Agenda 03-10-14
FINANCIAL ADVISORY COMMITTEE
MISSION STATEMENT
THE FINANCIAL ADVISORY COMMITTEE’S GENERAL RESPONSIBILITY IS REVIEWING THE IMPACT OF EXISTING OR PROPOSED LEGISLATIVE AND
ADMINISTRATIVE DECISIONS ON THE CITY’S BUDGET, REVENUE SOURCES, AND OPERATIONAL EXPENDITURES. THE COMMITTEE IS RESPONSIBLE
TO MAKE RECOMMENDATIONS THAT MAY FAVORABLY IMPACT THE CITY’S BUDGET AND OVERALL FINANCIAL CONDITION OF THE CITY.
MEETING OF MONDAY, MARCH 10, 2014 @ 6:00 – 8:00 P.M.
LIBRARY CONFERENCE ROOM A
THE COMMITTEE MAY ONLY CONDUCT PUBLIC BUSINESS AFTER A QUORUM HAS BEEN ESTABLISHED. IF NO QUORUM IS ESTABLISHED WITHIN TWENTY (20)
MINUTES OF THE NOTICED START TIME OF THE MEETING, THE CITY CLERK OR DESIGNEE WILL SO NOTE THE FAILURE TO ESTABLISH A QUORUM AND THE
MEETING SHALL BE CONCLUDED. COMMITTEE MEMBERS MAY NOT PARTICIPATE FURTHER EVEN WHEN PURPORTEDLY ACTING IN AN INFORMAL CAPACITY.
AGENDA
Call to Order – Jeffrey Grady, Vice-Chair
Should any members not be able to make the meeting; contact Tim Howard
(HowardT@bbfl.us)
or (561) 742-6311 by 1 pm Monday as the meeting may be cancelled for lack of a quorum.
Introduction of Christine Stella, Regular Member
Approval of January 27, 2014 Minutes (Copy attached) – Kindly review in advance of meeting
Other Business
Updated List of Committee Members – see attached
Discussion of Study Topics
City Services Survey – Discussion of Questions (Previous Years Survey sent out prior to
meeting)
Adjournment
ndth
Currently scheduled future meeting dates - Targeted for 2 and 4 Monday of each month:
Monday, March 24, 2014 – 6:00 PM (Christine Stella will be absent)
Monday, April 14, 2014 - 6:00 PM
Monday, April 28,2014 – 6:00 PM
S:\Finance\Financial Advisory Committee\Agenda\Agenda - 03-10-14.doc
= * "Xx CITY OF BOYNTON BEACH
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Financial Advisory Committee - Study and Assignment Areas FY 2014 -15
Item Issue Department Contact Area Assignment
# Initial 1 Follow Up
1 City Services Survey City Mgr /Eleanor Krusell /Scott Kline
2 Review Vacant Bldg /Land and their potenital uses Public Works - Jeff Livergood
3 Evaluate Alternative Energy Sources for Bldgs and funding City Manager /Carisse LeJeune
Analysis of Residential vs Commercial Tax base including
resident property taxes as percentabge of per capita
4 income, compare to surrounding cities Budget - County Property Appraiser
Viability of establishing non - profit organization to act as Commission
umbrella organization for small and short lived community suggested
5 organizations. topic
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S: \Finance \Financial Advisory Committee \Work Area Topics - Assignments\ / FAC Study Topics for FY 2014 -15 Budget (01 -09 -14 Revision).xls / 1
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Bldg. &
Grounds Site Member STIES
IDs
FP /NW /001 Ed Meadows - Nautica Sound Park
FP/NW /002 Gary Nickels Road Park
