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Agenda 03-11-14 SCM AFETY OMMITTEE EETING A G E N D A Tuesday, March 11, 2014 9:00a.m. st City Hall Main Break Room (1 floor) I. Call to Order II. Roll Call III. Acceptance of Minutes of 01/14/14 regular meeting IV. Safety Committee Education & Training – Mulch Fire Dangers V. Old Business A. Fire Drills B. Proud to be a Safe Worker Awards C. Departmental Inspections & Safety Meetings D. Incident Review Board Referrals E. Drug Free Policy Statement (HR/RM – Mark Bobich/Pam Webb) – TABLED 10/12/2010 F. Safety Manual Review G. Other VI. New Business A. Departmental Safety Issues B. Other VII. Announcements A. Other VIII. Next Meeting Date: Tuesday, April 8, 2014, 9:00 a.m. IX. Adjournment DISTRIBUTION: Chairperson Mark Bobich, , Safety Administrator Ed Herrmann,(Michael Landress) - Fire Rescue TBD Catherine Cherry-Guberman, Beth Trachtenberg (Sylvia Woods) – City Manager Michael Rumpf (Chris Mitchell) – Development Mike Dauta (Julie Alibrandi) – Finance/Warehouse Jeremy Davis (Eric Falstad) – Golf Course Pat Sholos (TBD) – HR/Risk Robert Sweeney (Alan Karjalainen) – ITS/GIS Michael Naughton (Karen Abramson) – Library Barbara Scott (LT Jeffery Katz) – Police/Code Compliance Art Brode (Dwight Saulter) – Public Works Wally Majors (Ginny Shea) – Recreation & Parks Pam Webb – HR/Risk Bevis Pigott (Gary Ezell) – Utilities Safety Workplace Safety Y ■ T1906 -04 Know Your Enemies — TEST YOUR KNOWLEDGE Workplace Hazards your unnoticed hazard can take your life in an instant. ❑ True ❑ False WHAT'S AT STAKE to try out procedures and safety equipment If you and your buddies were facing a under the supervision of an experienced 2. Sharing workplace hazard dangerous. deceptive enemy, you'd want to person. information with your co-workers find out all you could about it and share any helps keep all of you safe. information you come up with. The fact is Notice the signs and posters that pass ❑ True la False you do have such a treacherous enemy the along safety information. They point out y hazards such as the possibility of objects 3 Your employer gives all the workplace hazard. information you need to avoid falling from overhead or the presence of hazards, so you don't need to WHAT'S THE DANGER flammable liquid vapors. They also tell you seek information on your own. An unnoticed hazard can take your life in an what to do to avoid injury — wear your ❑ True ❑ False instant, or cause you a lifetime of suffering hardhat, or don't smoke. Signs also point and disability. the way to equipment to be used in case 4• Signs and posters are a source of of an emergency, such as fire extinguishers: safety information. EXAMPLE ❑ True ❑ False first aid kits and exits. Ben received a mild shock from an electrically powered tool. "Take a lot more than that to Study labels — another common source 5. Labels on chemical products give kill me," he joked, and didn't report it. When of safety information. On a container more information than material safety data sheets. a worker on another shift used the power of chemicals. the label will tell you the ❑ True ❑ False tool, conditions were slightly different and contents, hazards and what to do in case of the man was fatally electrocuted. a spill or exposure. What Would You Do? HOW TO PROTECT YOURSELF Read the material safety data sheets Tyler is a teenager newly hired to run Learn all you can about workplace hazards. for safety information about chemicals. It errands for a construction crew. He Share information with your co- workers, contains the same type of information as notices the roofers haven't placed an because that helps keep all of you safe. the label, but in greater detail. adequate barrier around a skylight hole. "Someone could stumble onto that Participate in the training and Participate in giving your co- workers hole," he thinks, but isn't sure what a communications which are the basis of a valuable information about the kinds of safe barrier would look like. However he workplace injury prevention program. Your hazards lurking in the work area. Your knows that crew members are in a rush. employer provides you with the information company's system of reporting injuries, and he expects they know what they're you need to identify and avoid hazards. incidents and close calls is an important doing. What would be your next move? Also seek this information on your own link in safety communications. and be continually alert to new dangers. FINAL WORD Realize that safety information is shared If you have safety in formation. share it. Keep in a number of ways. One person explains the lines of communication open to defeat things to another person, individually or in a the enemy — the workplace hazard. • group training session. Training workbooks, videos and live demonstrations make the information easier to remember. Trainees get T1906 -04 Photocopy This Participant Handout - © T1906 -04 Safety Talksi is intended for in.house use only — commercial reproduction is a violation of our copyright agreement. For a complete catalog of Bongarde Holdings Inc. products please all t- 800 - 667 -9300. a MMIX - Printed in Canada. Bongarde Holdings In . 