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Agenda 10-17-13SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue • Delray Beach, Florida 33445 � Telephone City Council Members of .,ti 9 (561) 272 -7061 (561) 734 -2577 Boynton Beach & Delray Beach Fax; (561) 265 -2357 www.scrwwtp.org NOTICE OF THE DATE. QUARTER ANNUAL MEETING OF THE PLACE. SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD TIME. THURSDAY, OCTOBER 17, 2013 SCRWWT &DB 1801 NORTH CONGRESS AVENUE DELRAY BEACH, FL 33445 5 :00 P.M. TO: ALL BOARD MEMBERS MS. LORI LaVERRIERE, CITY MANAGER, CITY OF BOYNTON BEACH MR. LOUIE CHAPMAN, JR., CITY MANAGER, CITY OF DELRAY BEACH MR. VICTOR MAJTENYI, INTERIM DIRECTOR OF ENVIRONMENTAL SERVICES, DELRAY BEA CH MR. KOFI BOA TENG, DIRECTOR OF UTILITIES, BOYNTON BEACH MR. ROGER SABERSON, BOARD ATTORNEY MR. JOHN KOROSHEC, HAZEN AND SAWYER, P.C. FROM: DENNIS L. COATES, EXECUTIVE DIRECTOR WOODRO W HAY, CHAIRPERSON OF THE BOARD PURPOSE: PLEASE BE ADVISED THAT PURSUANT TO SECTION 3. 1, ARTICLE Ill, BY -LAWS OF THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD, AS AMENDED BY RESOLUTION NO. 87 -1, THERE WILL BE A QUARTER(ANNUAL MEETING OF THE BOARD HELD THURSDAY, OCTOBER 17, 2013, AT THE SCRWT &DB FACILITY IN DELRAY BEACH. IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT, FOR SUCH PURPOSE, HE OR SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F. S. 286.0105) * * ** PLEASE CONTACT THE BOARD OFFICE * ** IF YOU ARE UNABLE TO ATTEND 272 -7061 OR 734 -2577 F:ldocslBOARD MEET INGSINOTlCES120141October2013 Notice. doc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue • Delray Beach, Florida 33445 BOARD i . Telephone City Council Members of ?;,. (561) 272 -7061 (561) 734 -2577 Boynton Beach & Delray Beach Fax: (561) 265 -2357 www.scrwwtp.org QUARTER ANNUAL MEETING DATE: THURSDAY, OCTOBER 17, 2013 OF THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD AT. SCRWWTP &DB 9801 NORTH CONGRESS AVENUE DELRAY BEACH TIME: 5:00 P.M. AGENDA A. B. C. D. E. CALL TO ORDER ROLL CALL PROOF OF NOTICE OF MEETING Proof of Meeting was posted at both City Halls on October 10, 2013 and a dated and timed - stamped copy is available for review in the Board's Agenda File. ADDITIONS AND /OR DELETIONS TO AGENDA ACCEPTANCE AND /OR CORRECTION TO MINUTES OF REGULAR MEETING HELD JULY 18, 2013. (ITEM E) MOTION TO ACCEPT MMUTES OF MEETING HELD JULY 18, 2013 F.IdocsIBOARD MEETING SAgendal209410CTOBERIOCTOBER 97, 2013 AGENDA.doc AGENDA - SCRWT &DB October 17, 2013 Page 2 of 7 F. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE DIRECTOR a. Balance Sheet (ITEM Fla) Current Financial Position Cash on Hand $ 1,350,386 Accounts Receivable from Cities $ 560,502 Repair and Replacement Cash $ 2,876,567 Repair and Replacement Committed $ 2,269,910 Repair and Replacement Available $ 606,657 b. Budget Variance & Cash Projection PLANT O &M Revenues Item Budgeted Projected Item User Charges $ 5,762,002 $6,037,406 Personnel Services O &M Chemicals and Supplies *Projected revenues versus projected expenses credit of $ 409,265 RECLAIM O &M Revenues Item Budgeted Projected Item User Charges $1,118,585 $1,219,442 Personnel Services O &M Chemicals and Supplies *Projected revenues versus projected expenses credit of $ 266,720 QUESTIONS i � • • ► * : �• T�3 *711:77�c'�r�!►V_r,�r•7Lr��r ��i�l��j�•�l Expenditures Budgeted $1,564,990 $ 1,486,000 $1,881,512 $ 699,500 Expenditures Budgeted $ 240,000 $ 102,285 $ 477,000 $ 289,300 MUM Projected $1,582,980 $ 1,489,422 $ 1,818,139 $ 669,259 Projected $ 238, $ 42,644 $ 427,821 $ 200,634 F:IdocsWOARD MEET INGSAgendal2014lOCTOBERIOCTOBER 17, 2013 AGENDA. doc AGENDA - SCRWT &DB October 17, 2013 Page 3 of 7 2. EXECUTIVE DIRECTOR'S REPORT a. Compliance and Operational Status Report (ITEM F2a) Fourth Quarter Report The Plant average flow for the fiscal year was 16.59 MGD. Of this flow, Delray's flow was 6.84 MGD accounting for 41.23% and Boynton Beach's flow was 9.75 MGD accounting for 58.77 %. Two of our main operating parameters used to determine how effectively the Plant is operating are total Suspended Solids (TSS) and Carbonaceous Biological Oxygen Demand (CBOD) Our average TSS and CBOD were 0.51 and 1.04 mg /L. This constitutes a removal of over 99% of all (TSS) and a removal of over 99% of all (CBOD), well above the removal limits required (859/6) by the Board's FDEP Operating Permit. b. 