FP/NW /003 Jeff Quantum Park
FP/NW /004 Steven Winchester Park
FP /SW /001 Dolores FPL Park (195 & south of Golf Road)
FP /SW /002 Steven Girl Scout Park (195 & Chapelhill Drive; entrance off of Sunset)
FPISW /003 Gary Woolbright Place (L- shaped Lot on SW 1st Court off of SW 8th Street)
FP /SW /004 Jeff Parcel west of Fire Station #2
LTINE /001 Gary LOT @ 1114 NE 2nd Street (PCN 08- 43- 45- 21 -22- 004 -0103)
LT/NE /002 Gary LOT @ 1116 NE 2nd Street (PCN 08- 43- 45- 21 -22- 004 -0102)
LT/NE /003 Gary LOT @ 1118 NE 2nd Street (PCN 08- 43- 45- 21 -22- 004 -0104)
LT/NE /004 Gary LOT on NE 3rd Street just south of 404 E. MLK Jr. Blvd. (PCN 08-43-45-21-18-000 -
1540)
LT/NE /005 Gary LOT on NE 3rd Street the 2nd lot south of 404 E. MLK Jr. Blvd. (PCN 0 -43 45- 21- 18 -000-
1550)
LT/NE /006 Gary LOT on NE 4th Street on NE Corner of NE 1st Avenue (PCN 08- 43- 45 -28 -03 -001 -0080)
LT/NE /007 Steven LOT between 238 & 250 NE 7th Avenue (PCN 08- 43- 45 -21 -36 -000 -0400)
LT/NE /008 Steven LOT east of 339 East Martin Luther King Jr. Blvd./NE 10th Avenue (PCN 08 43- 45- 21 -27-
001 -0090)
LT/NE /009 Steven LOT on SW Corner of NE 1 lth Ave & NE 2nd Street (PCN 08- 43- 45- 21 -22- 003 -0011)
LT/NE /010 Steven LOT @ 319 NE 12th Avenue between 317 & 323 NE 12th Avenue (PCN 08-43-45-21-20-
002 -0182)
LT/NE /011 Steven LOT on NE 12th Avenue (PCN 08- 43- 45- 21 -20- 004 -0200)
LT/NE /012 Steven Animal Shelter Site @ 415 NE 4th Street
LT /NW /001 Jeff LOT @ 1100 NW 1st Street (PCN 08- 43- 45- 21 -17- 003 -0010)
LT /NW /002 Jeff LOT on NW 1st Street just north of 2221 NW 1st Street (PCN 08- 43- 45 -16 -01 -022 -0381)
LT/NW /003 Jeff LOT on NW 1st Street, the triangle just south of 2221 NW 1st Street (PCN 08-43-45-16-01-
022 -0400)
LT/NW /004 Jeff LOT on NW 4th Avenue just east of 219 NW 4th Avenue (PCN 08-43-45-21-07-002 -
1600)
LT/NW /005 Jeff LOT on NW 4th Avenue just west of 219 NW 4th Avenue (PCN 08-43-45-21-07-002 -
1620)
LT/NW /006 Jeff LOT on NW 5th Street on SE corner of NW 11th Avenue (PCN 08- 43- 45- 21 -14- 000 -2690)
LT /NW /007 Ed LOT @ 103 NW 8th Avenue (PCN 08- 43- 45- 21 -07- 004 -1470)
LT/NW /008 Ed LOTS @ W. Martin Luther King Jr. Blvd./NW 10th Avenue ( #112 - PCN 08-43-45-21-09-
000- 0012, #118- 08- 43- 45- 21 -09- 000 - 0011.& #124 - 08-43-45-21-09-000-0031)
LT /NW /009 Ed LOT @ 147 W. Martin Luther King Jr. Blvd./NW 10th Avenue (PCN 08-43-45-21-25-001 -
0240)
LT/NW /010 Ed LOT @ 153 W. Martin Luther King Jr. Blvd./NW 10th Avenue (PCN 08-43-45-21-25-001 -
0250)
LT/NW /011 Ed LOT @ 215 W. Martin Luther King Jr. Blvd. /NW 10th Avenue (PCN 08-43-45-21-17-001 -
0010)
LT/NW /012 Dolores LOT @ 116 NW 1 lth Avenue (PCN 08- 43- 45- 21 -19- 000 -0150)
LT/NW /013 Dolores LOT @ 134 NW 11th Avenue (PCN 08- 43- 45- 21 -19- 000 -0100)
LT/NW /014 Dolores LOT @ 144 NW 1 lth Avenue (PCN 08- 43- 45- 21 -19- 000 -0080)
LT/NW /015 Dolores LOT @ 134 NW 11th Avenue (PCN 08- 43- 45- 21 -19- 000 - 0070). • ...