4102-501 Main Stieet. Penticton. B.C. V2A 9Ae • US Div.. 103 Eastside Oroville Road. Orovdle WA 98844 www.Salety5mart.com p @MMLX Bongarde Holdings Inc. • Safety Talks! 9 Recognizing Hidden Dangers: 10 Steps to a Safer Office It is fairly obvious that safety and health hazards can exist at worksites filled with heavy machinery and equipment, where employees often are required to engage in strenuous manual labor. A job where most of the work tasks are completed while sitting in a chair in a climate - controlled office building would seem less fraught with danger. However, a surprising number of hazards can be present in an office setting. According to data from the Bureau of Labor Statistics, more than 80,000 private- industry office and administrative workers suffered on- the -job injuries in 2008. Many of these injuries could have been prevented had workers or supervisors recognized the risks and implemented simple workplace modifications to help mitigate them. Slips, trips and falls, the most common type of office injury, sidelined 25,790 workers in 2008, according to BLS. The National Safety Council says employees are 2.5 times more likely to suffer a disabling fall in an office setting than anywhere else. Several hazards contribute to these injuries, although most can be significantly reduced, often by raising awareness among employees. Here are some steps you can take to reduce the risk of injury among your office staff. Stay clutter -free Boxes, files and various items piled in walkways can create a tripping hazard, according to OSHA. Be certain that all materials are safely stored in their proper location to prevent buildup of clutter in walkways. Further, in addition to posing an electrical hazard, stretching cords across walkways or under rugs creates a tripping hazard, so ensure all cords are properly secured and covered. Step on up Standing on chairs — particularly rolling office chairs — is a significant fall hazard. Workers who need to reach something at an elevated height should use a stepladder. The Chicago -based American Ladder Institute cautions that stepladders must be fully opened and placed on level, firm ground. Workers should never climb higher than the step indicated as the highest safe standing level. Maintain a clear line of vision Workers can collide when making turns in the hallways and around blind corners or cubicle walls. The National Safety Council suggests installing convex mirrors at intersections to help reduce collisions. If workers can see who is coming around the corner, collisions are less likely to occur. Get a grip Carpeting and other skid - resistant surfaces can serve to reduce falls. Marble or tile can become very slippery — particularly when wet, according to the National Safety Council. Placing carpets down can be especially helpful at entranceways, where workers are likely to be coming in with shoes wet from rain or snow. Shut the drawer File cabinets with too many fully extended drawers could tip over if they are not secured, the council warns. Additionally, open drawers on desks and file cabinets pose a tripping hazard, so be sure to always completely close drawers when not in use. Safe stacking According to the Office of Compliance, which oversees the safety of U.S. congressional workers, proper storage of heavy items can help reduce the number of office injuries. Large stacks of materials and heavy equipment can cause major injuries if they are knocked over. 000 recommends storing heavy objects close to the floor, and warns that the load capacity of shelves or storage units should never be exceeded. Ergonomics injuries - perhaps the most prevalent injuries in an office setting are related to ergonomics. Because office workers spend the bulk of their day seated at a desk and working on a computer, they are prone to strains and other injuries related to posture and repetitive movement. Ergonomics hazards can be difficult to detect. "Most office conditions that can be described as hazardous from an ergonomics perspective would appear quite innocuous to the everyday observer," said Marc Turina, principal consultant for ErgoSmart Consultants in McKees Rocks, PA. Provide adjustable equipment One size does not fit all in an office workstation. "Adjustability is the key,' Turina said. "Chairs, work surfaces, monitor stands, etc., should all be adjustable in order to accommodate the widest range of employees." He recommended presenting a variety of options to employees. Although employers may be reluctant to pay for expensive ergonomic equipment, experts insist the equipment is a wise