Minutes 09-10-13 MINUTES OF THE SAFETY COMMITTEE MEETING HELD O
TUESDAY, SEPTEMBER 10, 2013, AT 9:00 A. M., CONFERENCE ROOM B,
IN CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL
PRESENT.
Mark Bobich, Chair Safety Administrator
Catherine Cherry, Secretary City Clerk
Art Brode Public Works
Mike Dauta Finance
Michael Naughton Library
Bevis Pigott Utilities
Brenton Rolle Recreation and Parks
Mike Rumpf Planning and Development
Barbara Scott Police
Robert Sweeney ITS
Pam Webb Human Resources /Risk Management
ABSENT:
Jeremy Davis /Eric Falstad Golf Course
Rick Lee /Mike Landress Fire Rescue
Sylvia Woods /Carisse LeJeune City Manager
1. Call to Order
Chair Bobich called the meeting to order at 9:01 a.m.
II. Roll Call
Roll call was taken. A quorum was present.
III. Acceptance of Minutes of July 9, 2013 regular meeting
Motion
Mr. Naughton moved to approve the minutes. Mr. Dauta seconded the motion that
unanimously passed.
IV. Safety Committee Education & Training — tbd
Chair Bobich ran across articles about the importance of flu vaccinations and how they
are helpful in reducing the risk of heart attacks and strokes. He noted flu shorts were
planned to be administered in about two weeks. He anticipated Fire /Life Safety would
send an email announcing the vaccinations shortly.
Meeting Minutes
Safety Committee
Boynton Beach, FL September 10, 2013
V. Old Business
A. Fire Drills
Mr. Rolle announced the department has drills planned for this month. Chair Bobich
requested documentation for any drills be forwarded to him. He also mentioned there
were no false alarms.
B. Proud to be a Safe Worker Awards
None.
C. Departmental Inspections & Safety Meetings
Mr. Rolle announced all supervisors in the Recreation Department are in the process of
reviewing lock -down procedures and trying to have all the rooms in buildings clearly
marked with exit routes. Supervisors have to ensure this is done for all facilities, and
where to funnel individuals within each building. Each facility has a deadline to come up
with a plan that must be approved by Sgt. Aikens of the Police Department.
D. Incident Review Board Referrals
None.
E. Drug Free Policy Statement (HR — Pat Sholos) — TABLED 10/12/2010
Pam Webb, Risk Administrator, explained the City's Drug -Free Workplace Ordinance
will be changed. Once that occurred, the Drug -Free Workplace Policy will be changed,
followed by the Personnel Policy Manual, and all other associated documents.
Currently, the City only tests employees following certain accidents if the employee has
a Commercial Driver's License (CDL). The City is seeking to now test anyone involved
in Worker's Compensation matters or any other type of accident. Ms. Webb explained
that provision would have to be approved by the Unions. Once the draft policy is
approved, it will be forwarded to Legal to amend the Ordinance, and forwarded to the
City Commission for approval. She did not know how long the process would take. Ms.
Webb explained the City conducts random drug testing on CDL drivers for drugs and
alcohol. She also anticipated it would take some time to change the Ordinance.
F. Safety Manual Review
Chair Bobich was waiting for the City Manager to sign off on the Manual. He did note
there would be changes for the next review of the Manual.
G. Other
None.
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Meeting Minutes
.Safety Committee
Boynton Beach, FL September 10, 2013
VI. New Business
A. Departmental Safety Issues
Mr. Sweeney explained Fire and Life Safety was conducting electrical inspections at
various facilities and more specifically, was inspecting electrical hook -ups. The ITS
Department had a few issues the way items were connected, and Mr. Sweeney pointed
out most issues dealt with how computers were connected. He requested contacting
ITS when there are issues so they can help. He gave an example that surge protectors
connected to battery backups are not permitted. He clarified ITS personnel are not
electricians, but they can help with configurations. These inspections were ongoing
over the last three to six months due to the City reorganizing and departments moving
locations. Mr. Brode explained he receives the reports from the Fire Department and
City electricians make the changes.
B. Other
VII. Announcements
A. Other
None.
VIII. Next Meeting Date: Tuesday, October 9, 2013, 9:00 a.m.
Adjournment
Motion
There being no further business to discuss, Mr. Naughton moved to adjourn. Ms. Webb
seconded the motion that unanimously passed. The meeting was adjourned at 9:15
a. m.
05juvi4jik- _ '
Catherine Cherry
Minutes Specialist
079013
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