LT/NW /016 Dolores LOT @ 154 NW 11th Avenue (PCN 08- 43- 45- 21 -19- 000 -0090)
LT/NW /017 Dolores LOT on NW 1 lth Avenue on SW corner of Seacrest Blvd. (PCN 08-43-45-21-24-000 -
0101)
.A
LT/NW /018 Dolores LOT on Seacrest Blvd. just soutb of lot on NW 11th Avenue (PCN 08-43-45-21-24-000 -
0103)
LT /NW /019 Steven LOT @ 905 N. Seacrest Blvd. (PCN 08- 43- 45- 21 -07- 004 -1460)
LT/NW /020 Steven LOT on NW 5th Street between 1621 & 1611 NW 5th Street (PCN 08-43-45-16-01-044 -
0052); Note: PAPA has address as NE.
LT /NW /021 Jeff Lot north of Fire Station #5 (PCN 08- 43- 45- 16 -34- 000 -0820)
LT/NW /022 Jeff Old Landfill (PCN 00- 43- 45- 11 -00- 000 -5020)
LT/NW /023 Gary Rolling Green Mun. Complex (RGMC) - 515 NW 15th Court (Entrance off of NW 14th
Ave.)
LT /SW /001 Steven LOT on SW 3rd Avenue just west of 730 SW 3rd Avenue (PCN 08- 43- 45- 29 -01- 020 -0071)
LTISW /002 Steven LOT on SW 24th Avenue including along the wall. (PCN 08- 43- 45- 32 -01- 002 -0110)
LTISW /003 Gary LOTs North & South of of Mission Hill Road and just East of LWDD -FA Canal (PCN 08-
43-46-05-00- 000 -1020)
Ed Golf course
Dolores Pools — John Denson
MINUTES OF THE FINANCIAL ADVISORY COMMITTEE MEETING HELD ON
MONDAY, JANUARY 13, 2014, AT 6:00 P.M., IN THE CITY LIBRARY, ROOM A
208 S. SEACREST BLVD., BOYNTON BEACH, FLORIDA
PRESENT:
Steven Grant, Chair (Arrived 6 :29 p.m.) Tim Howard, Finance Director
Jeffrey Grady, Vice Chair
Gary Dunmyer
Dolores Schlesselman
Fakhry "Ed" Boulos
1. Call to Order
• Should any members not be able to make the meeting; contact Tim Howard
(HowardT @bbfl.us) or (561) 742 - 6311. by 1 pm Monday as the meeting may
be cancelled for lack of a quorum.
Vice Chair Grady called the meeting to order at 6:12 p.m. Roll call followed. A
y quorum
q
was present.
2. Approval of December 9, 2013 Minutes
Motion
Mr. Dunmyer moved to approve the minutes. Ms. Schlesselman seconded the motion
that unanimously passed.
3. Other Business
a. Update from Chair on City Commission Meeting of January 7, 2014
In the absence of the Chair, Mr. Howard explained the agenda item containing various
ideas for the Committee to research went before the City Commission and Chair Grant
made a presentation. Commissioner Fitzpatrick suggested establishing a 501 (C) entity
to assist other organizations in raising funds.
b. List of Study Topics, including Commissioner suggested topic (Attached)
Mr. Howard explained the City Commission was fine with the City Services Survey,
review of vacant buildings /land and their potential uses and alternative energy sources.
MEETING MINUTES
FINANCIAL ADVISORY COMMITTEE
BOYNTON BEACH, FL JANUARY 13, 2014
They did not discuss the analysis of the residential versus commercial tax base item so
Mr. Howard left it on the matrix and the suggestion from Commissioner Fitzpatrick. The
other suggestions were not discussed and were removed from the list.
Ms. Schlesselman explained Chair Grant, in his presentation, was very clear about what
the Committee had accomplished and what it is doing. It appeared some
Commissioners did not understand the role of the Committee, but were open to the
Committee taking suggestions and pursuing them. The City Services Survey was
approved. The City Manager suggested the Committee work with the Communications
Manager to market the survey since she also handles social media.
The Mayor was interested in information about unused buildings. Carisse LeJeune, the
Assistant City Manager, explained the Capital Improvements Plan (CIP) was approved
but there were several projects in the Plan staff wanted to work. It was thought the
Committee could assist staff with determining any of their financial projects.
The Climate Action Plan was a general Plan, but there were sections pertaining to
water, different energy sources and more, each having actions needing to be done.
Some items were specific such as HVAC retrofitting and educational programming. The
City Manager had suggested the Committee contact Carisse LeJeune, who oversees
the Climate Action Plan. She would be familiar with the issues and goals. The Plan
was created in 2008 and adopted by the City Commission. It is also on the City's
website. It is a long -range plan to lower greenhouse gases.
