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Minutes 02-11-14 MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN CITY HALL, CONFERENCE ROOM B, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FL., ON TUESDAY, FEBRUARY 11, 2014, AT 9:00 A.M. PRESENT: Mark Bobich, Chair Safety Administrator Gregg Lee Fire Rescue Grace Morales, Records Coordinator City Clerk Beth Trachtenberg City Manager's Office Chris Mitchell Planning and Development Pat Sholos Human Resources Michael Naughton Library Barbara Scott Police /Code Compliance Art Brode Public Works Wally Majors Recreation and Park Pam Webb Human Resources /Risk Management Rick Ezell Utilities ABSENT: Mike Dauta Jeremy Davis Robert Sweeney I. Call to Order Chair Bobich called the meeting to order at 9:04 a.m. II. Roll call The Records Coordinator called the roll. A quorum was present. III. Acceptance of January 14 Regular Meeting — TABLED IV. Safety Committee Education and Training Chair Bobich distributed tips on slips and falls and how to avoid slips at the workplace. 1 MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FL. FEBRUARY 11, 2014 A puddle of water on the floor can be cleaned in a few minutes. However, if it is something you cannot handle, speak with your supervisor, or contact Facilities or Risk Management. They would be able to handle the situation. Now that Risk Management and Human Resources have merged, not only is employee's safety important but their wellness ius also. People can get stressed at work. Make a conscious effort to relax yourself. Chair Bobich distributed some stress buster tips to share with their employees. Mr. Lee commented seeing numerous people walking and texting at the same which can be hazardous. Chair Bobich agreed walking and texting can be hazardous and should perhaps be added to the tripping hazard list. V. Old Business A. Fire Drills Last year there was a total of 16 drills monitored by the Fire Department. A few drill reports are still missing. Going forward, Mr. Lee will send reports after each drill. Reports are still due from Fire, Golf Course, Public Works and Utilities. Each department can contact the Fire Department to schedule a drill. Drills are usually done unannounced. Eight reports have already been received for this year which is halfway completed. Mr. Bobich asked Mr. Lee if he had anything to add about the drills. He replied everyone did what they should have done. Everyone got out of the building and turned off the lights. Chair Bobich suggested paying attention to the public as well. Sometimes people hide in the bathrooms. B. Proud To Be A Safe Worker Awards There were no awards at this time. C. Departmental Inspections and Safety Meetings Chair Bobich stated he has been receiving after meeting reports and appreciates the consistency and that they are sent electronically. Some departments are sending hard copies but e -mail is preferred. If anyone has any issues or concerns or needs to find a 2 MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FL. FEBRUARY 11, 2014 form to document the meeting, please contact Chair Bobich. A copy of the meeting's agenda is acceptable in lieu of the form. D. Incident Review Board Referrals There were no referrals to review. E. Drug Free Policy Statement — TABLED F. Safety Manual Review Waiting for managerial approval. G. Other None. VI. New Business A. Departmental Safety Issues Mr. Lee stated all fire investigators now have self- contained breathing apparatus. They have also all received approved gloves, boots and hard hats to investigate fires. Firefighters replace their FCVAs periodically and Chief Carter was able to add the order for the investigators to his replacement order. Chair Bobich commented there should be a person responsible for making sure all required equipment is up to date. Mr. Lee remarked they have been waiting four to five years to get new approved equipment. B. Other Blue Collar/White Collar employees who work mainly in the field will get safety shoe reimbursements in the amount of $147.50 before taxes. All other employees will have to purchase their boots and be reimbursed up to a maximum of $147.50. If there are any questions, please contact either Chair Bobich or Ms. Webb. VII. Announcements Ms. Webb announced there will be a few awards from the Palm Beach Safety Council this year. This year's numbers went down by an average of 15% on all types of claims. All City employees should be proud. It was a great year. Chair Bobich remarked there 3 MEETING MINUTES SAFETY COMMITTEE BOYNTON BEACH, FL. FEBRUARY 11, 2014 were approximately 6.2 million miles driven and only 17 preventable crashes. Worker's Comp also went down by 15 %. In monetary terms, that calculates to approximately 50 %. Chair Bobich announced the Employee Wellness and Benefits Fair will take place on Thursday, March 20 beginning at 9:00 a.m. until 3:00 p.m. Ms. Sholos stated there will be new providers, a couple of massage chairs, two derma scanners and Biometrics stations all paid for by Cigna. There will also be drawings for gifts and Target gift certificates. This year employees will be able to call the Biometric company and schedule a time for their appointment on the day of the fair. There will be additional stations this year to accommodate the possible large volume of participants. This will allow people to enjoy the rest of the fair. Chair Bobich handed out Safety calendars. Ms. Webb remarked the new Safety logo changed. It is now; "Safety Begins with You ". VIII. Next Meeting Date The next meeting is scheduled for Tuesday, March 11, 2014 at 9:00 a.m. The location will be determined. IX. Adjournment Mr. Naughton moved to adjourn the meeting. Ms. Webb seconded the motion that passed unanimously. Having no further business to discuss, Chair Bobich adjourned the meeting at 9:24 a.m. race cMorales 3 ' Records Coordinator 3/6/14 4