Agenda 02-24-14 The City ofBoynA Beach
FINANCIAL ADVISORY COMMITTEE
MISSION STATEMENT
THE FINANCIAL ADVISORY COMMITTEE'S GENERAL RESPONSIBILITY IS REVIEWING THE IMPACT OF EXISTING OR PROPOSED LEGISLATIVE AND
ADMINISTRATIVE DECISIONS ON THE CITY'S BUDGET, REVENUE SOURCES, AND OPERATIONAL EXPENDITURES. THE COMMITTEE IS RESPONSIBLE
TO MAKE RECOMMENDATIONS THAT MAY FAVORABLY IMPACT THE CITY'S BUDGET AND OVERALL FINANCIAL CONDITION OF THE CITY.
MEETING OF MONDAY, FEBRUARY 24, 2014 @ 6:00 — 8:00 P.M.
LIBRARY CONFERENCE ROOM A
THE COMMITTEE MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTABLISHED WITHIN TWENTY (20)
MINUTES OF THE NOTICED START TIME OF THE MEETING, THE CITY CLERK OR DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE
MEETING SHALL BE CONCLUDED. COMMITTEE MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY.
AGENDA
• Call to Order — Steven Grant, Chair
• Should any members not be able to make the meeting; contact Tim Howard ( HowardTaftfl.us )
or (561) 742 -6311 by 1 pm Monday as the meeting may be cancelled for lack of a quorum.
• Introduction of Christine Stella, Regular Member
• Approval of January 13, 2014 Minutes (Copy attached) — Kindly review in advance of meeting
• Other Business
• Updated List of Committee Members — see attached
• Discussion of Vacant Lot List previously sent (copy attached)
• Discussion of Study Topics (copy attached)
• City Services Survey — Discussion of Questions
• Adjournment
Currently scheduled future meeting dates - Targeted for 2 nd and 4 Monday of each month:
• Monday, March 10, 2014 — 6:00 PM (Steven Grant will be absent)
• Monday, March 24, 2014 — 6:00 PM
• Monday, April 14, 2014 - 6:00 PM
S: \Finance \Financial Advisory Committee \Agenda\Agenda - 02- 24- 14.doc
Bldg. &
Grounds Site Member SITES
IDs
FP/NW /001 Ed Meadows - Nautica Sound Park
FP/NW /002 Gary Nickels Road Park
FP/NW /003 Jeff Quantum Park
FP/NW /004 Steven Winchester Park
FP /SW /001 Dolores FPL Park 195 & south of Golf Road
FP /SW /002 Steven Girl Scout Park I95 & Cha elhill Drive; entrance off of Sunset
FPISW /003 Gary Woolbri ht Place (L-shaped Lot on SW 1st Court off of SW 8th Street
FP /SW /004 Jeff Parcel west of Fire Station 42
LTINE /001 Gary LOT 1114 NE 2nd Street (PCN 08- 43- 45- 21 -22- 004 -0103)
LT/NE /002 Gary LOT 1116 NE 2nd Street (PCN 08- 43- 45- 21 -22- 004 -0102)
LT/NE /003 Gary LOT 1118 NE 2nd Street PCN 08- 43- 45- 21 -22- 004 -0104
LT/NE /004 Gary LOT on NE 3rd Street just south of 404 E. MLK Jr. Blvd. (PCN 08-43-45-21-18-000 -
1540
LT/NE /005 Gary LOT on NE 3rd Street the 2nd lot south of 404 E. MLK Jr. Blvd. (PCN 0 -43 45- 21- 18 -000-
1550
LT/NE /006 Gary LOT on NE 4th Street on NE Corner of NE 1 st Avenue (PCN 08- 43- 45 -28 -03 -001 -0080)
LT/NE /007 Steven LOT between 238 & 250 NE 7th Avenue (PCN 08- 43- 45- 21 -36- 000 -0400)
LT/NE /008 Steven LOT east of 339 East Martin Luther King Jr. Blvd./NE 10th Avenue (PCN 08 43- 45- 21 -27-
001 -0090
LT/NE /009 Steven LOT on SW Corner of NE 11th Ave & NE 2nd Street PCN 08- 43- 45- 21 -22- 003 -0011
LT/NE /010 Steven LOT @ 319 NE 12th Avenue between 317 & 323 NE 12th Avenue (PCN 08-43-45-21-20-
002 -0182
LT/NE /011 Steven LOT on NE 12th Avenue (PCN 08- 43- 45- 21 -20- 004 -0200)