investment. "A good keyboard tray may retail around $300; a good chair may retail around $500 to $700," said Sonia Paquette, professional ergonomist and doctor of occupational therapy. She points out that the cost of the health claims that stem from not having these devices is much higher. "Some claims cost tens of thousands of dollars just in medical treatment, let alone cost of replacement, absenteeism, loss of work production, etc." Train workers on how to use equipment Providing adjustable furniture and equipment is only the first step in creating an ergonomically sound workstation. "A big issue that I have encountered a lot lately is employee inability to properly adjust their own office chairs," Turina said. "Many times, employers can invest $500 in an excellent adjustable chair, but employees still experience a bad workstation fit." The problem often is twofold — workers do not know how to adjust their equipment, and they do not know the most ergonomically beneficial way to set up their workstation. Training workers on both the ideal setup and how to operate adjustable equipment accordingly is key. Keep your feet on the floor One of the first questions Paquette asks workers is whether their feet touch the floor when seated at their desk. "It sounds like an incredibly simple question," she said, "but very often workers have their keyboard tray on the desktop, so in order to reach it, they need to jack up their chair so high that their feet can barely touch the floor." She added that unless an employee's feet are on the floor, a chair will not be able to reduce pain and discomfort. She recommended options such as adjustable keyboard trays or rolling tables adjusted to the proper height to eliminate this problem. Although footrests are a "second -best option," their small surface may impede some of the worker's movement. Provide document holders Frequently typing from hard copy can lead to neck strain if a worker is forced to repeatedly look down to the desk and back to the computer screen. Turina recommends providing document holders to reduce this strain. "These document holders are reasonably priced, and eliminate excessive cervical motion and help to prevent muscle imbalances," he said. Document holders also are good for the eyes, according to the St. Louis -based American Optometric Association. Keeping reference materials close to the monitor reduces the need for your eyes to change focus as you look from the document to the monitor. KEY POINTS • Falls are the most common source of injury in an office, although workers also are injured by being struck by or against objects, and suffering ergonomic injuries. • Some simple changes to the workspace can be effective in eliminating hazards and reducing the number of injuries. • Administrative interventions such as scheduled walk - throughs and the establishment of formal reporting systems can help protect workers in an office environment. (from Safety + Health, National Safety Council) For more information on these steps, see the City share (S:) drive SAFETY /SAFETY INFORMATION folders or contact Human Resources /Risk Management at ext. 6040 for more ergonomic tips or an assessment of your workplace. Employee Information • Provider Information Management 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk@bbbfl.us FEIN # 59 6000282 Employee Information Provider Information of Boynton Beach Commercial Risk Management 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk @bbbfl.us , ; UUCj b Employee Information Provider Information City of Boynton each gent 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 ,561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk @bbbfl.us FEIN # 59 6000282 Employee Information Provider Information Commeu Risk Management 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk@bbbfl.us FEIN # 59 6000282 Employee Information Provider Information City of Boynton Beach Commercial Risk Management 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk @bbbfl.us l= E1N # 59 6000282 Employee Information Provider Information Comp 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk @bbbfl.us FEIN # 59 6000282 Employee Information Provider Information :Ay of Boynton Beach Commer Risk Management 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk@bbbfl.us Employee Information Provider Information City of Boynton Beach Commercial Risk Management 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -OOPS (6677) Fax: (813) 289 -3771 risk @bbbfl.us FEIN # 59 6000282 Employee Information Provider Information 100 E. Boynton Beach Blvd. PO Box 18366 Boynton Beach, FL 33435 Tampa, FL 33679 (800) 786 -6070 (561) 742 -00PS (6677) Fax: (813) 289 -3771 risk@bbbfl.us FEIN # 59- 6000282 Employee Information Provider Information City of Boynton Beach Commercial Risk Management 100 E. 