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Agenda 09-04-12 Searchable The City of The City of Boynton Beach Boynton Beach 100 E. Boynton Beach Boulevard ● (561) 742-6000 TUESDAY, SEPTEMBER 4, 2012 6:30 PM FINAL AGENDA City Commission AGENDA Woodrow L. Hay Mayor – At Large Mack McCray Vice Mayor – District II Vacant Commissioner – District I Steven Holzman Commissioner – District III Marlene Ross Commissioner – District IV Lori LaVerriere Interim City Manager James Cherof City Attorney Janet M. Prainito City Clerk Visit our Web site www.boynton–beach.org Breeze into Boynton Beach – America’s Gateway to the Gulfstream WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action.  Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group.  Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda.  Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue.  Public Hearings: Any citizen may speak on an official agenda item under the section entitled “Public Hearings.”  Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission – Time Limit – Three (3) Minutes  Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances – Time Limit – Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule – some meetings have been moved due to Holidays/Election Day). 2 of 401 1. OPENINGS A. Call to order - Mayor Woodrow L. Hay B. Invocation C. Pledge of Allegiance to the Flag led by Commissioner Holzman D. Brand Promise Statement E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational Items by Members of the City Commission A. Conduct First Budget Public Hearing for FY 2012/2013 Proposed Annual Operating Budget. PROPOSED RESOLUTION NO. R12-086 - Adopt the proposed millage rate for the General Fund for Fiscal Year 2012-2013. PROPOSED RESOLUTION NO. R12-087 - Adopt the Tentative Budget for the General Fund and all other funds for Fiscal Year 2012-2013. B. Informational Items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Proclaim the month of September 2012 as Hunger Action Month. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards 3 of 401 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments PROPOSED RESOLUTION NO. R12-088 A. - Assess the cost of nuisance abatement on properties within the City of Boynton Beach. B. Approve the Bid Award for "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" Bid # 063-1412-12/MFD to the following seven (7) companies: Ferguson, Fortiline Waterworks, HD Supply, Lehman Pipe, Mariflow, Municipal Waterworks and Sunstate Metering on an overall basis, to the lowest, most responsive, responsible bidders who met all specifications for an estimated annual amount of $52,000 and will be purchased on an "As Needed Basis". C. Approve the updated Library Long Range Plan for 2012-2015. PROPOSED RESOLUTION NO. R12-089 D. - Authorize application and execution of the agreement for Library State Aid To Public Libraries Grant for FY2012-2013 E. Approve the minutes from the regular City Commission meeting held on August 21, 2012 F. Accept the resignation of Jeanne Heavilin, a regular member of the Special Events Ad Hoc Advisory Committee PROPOSED RESOLUTION NO. R12-090 G. - Approve and ratify the action of the South Central Regional Wastewater Treatment and Disposal Board at their meeting on August 16, 2012 and; 1) Accept the 2012/2013 Wastewater and Reclaim O&M Budget, 2) Authorize establishment of user rate (O&M at $0.9866/1,000 Gal and R&R Reservers at $0.1940/1,000 Gal) to Delray Beach and Boynton Beach for fiscal year 2012/2013 at 1.1806/1,000 Gal, 3) Authorize establishment of the reclaim user rate at $0.18643/1,000 Gal to consumers Delray Beach, Boynton Beach and South Central Regional for Fiscal year 2012/2013, 4) Accept the 2012/2013 Organizational Chart and Salary ranges, 5) Authorize the approval of the second amendment to the Interlocal Government Agreement for biosolids processing and recycling between the Solid Waste Authority and South Central Regional Wastewater Treatment and Disposal Board. Amendment to closeout project increases contract by the amount of $673,964 for a final contract amount of $7,370,799. H. Accept the resignation of T. Brooke Spell, a regular member of the Code Compliance Board 4 of 401 I. Approve the rejection of seven (7) proposals received by Procurement Services in response to the "RFP for a Three Year Contract for Pharmacy Benefits Manager"; RFP No.: 061-1610-12/JMA. J. Approve the rejection of six (6) proposals received by Procurement Services in response to the "RFP for a Three Year Contract with a Third Party Administrator for the City of Boynton Beach Employee Medical Plan"; RFP No.: 060-1610-12/TWH. 7. BIDS AND PURCHASES OVER $100,000 PROPOSED RESOLUTION NO. R12-091 A. - Approve and authorize execution of a Two Year Agreement between The Hartford and the City of Boynton Beach for Life and Disability Insurance per the Request for Proposal for a "Two Year Contract for Life and Disability Insurance Plans for the Employees of the City of Boynton Beach"; RFP No.: 053-1610-12/JMA. PROPOSED RESOLUTION NO. R12-092 B. - Approve the piggy-back of the Martin County contract (RFB #2012-2540) with Aquifer Maintenance and Performance Systems, Inc. (AMPS, Inc.) with the same terms, conditions, specifications and pricing. Approve the execution by the City Manager of a cover Agreement between the City and AMPS, Inc. The bid term is from July 23, 2012 to July 22, 2015, with options for two one-year renewals. This contract will be utilized for well rehabilitation services on an As-Needed Basis, with an estimated annual expenditure of $225,000. C. Approve the Bid Award for "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES" Bid # 062-1412-12/MFD to the following seven (7) companies: Corcel Corp, Ferguson, Fortiline Waterworks, HD Supply Waterworks, Lehman Pipe and Plumbing Supply, Mariflow and US Construction on an overall basis, as the lowest, most responsive, responsible bidders who met all specifications for an estimated annual amount of $142,000 and will be purchased on an "As Needed Basis". D. Award the Bid for "TWO YEAR CONTRACT FOR LANDSCAPE MAINTENANCE" Bid #048-2730-12/JMA to BTS Land Services, The Brickman Group, First Genesis Lawn, Girard Environmental Services, BG Katz Property Maintenance, Latona View Lawn Care, Novo Arbor, Superior Landscaping, and Vincent & Sons Landscaping. The FY 2012/13 total award amount to all contractors is $657,818.80. PROPOSED RESOLUTION NO. R12-093 E. - Approve a one-year extension to the Provider Agreement for "GROUP BENEFITS MEDICAL CLAIMS ADMINISTRATION (TPA) SERVICES AND/OR FULLY INSURED PLAN" with CIGNA Healthcare for the plan year October 1, 2012 through September 30, 2013 as provided under the Terms of the contract with CIGNA and the City of Boynton Beach. 5 of 401 8. CODE COMPLIANCE & LEGAL SETTLEMENTS None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. None 10. CITY MANAGER’S REPORT None 11. UNFINISHED BUSINESS A. District I Vacancy - Discussion of Letters of Interest 12. NEW BUSINESS None 13. LEGAL PROPOSED ORDINANCE NO 12-014 - SECOND READING A. - Approve amendments to the Land Development Regulations pursuant to Section 509.233 Florida Statutes, to allow for the exemption from that portion of State Law and the U.S. Food and Drug Administration’s Food Code that prohibit dogs on the premises of a food establishment, and to establish a permit system and operational rules. Applicant: City Initiated. 14. FUTURE AGENDA ITEMS A. Final Adoption Public Hearing - Fire Assessment Rate Resolution - Thursday, September 13, 2012 @ 6:30 p.m. in Commission Chambers at City Hall, 100 E. Boynton Beach Boulevard. B. 2nd Budget Adoption Public Hearing - Tuesday, September 18, 2012 @ 6:30 p.m. in Commission Chambers at City Hall, 100 E. Boynton Beach Boulevard. C. Scheduling of City Commission Workshop to discuss future of City Hall Campus - TBD 6 of 401 15. BRAND PROMISE STATEMENT "BREEZE INTO BOYNTON BEACH - AMERICA'S GATEWAY TO THE GULFSTREAM" Closed-door session to be held at 7:30 p.m. (or as soon thereafter as practicable) on September 4, 2012 regarding the case of City of Boynton Beach, A Florida municipal corporation, Plaintiff v. Villa Lago Condominium Association at Renaissance Commons, Inc.,A Florida non-profit corporation, and RCR Holdings II, LLC,A Florida limited liability corporation. Case No. 502011CA019091 16. ADJOURNMENT NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE (561) 742-6060 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. 7 of 401 2. A OTHER September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Conduct First Budget Public Hearing for FY EQUESTED CTION BY ITY OMMISSION 2012/2013 Proposed Annual Operating Budget. PROPOSED RESOLUTION NO. R12-086 - Adopt the proposed millage rate for the General Fund for Fiscal Year 2012-2013. PROPOSED RESOLUTION NO. R12-087 - Adopt the Tentative Budget for the General Fund and all other funds for Fiscal Year 2012-2013. ER: Staff will provide a budget overview (power point). Attached XPLANATION OF EQUEST please find several follow up items from the budget workshops that require continued discussion by the City Commission: Priority Listing of landscape maintenance areas to be added back into the 1) budget –$150,000 - This list also includes the incorporation of $20,000 in maintenance costs transferred over to the City from the CRA – Promenade and BB Blvd. Extension. Attachment #1, #1a and #1b. Report from Library Director on the additional costs to open the Library on 2) Fridays. Attachment #2 Total overtime costs for Police Department 3) – All budgets. Attachment #3 Impact Analysis of Closure of Fire Station #1 4) – Memorandum from Fire Chief Ray Carter. Attachment #4 8 of 401 Red Light Camera Program Review 5) – Report on first year operation of program. Consideration of adding two Community Service Officer positions to the proposed budget for more efficient program operation. See Attachment #5 Special Event Funding 6) – During the CRA budget workshop the CRA Board determined that the use of CRA funds to fund the Fourth of July festivities was not an appropriate expenditure of CRA funds and therefore requested the City consider providing the funding for the event. Based on the attached information from the CRA, staff is recommending funding in the amount of $85,000 for the th July 4 event. This will include the elimination of the live entertainment during the event and will include the cost to utilize the services of an event coordinator. Current city staffing levels cannot absorb the responsibility of organizing the event. See Attachment #6. Consideration of amending fees/charges in Development Department 7) . Discuss potential changes to fees/charges schedule for improved cost recovery. Additional revenue of $75,000 – See Attachment #7 H? TBD OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: TBD ISCAL MPACT A: N/A – The Commission must adopt an annual budget. LTERNATIVES 9 of 401 RESOLUTION R12-_____ A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA ADOPTING A PROPOSED MILLAGE RATE FOR THE CITY'S GENERAL OPERATING FUND FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012 AND ENDING SEPTEMBER 30, 2013, ANNOUNCING THE PERCENT, IF ANY, THE PROPOSED MILLAGE RATE EXCEEDS THE ROLLED-BACK RATE; ANNOUNCING THE DATE, TIME AND PLACE OF THE SECOND AND FINAL PUBLIC HEARING ON THE BUDGET AND MILLAGE RATE; PROVIDING FOR SEVERABILITY, CONFLICTS AND PROVIDING AN EFFECTIVE DATE . WHEREAS, a tentative budget has been prepared estimating expenditures and revenues of the City of Boynton Beach, Florida, for the ensuing year, with detailed information, including revenues to be derived from sources other than ad valorem levy, and the administrative staff of the City has made recommendations as to the amount necessary to be appropriated for the ensuing year; and WHEREAS, the City Commission has conducted a public hearing and considered the recommendations, the suggested tentative budget, and the proposed millage necessary to be levied to carry on the government of the City for the ensuing year; WHEREAS, the City of Boynton Beach, Florida, has followed the procedures as outlined in Florida Statutes Section 200.065. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The proposed Millage Rate for the 2012-2013 Fiscal Year shall be ________ for the General Fund. Section 3. A copy of the tentative budget shall be published in one issue of a 10 of 401 newspaper published in Palm Beach County, Florida, and at the same time the public will be notified of a public hearing to be held on the 18th day of September, 2012, at 6:30 P.M. for the purpose of hearing suggestions, agreements, objections or criticisms of the tentative budget and millage. This meeting is for the purpose of setting a final tax levy and final budget. Section 4. The proposed millage rate is _____ % above the computed rolled back rate of 7.3016. Section 5. If any clause, section, or other part of this Resolution shall be held by any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the other provisions of this Resolution. Section 6. This Resolution shall become effective immediately upon passage. 