Ms. Schlesselman had reviewed the enabling Ordinance for the Committee and inquired
if the non - profit was something they would work on from beginning to end. Mr. Howard
thought the Committee could work on it and report back to the City Commission as it
had not been reviewed by staff. Ms. Schlesselman asked what the City Commission
would vote on when the Committee reviewed the initiative and if they would form a new
committee. Mr. Howard understood the City Commission would task someone or
group with establishing a 501 (C) 3 entity. They would have to put together the
guidelines how it would be run.
Mr. Howard noted funding was a concern for many cities because employees have
restrictions as far as fundraising. Some cities have different solutions. SunFest was
originally under the City of West Palm Beach when it started 25 years ago and it got to
the point they could no longer expand the event because they could not obtain
sponsorships, so they established an entity that administered SunFest. Pursuing this
option was not uncommon, even in the military. Mr. Howard was uncertain whether an
entity could be created that was broad enough to encompass the intent of the issue, or
if it would be an umbrella over parks or events.
(Chair Grant arrived 6:29 p.m.)
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MEETING MINUTES
FINANCIAL ADVISORY COMMITTEE
BOYNTON BEACH, FL JANUARY 13, 2014
Chair Grant briefly conveyed to the City Commission the Committee needed guidance
from them. Commissioner Fitzpatrick had discussed a non - profit organization; however,
Chair Grant learned the City has the Greater Boynton Beach Foundation as their non -
profit umbrella. There was discussion about alternative energy and learned Carisse
LeJeune was reviewing solar panels and wind turbines. There was also discussion
about using land near the Golf Course for alternative energy.
The Financial Advisory Committee's main goal was to make recommendations to the
City Commission. They can research alternative energy and talk to employees at the
Golf Course. Vice Mayor Hay agreed vacant land and properties could be reviewed. A
list would need to be drafted and parcels identified. He did not know if each member
had their own topic, or one topic that would be split.
Mr. Howard explained the Greater Boynton Beach Foundation was formed to help
subsidize the Barrier Free Park on Congress Avenue. He did not know what the By-
Laws indicated. It was intended to accept donations for future purchases of additional
playground equipment at the Park. The first task would be to review how the Foundation
was established. He suggested having one of the Board of Directors attend a meeting.
Discussion followed the Foundation had one goal, which was the Barrier Free Park, but
there could be others.
Mr. Howard noted an Advisory Committee can approach the City Commission about
other issues, while the City Services Survey was ongoing. He recognized not all topics
and ideas were associated the survey. As for the non - profit agency, if the Financial
Advisory Committee thought it did not work well, they would report their findings to the
Commission. If the Foundation was reviewed and it could accommodate other City
needs, the Financial Advisory Committee could report that the City Commission may be
able to use them.
Chair Grant noted non - profits have tax codes and there were no accountants on the
Financial Advisory Committee to evaluate their impacts. He thought the Financial
Advisory Committee should evaluate what is in place and consider making adjustments
to it to make it work. It may be a simple charter adjustment.
Chair Grant would approach the City with the items the Committee has and contact
Carisse LeJeune, Eleanor Krusell, Scott Kline and go from there. At the next meeting,
they will discuss their projects and if they can help them. Following that, the Financial
Advisory Committee can determine who will handle which tasks and see what
recommendations they can receive. Staff would be invited to the next meeting. Jeff
Livergood would be contacted to discuss or provide information on vacant land and /or
buildings and the City Manager would be contacted as she serves on the Foundation
Board.
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MEETING MINUTES
FINANCIAL ADVISORY COMMITTEE
BOYNTON BEACH, FL JANUARY 13, 2014
4. Adjournment
Currently scheduled future meeting dates - Targeted for 2 " and 4"' Monday of each
month:
• Monday, January 27, 2014 — 6:00 PM
• Monday, February 10, 2014 — 6:00 PM
• Monday, February 24, 2014 — 6:00 PM
Vice Chair Grady would be out of town on February 10 and the Chair would be out
some time in March.
Motion
Vice Chair Grady moved to adjourn. Mr. Dunmyer seconded the motion that
unanimously passed. The meeting was adjourned at 6:56 p.m.
Uitt
Catherine Cherry 0
�'Y
Minutes Specialist
140130
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