Agenda 01-13-14
The City of Boynton Beach
FINANCIAL ADVISORY COMMITTEE
MISSION STATEMENT
THE FINANCIAL ADVISORY COMMITTEE’S GENERAL RESPONSIBILITY IS REVIEWING THE IMPACT OF EXISTING OR PROPOSED LEGISLATIVE AND
ADMINISTRATIVE DECISIONS ON THE CITY’S BUDGET, REVENUE SOURCES, AND OPERATIONAL EXPENDITURES. THE COMMITTEE IS RESPONSIBLE
TO MAKE RECOMMENDATIONS THAT MAY FAVORABLY IMPACT THE CITY’S BUDGET AND OVERALL FINANCIAL CONDITION OF THE CITY.
MEETING OF MONDAY, JANUARY 13, 2014 @ 6:00 – 8:00 P.M.
LIBRARY CONFERENCE ROOM A
THE COMMITTEE MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTABLISHED WITHIN TWENTY (20)
MINUTES OF THE NOTICED START TIME OF THE MEETING, THE CITY CLERK OR DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE
MEETING SHALL BE CONCLUDED. COMMITTEE MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY.
AGENDA
Call to Order – Steven Grant, Chair
Should any members not be able to make the meeting; contact Tim Howard
(HowardT@bbfl.us)
or (561) 742-6311 by 1 pm Monday as the meeting may be cancelled for lack of a quorum.
Approval of December 9, 2013 Minutes (Copy attached) – Kindly review in advance of meeting
Other Business
Update from Chair on City Commission Meeting of January 7, 2014
List of Study Topics, including Commissioner suggested topic (Attached)
Adjournment
ndth
Currently scheduled future meeting dates - Targeted for 2 and 4 Monday of each month:
Monday, January 27, 2014 – 6:00 PM
Monday, February 10, 2014 – 6:00 PM
Monday, February 24, 2014 – 6:00 PM
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CITY OF BOYNTON BEACH
Financial Advisory Committee - Study and Assignment Areas FY 2014-15
Department Contact Area
ItemAssignment
Issue
#InitialFollow Up
1City Services SurveyCity ManagerCity Manager/Eleanor Krusell
2Review Vacant Bldg/Land and their potenital usesPublic Works / Utilities
3Evaluate Alternative Energy Sources for Bldgs and fundingCity Manager/Carisse LeJeune
Analysis of Residential vs Commercial Tax base including
resident property taxes as percentabge of per capita
income, compare to surrounding cities
4FinanceBudget - County Property Appraiser
Viability of establishing non-profit organization to act as Commission
umbrella organization for small and short lived community suggested
organizations.topic
5
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Revision).xls / 1
January 7, 2014
Proposed subject for the Finance Advisory Committee
Non- profit fund raising and checkbook management/oversight for small volunteer groups
such Neighborhood Associations or fundraising for emergency medical needs is difficult. The
effort to achieve a non-profit status may result in no time and energy left over for the volunteer
activity or the critical time of need has passed.
The City is a designated non-profit agency and did collect and hold donations when the Kids
Kingdom playground was built. But this turned out to be a terrible system because of the
employee mind set of extreme caution regarding money and the safeguards in place to prevent
mis-appropriations. It could take ten days to get a check issued and every check took at least
15 minutes of volunteer time and two trips to City Hall.
Also in the mix is the need for the CRA to collect donations and sign up sponsors for its public
activities such as Pirate’s Fest and the Christmas Tree Lighting.
The City has determined it is a good policy to encourage the formation of Neighborhood
Associations. But other than Officer Swan’s crime watch reports, very little organizational
support has been provided.
I propose the Finance Advisory Committee look into the idea of setting up a non-profit
Foundation to act as an umbrella organization for small and short lived community
organizations. Each organization could have its own account and checkbook. All the monthly
statements go to the City Finance department and are posted on line.
There is oversight, but an arm’s length between the City and the fund raisers and dispensers.
The organizations control their own money and can dispense it easily and quickly as needed.
Who vets the organizations for non-profit worthiness? What is the make up of the Non-profit
Board? How are Board members selected and replaced? Is the idea even workable? If not,
why not? These are the kind of details the FAC could research.
Mike Fitzpatrick