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Minutes 01-14-72MINUTES OF THE SPECIAL CITY COUNCIL MEETING HELD AT CITY HALL, BOYNTON BEACH, FLORIDA, FRIDAY, JANUARY 14,1972@ 3:30 P.M. PR ES EN T: Robert B. Effron, Mayor Emily M. Jackson, Vice Mayor John L. Archie, Councilr~an Harold Blanchette, Councilman David Roberts, Councilman Mrs. Tereesa Padgett, City Clerk Mayor Effron called the meeting to order at 3:35 P .M. This Special Meet- ing was called primarily to discuss two items, (1) Florida Department of Communifv Affairs planning grant, (Z) Consider selection of plan~ing con- sultant if grant is accepted. Mayor Effron reported that Council met with five firms on January 4 and interviewed each with regards to specific questions. Basically~ could the firm finish the study in the time remaining and are there any strings attached to the grant by the Federal Government? All the firms stated that ti{ere are no strings attached. IVir. Effron also stated that he asked Mr. H. Schrnert- man, of the Florida Department of Community Affairs, if: there was a possi- bility of an extension in time? His answer was no. He also asked Mr.Schmert- man if there were any strings attached? His answer was no. City Attorney Moore requested Council read designated provisions from the Florida Statutes before making a decision. Mr. Largent read and explained pertinent provisions. It was shown the City does not have to select this as its law. The Governmental body may adopt the plan in its entirety or any substantial portion. It was further shown, that the City would not lose any of its local powers. Mr. Effron stated that he understands, that originally these planning bands were handled by the Florida Development Commission and it became at odds with the Federal Government. Now, the Florida Department of Community Affairs ~s handling these funds and in addition, extensions will be allowed because Florida got a "black mark" with the Federal Governz~ent. Mr. Effron stated that if we do aceept the proposed contract and select a plann- ing consultant, this is going to take a joint effort on these meetings. There will probably be a series of meetings. This is one of the requirements the planning consultant %viii have. Mayor Effron recommended joint meetings rather than having meetings with the Planning & Zoning Board and then coming to Council. Mr. Largent stated that if the Council would work with the consultant during this contract, the Conncil would be knowledgeable and would understand it. This is only the beginning, and the plan can be modified to produce the best plan possible. - i - MINUTES SPECIAL CITY COUNCIL MEETING JANUARY 14, 197Z Mr. Archie asked, should we not pay any attention to this law? Do we have to live by this law if we accept the contract? Mr. Largent stated "no~', the provisions are only parts of the state enabling legislation. Mr. Effron stated thi~ City has been giving developers a hard time. There has been no consistency. This is part o£ the scope of the grant. The question is, can we get a good plan by the dead line of June 30th? It was brought out that the plan could always be amended. Mr. Archie stated that the firms interviewed ~tated it usually takes a year to complete such a study and each one stated they could do it in the 6 months renaming, except Gerald Rake, who refused to do it in 6 months. Mr. Olds, Planning & Zoning Board stated that the Board has worked on the zoning plan for the pasi two years and has dra~vn up what they consider to be a concise plan. He asked what ~s going to become of this two years work? Mayor Effron stated that he has requested that the proposed zoning regula- tions~be placed on the agenda for this coming Tuesday night and something should be decided at that time. Mr. Olds then stated that the Board has repeatedly ask for a moratorium on zoning. It is going to cause a lot of work on the Board for the coming year. The Board would like to have some action on this. Mr. Effron asked Mr. Olds about his feelings on the planning grant? Mr. Olds did not care to state his views. Mr. Ayers, Planning & Zoning Board stated that the City is going to spend between 6 and 9 thousand dollar,s~ ~!rhat is the City going to get out of this that the Board has not already presented? Mayor Effron stated that every plan should be up dated between a two and five year period and its been 10 years. Mr. Ayers then stated that he does not think any of them can give ms a good plan in the time remaining. Mr. Kostner, Planning & Zoning Board asked if there is any way the Council can be reimbursed if the plan is not completed in this time? Mr. Effron stated that if the work is not completed by the deadline, the City will be reimbursed for the work that is completed not for any uncompleted work. MINUTES SPECIAL CITY COUNCIL MEETING JANUARY 14, 1972 Mr. Weaver stated that ~t would benefit the City if the plan was well co-ordi- nated with the County as well as the State. Mr .Largent asked 1VLr. Archie to look on the Contract and see how much is put in for the mapping and inventory. Mr. Archie stated $600. Mr. Largent stated that mapping is at least a $600. item. If the Planning & Zoning Board had not already done their work, it would have cost the City $4,000. in this proposed contract. Mayor Effron asked Mr. Largenz in his opinion could we get a good plan in 5 months? Mr. Largent stated "yes" we can get a good plan in 5 months but that further vzork could be done and within a year, we could have a better plan. Mrs. Jackson moved to go ahead with the planning grant and select one of the firms that has been interviewed, seconded by Mr. Blanchette. Motion carried 4-1. Mr. Archie voted "no". Selecting a Planning Consultant: Mayor Effron stated that Mr. Jones had contacted a planning consultant Miami, Candeub, Flessig and Associates and this firm prepared a survey. Mr Effron was led to believe that this was done at no cost to the City. When this firm was interviewed, Mayor Effron asked if this firm was not selected would the City be billed for anything? The answer was "yes~' that this was ~n the original agreement. So if they don't get the contract the City will probably ~et a bill for Council..dz~ Mr. Roberts stated that Mr. Jones should be contacted about this. He stated that he had talked to Mr. Jones earlier and he should have an opportunity to explain his actions. Mr. Archie moved this item be tabled until Tuesday night, seconded by Mr. Blanchette. Mrs. Jackson ~vould like to h~ve the motion amended to have the Mayor con- tact Mr. Jones on this. Amendment accepted. Motion carried 5- 0. Meeting adjourned at 4:33 P.M. Robert B. Effron Emily M~rJacks ~o~/, -Vice Mayor MINUTES SPECIAL CITY COUNCIL MEETING JANUARY 14, 1972 Jo} Councilman L. ~tte, Councilman David t{oberts, Councilman Attest: Tereesa Padget ,~Cit~ Clerk