'B" Clarifier Rehabilitation Project (ITEM F2b) The Plant B Secondary Clarifier Rehabilitation project generally consists of the rehabilitation of the three existing Plant B secondary clarifiers, Plant B RAS pump station upgrades, construction of a sludge trailer washing station, Administration Building area paving and perimeterfence modifications, and Effluent Pump Station, Solids Handling Building and Administration Building electrical and instrumentation panel modifications. A progress construction meeting was held on September 10, 2013. As of the date of this meeting the project remains on schedule as outlined below. The Project Notice to Proceed date is July 1, 2013 The Contract Substantial Completion Date isAugust 25, 2014 The Contract Final Completion Date is September 24, 2014 The Awarded Contract Amount is $1,895,000. C. SWA Pelletization Project Update (ITEM F2c) On September 26, 2013, the Board received the proceeds from the sale of excess processing capacity in the amount of $2,037,588. The funds were deposited and reimbursement checks were delivered by the Board to the cities of Delray Beach and Boynton Beach before the end of the fiscal yearin the amount of $963,481.50 each. The Board previously authorized the withholding of $110,625 for its share of a new gas blending project that is scheduled to be installed at the Biosolids Pelletization Facility. Under the terms of the newly amended Interlocal Agreement, the Board's percentage of ownership will decrease from 21.75% to 14.75 %. This PldocsIBOARD MEET ING&Agenda1201410CTOBERIOCTOBER 17, 2013 AGENDA.doc AGENDA - SCRWT &DB October 17, 2013 Page 4 of 7 Q translates to a reduction in processing capacity from 41,282 wet tons per year to 27,996 wet tons per year. Lake Worth Drainage District (LWDD) L -30 Canal Restoration (ITEM F2d) On June 4, 2013 we officially received a letterfrom the Lake Worth Drainage District requesting that the Board extend its two existing stormwater outfall pipes that discharge into the L -30 canal. The canal is located to the north of the Board's property line. The Board received three construction proposals to comply with the Lake Worth Drainage District's request. The proposals to perform the work were reviewed for their completeness based upon the scope of work identified in the drawings and construction notes supplied by Szauer Engineering, Inc. Upon review of all three proposals Gonzalez & Sons Equipment, Inc. was preliminarily identified as the low responsible bidder. After review of the company's background including prior work similar in scope, Gonzalez & Sons Equipment Inc., was awarded the job. The work was performed the first week of October and was finalized in approximately five days. Contractor e. 1. Gonzalez and Sons Equipment, hc. 2. Florida Design Contractors 3. Intercounty Engineering, Inc. Proposal Project Cost $ 30, 567.00 $ 30, 619.98 $ 39, 890.00 Original Engineer's Estimate $ 28, 388.00 Florida Department of Environmental Protection Operating Permit Renewal (ITEM F2e) The Board's Operating Permit was issued on July 28, 2009. The Operating Permit expires on July 27, 2014. We are required to apply for renewal of this permit at least 180 days before the expiration date of thepermit. Board staff and Hazen and Sawyer are currently working in cooperation to