiations are underway and a proposal may come to the Board in late Fall of 2013. Performance Goal #2 Increase the Number of Businesses, Jobs and Private Investment within the CRA Outcomes The CRA continues to attract new businesses with its ever - expanding array of economic development tools. This year twelve new businesses utilized the CRA programs creating 22 jobs. The CRA invested $124,000 and leveraged $2M in private investment. Each year the CRA refines its economic development tools to reflect the changes in the micro and macro economy. Recently the Executive Director created the Commercial Construction Project Incentive Program to attract larger businesses such as Kanner & Pintaluga and larger restaurants. The Executive Director and staff continue to work closely with local commercial brokers to market the CRA and its programs. Page 11 of 14 Performance Goal #3 lm rove Public Perception of the CRA Outcomes Through outreach with newsletters, events, community meetings and positive visual outcomes, there has been less negative and more positive press surrounding the CRA. Over 63 articles appeared in the press about CRA programs or activities so far in this fiscal year. It is important to build public support for CRA projects and programs. The CRA has received more public support through public comment and letters. Continued p ositive work will reinforce the public's support. Performance Goal #4 Rebranding of the Downtown Area Outcomes This ongoing process involves marketing efforts, execution of events, and outreach to a wider market area for customers and improving all interfaces with the public. The CRA made great strides in FY 12113 by using digital media on 1 -95 and within the PB International Airport and adding new banners on Ocean and Boynton Beach Blvd. Using eye - catching graphic images, the CRA was able to portray the downtown as a positive and exciting place to visit. Simultaneously, the CRA launched a smart phone app, Catch Boynton which allows users to access businesses within the CRA. The CRA's rebranding efforts are starting to bear fruit. The proof of this is the great increase in sales at Casa Costa, the new businesses locating to downtown Boynton without financial assistance such as Elysium Sweets, Tijuana Flats, Smashburger, the Glass Mermaid, Panera Bread and a newly rebuilt Publix. Additionally, the types of residents moving into the CRA are higher - income, younger and professional. East Boynton is being seen as a desirable place to live and have a business. Performance Goal #5 Complete the Agency's Ca ital Improvement Projects Outcomes Phase II of the Marina project is engineered and designed. The construction permit is about to be issued by the City. The construction RFP will be brought to the CRA Board for approval Sept. 2013. The contractor will be selected in November 2013. Construction will not begin until after the holidays to prevent disruption to Two Georges and Banana Boat business. The public parking lot at NE 1 St Street and NE 1 St Avenue has been to Planning & Development Board for approval and will go in for construction permit in the week of August 26 The construction RFP will be on the Sept. 2013 agenda. Construction should be completed by early summer of 2014. Page 12 of 14 The Ocean Breeze West project is on track for completion of all 21 homes by the December 2013 deadline. A prior fiscal year capital project conceived by the Executive Director, The Little House will receive a Best Practice award from the Florida Redevelopment Association in October at the annual conference. Performance Goal #6 Increase Cooperation Between CRA, City and Chamber Outcomes By working more closely together, more has been accomplished with less resources being expended by each entity. The image of Boynton Beach is improving and interest in investing in the City has grown exponentially. There was little cooperation between the g roups in years past. Performance Goal #7 Ensure the Agency's Fiscal Integri Outcomes In the current environment of intense scrutiny of public agencies, the CRA has been able to work within its adopted budget and has consistently achieved independent external audits with no findings; the highest level of audit achievement possible. It is the goal of the Executive Director for the Agency to meet project deadlines and budgets. By having competent staff and consistent oversight this has been achieved. Page 13 of 14 OVERALL PERFORMANCE IMPRESSION: 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations ( Expectat ions COMMENTS: Strengths: Based upon your overall evaluation of the Executive Director, what areas would you list as her/his strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the Executive Director work on to improve his skills and to be more effective in specific areas or situations? Commendations: Area(s) of peifon calling for praise/commendation q, ben &ou FOACOL, F . 