LT/NE /012 Steven Animal Shelter Site A 415 NE 4th Street
LT/NW /001 Jeff LOT A 1100 NW 1st Street (PCN 08- 43- 45- 21 -17- 003 -0010)
LT/NW /002 Jeff LOT on NW 1st Street just north of 2221 NW 1st Street (PCN 08- 43- 45- 16 -01- 022 -0381)
LT/NW /003 Jeff LOT on NW 1st Street, the triangle just south of 2221 NW 1st Street (PCN 08-43-45-16-01-
022 -0400
LT/NW /004 Jeff LOT on NW 4th Avenue just east of 219 NW 4th Avenue (PCN 08-43-45-21-07-002 -
1600
LT/NW /005 Jeff LOT on NW 4th Avenue just west of 219 NW 4th Avenue (PCN 08-43-45-21-07-002 -
1620
LT/NW /006 Jeff LOT on NW 5th Street on SE corner of NW 11th Avenue (PCN 08- 43- 45- 21 -14- 000 -2690)
LT/NW /007 Ed LOT 103 NW 8th Avenue PCN 08- 43- 45- 21 -07- 004 -1470
LT/NW /008 Ed LOTS @ W. Martin Luther King Jr. Blvd./NW 10th Avenue ( 4112 - PCN 08-43-45-21-09-
000- 0012, #118- 08- 43- 45- 21 -09- 000 - 0011.& 4124 - 08- 43- 45- 21 -09- 000 -0031
LT/NW /009 Ed LOT @ 147 W. Martin Luther King Jr. Blvd./NW 10th Avenue (PCN 08-43-45-21-25-001 -
0240
LT/NW /010 Ed LOT @ 153 W. Martin Luther King Jr. Blvd./NW 10th Avenue (PCN 08-43-45-21-25-001 -
0250
LT/NW /011 Ed LOT @ 215 W. Martin Luther King Jr. Blvd./NW 10th Avenue (PCN 08-43-45-21-17-001 -
0010
LT/NW /012 Dolores LOT 116 NW 11th Avenue PCN 08- 43- 45- 21 -19- 000 -0150
LT/NW /013 Dolores LOT 134 NW 11th Avenue PCN 08- 43- 45- 21 -19- 000 -0100
LT/NW /014 Dolores LOT 144 NW 11th Avenue PCN 08- 43- 45- 21 -19- 000 -0080
LT/NW /015 Dolores LOT 134 NW 11th Avenue PCN 08- 43- 45- 21 -19- 000 -0070 • ...
LT/NW /016 Dolores LOT 154 NW 11th Avenue PCN 08- 43- 45- 21 -19- 000 -0090
LT/NW /017 Dolores LOT on NW 11th Avenue on SW corner of Seacrest Blvd. (PCN 08-43-45-21-24-000 -
0101
LT/NW /018 Dolores LOT on Seacrest Blvd. just south of lot on NW 11th Avenue (PCN 08-43-45-21-24-000 -
0103
LT/NW /019 Steven LOT 905 N. Seacrest Blvd. (PCN 08- 43- 45- 21 -07- 004 -1460)
LT/NW /020 Steven LOT on NW 5th Street between 1621 & 1611 NW 5th Street (PCN 08-43-45-16-01-044 -
0052 ); Note: PAPA has address as NE.
LT/NW /021 Jeff Lot north of Fire Station 45 PCN 08- 43- 45- 16 -34- 000 -0820
LT/NW /022 Jeff Old Landfill PCN 00- 43- 45- 11 -00- 000 -5020
LT/NW /023 Gary Rolling Green Mun. Complex (RGMC) - 515 NW 15th Court (Entrance off of NW 14th
Ave.
LT /SW /001 Steven LOT on SW 3rd Avenue just west of 730 SW 3rd Avenue (PCN 08- 43- 45- 29 -01- 020 -0071)
LTISW /002 Steven LOT on SW 24th Avenue including along the wall. (PCN 08- 43- 45- 32 -01- 002 -0110)
LTISW /003 Gary LOTS North & South of of Mission Hill Road and just East of LWDD -FA Canal (PCN 08-
43-46-05-00- 000 -1020
Ed Golf course
Dolores Pools — John Denson
MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING HELD ON
MONDAY, JANUARY 1, 2014, AT 6:00 P.M., IN THE CITY LIBRARY, ROOM A
208 S. SEACREST BLVD., BOYNTON BEACH, FLORIDA
PRESENT:
Steven Grant, Chair (Arrived 6:29 p.m.) Tim Howard, Finance Director
Jeffrey Grady, Vice Chair
Gary Dunmyer
Dolores Schlesselman
Fakhry "Ed" Boulos
1 Call to Order
• Should any members not be able to make the meeting; contact Tim Howard
(HowardT@bbfl.us) or (561) 742-6311 by 1 pm Monday as the meeting may
be cancelled for lack of a quorum.
Vice Chair Grady called the meeting to order at 6:12 p.m. Roll call followed. A quorum
was present.