11 of 401 PASSED AND DULY ADOPTED this 4th day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ____________________________ Mayor – Woodrow L Hay ____________________________ Vice Mayor – Mack McCray ____________________________ Commissioner – ____________________________ Commissioner – Steven Holzman ____________________________ Commissioner – Marlene Ross ATTEST: ________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 12 of 401 RESOLUTION R12-____ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013; PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE DATE. WHEREAS, a tentative budget has been prepared by the Interim City Manager estimating expenditures, transfers, and revenues of the City of Boynton Beach for the ensuing year, with detailed information, including revenues to be derived from sources other than the ad valorem tax levy, and she has made recommendations as to the amount necessary to be appropriated for the ensuing year; and WHEREAS , the City Commission of the City of Boynton Beach has conducted a public hearing in accordance with s. 200.054 Florida Statutes on the City’s tentative budget and the proposed millage rate. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. That the tentative budget of the City of Boynton Beach, Florida, for the fiscal year beginning October 1, 2012 and ending September 30, 2013, a copy of which is attached hereto, is hereby adopted and the appropriations set out therein are hereby made to maintain and carry on the government of the City of Boynton Beach, Florida. General Section 3. There is hereby appropriated the sum of $ 69,017,724 to the Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays for the City Government pursuant to the terms of the above budget. Local Section 4. That there is hereby appropriated the sum of $ 1,101,690 to the Option Gas Tax Special Revenue Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Section 5. That there is hereby appropriated the sum of $ 386,202 to the Community Improvements Special Revenue Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Public Section 6. That there is hereby appropriated the sum of $ 114,069 to the Arts Special Revenue Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. 13 of 401 Section 7. That there is hereby appropriated the sum of $ 1,012,630 to the Recreation Program Special Revenue Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Cemetery Section 8. That there is hereby appropriated the sum of $ 336,273 to the Special Revenue Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Section 9. That there is hereby appropriated the sum of $ 1,076,500 to Traffic Safety Special Revenue Fund the for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Public Section 10. That there is hereby appropriated the sum of $ 8,987,265 to the Service Tax Debt Service Fund for the purpose of payment operating expenditures, transfers to other funds, and the principal and interest due on the public service tax bonds of the City not subject to statutory exemptions and for redeeming such bonds as they mature. General Section 11. That there is hereby appropriated the sum of $ 1,774,000 to the Capital Improvement Capital Projects Fund for the payment of transfers to other funds and capital outlays pursuant to the terms of the above budget. Water Section 12. That there is hereby appropriated the sum of $ 36,636,406 to the and Sewer Utility Enterprise Fund for operating expenditures, debt service, transfers to other funds, and necessary capital outlay. 14 of 401 Water Section 13. That there is hereby appropriated the sum of $ 24,671,000 to the and Sewer Utility Capital Improvement Enterprise Fund for the payment of capital outlays pursuant to the terms of the above budget. Golf Section 14. That there is hereby appropriated the sum of $ 2,226,659 to the Course Enterprise Fund for operating expenditures, transfer to other funds, and necessary capital outlays. Solid Section 15. That there is hereby appropriated the sum of $ 11,311,258 to the Waste Enterprise Fund for the payment of operating expenditures, transfers to other funds and necessary capital outlays. Fleet Section 16. That there is hereby appropriated the sum of $ 6,013,659 to the Maintenance Internal Service Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Section 17. That there is hereby appropriated the sum of $ 286,233 to the Warehouse Internal Service Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Self- Section 18. That there is hereby appropriated the sum of $ 2,518,243 to the Insurance Internal Service Fund for the payment of operating expenditures, transfers to other funds, and necessary capital outlays. Section 19. A copy of the tentative budget summary shall be published in one issue of a newspaper published in Palm Beach County and at the same time the public will be notified of a public hearing to be held on the 18th day of September, 2012, at 6:30 P.M. for the purpose of hearing suggestions, agreements, objections or criticisms of the final budget and millage. This meeting is for the purpose of setting a final ad valorem tax levy and final budget. Section 20. All delinquent taxes collected during the ensuing fiscal year as proceeds from levies of operation millages of prior years are hereby specifically appropriated for the use of the General Fund. Section 21. If any clause, section or other part of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part shall be considered as eliminated and shall in no way affect the validity of the remaining portions of this Resolution. Section 22. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 23. This Resolution shall become effective immediately upon passage. 15 of 401 th PASSED AND DULY ADOPTED this 4 day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ____________________________ Mayor – Woodrow L. Hay ____________________________ Vice Mayor – Mack McCray ____________________________ Commissioner – ____________________________ Commissioner – Steven Holzman ____________________________ Commissioner – Marlene Ross ATTEST: ________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 16 of 401 17 of 401 18 of 401 19 of 401 20 of 401 21 of 401 22 of 401 23 of 401 24 of 401 25 of 401 26 of 401 27 of 401 28 of 401 29 of 401 30 of 401 31 of 401 3. A ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Proclaim the month of September 2012 as Hunger EQUESTED CTION BY ITY OMMISSION Action Month. ER: All across America, elected officials are making public XPLANATION OF EQUEST statements about the problem of hunger in their community. In Broward, Miami-Dade, Monroe and Palm Beach counties approximately 1 million individuals ever day are unsure where their next meal will come from. Most people believe only the homeless are hungry; but there are children, families and the elderly in our community needing support. This proclamation will provide greater awareness and celebrate the opportunities to help with the mission of hunger relief in South Florida. H? N/A OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: N/A ISCAL MPACT A: Not to allow proclamation. LTERNATIVES 32 of 401 PROCLAMATION WHEREAS, hunger and poverty are issues of grave concern in the United States and the State of Florida; and WHEREAS, the City of Boynton Beach of Palm Beach County is committed to taking steps to raise awareness about the need to combat hunger in every part of our city and to provide additional resources that citizens of Boynton Beach need; and WHEREAS, the city of Boynton Beach is committed to working with Feeding South Florida in educating people about the role and importance of food banks in addressing hunger and raising awareness of the need to devote more resources and attention to hunger issues; and WHEREAS, more than 1 million individuals in south Florida rely on food provided by Feeding South Florida and its network of Partners agencies annually; and WHEREAS, the members of Feeding South Florida distributed more than 30 million pounds of food and grocery products in 2011 through its network of food pantries, soup kitchens, shelters and other community organizations; and WHEREAS, food banks across the country, including Feeding South Florida – will host numerous events throughout the month of September to bring awareness and attention to encourage involvement in efforts to end hunger in their local community; NOW, THERFORE, I, Woodrow L. Hay, do hereby recognize September, as HUNGER ACTION MONTH in our City of Boynton Beach and I call this observance to the attention of our citizens. In witness whereof, I Woodrow Hay, have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 4th day of September, 2012. _______________________ Woodrow Hay, Mayor ATTEST: ___________________________ Janet M. Prainito, CMC City Clerk (Corporate Seal) 33 of 401 5. A ADMINISTRATIVE September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Appoint eligible members of the community to EQUESTED CTION BY ITY OMMISSION serve in vacant positions on City advisory boards ER: The attached list contains the names of those who have XPLANATION OF EQUEST applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission member having responsibility for the appointment to fill each vacancy. **NOTE: At the last City Commission meeting it was requested by members of the Commission to bring back for discussion the Financial Advisory Committee regarding their inability to hold meetings due to the lack of quorum in the membership. There is currently an application pending for appointment to the Financial Advisory Committee that if appointed, would provide a quorum for the committee. H? Appointments are necessary to OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES keep our Advisory Boards full and operating as effectively as possible. FI: None ISCAL MPACT A: Allow vacancies to remain unfilled. LTERNATIVES 34 of 401 35 of 401 36 of 401 37 of 401 38 of 401 39 of 401 6. A CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R12-088 - EQUESTED CTION BY ITY OMMISSION Assess the cost of nuisance abatement on properties within the City of Boynton Beach. In accordance with the Municipal Lien Procedure on file in ER: XPLANATION OF EQUEST the City of Boynton Beach, the attached list contains the addresses of properties cited by Code Compliance for nuisances abated by a City-contracted vendor. Finance sent an invoice to each property owner. There was no response within the required 30-day period. Copies of the invoices were then forwarded to the City Clerk’s Office for continuation of the procedure. The property owners were again issued a copy of the invoice and a letter which offered an opportunity to pay the invoice within an additional 30-day period. The attached list contains the names of the property owners who have still not responded to our correspondence. At this point in the procedures, authorization is requested to record liens against these properties in the public records of Palm Beach County within 30 days of adoption of the Resolution. Prior to sending the Resolution to the County for recording, the City Clerk will send another letter to each property owner notifying them they have another 30 days to pay the invoice before the Resolution is sent for recording. An additional administrative fee of $30 will be added to the assessment when the Resolution is sent to the County for recording. Thirty days after the Resolution is recorded, the property owners will receive, by certified mail, a copy of the Resolution and another letter stating the unpaid balance will accrue interest at a rate of 8% per annum. 40 of 401 H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES This process allows us to place liens on the properties in order to FI: ISCAL MPACT reimburse the City for the services that were provided when the nuisances were abated. The alternative would be to not place liens on the properties and not A: LTERNATIVES collect for the service provided. 41 of 401 RESOLUTION NO. R12- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA ASSESSING THE COSTS OF ABATEMENT OF CERTAIN NUISANCES AGAINST THE OWNERS OF THE PROPERTIES INVOLVED; AND PROVIDING AN EFFECTIVE DATE. WHEREAS , a contract vendor was requested by Code Compliance to mow the lots, remove vegetation and board up structures on the properties, described in Exhibit “A”; and WHEREAS , the owners of the parcel(s) of property hereinafter described were invoiced by the Finance Department in an effort to recoup these costs with no response; and WHEREAS, said nuisance was not abated as required; and, WHEREAS , all of the property owners listed in the attached Exhibit “A” were sent letters offering them an opportunity to remit within 30 days in order to avoid incurring a lien on their property; and WHEREAS , the City Manager or his authorized representative has made a report of costs actually incurred by the City and abatement of said nuisance as to the property(s) involved, which is described in Exhibit “A” attached to this Resolution; and WHEREAS, upon passage of this Resolution, the property owners will be furnished with a copy of this Resolution, and given one more opportunity to remit all costs associated with the abatement in full within 30 days of the passage of the Resolution, before transmittal to the County for recordation of Liens; and Now, therefore, be it resolved by the city commission of the city of boynton beach, Florida as follows: Section 1: Each Whereas clause set forth above is true and correct and incorporated herein by this reference. Section 2: The amount of costs incurred by the City and the abatement of the above- described nuisance as to the parcels of land, owned and indicated to wit: SEE ATTACHED COMPOSITE EXHIBIT “A” Subject amount is hereby assessed as liens against said parcels of land as indicated, plus an additional administrative charge of $30.00 for each Lien. Liens shall be of equal dignity with the taxes there from for the year 2012, and shall be enforced and collected in like manner pursuant to applicable provisions of law. In 42 of 401 the event collection proceedings are necessary, the property owner shall pay all costs of the proceedings, including reasonable attorneys fees. Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Woodrow L. Hay _______________________________ Vice Mayor – Mack McCray _______________________________ Commissioner – _______________________________ Commissioner – Steven Holzman ATTEST: _______________________________ Commissioner – Marlene Ross _____________________________ Janet M. Prainito, MMC City Clerk {Corporate Seal} 43 of 401 44 of 401 6. B CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the Bid Award for "ANNUAL SUPPLY OF EQUESTED CTION BY ITY OMMISSION BRASS FITTINGS AND ACCESSORIES" Bid # 063-1412-12/MFD to the following seven (7) companies: Ferguson, Fortiline Waterworks, HD Supply, Lehman Pipe, Mariflow, Municipal Waterworks and Sunstate Metering on an overall basis, to the lowest, most responsive, responsible bidders who met all specifications for an estimated annual amount of $52,000 and will be purchased on an "As Needed Basis". : SEPTEMBER7,2012–SEPTEMBER6,2013 CONTRACT PERIOD ER: On July 25, 2012, Procurement Services opened and XPLANATION OF EQUEST tabulated eight (8) bids for Brass Fittings and Accessories. All bids were reviewed by the Warehouse Manager. It was determined to recommend this award in part to seven . (7) companiesThe recommended award is as follows: Ferguson 3 items Fortiline Waterworks 55 items HD Supply 3 items (**) Lehman Pipe 32 items * Mariflow 15 items * Municipal Waterworks 9 items * (**) Sunstate Metering 19 items Total 136 items 45 of 401 * The following vendors have a minimum dollar amount per order. If we do not meet the minimum, we will go with the second vendor (if they honor the price) or go out for quotes. Lehman Pipe $ 25.00 per order Mariflow $250.00 per order Municipal Waterworks $500.00 per order ** The following items have two (2) vendors with the lowest bid. At the time of the order the vendor will be determined based upon then vendor providing the earliest delivery date. Items 123,124 The contract period is determined by the existing contract which is due to expire on 9/6/12. We selected 9/7/12 as the new contract date to prevent any overlapping. The bid will be for the one year period of 9/7/12 to 9/6/13 and allow for two (2) additional one (1) year extensions at the same terms, conditions and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. These items will be ordered, stored and tracked at the City’s warehouse and available for all City departments to requisition when needed. Last year’s expenditures totaled $40,452 and the previous year totaled $62,875. PROGRAM IMPACT: The purpose of this bid is to secure a source of supply for the purchase of Brass Fittings and Accessories. These supplies will be ordered on an “AS NEEDED BASIS” and stocked within the City’s Warehouse. FI:ACCOUNT NUMBER ESTIMATED ISCAL MPACT WAREHOUSE STOCKANNUAL EXPENDITURE 502-0000-141-0100 $52,000 A: Obtain quotes on an “as needed” basis which is not recommended as it LTERNATIVES would not be cost effective. 46 of 401 The City of Boynton Beach Finance Department WAREHOUSE DIVISION TO: Tim Howard, Deputy Director of Financial Services FROM: Michael Dauta, Warehouse Manager DATE: August 2, 2012 SUBJECT: Brass Bid # 063-1412-12/MFD I reviewed the tabulation sheet sent from your office. My recommendation is a multi-award to overall low vendor. The evaluating factor used was price. Last year’s expenditures were $40,452.03. The previous year’s expenditures were $62,875.10. This year’s expenditures will be an estimated $52,000. Ferguson Item(s) # 10,91,92 Fortiline Waterworks Item(s) # 15,16,17,38,39,40,41,42,43,44,45,66,67,68A,68B,70,71,72,73,74,76,77,78,79,80,84,87, 88,94,95,96,97,98,99,100,101,102,103,104,105,106,108,109,110,111,112,113,114,115, 116,128,129,131,132,133 HD Supply Item(s) # 123,124 93, Lehman Pipe * Item(s) # 1,2,3,4,5,6,7,8,9,11,12,13,31,32,33,34,35,36,37,46,52,53,54,55,56,57,58,59,60,65,82,83 Mariflow * 47 of 401 Item(s) # 14,19,22,61,62,63,64,75,81,85,86,89,107,117,118 Municipal Waterworks * Item(s) # 123,124, 119,120,121,122,125,126,127 Sunstate Metering Item(s) # 18,20,21,23,24,25,26,27,28,29,30,47,48,49,50,51,69,90,130 The following items have two (2) vendors with the lowest bid. We will determine where to get the items from at the time of the order. It will mainly depend on who can get it to us the quickest. There was a bid item number that repeated in the proposal, item # 68. Even though the number repeated, it represents different items. To distinguish these items, I am placing a letter after the number. They will be 68A and 68B. * The following vendors have a minimum dollar amount per order. If we do not meet the minimum, we will go with the second vendor (If they honor the price) or go out for quotes. Lehman Pipe $25.00 per order Mariflow $250.00 per order Municipal Waterworks $500.00 per order In addition, the following vendors included a discount of cost plus % for all items not listed on the bid. Ferguson 25% Lehman Pipe 25% Municipal Waterworks 44% for AY McDonald Sunstate Metering 25% US Construction 15% The following vendor included a discount of cost plus for all items not listed in the bid. HD Supply Cost plus 12% CC: Barry Atwood, Director of Finance 48 of 401 49 of 401 50 of 401 51 of 401 52 of 401 53 of 401 54 of 401 55 of 401 56 of 401 57 of 401 58 of 401 59 of 401 60 of 401 61 of 401 62 of 401 63 of 401 64 of 401 65 of 401 66 of 401 67 of 401 68 of 401 69 of 401 70 of 401 71 of 401 72 of 401 6. C CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the updated Library Long Range Plan for EQUESTED CTION BY ITY OMMISSION 2012-2015. ER: The State requires that each year, the City Commission XPLANATION OF EQUEST formally approve the Library Long Range Plan in order to be eligible to apply for State Aid Grants. This plan is a three-year rolling plan that is updated each year by Library Administration and approved by City Commission. H? Approval will qualify the Library to OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES apply for State Aid Grants. This plan does not commit the City to any additional budgetary commitments other than what is addressed in the Technology section and is already requested in the FY2012-2013 Budget Request. FI: State Aid Grants bring additional library resources to the community ISCAL MPACT (estimated at $63,012 for FY12-13). The Technology Plan expenses are all addressed in existing budget request. No additional funds are included nor requested in this plan. A: Do not approve and eliminate the Library from the State Aid Grant LTERNATIVES Program. 73 of 401 74 of 401 75 of 401 76 of 401 77 of 401 78 of 401 79 of 401 80 of 401 81 of 401 82 of 401 83 of 401 84 of 401 85 of 401 6. D CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R12-089 - EQUESTED CTION BY ITY OMMISSION Authorize application and execution of the agreement for Library State Aid To Public Libraries Grant for FY2012-2013 ER: The State requires that each year, the City Commission XPLANATION OF EQUEST authorize the Grant Application and Agreement for State Aid to Public Libraries. Final grant award is based on FY2010-2011 City of Boynton Beach funds expended for Library Services ($2,255,748). Final grant award, which is estimated to be $63,012, will be announced in February 2013 and is based on State Legislature approval of State Aid Fund allocation to libraries in the State of Florida. H? Approval will qualify the Library to OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES receive a State Aid Grant which is an incentive program designed to encourage communities to provide adequate local funding to support library service. These grant funds will help purchase future library technology equipment. FI: State Aid Grants are operational grants that bring additional library ISCAL MPACT resources to the community. Grants formulas are based on local funds invested in library service. The more local money spent on Library Services, the higher the grant amounts. A: Do not approve and eliminate the Library from the State Aid Grant LTERNATIVES Program. 86 of 401 RESOLUTION NO. R 12- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE LIBRARY STATE AID GRANT APPLICATION AND AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND FLORIDA DEPARTMENT OF STATE, DIVISION OF LIBRARY AND INFORMATION SERVICES FOR THE FISCAL YEAR 2011-2012; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida requires that the City of Boynton Beach authorize the Grant Application and Agreement for Library State Aid each year; and WHEREAS , upon recommendation of staff, the City Commission has determined that it is in the best interests of the residents of the City to authorize execution of the Library State Aid Grant Application and Agreement with the Florida Department of State, Division of Library and Information Services for the Fiscal Year 2012-2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve and authorize the Mayor to execute the Library State Aid Grant Application and Agreement with Florida Department of State, Division of Library and Information Services for the Fiscal Year 2012-2013, a copy of which is attached hereto as Exhibit “A”. Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA 87 of 401 ______________________________ Mayor – Woodrow L. Hay ______________________________ Vice Mayor – Mack McCray ______________________________ Commissioner – _______________________________ Commissioner – Steven Holzman _______________________________ Commissioner – Marlene Ross ATTEST: ________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 88 of 401 89 of 401 90 of 401 91 of 401 92 of 401 93 of 401 94 of 401 95 of 401 96 of 401 97 of 401 6. E CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the minutes from the regular City EQUESTED CTION BY ITY OMMISSION Commission meeting held on August 21, 2012 The City Commission met on August 21, 2012 and minutes were prepared from the notes taken at the meetings. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. H? A record of the actions taken by OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES the City Commission will be maintained as a permanent record. FI: N/A ISCAL MPACT A: N/A LTERNATIVES 98 of 401 99 of 401 100 of 401 101 of 401 102 of 401 103 of 401 104 of 401 105 of 401 106 of 401 107 of 401 108 of 401 109 of 401 110 of 401 111 of 401 112 of 401 113 of 401 114 of 401 115 of 401 116 of 401 117 of 401 118 of 401 119 of 401 120 of 401 121 of 401 122 of 401 123 of 401 124 of 401 125 of 401 126 of 401 6. F CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Accept the resignation of Jeanne Heavilin, a EQUESTED CTION BY ITY OMMISSION regular member of the Special Events Ad Hoc Advisory Committee ER: Jeanne Heavilin has submitted her resignation as a regular XPLANATION OF EQUEST member of the Special Events Ad Hoc Advisory Committee. H? The Special Events Ad Hoc OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES Advisory Committee will have a vacant position. FI: None ISCAL MPACT A: None LTERNATIVES 127 of 401 128 of 401 6. G CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R12-090 - EQUESTED CTION BY ITY OMMISSION Approve and ratify the action of the South Central Regional Wastewater Treatment and Disposal Board at their meeting on August 16, 2012 and; 1) Accept the 2012/2013 Wastewater and Reclaim O&M Budget, 2) Authorize establishment of user rate (O&M at $0.9866/1,000 Gal and R&R Reservers at $0.1940/1,000 Gal) to Delray Beach and Boynton Beach for fiscal year 2012/2013 at 1.1806/1,000 Gal, 3) Authorize establishment of the reclaim user rate at $0.18643/1,000 Gal to consumers Delray Beach, Boynton Beach and South Central Regional for Fiscal year 2012/2013, 4) Accept the 2012/2013 Organizational Chart and Salary ranges, 5) Authorize the approval of the second amendment to the Interlocal Government Agreement for biosolids processing and recycling between the Solid Waste Authority and South Central Regional Wastewater Treatment and Disposal Board. Amendment to closeout project increases contract by the amount of $673,964 for a final contract amount of $7,370,799. ER: On August 16, 2012, the South Central Regional XPLANATION OF EQUEST Wastewater Treatment & Disposal Board held its Regular Quarterly Annual meeting. At that time, the Board took action on the items that are now before the City Commission for ratification. This City Commission ratification is the confirmation process for the action taken by the S.C.R.W.T.D. Board. H? N/A OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI : ISCAL MPACT A: Do not ratify the actions of South Central Regional Wastewater LTERNATIVES Treatment and Disposal Board. 