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Total spent = $1,579,531 12 Trolley $ 141,667 12% of ridership originates in HOB Carolyn Sims Park 13 Community Center $ 8,840,000 Completed 2108 Property Purchases for 14 Sara Sims Park $ 140,000 Completed 1112012 SeacrestlMLK 15 Streetscape Plans $ 187,215 Completed Seacrest/IVILK 16 Streetscape 1,300,000 Completed 612011 Ocean Breeze West Site 17 Development $ 533,000 Site work for 21 home subdivision 18 Small Business Classes 59,000 Completed 5 Sessions 19 St. Johns Family Picnic $ 8,000 Community Project 20 Heritage Festival $ 105,378 14 Events 21 Community Projects $ 27,648 IPublic Art & Youth Programs TOTAL $ 29,180,067 T:IADMINISTRATIVEICRA COMMENT LOG120121HOB investment 2001 -Dec 2012 - YTD.xls e4 fi � s!tsY -n'o- Pofi�� a P�\ @}... weti. B( 4 � M r Hi, CRA BOARD MEETING OF: September 10, 2013 Consent Agenda I X Old Business New Business Public Hearing 1011 Other SUBJECT Consideration of Conditional Approval of Insurance Broker of Record — BB &T Insurance Services and Leo Risk Services, Inc. SUMMARY: At the July 9, 2013, the CRA Board approved The Plastridge Agency, Inc. as the Broker of Record for the CRA's Property and Casualty Insurance Program for a two year term with two optional terms of two years each for CRA insurance coverages beginning October 1, 2013. Plastridge has applied to multiple insurance carriers and have not been successful in obtaining insurance quotes for the CRA's insurance requirements. Plastridge is working on an application to an additional out -of -state insurance carrier that offers coverage for public entities; however, Plastridge will not receive a response from the carrier until Monday, September 16, 2013 as to whether or not they will consider the CRA's business or, if in the affirmative, issue a price quote for the business. Due to the critical timing issue (property and general liability insurances end September 30, 2013), the CRA has contacted the previous Broker of Record, BB &T Insurance Services/Leo Risk Services, and requested that they contact the current insurance carrier, Preferred Government Insurance Trust ( "PGIT ") to obtain a one year renewal of CRA insurance coverages. PGIT is aware of the CRA's awarding of the RFP to Plastridge as Broker of Record, and will only proceed with a renewal if the CRA recognizes BB &T Insurance Services and Leo Risk Services as the CRA's Broker of Record for the renewal term October 1, 2013 through September 30, 2014. CRA staff is recommending that the CRA Board conditionally and immediately approve BB &T /Leo Risk Services as the CRA's Broker of Record. In the event that Plastridge is able to obtain CRA insurance coverages on September 19 at a price sufficiently below the PGIT (and other previous carriers) renewal quotes, the CRA will not proceed with the PGIT renewals. FISCAL IMPACT: Budgeted in FY 2013 -2014 CRA PLAN, PROGRAM OR PROJECT: N/A T.XAGENDAS, CONSENTAGENDAS. MONTHLY REPORTS1Completed Agenda Rem Request Fors by Meeting%FY 2012 - 2013 Board MeetingslSeptember 20131Consideration of Conditional Approval of Insurance Broker of Record - BB&T.docx RECOMMENDATIONS: CRA Board conditionally and immediately approve BB &T/Leo Risk Services as the CRA's Broker of Record. In the event that Plastridge is able to obtain CRA insurance coverages on September 19 at a price sufficiently below the PGIT (and other previous carriers) renewal quotes, the CRA will not proceed with the PGIT renewals. L 6 ev—r - . Susan Harris __... ... ... ...n_ . ,. .w Finance Director - NAGENDAS, CONSENT AGENDAS, MONTHLY REPORTS1Completed Agenda Rem Request Forms by MeetinglFY 2012 - 2013 Board Meetings\September 20131Conslderation of Conditional Approval of Insurance Broker of Record - BB &T.docx 3 I T RA N' 1 BO �; 2 CRA BOARD M EETING F; September 10, 2013 Consent Agenda Old Business X New Business Public Hearing Other SUBJECT Consideration of Allowing the Immediate Advertising of the Marketing, Events and Economic Development Assistant Position Due to Acute Staffing Need SUMMARY At the August 27, 2013 Budget Meeting, the CRA Board approved the reinstatement of a former position: Marketing, Events and Economic Development Assistant for the fiscal year beginning October 1, 2013. The Special Events Director has notified the CRA of her necessity to be out of work utilizing accumulated sick time making the filling of the position budgeted in the next fiscal year critical. Since there are two major events immediately upcoming, Pirates and Holiday, and the budgeted position will be funded October 1', staff is recommending the CRA Board authorize staff to immediately place advertising for the Marketing, Events and Economic Development Assistant position for a start date after October 1, 2013. FISCAL IMPACT $35,000 budgeted salary in FY 2013 -2014 CRA PLAN, PROGRAM OR PROJECT N/A RECOMMENDATIONS: CRA Board authorize staff to immediately place advertising for the Marketing, Events and Economic Development Assistant position for a start date after October 1, 2013. Vivian Brooks Executive Director T:IAGENDAS, CONSENT AGENDAS, MONTHLY REPORTSICompieted Agenda item Request Forms by Meeting\FY 2012 - 2013 Board MeetingslSeptember 20131Advertising Marketing, Events and Eco Devi Asst Position.docx