2. Approval of December 9, 2013 Minutes
Motion
Mr. Dunmyer moved to approve the minutes. Ms. Schlesselman seconded the motion
that unanimously passed.
3. Other Business
a. Update from Chair on City Commission Meeting of January 7, 2014
In the absence of the Chair, Mr. Howard explained the agenda item containing various
ideas for the Committee to research went before the City Commission and Chair Grant
made a presentation. Commissioner Fitzpatrick suggested establishing a 501 (C) entity
to assist other organizations in raising funds.
b. List of Study Topics, including Commissioner suggested topic (Attached)
Mr. Howard explained the City Commission was fine with the City Services Survey,
review of vacant buildings/land and their potential uses and alternative energy sources.
MEETING MINUTES
FINANCIAL ADVISORY COMMITTEE
BOYNTON BEACH, FL JANUARY 13, 2014
They did not discuss the analysis of the residential versus commercial tax base item so
Mr. Howard left it on the matrix and the suggestion from Commissioner Fitzpatrick. The
other suggestions were not discussed and were removed from the list.
Ms. Schlesselman explained Chair Grant, in his presentation, was very clear about what
the Committee had accomplished and what it is doing. It appeared some
Commissioners did not understand the role of the Committee, but were open to the
Committee taking suggestions and pursuing them. The City Services Survey was
approved. The City Manager suggested the Committee work with the Communications
Manager to market the survey since she also handles social media.
The Mayor was interested in information about unused buildings. Carisse LeJeune, the
Assistant City Manager, explained the Capital Improvements Plan (CIP) was approved
but there were several projects in the Plan staff wanted to work. It was thought the
Committee could assist staff with determining any of their financial projects.
The Climate Action Plan was a general Plan, but there were sections pertaining to
water, different energy sources and more, each having actions needing to be done.
Some items were specific such as HVAC retrofitting and educational programming. The
City Manager had suggested the Committee contact Carisse LeJeune, who oversees
the Climate Action Plan. She would be familiar with the issues and goals. The Plan
was created in 2008 and adopted by the City Commission. It is also on the City's
website. It is a long -range plan to lower greenhouse gases.
Ms. Schlesselman had reviewed the enabling Ordinance for the Committee and inquired
if the non - profit was something they would work on from beginning to end. Mr. Howard
thought the Committee could work on it and report back to the City Commission as it
had not been reviewed by staff. Ms. Schlesselman asked what the City Commission
would vote on when the Committee reviewed the initiative and if they would form a new
committee. Mr. Howard understood the City Commission would task someone or
group with establishing a 501 (C) 3 entity. They would have to put together the
guidelines how it would be run.
Mr. Howard noted funding was a concern for many cities because employees have
restrictions as far as fundraising. Some cities have different solutions. SunFest was
originally under the City of West Palm Beach when it started 25 years ago and it got to
the point they could no longer expand the event because they could not obtain
sponsorships, so they established an entity that administered SunFest. Pursuing this
option was not uncommon, even in the military. Mr. Howard was uncertain whether an
entity could be created that was broad enough to encompass the intent of the issue, or
if it would be an umbrella over parks or events.
(Chair Grant arrived 6:29 p.m.)
2
MEETING MINUTES
FINANCIAL ADVISORY COMMITTEE
BOYNTON BEACH, FL JANUARY 13, 2014
Chair Grant briefly conveyed to the City Commission the Committee needed guidance
from them. Commissioner Fitzpatrick had discussed a non-profit organization; however,
Chair Grant learned the City has the Greater Boynton Beach Foundation as their non-
profit umbrella. There was discussion about alternative energy and learned Carisse
LeJeune was reviewing solar panels and wind turbines. There was also discussion
about using land near the Golf Course for alternative energy.
The Financial Advisory Committee's main goal was to make recommendations to the
City Commission. They can research alternative energy and talk to employees at the
Golf Course. Vice Mayor Hay agreed vacant land and properties could be reviewed. A
list would need to be drafted and parcels identified. He did not know if each member
had their own topic, or one topic that would be split.
Mr. Howard explained the Greater Boynton Beach Foundation was formed to help
subsidize the Barrier Free Park on Congress Avenue. He did not know what the By-
Laws indicated. It was intended to accept donations for future purchases of additional
playground equipment at the Park. The first task would be to review how the Foundation
was established. He suggested having one of the Board of Directors attend a meeting.
Discussion followed the Foundation had one goal, which was the Barrier Free Park, but
there could be others.
Mr. Howard noted an Advisory Committee can approach the City Commission about
other issues, while the City Services Survey was ongoing. He recognized not all topics
and ideas were associated the survey. As for the non-profit agency, if the Financial
Advisory Committee thought it did not work well, they would report their findings to the
Commission. If the Foundation was reviewed and it could accommodate other City
needs, the Financial Advisory Committee could report that the City Commission may be
able to use them.