compile the required historical performance information for the Capacity Analysis Report (CAR) and the Operation and Maintenance Performance Report (OMPR) portions of the permit renewal application. A draft copy of the complete permit renewal application package, including both the CAR and OMPR, should be finalized by December 2013 pending review and comments. F. MEETi NGSIAgendal201410CTOBERIOCTOBER 17, 2013 AGENDA.doc AGENDA - SCRWT &DB October 17, 2013 Page 5 of 7 It is anticipated that the final version of the completed renewal submittal package will be delivered to the Florida Department of Environmental Protection Agency by the beginning of January 2014. f. Odor Control Update (July 12, 2013 through October 11, 2013) We had a great quarter- we had one odor occurring incident. QUESTIONS CITIZEN'S COMMENTS MOTION TO ACCEPTEXECUTIVE DIRECTOR'S REPORT 3. BOARD ATTORNEY'S REPORT a. ROGER SABERSON (ITEM F3a) 1. Plant B Secondary Clarifiers Rehabilitation Project 2. T- Mobile Cell Tower Site 3. Solid Waste Authority 4. Employee Wage Garnishment QUESTIONS MOTION TO ACCEPT BOARD ATTORNEY'S REPORT 4. ENGINEER'S REPORT a. HAZEN AND SAWYER (IT ) 1. Plant B Secondary Clarifier Rehabilitation 2. Florida Department of Environmental Protection Operating Permit Renewal 3. L -30 Canal Stormwater Outfalls Restoration QUESTIONS MOTION TO ACCEPT ENGINEER'S REPORT FAdocslBOARD MEETI NGS1Agenda12014lOCTOBERIOCTOBER 17, 2013 AGENDA.doc AGENDA - SCRWT &DB October 17, 2013 Page 6 of 7 G. CONSENT AGENDA: Executive Director recommends approval (Board Members may request that any item be removed for discussion.) Notification of Board expenditures in the amount of $35,891.98 from July 17, 2013 through October 1, 2013. (Required for expenditures between $10,000 and $25,000) a. NaOCI (Chlorine) Generator #3 Electrode Plates Replacement: $10,935.42 Line Item 5-535807.229, Equipment Number 05411003 b. Centrifuge #3 Centrate Meter Replacement: $24.956.56 Line Item S- 535807.240, Equipment Number 030.17008 2. Authorization to expend $ on an emergency basis from repair and replacement funds (Required for expendtures above $25, 000). No emergency purchases this quarter. 3. Authorization to amend Section 12 of the Board Rules to delete "Supplement for Relief Operators" as follows: SECTION 12 . S IDDI EMEK]T C/lD D C'W.I`C nDCDATORS! Operator ire eceinn )d the nenshility of and d es ignat e d a ° nr by the Cvero�ti�ie F es i pvr, es, ,F�ed � F c�+ef- -Beer, t� —, �We wester shall he en+i +le.d t a su pplement e qua l to ten nernent (10%) of their base heurly pay dWiRg c tim th ey are des as the "Relief Gperetars'� AND REPLACE WITH: "SUPPLEMENT FOR DAY LEAD OPERATORS AND MECHANICS" as follows: SECTION 12. SUPPLEMENT FOR DAY LEAD OPERATORS AND MECHANICS: Operators and Mechanics who are assigned the responsibility of and designated as the "Day Shift Lead Operator" or Day Lead Mechanic by the Executive Director shall be entitled to a supplement equal to ten percent (10 %) of their base hourly pay during the time they are designated as the "Day Shift Lead Operator" or "Day Lead Mechanic". In addition to the duties of a "Shift Lead Operator" the 'Dav Shift Lead Operator" shall assist and till in for the "Chief of Operations" durina their absence. In addition to their duties as a "Mechanic" the "Dav Lead Mechanic" shall assist and fill in for the "Chief of Maintenance" during their absence. Positions and salary increases previously approved in 2013 -2014 Operating Budget. MOTION TO APPROVE CONSENT AGENDA F:ldocsIBOARD MEETINGSIAgenda1201410CTOBEMOCTOBER 17, 2013 AGENDA.doc AGENDA - SCRWT &DB October 17, 2013 Page 7 of 7 H. ITEMS REMOVED FROM CONSENT AGENDA FOR DISCUSSION I. UNFINISHED BUSINESS None J. NEW BUSINESS None K PUBLIC AUDIENCE L. ADJOURNMENT F:IdocslBOARD MEETINGS1Agendal2014 %OCTOBERIOCTOBER 17, 2013 AGENDA.doc