129 of 401 RESOLUTION NO. R12-_____ A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, RATIFYING THE ACTION TAKEN BY THE SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD, ON AUGUST 16, 2012, AS STATED HEREIN; AUTHORIZING AND DIRECTING THE INTERIM CITY MANAGER AND CITY CLERK TO EXECUTE SAID RATIFICATIONS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of August 16, 2012, as set forth in the attached Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption. Section 2. The City Commission does hereby ratify the action taken by the South Central Regional Wastewater Treatment & Disposal Board on August 16, 2012, as set forth on the attached Exhibit “A” and authorizes the Interim City Manager and City Clerk to execute said Ratifications. Section 3. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED this _____ day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ___________________________ Mayor – Woodrow L. Hay ____________________________ Vice Mayor – William Orlove ____________________________ Commissioner – ATTEST: ____________________________ Commissioner – Steven Holzman _________________________ ____________________________ Janet M. Prainito, MMC Commissioner- Marlene Ross City Clerk (Corporate Seal) 130 of 401 131 of 401 132 of 401 133 of 401 134 of 401 135 of 401 136 of 401 137 of 401 138 of 401 139 of 401 140 of 401 141 of 401 142 of 401 143 of 401 144 of 401 145 of 401 146 of 401 147 of 401 148 of 401 149 of 401 150 of 401 151 of 401 152 of 401 153 of 401 154 of 401 155 of 401 156 of 401 157 of 401 158 of 401 159 of 401 160 of 401 161 of 401 162 of 401 163 of 401 164 of 401 165 of 401 166 of 401 167 of 401 6. H CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Accept the resignation of T. Brooke Spell, a regular EQUESTED CTION BY ITY OMMISSION member of the Code Compliance Board ER: T. Brooke Spell has submitted his resignation as a regular XPLANATION OF EQUEST member of the Code Compliance Board due to work related issues. H? The Code Compliance Board will OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES have a vacant position. FI: None ISCAL MPACT A: None LTERNATIVES 168 of 401 169 of 401 6. I CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the rejection of seven (7) proposals EQUESTED CTION BY ITY OMMISSION received by Procurement Services in response to the "RFP for a Three Year Contract for Pharmacy Benefits Manager"; RFP No.: 061-1610-12/JMA. ER: On July 25, 2012, Procurement Services opened seven (7) XPLANATION OF EQUEST proposals in response to the Request for Proposal for a Three Year Contract for Pharmacy Benefits Manager. An Evaluation Committee was formed with the Director of Human Resources, the Benefits Administrator, the Claims Administrator from Risk Management, and the City’s Benefits Consultant, Willis of Florida. After reviewing all proposals, it is the recommendation of the Evaluation Committee to reject all proposals and pursue remaining with a fully insured plan that includes pharmacy benefits as being in the best interest of the City. H? The City of Boynton Beach in an OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES effort to effect cost savings for benefits expense for City employees considered the option of becoming “Self-Insured”. By issuing Requests for Proposals for a Pharmacy Benefits Manager and a Third Party Administrator, staff would have the necessary information to determine if becoming self-insured would be an option to contain group insurance monthly medical premiums and costs. At this time the evaluation committee does not feel that there would be an advantage to the City to change to a self-insured plan. It is being recommended that The City of Boynton Beach remain with a fully insured plan with the current insurance carrier. 170 of 401 FI: N/A ISCAL MPACT A: To award this RFP to a proposer and thus separating the City’s LTERNATIVES Pharmacy plan and the City’s health insurance plan. Staff does not recommend this alternative at this time and recommends keeping the pharmacy benefits included in the fully insured health insurance plan. 171 of 401 172 of 401 173 of 401 174 of 401 175 of 401 176 of 401 177 of 401 6. J CONSENT AGENDA September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the rejection of six (6) proposals received EQUESTED CTION BY ITY OMMISSION by Procurement Services in response to the "RFP for a Three Year Contract with a Third Party Administrator for the City of Boynton Beach Employee Medical Plan"; RFP No.: 060-1610- 12/TWH. ER: On July 25, 2012, Procurement Services opened six (6) XPLANATION OF EQUEST proposals in response to the Request for Proposal with a Third Party Administrator for the City of Boynton Beach Employee Medical Plan. An Evaluation Committee was formed with the Director of Human Resources, the Benefits Administrator, the Claims Administrator from Risk Management, and the City’s Benefits Consultant, Willis of Florida. After reviewing all proposals, it is the recommendation of the Evaluation Committee to reject all proposals and pursue remaining with a fully insured employee medical plan as being in the best interest of the City. H? The City of Boynton Beach in an OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES effort to effect cost savings for benefits expense for City employees considered the option of becoming “Self-Insured”. By issuing Requests for Proposals for a Pharmacy Benefits Manager and a Third Party Administrator, staff would have the necessary information to determine if becoming self-insured would be an option to contain group insurance medical costs. At this time the evaluation committee does not feel that there would be an advantage to the City to change to a self-insured plan. It is being recommended that The City of Boynton Beach remain with a fully insured plan with the current insurance carrier. 178 of 401 FI: N/A ISCAL MPACT A: To award this RFP to a proposer and thus changing the City’s medical LTERNATIVES plan from a fully-insured to a self-insured plan. Staff does not recommend this alternative at this time and recommends continuing with a fully insured health insurance plan. 179 of 401 180 of 401 181 of 401 182 of 401 183 of 401 7. A BIDS AND PURCHASES OVER $100,000 September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R12-091 - EQUESTED CTION BY ITY OMMISSION Approve and authorize execution of a Two Year Agreement between The Hartford and the City of Boynton Beach for Life and Disability Insurance per the Request for Proposal for a "Two Year Contract for Life and Disability Insurance Plans for the Employees of the City of Boynton Beach"; RFP No.: 053-1610-12/JMA. AGREEMENTTERM:O1,2012S30,2014 CTOBER THROUGH EPTEMBER ER: On June 27, 2012, Procurement Services received and XPLANATION OF EQUEST opened four (4) proposals in response to the RFP for Life and Disability Insurance. Three (3) proposals were for the Life Insurance and Disability Insurance, with one (1) proposal quoting only Life Insurance. The Evaluation Committee was comprised of Willis of Florida, the City’s Benefits Consultant; Julie Oldbury, Human Resources Director; and Pat Sholos, Benefits Administrator. The Committee reviewed all proposals and ranked them accordingly. The Evaluation Committee recommends awarding this proposal to The Hartford Life and Accident Insurance Company as the most responsive, responsible bidder. The RFP was for a two (2) year period beginning October 1, 2012 and provides for three (3) one-year extensions subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. H? The Hartford is the City’s current OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES insurance carrier for Group Basic Life and Accidental Death and Dismemberment Insurance (AD&D), Group Optional Life and AD&D, Group Dependent Life Insurance, and Group Long-Term Disability Insurance (LTD) plans for the City’s employees. In the 184 of 401 current Fiscal Year (FY 11/12), the City realized a 5% reduction in the monthly premiums over the previous Fiscal Year (FY 10/11) as approved by City Commission on July 5, 2011 included in Resolution No. R11-071. The Hartford’s proposal is for the rates to stay the same for the new two-year contract term (October 1, 2012 through September 30, 2014). FI: Estimated City cost for FY12/13 is $135,000 and has been included in ISCAL MPACT the recommended FY12/13 budget. The proposed monthly premiums for FY 12/13 & FY 13/14 are the same as the current fiscal year so the only fiscal impact would result from the addition or reduction of employees. The annual cost for the Life and Disability Insurance Plan for the current and previous fiscal years is as follow: FY 2008/2009 $171,520.12 FY 2009/2010 $176,478.49 FY 2010/2011 $152,204.70 FY 2011/2012 $118,150.98 (thru August 2012) A: Not to approve this agreement and re-advertise the Request for LTERNATIVES Proposal, Staff recommends approval of this agreement. 185 of 401 RESOLUTION NO. R12- A RESOLUTION OF THE CITY COMMISSION OF BOYNTON BEACH, FLORIDA, APPROVING THE ONE YEAR RENEWAL OF THE CONTRACT FOR LIFE AND DISABILITY INSURANCE WITH HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY FROM OCTOBER 1, 2011 TO SEPTEMBER 30, 2012; AND PROVIDING AN EFFECTIVE DATE . WHEREAS, on June 27, 2012, Procurement Services received and opened four (4) proposals in response to the RFP for Life and Disability Insurance; and WHEREAS, the Evaluation Committee reviewed all proposals and ranked them accordingly and recommends awarding the proposal to The Harford Life and Accident Insurance Company as the most responsive responsible proposer; and WHEREAS , the City Commission of the City of Boynton Beach, upon recommendation of staff, deems it to be in the best interests of the residents and citizens of the City of Boynton Beach to approve the Two Year Contract for Life and Disability Insurance with Hartford Life and Accident Insurance Company from October 1, 2012 to September 30, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve the Provider Agreement for a Two Year Contract for Life and Disability Insurance Plans for the Employees of the City of Boynton Beach with Hartford Life and Accident Insurance Company from October 1, 2012 to September 30, 2014. Section 3. The Interim City Manager is authorized to execute the Provider 186 of 401 Agreement, a copy of which is attached hereto as Exhibit “A”. Section 4. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Woodrow L. Hay ______________________________ Vice Mayor – Mack McCray ______________________________ Commissioner – _______________________________ Commissioner – Steven Holzman _______________________________ Commissioner – Marlene Ross ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 187 of 401 188 of 401 189 of 401 190 of 401 191 of 401 192 of 401 193 of 401 194 of 401 195 of 401 196 of 401 197 of 401 198 of 401 199 of 401 200 of 401 201 of 401 202 of 401 203 of 401 204 of 401 205 of 401 206 of 401 207 of 401 208 of 401 209 of 401 210 of 401 211 of 401 212 of 401 213 of 401 214 of 401 215 of 401 216 of 401 217 of 401 218 of 401 219 of 401 220 of 401 221 of 401 222 of 401 223 of 401 224 of 401 225 of 401 226 of 401 227 of 401 228 of 401 229 of 401 230 of 401 231 of 401 232 of 401 233 of 401 234 of 401 PROVIDER AGREEMENT FOR A “TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH” THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY as “the City”, and, hereinafter referred to as “the Consultant or Company”, in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. SERVICES DESIGNATED. The Consultant is retained by the City to perform insurance RFP FROM INSURANCE carrier services in connection with the project designated CARRIERS FOR A “TWO YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACHRFP No.: 053- “ - 1610-12/JMA. 2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibits 1 & 2 attached hereto, including the provision of all labor, materials, equipment and supplies. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon the giving of written notice by the City to the Consultant to proceed. Consultant shall perform all October 1, services and provide all work product required during the agreement period of 2012 to September 30, 2014 unless an extension of such time is granted in writing by the City. This AGREEMENT allows for three (3) additional one (1) year extensions at the same terms, conditions, and agreeable prices subject to the Company acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. 4. PAYMENT. The Consultant shall be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by Company shall be paid on a monthly basis, determined by the number of full time employees in this program during this period. b. The Company may submit invoices to the City once per month. Such invoices will be checked by the City, and upon approval thereof, payment will be made to the Carrier in the amount approved. The policies govern the insurance relationship between Supplier and the City. Premium rates may be guaranteed for a certain period of time during the term of the policies. c. Final payment of any balance due the Company of the total premiums earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this agreement and its acceptance by the City. d. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e. The Company’s records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after final payments. Copies shall be made available upon request and upon the parties’ execution of a mutually agreeable audit confidentiality agreement, and once the 235 of 401 Contractor has received signed authorizations from claimants and beneficiaries, if confidential claim information is in scope for audit. 5. OWNERSHIP AND USE OF DOCUMENTS. The Company will own all records and its Hartford customer information derived from insurance transactions and as required by applicable law. Upon termination of the insurance contract and to the extent permitted by applicable law, The Company will transfer to the new insurance carrier necessary records and information not proprietary to The Company. The Company will work with The City to establish a time frame for the orderly transfer of files to the new carrier. The Company shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Company’s endeavors. 6. COMPLIANCE WITH LAWS. Company shall in performing the services contemplated by this service agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 7. INDEMNIFICATION. Company shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including reasonable attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Company’s own employees, or damage to property occasioned by a negligent act, omission or failure of the Company. 8. INSURANCE. The Company shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 9. INDEPENDENT CONTRACTOR. The Company and the City agree that the Company is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Company nor any employee of Company shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Company, or any employee of Company. 10. COVENANT AGAINST CONTINGENT FEES. The Company warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Company, to solicit or secure this agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Company, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability or, in its discretion to deduct from the agreement price or consideration, or 236 of 401 otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. DISCRIMINATION PROHIBITED. The Company, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. ASSIGNMENT. The Company shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. 13. NON-WAIVER. Waiver by the City of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. TERMINATION. a. The City reserves the right to terminate this agreement at any time by giving ten (10) days written notice to the Company. Once in effect, the policy(ies) will terminate according to their own termination provisions. 15. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida Law. The parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement promptly by negotiation between representatives with the authority to resolve such disputes. If the matter has not been resolved within thirty (30) days of a party’s request for negotiation, either party may initiate non-binding mediation or file suit in a court of competent jurisdiction. 16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Attn: Julie Oldbury , Human Resources Director Notices to the Carrier shall be sent to the following address: The Hartford 4830 West Kennedy Blvd Tampa, FL 33609 Attn: Denise Clayton, Account Manager 237 of 401 INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Company and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Company. DATED this _____ day of ________________________________________, 20____. CITY OF BOYNTON BEACH: _________________________________ __________________________________ City Manager Company Attest/Authenticated: __________________________________ Title _________________________________ (Corporate Seal) City Clerk Approved as to Form: Attest/Authenticated: _________________________________ __________________________________ Office of the City Attorney Secretary 238 of 401 EXHIBIT 1 PREMIUM QUOTATION BASIC & OPTIONAL LIFE 239 of 401 EXHIBIT 2 PREMIUM QUOTATION LONG TERM DISABILITY (LTD) INSURANCE 240 of 401 241 of 401 242 of 401 243 of 401 7. B BIDS AND PURCHASES OVER $100,000 September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R12-092 - EQUESTED CTION BY ITY OMMISSION Approve the piggy-back of the Martin County contract (RFB #2012-2540) with Aquifer Maintenance and Performance Systems, Inc. (AMPS, Inc.) with the same terms, conditions, specifications and pricing. Approve the execution by the City Manager of a cover Agreement between the City and AMPS, Inc. The bid term is from July 23, 2012 to July 22, 2015, with options for two one-year renewals. This contract will be utilized for well rehabilitation services on an As-Needed Basis, with an estimated annual expenditure of $225,000. BIDTERM: J23,2012THROUGHJ22,2015 ULY ULY ER: The City of Boynton Beach currently piggybacks the XPLANATION OF EQUEST contract between the City of Lake Worth and AMPS which will expire on September 1, 2012. AMPS has performed its services satisfactorily. The Martin County contract was awarded to AMPS following a competitive bid process and the services offered under this contract meet the wellfield maintenance and rehab requirements of the City of Boynton Beach. Martin County complied with Public Contract Bid requirements equal to or exceeding the City of Boynton Beach's requirements. H? The City of Boynton Beach has 29 OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES production wells and 2 Aquifer Storage and Recovery (ASR) wells. Production wells are used to recover raw water from underground whereas ASR wells are used to inject treated water underground during the rainy season and then reclaim that water during the dry season or as needed. Well yield is affected by the age and physical condition of the wells as well as the underground environment. A decrease in well yield results in a decrease in raw water supply which, in turn, leads to less water being available for 244 of 401 home and industrial use. To increase well yield, the wells may be rehabilitated; a process that involves a combination of two or more of the following: 1. Removal and reinstallation of the pump, motor and well head. 2. Air lifting sand and other sediments from the well. 3. Chemical cleaning of the well by adding acid to kill bio-mass and other organisms that may clog screens or porous rock structures underground. 4. Rebuilding or replacing of pumps and motors, if needed. On average, about 10 wells are rehabbed each year and the same will hold true for the coming year. The Utilities Department began utilizing AMPS, Inc. in January 2004 by piggybacking its contract with the City of Palm Bay resulting in successful rehabilitation of wells throughout the City of Boynton Beach at a significantly reduced cost. Thus, good production has continued at efficient pumpage rates for home and industrial consumers. FI: CIP Renewal and Replacement Account number: 403-5000-590-96-02 ISCAL MPACT (WTR075), Wellfield Rehabilitation - $220,000 and 401-2811-536-46-50, Wells Repair and Maintenance - $5,000. Prior to 2004, fiscal year expenditure for well rehabilitation was approximately $500,000. Utilizing AMPS, historical fiscal year expenditure has since been:  FY 05/06 - $265,000  FY 06/07 - $117,115  FY 07/08 - $206,809  FY 08/09 - $657,916  FY 09/10 - $227,759  FY 10/11 - $195,861  FY 11/12 - $78,509 to date A: The City of Boynton Beach could issue its own bid for these services LTERNATIVES but, the City benefits from bid pricing secured by a governmental agency offering a larger scope of work. 245 of 401 RESOLUTION NO. R12- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE “PIGGY-BACK” OF A MARTIN COUNTY CONTRACTRFB #2012-2540 WITH AQUIFER MAINTENANCE AND PERFORMANCE SYSTEMS, INC., OF WEST PALM BEACH, FLORIDA, FOR WELL REHABILITATION SERVICES ON AN AS-NEEDED BASIS WITH AN ESTIMATED ANNUAL ESTIMATED ANNUAL EXPENDITURE OF $225,000; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, City staff has confirmed that the Martin County has complied with Public Contract Bid requirements which equal or exceed the City of Boynton Beach’s requirements; and WHEREAS, upon recommendation of staff, it is the City’s desire to “piggy-back” a Martin County Contract RFB #2012-2540 with Aquifer Maintenance and Performance Systems, Inc., of West Palm Beach, Florida for well rehabilitation on an as-needed basis for an estimated expenditure of $225,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby approves the “piggy-back” of a Martin County Contract RFB #2012-2540 with Aquifer Maintenance and Performance Systems, Inc., for well rehabilitation on an as-needed basis in an estimated annual amount of $225,000. Section 3. The Mayor and City Clerk are authorized to execute a Contract for Well Rehabilitation Services, a copy of which is attached hereto as Exhibit “A”. 246 of 401 Section 4. That this Resolution shall become effective immediately. PASSED AND ADOPTED this ______ day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ________________________________ Mayor – Woodrow L. Hay ___________________________________ Vice Mayor – Mack McCray ___________________________________ Commissioner – ___________________________________ Commissioner – Steven Holzman ___________________________________ Commissioner – Marlene Ross ATTEST: ___________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 247 of 401 CONTRACT FOR WELL REHABILITATION SERVICES This Agreement is made as of this ____ day of __________, 2012 by and between AQUIFER MAINTENANCE AND PERFORMANCE SYSTEMS, INC., a Florida Corporation, with offices at 7146 Haverhill Road N., West Palm Beach, Florida 33402 (“AMPS”), and THE CITY OF BOYNTON BEACH, a Florida municipal corporation, with an address at 100 East Boynton Beach Boulevard, Boynton Beach, FL 33435 (the “City”). RECITALS WHEREAS, The City of Boynton Beach has 29 production wells and 2 Aquifer Storage and Recovery wells; and WHEREAS, ongoing maintenance of the wells aids in achieving good well yields. Maintenance may include rebuilding or replacing relief and check valves, line cleaning or relining of pipe and calibration, repair or replacement of flow meters; and WHEREAS , AMPS, submitted a proposal dated August 14, 2012 to the City to provide well rehabilitation services at prices based on Martin County contract #RFB2012-2540; and WHEREAS, The City would like to piggy-back the Martin County contract under the same terms and conditions for an estimated annual expenditure of $225,000. NOW THEREFORE , in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT Section 1. The foregoing recitals are true and correct and are hereby incorporated in this Agreement. Section 2. The City and AMPS agree that AMPS shall provide well rehabilitation services for an estimated annual expenditure of $225,000 at prices based on Martin County contract RFB #2012-2540, a copy of which is attached hereto as Exhibit “A”, except as hereinafter provided: A. All references to the Martin County shall be deemed as references to the City of Boynton Beach. B. All Notices to the City shall be sent to: City: Lori LaVerriere, Interim City Manager City of Boynton Beach 100 East Boynton Beach Boulevard Boynton Beach, Florida 33435 Telephone: (561) 742-6010 / Facsimile: (561) 742-6090 Copy : James A. Cherof, City Attorney 248 of 401 Goren, Cherof, Doody & Ezrol, PA. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, FL 33308 Telephone: (954) 771-4500 Facsimile: (954) 771-4923 Section 3. In the event that the Martin County Contract is amended, or terminated, AMPS shall notify the City within ten (10) days. In the event the Martin County Contract is amended or terminated prior to its expiration, this Contract shall remain in full force and effect, and not be deemed amended or terminated, until specifically amended or terminated by the parties hereto. Section 4. AMPS agrees that in the event it enters into a Contract for the same (or substantially similar) scope of services with another local government in Florida which contains a term or condition, including fees, charges or costs, which the City determines to be more favorable than the terms in this Contract, the parties shall enter into an Addendum to provide those terms to the City. Section 5. The insurance required shall require that the Certificate of Insurance name the City of Boynton Beach as an additional insured. Section 6. In all other aspects, the terms and conditions of the Martin County Contract are hereby ratified and shall remain in full force and effect under this Contract, as provided by their terms. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first written above. CITY OF BOYNTON BEACH,FLORIDA ATTEST: By:_________________________________ ___________________________________ Woodrow L. Hay, Mayor City Clerk APPROVED AS TO FORM: ___________________________________ James A. Cherof, City Attorney AQUIFER MAINTENANCE AND PERFORMANCE SYSTEMS, INC. WITNESSES: ____________________________________ BY:_________________________________ 249 of 401 Print Name: ____________________________________ Title: _________________________ ATTEST: ____________________________________ SECRETARY 250 of 401 EXHIBIT A AGREEMENT BETWEEN MARTIN COUNTY AND AQUIFER MAINTENANCE AND PERFORMANCE SYSTEMS, INC. 251 of 401 252 of 401 253 of 401 254 of 401 255 of 401 256 of 401 257 of 401 258 of 401 259 of 401 260 of 401 261 of 401 262 of 401 263 of 401 264 of 401 265 of 401 266 of 401 267 of 401 268 of 401 269 of 401 270 of 401 271 of 401 272 of 401 273 of 401 274 of 401 275 of 401 276 of 401 277 of 401 278 of 401 279 of 401 280 of 401 281 of 401 282 of 401 283 of 401 284 of 401 285 of 401 286 of 401 7. C BIDS AND PURCHASES OVER $100,000 September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the Bid Award for "ANNUAL SUPPLY OF EQUESTED CTION BY ITY OMMISSION PIPE FITTINGS AND ACCESSORIES" Bid # 062-1412-12/MFD to the following seven (7) companies: Corcel Corp, Ferguson, Fortiline Waterworks, HD Supply Waterworks, Lehman Pipe and Plumbing Supply, Mariflow and US Construction on an overall basis, as the lowest, most responsive, responsible bidders who met all specifications for an estimated annual amount of $142,000 and will be purchased on an "As Needed Basis". : S5,2012–S4,2013 CONTRACT PERIODEPTEMBER EPTEMBER ER: On July 24, 2012, Procurement Services opened and XPLANATION OF EQUEST tabulated seven (7) bids for Pipe Fittings and Accessories. All bids were reviewed by the Warehouse Manager. It was determined to recommend this award in part to all . seven (7) companiesThe recommended award is as follows: Corcel Corp 11 items Ferguson 36 items Fortiline Waterworks 66 items * HD Supply Waterworks 60 items Lehman Pipe and Plumbing Supply 82 items ** Mariflow 145 items ** US Construction 4 items * (**) No bid / Go out for quotes 1 item . Total 405 items 287 of 401 * There was one (1) item that had two vendors with the lowest bid. We will determine from which vendor to purchase these items at the time of the order. Because the prices are the same, delivery time will be used as the deciding factor. The item number is 121. ** There are two (2) vendors that have a minimum dollar amount per order. If we do not meet the minimum, we will go with the second vendor (if they honor the price) or go out for quotes. Lehman Pipe $ 25.00 per order Mariflow $250.00 per order US Construction $100.00 per order The bid will be for the one year period of 9/5/12 to 9/4/13 and allow for two (2) additional one (1) year extensions at the same terms, conditions and prices subject to vendor acceptance, satisfactory performance and determination that the renewal is in the best interest of the City. These items will be ordered, stored, and tracked at the City’s warehouse and available for all City departments to requisition when needed. Last year’s expenditures totaled $118,459 and the previous year totaled $164,617. PROGRAM IMPACT: The purpose of this bid is to secure a source of supply for the purchase of pipe fittings and accessories. These supplies will be ordered on an “AS NEEDED BASIS” and stocked within the City’s Warehouse. FI:ACCOUNT NUMBER ESTIMATED ISCAL MPACT WAREHOUSE STOCKANNUAL EXPENDITURE 502-0000-141-0100 $142,000 A: Obtain quotes on an “as needed” basis which is not recommended as it LTERNATIVES would not be cost effective. 288 of 401 The City of Boynton Beach Finance Department WAREHOUSE DIVISION TO: Tim Howard, Deputy Director of Financial Services FROM: Michael Dauta, Warehouse Manager DATE: August 2, 2012 SUBJECT: Pipe Fittings Bid # 062-1412-12/MFD I reviewed the tabulation sheet. My recommendation is a multi-award to overall low vendor. The evaluating factor used was price. Last year’s expenditures were $118,459.00. The previous year was $164,617.25. This year’s expenditures will be an estimated $142,000. Corcel Corp Item(s) # 15,179,183,185,187,211,212,315,316,317,393 Ferguson Item(s) # 1,2,3,18,90,91,92,93,94,95,96,97,101,102,105,108,109,110,125,126,136,137,138,139,141 142,143,144,149,150,194,254,271,273,308B,321 Fortiline Waterworks Item(s) # 19,20,21,22,23,25,26,27,28,29,30,31,32,33,34,35,36,37,38,51,53,58,65,67A,74,76,77,78,79,80,8 121 1,82,83,84,85,86,87,88,89,103,,148,217,218,225,228,232,233,238,239,240, 241,243,246,247,249,251,252,255,258,259,260,261,268,274,275 HD Supply 289 of 401 Item(s) # 4,5,6,7,8,9,10,11,98,99,100,104,106,107,119,134,135,140,152,155,165,166,184,198,205,226,234 ,248,256,257,264,265,266,267,280,281,282,283,284A,284B,285,286,287,288, 289,290,291,292,293,294,295,309,310,311,312,313,314,318,319,320A Lehman Pipe * Item(s) # 24,213,269,270,272,322,323,324,325,326,327,328,329,330,331,332A,332B,333,334,335,336,337 ,338,339,340,341,342,343,344A,344B,345,346,347,348,349,350,351,352,353, 354,355,356A,356B,357,358,359,360,361,362,363,364,365,366,367,368A,368B,369,370 371,372,373,374,375,376,377,378,379,380A,380B,381,382,383,384,385,386,387,388, 389,390,391,392A,392B Mariflow * Item(s) # 12,13,14,16,17,39,40,41,42,43,44,45,46,47,48,49,50,52,54,55,56,57,59,60,61,62,63,64,6667B,68 ,69,70,71,72,73,75,111,112,113,114,115,116,117,118,120,127,128,129,130,131, 132,133,145,146,147,151,153,154,156,157,158,159,160,161,162,163,164,167,168,169, 170,171,172,173,174,175,176,177,178,180,181,182,186,188,189,190,191,192,193,195, 196,197,199,200,201,202,203,204,206,207,208,209,210,214,215,216,219,220,221,222, 223,224,227,229,230,231,235,236,237,242,244,245,250,253,262,263,276,277,278,279, 296A,296B,297,298,299,300,301,302,303,304,305,306,307,308A US Construction * Item(s) # 121 ,122,123,124 No Bid (We will go out for quotes) Item(s) # 320B The following item has two (2) vendors with the lowest bid. We will determine where to get the item from at the time of the order. It will mainly depend on who can get it to us the quickest. Item(s) # 121 There were several bid item numbers that repeated in the proposal. Even though the numbers repeated, they represented different items. To distinguish these items, I am placing a letter after the number. Example 67A and 67B. * The following vendors have a minimum dollar amount per order. If we do not meet the minimum, we will go with the second vendor (If they honor the price) or go out for quotes. Lehman Pipe $25.00 per order Mariflow $250 per order US Construction $100 per order 290 of 401 In addition, the following vendors included a discount of % off list for all items not listed on the bid. Corcel Corp. 5% Ferguson 25% Lehman Pipe 25% US Construction 15% The following vendor included a discount of cost plus for all items not listed on the bid. HD Supply Cost plus 12% CC: Barry Atwood, Director of Finance 291 of 401 292 of 401 293 of 401 294 of 401 295 of 401 296 of 401 297 of 401 298 of 401 299 of 401 300 of 401 301 of 401 302 of 401 303 of 401 304 of 401 305 of 401 306 of 401 307 of 401 308 of 401 309 of 401 310 of 401 311 of 401 312 of 401 313 of 401 314 of 401 315 of 401 316 of 401 317 of 401 318 of 401 319 of 401 320 of 401 321 of 401 322 of 401 323 of 401 324 of 401 325 of 401 326 of 401 327 of 401 328 of 401 329 of 401 330 of 401 331 of 401 332 of 401 333 of 401 334 of 401 335 of 401 336 of 401 337 of 401 7. D BIDS AND PURCHASES OVER $100,000 September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Award the Bid for "TWO YEAR CONTRACT FOR EQUESTED CTION BY ITY OMMISSION LANDSCAPE MAINTENANCE" Bid #048-2730-12/JMA to BTS Land Services, The Brickman Group, First Genesis Lawn, Girard Environmental Services, BG Katz Property Maintenance, Latona View Lawn Care, Novo Arbor, Superior Landscaping, and Vincent & Sons Landscaping. The FY 2012/13 total award amount to all contractors is $657,818.80. : O1,2012S30,2014 BID AWARD PERIODCTOBER TO EPTEMBER ER: On June 26, 2012, Procurement Services opened twelve (12) XPLANATION OF EQUEST proposals from landscaping contractors. All bids were reviewed and calculated by the Facilities Management Supervisor. One bid was determined non-responsive since no prices were included in the bid package. The Public Works Department recommends a multi-award to lowest, most responsive, responsible bidders who met all specifications up to their bonding capacity. A complete list of bid pricing from vendors will be available on the dais for review if requested. H? The purpose of this bid is to secure OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES the best, most economical contractual landscaping services for various parks, building grounds, lots, alley ways, medians/right-of-ways (ROW), Utility sites, the CRA, and the Nuisance Abatement Program for a period of two (2) years at the following frequencies with provisions in the bid to allow for three (3) one (1) year extensions based on vendor acceptance, satisfactory performance, and in the best interest of the City. 338 of 401 TYPE OF SERVICE AREAS ANNUAL SERVICES Basic Maintenance Parks & Facility Sites, 39 Medians/ROWs, CRA & Utilities Basic Maintenance Future Park Sites, Alley Ways & 12 Lots Additional Litter CRA 5 days a week Pruning & Hedge/Shrub Maintenance Parks & Facility Sites, 10 Medians/ROWs, CRA & Utilities Pruning & Hedge/Shrub Maintenance Alleyways 4 Irrigation Checks All sites with irrigation 18 Mulching All contracted sites with mulch 0 Fertilization Parks & Facility Sites, 2 Medians/ROWs, CRA & Utilities Pest Control All sites As needed. Arborist Services Limited Parks & Facility Sites, 1 Future Park Sites, Alley Ways, CRA & Utilities Nuisance Abatement – Additional Services Properties within the City limits As directed by Code Compliance FI: ISCAL MPACT AWARD TOTALS BY VENDOR BTS Land Services $1,200.00 The Brickman Group 61,385.50 Enviroscapes Plus $0 First Genesis Lawn Service $45,005.00 Four Seasons $0 Girard Environmental Services $13,585.30 BG Katz Property Maintenance $433,629.00 Latona View Lawn Care* $30,000.00 Novo Arbor* $45,000.00 Superior Landscaping $3,020.00 Vincent & Sons Landscaping $24,994.00 TOTAL 657,818.80 *Nuisance Abatement dollars for Arbor Services & Lot Maintenance based on the low bidder from Additional Services. AWARD TOTALS BY ACCOUNT NUMBER Budgeted Award Amount Amount 001-2730-572-46.98 / Parks & Grounds $483,000.00 $472,860.80 401-2811-536-46.98 / Water Plants & Storage Tanks $42,444.00 $42,333.00 401-2816-536-46.98 / Lift Stations $63,396.00 $35,698.00 401-2824-536-46.98 / Drainage & Retention Areas $30,705.00 $15,608.00 001-2730-572-46.98 / Parks & Grounds - Former CRA financial $72,000.00 $16,319.00 responsibility – Boynton Beach Blvd Extension 401-2515-534-49.17 / Nuisance Abatement $75,000.00 $75,000.00 TOTAL $766,545.00 $657,818.80 A: Costs associated with these services can be adjusted by reducing service LTERNATIVES frequencies or by eliminating landscaped maintained areas. 339 of 401 340 of 401 341 of 401 342 of 401 7. E BIDS AND PURCHASES OVER $100,000 September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R12-093 - EQUESTED CTION BY ITY OMMISSION Approve a one-year extension to the Provider Agreement for "GROUP BENEFITS MEDICAL CLAIMS ADMINISTRATION (TPA) SERVICES AND/OR FULLY INSURED PLAN" with CIGNA Healthcare for the plan year October 1, 2012 through September 30, 2013 as provided under the Terms of the contract with CIGNA and the City of Boynton Beach. PROVIDERAGREEMENTPERIOD:OCTOBER1,2012THROUGHSEPTEMBER30,2013 ER: A Request for Proposal (RFP) 046-1610-10/CJD was issued XPLANATION OF EQUEST for Group Benefits Medical Claims Administration (TPA) Services - a Fully Insured Medical Plan by Procurement Services. The Proposals were opened on June 2, 2010 with five healthcare companies responding to this RFP. The City’s Human Resources staff (Review Committee) ranked the proposals based on criteria stated in the RFP. CIGNA received the highest ranking with a score of 95 out of a possible 100 points. The City’s Insurance Committee, a cross functional team with representation from the Unions and general employees met to review the proposals. The Insurance Committee and the Review Committee recommended awarding the medical insurance agreement for the period October 1, 2010 through September 30, 2011 to CIGNA Healthcare as the most responsive, beneficial healthcare plan. On July 20, 2010, Commission approved Resolution No. R10-094 authorizing the City Manager and City Clerk to execute the Provider Agreement with CIGNA Healthcare. Under the Term of the Provider Agreement, the City has the option to extend for three additional one-year periods. On July 5, 2011 the City Commission approved Resolution No. R11-072 approved a one-year the extension for the period October 1, 2011 through 343 of 401 September 30, 2012. The City issued RFP No. 061-1610-12/JMA to evaluate the possibility of moving towards a self-insured group medical plan. After reviewing the proposals the Evaluation Committee recommended that the City continue with a fully insured group medical plan. The City requested a quote from CIGNA, the current health insurance carrier, for year two extension for the period October 1, 2012 through September 30, 2013. CIGNA Healthcare has provided a renewal quote that keeps the plan benefit the same but increases the monthly premium by approximately 14.9%. (Attached Proposal #910117.) The impact on the monthly rates would be: Current Renewal Increase Employee $575.15 $660.85 14.90% Employee + Spouse $1,115.80 $1,282.05 14.90% Employee + Children $1,035.28 $1,189.54 14.90% Employee + Family $1,282.59 $1,473.70 14.90% This offer was a result of discussions with Willis of Florida (the City’s Benefits Consultants) and reviewing the City’s claims experience and various factors that are utilized to determine a plan’s rate structure. After reviewing the City’s claims experience and CIGNA’s renewal offer, it was the opinion of Willis that it would be to the City’s benefit to accept CIGNA’s renewal offer instead of changing to a self insured plan for the plan year October 1, 2012 thru September 30, 2013. The annual expenses for the Health Insurance Plan for the current and previous fiscal years are as follows: FY 2008/2009 $5,063,650.27 FY 2009/2010 $4,731,949.85 FY 2010/2011 $5,290,202.68 FY 2011/2012(to date) $4,534,212.34 H? An extension of the current OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES Provider Agreement for healthcare services will provide continued health coverage for City employees and dependents. FI: Estimated City expense for Health Insurance premiums for FY 2012- ISCAL MPACT 2013 will see an increase of 14.9% compared to the current amount in Fiscal Year 2011-2012. This increase has been taken into account in the FY2012-2013 proposed budget. A: Do not extend current agreement and issue new RFP for Health LTERNATIVES Insurance program for the upcoming year. 344 of 401 RESOLUTION NO. R11- A RESOLUTION OF THE CITY COMMISSION OF BOYNTON BEACH, FLORIDA, APPROVING A ONE YEAR EXTENSION OF A PROVIDER AGREEMENT FOR RFP #046-1610-10/CJD “GROUP BENEFITS: MEDICAL CLAIMS ADMINISTRATION (TPA) SERVICES AND/OR FULLY INSURED PLANS” WITH CIGNA CORPORATION, FOR MEDICAL INSURANCE FROM OCTOBER 1, 2012 THROUGH SEPTEMBER 30, 2013; AUTHORIZING THE INTERIM CITY MANAGER AND CITY CLERK TO EXECUTE THE PROVIDER AGREEMENT AND PROVIDING AN EFFECTIVE DATE . WHEREAS , on July 20, 2010, the City Commission of the City of Boynton Beach approved the award of a Provider Agreement to CIGNA HealthCare for Group Benefits Medical Claims Administration Services and/or Fully Insured Plan for the one year term from October 1, 2010 to September 30, 2011; and WHEREAS, the Provider Agreement had the option to extend the Agreement for three additional one-year periods; and WHEREAS , this extension is the second of the three additional one-year periods to extend; and WHEREAS , the City Commission of the City of Boynton Beach, upon recommendation of staff, deems it to be in the best interests of the residents and citizens of the City of Boynton Beach to approve the one year extension of a Provider Agreement with CIGNA HealthCare for the medical insurance plan for a term commencing October 1, 2012 to September 30, 2013, for all city employees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption 345 of 401 hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby approve a one year extension of the Provider Agreement to CIGNA HealthCare for the medical insurance plan for a one year term commencing October 1, 2012 to September 30, 2013 with one additional one year renewal, for all city employees, a copy of which is attached hereto as Exhibit “A”. Section 3. The Interim City Manager and City Clerk are authorized to execute the Provider Agreement with CIGNA HealthCare. Section 4. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of September, 2012. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Woodrow L. Hay ______________________________ Vice Mayor – Mack McCray ______________________________ Commissioner – _______________________________ Commissioner – Steven Holzman _______________________________ Commissioner – Marlene Ross ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 346 of 401 347 of 401 348 of 401 349 of 401 350 of 401 351 of 401 352 of 401 353 of 401 354 of 401 355 of 401 356 of 401 357 of 401 358 of 401 359 of 401 PROVIDER AGREEMENT FOR “GROUP BENEFITS: MEDICAL COVERAGE FULLY INSURED PLAN” THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to _CIGNA HealthCare________________ as “the City”, and , hereinafter referred to as “the Provider”, in consideration of the mutual benefits, terms, and conditions hereinafter specified. 17.PROVIDER PROJECT DESIGNATION. The Provider is retained by the City to perform services in connection with the project designated. 18.SCOPE OF SERVICES. Provider agrees to perform the services, identified on Exhibit “A” attached hereto and incorporated herein by reference, including the provision of all labor, materials, equipment and supplies. Also to incorporate information outlined in Proposal #910117 included in Exhibit “A”. No additional modifications other than those described in the Proposal #910117 letter will be made to the original scope of work without the written approval of the City Manager or his designee. 19.TIME FOR PERFORMANCE. Work under this agreement shall commence upon the giving of written notice by the City to the Provider to proceed. Provider shall perform all services and provide all work product required pursuant to this agreement. 20.TERM: October 1, 2012 through September 30, 2013 with one (1) additional one (1) year renewals. 21.PAYMENT. The Consultant shall be paid by the Provider/City for completed work and for services rendered under this agreement as follows: Monthly basis per eligible employee and dependent for medical coverage invoiced by Provider. 22.COMPLIANCE WITH LAWS. Provider shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 23.INDEMNIFICATION. Provider shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Provider’s own employees, or damage to property occasioned by a negligent act, omission or failure of the Provider. 24.INSURANCE. The Provider shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to 2 million aggregate with defense costs in addition to limits. 360 of 401 Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 25.INDEPENDENT CONTRACTOR. The Provider and the City agree that the Provider is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Provider nor any employee of Provider shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Provider, or any employee of Provider. 26.COVENANT AGAINST CONTINGENT FEES. The Provider warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Provider, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Provider, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 27.DISCRIMINATION PROHIBITED. The Provider, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12 ASSIGNMENT. The Provider shall not sublet or assign any of the services covered by this Agreement without the express consent of the City. 13. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Provider. 361 of 401 b..In the event of the death of a member, partner or officer of the Provider, or any of its supervisory personnel assigned to the project, the surviving members of the Provider hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Provider and the City, if the City so chooses. 15. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 ATTN: Patricia Sholos Notices to Provider shall be sent to the following address: CIGNA HealthCare 1571 Sawgrass Corporate Parkway Suite 140 Sunrise, FL 33323 ATTN: Tina Velez 17. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Provider and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Provider. 362 of 401 DATED this _____ day of ________________________________________, 20____. CITY OF BOYNTON BEACH _________________________________ __________________________________ Interim City Manager Provider Attest/Authenticated: __________________________________ Title _________________________________ (Corporate Seal) City Clerk Approved as to Form: Attest/Authenticated: _________________________________ __________________________________ Office of the City Attorney Secretary Rev. 1/22/91 “EXHIBIT A” SCOPE OF SERVICES 363 of 401 364 of 401 365 of 401 366 of 401 367 of 401 368 of 401 369 of 401 370 of 401 371 of 401 372 of 401 373 of 401 374 of 401 375 of 401 376 of 401 377 of 401 378 of 401 379 of 401 11. A UNFINISHED BUSINESS September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: District I Vacancy - Discussion of Letters of Interest EQUESTED CTION BY ITY OMMISSION ER: Due to William Orlove’s resignation on July 11, 2012, the XPLANATION OF EQUEST City Commission declared a vacancy for the District 1 Commission seat at its July 17, 2012 Commission meeting. The Commission voted to accept Letters of Interest from qualified residents. As of this date, four letters have been received (attached). If any additional letters are submitted they will be distributed to the Commission and a hard copy will be placed on the dais. Section 20 of the City Charter provides: “In the event of a vacancy occurring in the members of the City Commission, except at the close of a regular term, it shall be the duty of the remaining members at the next regular meeting, or as soon thereafter as possible, following the declaration of such vacancy, to appoint a duly qualified citizen to fill said vacancy until the next municipal election, at which time the balance of the original members term shall be filled by election. In no event shall an appointment or election alter the term of the district seat. Municipal election shall mean the election held of the first Tuesday in November (needs to be corrected to March) of the calendar year. If a majority of said remaining members are unable to agree upon the selection of a Commissioner to fill said vacancy after two (2) regular meetings have been held, the City Commission shall call a special election for that purpose.” H? n/a OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: n/a ISCAL MPACT 380 of 401 A: n/a LTERNATIVES 381 of 401 382 of 401 383 of 401 384 of 401 385 of 401 386 of 401 387 of 401 388 of 401 389 of 401 13. A LEGAL September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED ORDINANCE NO 12-014 - EQUESTED CTION BY ITY OMMISSION SECOND READING - Approve amendments to the Land Development Regulations pursuant to Section 509.233 Florida Statutes, to allow for the exemption from that portion of State Law and the U.S. Food and Drug Administration’s Food Code that prohibit dogs on the premises of a food establishment, and to establish a permit system and operational rules. Applicant: City Initiated. ER: Many years ago the State of Florida adopted the “Food XPLANATION OF EQUEST Code” of the U.S. Food and Drug Administration, which is a model of regulating standards intended to assist states and other jurisdictions with food control responsibility to, in part, provide them with a uniform technical and legal basis for regulating the retail and food service segment of the industry (i.e. restaurants, grocery stores, institutions such as nursing homes, etc.). One of the many standards or regulations of the Food Code is the prohibition of live animals (i.e. pets) from property of a food establishment. State statutes also include a local exemption procedure applicable to certain provisions of this model Food Code. Driven by the popularity of bringing a household pet to the outdoor dining area of a restaurant, the Florida Legislature in 2006 adopted a 3-year pilot program initiated by the “Dixie Cup Clary Local Control Act”, which enabled local governments to allow restaurant patrons to bring pets to certain designated outdoor portions of public food serving establishments. In 2009 the act (which became Florida Statute 509.233), was amended to remove the three-year pilot language making it a permanent provision in State Law. To allow for the presence of patrons’ dogs at local food establishments, and achieve the 390 of 401 exemption from Florida Statutes and the Food Code as described in FS 509.233, the local government must adopt an ordinance for codification within the City’s land development code, establish a permitting procedure with minimum submittal requirements as stated in FS 509.233(3), and adopt standards that at least reflect the standards of FS 509.233(3)(c). Such standards address topics such as the practice and posting of sanitary rules; clean-up procedures and availability of cleaning materials; leash rules; and the prevention of contact of the dogs with any serving dishes, linens, utensils, etc. It should also be noted that such a permit does not “run with land”. State law requires that a new owner of a restaurant with an existing permit must re-apply and obtain a new permit prior to allowing patrons to bring dogs to subject restaurant. With respect to process, staff envisions a very simple and no-fee application process, which in most cases could be combined with the existing applications for a sidewalk café permit, Certificate of Use, or Business Tax Receipt. The application fees for these permits could be increased in the future if necessary to cover any increase in staff review time attributed to the subject review. H? N/A OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: With the exception of minor processing fees, the direct fiscal benefit to ISCAL MPACT the City is negligible. A: Not approve subject code amendment thereby preventing local LTERNATIVES restaurants from accommodating dogs at outdoor seating areas. S:\Planning\SHARED\WP\SPECPROJ\CODE REVIEW\Dogs at outdoor searing areas\Agenda Cover Sheet - 082012 - Public Hearing & First Reading.doc 391 of 401 ORDINANCE NO. 12- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING THE LAND DEVELOPMENT REGULATIONS BY ADDING SUBSECTION B OF CHAPTER 2, ARTICLE V, SECTION 2, ENTITLED “DOGS IN OUTDOOR PORTIONS OF PUBLIC FOOD SERVICE ESTABLISHMENTS”; AMENDING CHAPTER 3, ARTICLE V, BY CREATING A NEW SECTION 14, PURSUANT TO THE DIXIE CUP CLARY CONTROL ACT, FLORIDA STATUTE 509.233 PERMITTING DOGS TO BE IN CERTAIN PUBLIC FOOD SERVICE ESTABLISHMENTS WHICH HAVE RECEIVED A PERMIT; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission finds it to be in the best interest of the citizens and residents of the City of Boynton Beach to amend the Land Development Regulations “LDR”, pursuant to the Dixie Cup Clary Control Act, Florida Statute 509.233 which permits dogs to be in certain public food service establishments which have received a permit. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: . Section 1The foregoing whereas clauses are true and correct and are now ratified and confirmed by the City Commission. Section 2. Chapter 2, Article V, Section 2, of the Land Development Regulations, is hereby amended by adding the words and figures in underlined type, as follows: PART III (LDR), CHAPTER 2, ARTICLE V, SECTION 2. Section 2. Business Tax Receipt. A. Generally. A business tax receipt is required prior to engaging in or managing any business, profession, or occupation within the City. It shall be unlawful for any person to engage in any non-exempt business, profession, or occupation without first obtaining a business tax receipt in accordance with Part II City Code of Ordinances, Chapter 13 Licenses. B.Dogs in Outdoor Portions of Public Food Service Establishments. 1.General. a. Purpose and Intent. The purpose of this subsection is to set forth uniform procedures, a well- 392 of 401 defined application process, and information that shall be included in applications to allow dogs within outdoor public food service establishments. b. Applicability. This process shall be required of any public food service establishment desiring to allow patrons’ dogs within qualified seating areas in accordance with Chapter 3, Article V, Section 13. 2. Submittal Requirements. Public food service establishments must apply for and receive a permit from the Development Department before patrons' dogs are allowed on the premises. The application for a permit shall require such information from the applicant as is deemed reasonably necessary to enforce the provisions of this section, but shall require, at a minimum, the following information: a. Information. (1)Name, location, mailing address and division issued license number of the public food service establishment. (2) Name, mailing address, and telephone contact information of the permit applicant. b. Diagram. A diagram and description of the outdoor area which is requested to be designated as available to patrons' dogs, including dimensions of the designated area; a depiction of the number and placement of tables, chairs, and restaurant equipment, if any; the entryways and exits to the designated outdoor area; the boundaries of the designated area and of the other outdoor dining areas not available for patrons' dogs; any fences or other barriers; surrounding property lines and public rights- of-way, including sidewalks and common pathways; and such other information as is deemed necessary by the city. No more than 30% of the outdoor food service portion of the food establishment shall be designated as a service area where dogs are permitted. The diagram shall be accurate and to scale but need not be prepared by a licensed design professional. A copy of the approved diagram shall be attached to the permit. c. Hours of Operation. A description of the days of the week and hours of operation that patrons' dogs will be permitted in the designated outdoor area. 393 of 401 3. Review Criteria. The review criteria for this application shall be in accordance with the standards of Chapter 3, Article V, Section 13. 4.Approval Process. Applications shall be reviewed by staff and action will be taken by the appropriate administrative official within 30 days of the application. 5. Expiration. A permit issued pursuant to this section shall expire automatically upon the sale of the public food service establishment and cannot be transferred to a subsequent owner. The subsequent owner may apply for a permit pursuant to this section if the subsequent owner wishes to continue to allow patrons' dogs in a designated outdoor area of the public food service establishment. 6. Revocation. a. A permit may be revoked by the city if, after notice and reasonable time in which the grounds for revocation may be corrected, the public food service establishment fails to comply with any condition of approval, fails to comply with the approved diagram, fails to maintain any required state or local license, or is found to be in violation of any provision of this section. If the ground for revocation is a failure to maintain any required state or local license, the revocation may take effect immediately upon giving notice of revocation to the permit holder. b. If a public food service establishment's permit is revoked, no new permit may be approved for the establishment until the expiration of 90 days following the date of revocation, providing that all issues causing the revocation have been satisfied. This includes any outstanding fines. 7. Complaints and Reporting. a. Complaints may be made in writing to the Code Compliance Division of the Police Department who shall accept, document, and respond to all complaints and shall timely report to the division all complaints and the response to such complaints. b. The patron or the designated person in charge of the public food service establishment, or both, may be issued civil citations for each violation of this ordinance. 394 of 401 Section 3. Chapter 3, Article V, Section 14, of the Land Development Regulations, is hereby amended by adding the words and figures in underlined type, as follows: PART III (LDR), CHAPTER 3, ARTICLE V, SECTION 14 Section 14. Dogs in Outdoor Portions of Public Food Service Establishments. A. General. 1. Purpose and Intent. The Dixie Cup Clary Local Control Act grants the city the authority to provide exemptions from Florida regulations governing food service establishments. The purpose of this section is to allow dogs in outdoor portions of public food service establishments in a manner consistent with state law. The procedure adopted pursuant to this section provides an exemption, for those public food service establishments which have applied for and received a permit, to those sections of the Food and Drug Administration Food Code that prohibit live animals in public food service establishments. 2. Terms and Definitions. As used in this section, "public food service establishments" shall mean eating and drinking establishments, restaurants, and sidewalk cafes as defined by the City Code. "Employee" or "employees" shall include, but is not limited to, the owner or owners of the public food service establishment. B. City Approval Required. No dog shall be in a public food service establishment unless allowed by state law and the public food service establishment has received and maintains an unexpired and valid permit pursuant to Chapter 2, Article V, Section 2 allowing dogs in designated outdoor areas of the establishment. C. Standards. Public food service establishments that receive a permit for a designated outdoor area pursuant to this section shall require that: 1. Employees shall wash their hands promptly after touching, petting, or otherwise handling any dog(s) and shall wash their hands before entering other parts of the public food service establishment from the designated outdoor area. 2. Employees are prohibited from touching, petting or otherwise handling any dog while serving or carrying food or beverages or while handling or carrying tableware. 3. Patrons in a designated outdoor area shall be advised by appropriate signage, at conspicuous locations, that they should 395 of 401 wash their hands before eating. Waterless hand sanitizer shall be provided at all tables in the designated outdoor area. 4. Patrons shall keep their dogs on a leash at all times and shall keep their dogs under reasonable control. 5. Employees and patrons shall not allow dogs to come into contact with serving dishes, utensils, tableware, linens, paper products, or any other items involved with food service operations. 6. Employees and patrons shall not allow any part of a dog to be on chairs, tables, or other furnishings. Dogs must remain on the floor/ground level and shall not be permitted in the lap of the patron. 7. Employees shall clean and sanitize all table and chair surfaces with an approved product between seating of patrons. 8. Employees shall remove all dropped food and spilled drink from the floor or ground as soon as possible but in no event less frequently than between seating of patrons at the nearest table. 9. Employees and patrons shall remove all dog waste immediately and the floor or ground shall be immediately cleaned and sanitized with an approved product. Employees shall keep a kit with the appropriate materials for this purpose near the designated outdoor area. 10. Employees and patrons shall not permit dogs to be in, or to travel through, indoor or nondesignated outdoor portions of the public food service establishment. 11. A sign or signs notifying the public that the designated outdoor area is available for the use of patrons and patrons' dogs shall be posted in a conspicuous manner that places the public on notice. 12. A sign or signs informing patrons of these laws shall be posted on premises in a conspicuous manner and place as determined by the city. 13. A sign or signs informing employees of these laws shall be posted on the premises in a conspicuous manner and place as determined by the city. 14. Ingress and egress to the designated outdoor area shall not require entrance into or passage through any indoor area or nondesignated outdoor portions of the public food service establishment. 396 of 401 15. The public food service establishment and designated outdoor area shall comply with all permit conditions and the approved diagram. 16 . Employees and patrons shall not allow any dog to be in the designated outdoor areas of the public food service establishment if the public food service establishment is in violation of any of the requirements of this section, or if they do not possess a valid permit. 17. Permits shall be conspicuously displayed in the designated outdoor area. 18. It shall be unlawful to fail to comply with any of the requirements of this section. Each instance of a dog on the premises of a public food service establishment without a permit is a separate violation. Each violation of any of the requirements of this section is considered a separate violation. 19. All dogs shall wear a current license tag or rabies tag. Section 15. Penalties. 14. The City or any other legal authority shall enforce any violation of this article pursuant to the penalty provisions contained in Chapter 1, Article I, Section 7 of these Land Development Regulations. Section 4. Should any section or provision of this Ordinance or any portion thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the remainder of this Ordinance. Section 5. Authority is hereby given to codify this Ordinance. Section 6. This Ordinance shall become effective immediately. st FIRST READING this 21 day of August, 2012. SECOND, FINAL READING AND PASSAGE this ______ day of ________, 2012. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Woodrow L. Hay ______________________________ Vice Mayor – Mack McCray 397 of 401 ______________________________ Commissioner – ______________________________ Commissioner – Steven Holzman ______________________________ Commissioner – Marlene Ross ATTEST: _____________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 398 of 401 14. A FUTURE AGENDA ITEMS September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Final Adoption Public Hearing - Fire Assessment EQUESTED CTION BY ITY OMMISSION Rate Resolution - Thursday, September 13, 2012 @ 6:30 p.m. in Commission Chambers at City Hall, 100 E. Boynton Beach Boulevard. ER: N/A XPLANATION OF EQUEST H? N/A OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: N/A ISCAL MPACT A: N/A LTERNATIVES 399 of 401 14. B FUTURE AGENDA ITEMS September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: 2nd Budget Adoption Public Hearing - Tuesday, EQUESTED CTION BY ITY OMMISSION September 18, 2012 @ 6:30 p.m. in Commission Chambers at City Hall, 100 E. Boynton Beach Boulevard. ER: N/A XPLANATION OF EQUEST H? N/A OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: N/A ISCAL MPACT A: N/A LTERNATIVES 400 of 401 14. C FUTURE AGENDA ITEMS September 4, 2012 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: September 4, 2012 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Scheduling of City Commission Workshop to EQUESTED CTION BY ITY OMMISSION discuss future of City Hall Campus - TBD ER: XPLANATION OF EQUEST H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: ISCAL MPACT A: LTERNATIVES 401 of 401