Chair Grant noted non-profits have tax codes and there were no accountants on the
Financial Advisory Committee to evaluate their impacts. He thought the Financial
Advisory Committee should evaluate what is in place and consider making adjustments
to it to make it work. It may be a simple charter adjustment.
Chair Grant would approach the City with the items the Committee has and contact
Carisse LeJeune, Eleanor Krusell, Scott Kline and go from there. At the next meeting,
they will discuss their projects and if they can help them. Following that, the Financial
Advisory Committee can determine who will handle which tasks and see what
recommendations they can receive. Staff would be invited to the next meeting. Jeff
Livergood would be contacted to discuss or provide information on vacant land and/or
buildings and the City Manager would be contacted as she serves on the Foundation
Board.
3
MEETING MINUTES
FINANCIAL ADVISORY COMMITTEE
BOYNTON BEACH, FL JANUARY 13, 2014
4. Adjournment
Currently scheduled future meeting dates - Targeted for 2nd and 4 th Monday of each
month:
• Monday, January 27, 2014 — 6:00 PM
• Monday, February 10, 2014 — 6:00 PM
• Monday, February 24, 2014 — 6:00 PM
Vice Chair Grady would be out of town on February 10 and the Chair would be out
some time in March.
Motion
Vice Chair Grady moved to adjourn. Mr. Dunmyer seconded the motion that
unanimously passed. The meeting was adjourned at 6:56 p.m.
Jr'
Catherine Cherry
Minutes Specialist
140130
4
0 CITY OF BOYNTON BEACH
Financial Advisory Committee - Study and Assignment Areas FY 2014 -15
Item Issue Department Contact Area I Assignment
# I Initial Follow Up
1 City Services Survey City Mgr /Eleanor Krusell /Scott Kline
2 Review Vacant Bldg /Land and their potenital uses Public Works - Jeff Livergood
3 Evaluate Alternative Energy Sources for Bldgs and funding City Manager /Carisse LeJeune
Analysis of Residential vs Commercial Tax base including
resident property taxes as percentabge of per capita
4 income, compare to surrounding cities Budget - County Property Appraiser
Viability of establishing non - profit organization to act as Commission
umbrella organization for small and short lived community suggested
5 organizations. topic
S: \Finance \Financial Advisory Committee \Work Area Topics - Assignments\ / FAC Study Topics for FY 2014 -15 Budget (01 -09 -14 Revision).xls / 1
7 Regulars - 2 Alternates Established per Ordinance No. 10 -009
Three -year terms for Regulars
One -year terms for Alternates
2014
FINANCIAL ADVISORY COMMITTEE
MEMBER EXPIRES PHONE PROFESSION
(8) BOULOS, Fakhry 06/15 509 -6257 Gen. Mngr.
1809 Coastal Bay Blvd. Appt'd 2/19/13 boulos1809Ca a mail. corn
( 33435)
(8) DUNMYER, Gary 06/16 649 -8938 Civil Engineer
84 Maple Lane Appt'd 4/16/13 gdunmyernbellsouth.net
(33436) (Resigned 2/2/14)
(11) GRADY, Jeffrey R. Vice Chair 06/14 275 -8140 Mktg & Dev Mngr
720 N. Broughton Cir Appt'd 10/2/12 ieffCa7leadmemedia.com
(33436)
(7) GRANT, Steven, Chair 06/15 561 - 880 -5529 Attorney
136 NE 3rd Avenue Appt'd 6/19/12 grantleaalfln- g mail. corn
(33435)
(12) STELLA, Christine 06/14 (917) 392 -7994 Finance Director
3712 Diane Drive (33435) Appt'd 02/18/14 christine.stellaCa7gmaiLcom
OPEN 06/16
(9) SCHLESSELMAN, Dolores 06/16 699 -3275 Banker
710 SW 27 Terrace Appt'd 4/16/13 lorisletterbox(a7yahoo.com
(33435)
ALTERNATES
(12) OPEN 06/14
(12) OPEN 06/14
CITY EMPLOYEE REPRESENTATIVE: Tim Howard, Finance Director 742 -6310
Lori LaVerriere, City Manager 742 -6013
(Back -up)
At Least 5 regular members shall have one of the following qualifications:
1) Certified Public Accountant
2) Accounting Professional
3) Auditing
4) Certified Financial Planner
5) Investment Advisor
6) Insurance Professional (property /casualty or health)
7) Business Owner /Manager
8) MBA or MPA degree (with high levels of accountability /responsibilities with budget and organization oversight)
9) Banking
10) Pension Plan Management
11) Financial Planning & Management
12) Remaining four members may be at large
Updated: 02/19/14 S: \CC \WP \BOARDS \LISTS \2014 Board Lists \FINANCIAL ADVISORY COMMITTEE.doc