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The form must be fully completed following the Supervisor's review Emergency Treatment r Z of the accident. Bethesda Memorial Hospital Emergency Department Q ; This report will then be reviewed by 737 -7733 ext. 4512 City Risk Management and then submitted to / et, "rot...t. _ . ` ms ' the City Incident Review Board (IRB). e 0 NI The IRB will review the report and Report Workers' Compensation Injuries to: RV 'S will determine if the accident was City of Boynton Beach S V R V ISOR 5 Preventable or Non - Preventable. If the Risk Management accident was Preventable, the report will be 742 -OOPS (6677) What shou&d you do if returned to the Department Director to report action taken to prevent similar accidents from occurring to the injured employee or other one of your employees i employees. Third Party Administrator hurt on the j ? In some cases, the IRB will refer the Financial Questions matter to the City Safety Committee for Commercial Risk Management, Inc further review and/or action. 1- 800 - 786 -6070 City of Boynton Beach Risk Management (561) 742 -6043 Roo() ✓'ceaentian & £avo Contxcr.f J viougf& J wactiue Stscategie4 MCABROCHSUP.06 Rev. 09 /08/08 WHEN AN ACCIDENT HAPPENS AFTER THE INJURY EARLY RETURN TO WORK AT THE ACCIDENT SCENE : DO: PROGRAMS For Serious Accident Call 9 -1 -1 1. Maintain communication with your The City has established a Limited Duty DO: employee. Program as an effective way to reduce the amount of 1. Remain calm. 2. Answer any questions about workers' time an employee is away from the job due to a work 2. Provide for immediate first aid to the compensation, disability leave or any related injury. other financial protection available to Studies show that the longer the employee is injured person. Properly rendered first p away from the job, the less likely they are to ever aid can minimize the extent of an the employee. If you can not answer return. This can be very costly to the City. injury. his/her questions, refer to: Limited duty allows the injured employee to 3. Reassure the injured employee that City Risk Management - 742 - 6043 return to the work place sooner and prevents the they will receive the appropriate care. employee from falling into habits that make returning to Injured workers' are often more work more difficult. 4. Look around at the site of the accident. concerned with financial security than When an individual sits at home they become Be aware of potential injury to they are with the actual injury. Fear of de conditioned and lose their ability to work a full day yourself and to others. without resting. An early return to work program is an being unable to provide for the family e xcellent way to prevent this from happening 5. Look for clues about the cause of the y p pp g and to and pay bills causes many injured keep your employee from feeling excluded from the accident. Knowing the mechanism of employees to seek outside advice. work place and from his/her co workers. injury will assist the doctor in treating 3. If your employee cannot return to The City has many projects that can be the injured person. work immediately, call regularly to let accomplished by workers who are not physically able to 6. Obtain medical care immediately. him/her know they are missed and that perform their regular duties. Limited Duty can save the Whenever possible, if an injured City more than just money !!! you are concerned. worker must go to the emergency 4. Home visits to an injured employee BACK TO WORK room go with them. Let your can be especially helpful. Drop by employee know you are concerned his/her paycheck, a magazine or a This can be especially difficult for the about his/her well being. plant employee who has been away from the job for more 7. Make a list of all witnesses to the than a few days. They have gotten out of the routine of accident. working and it may take them a few days to get back DON'T: into the swing of things. 8. Call Risk Management at 742 Reassure the employee that the City welcomes OOPS (6677). Early intervention on 1 . Make negative statements regarding him/her back and that you will assist in his/her the part of our case management team the employee or their injury. transition back into the work force. is essential to achieving an early return 2. Give the impression that you are only You will need to be aware of any physical to work. interested in when he /she will be back limitations and make the necessary arrangements to to work. either re -assign the employee to another job (temporarily) or to re -assign parts of his/her job to other DON'T: • 3. Make your employee feel that you are employees. 1. Make statements regarding the cause calling or visiting "to check up on of the injury or the extent of the injury. him/her." If you have any questions regarding your 2. Place blame on anyone or anything. employee's limitations, please contact City Risk Management at 742 -6043.