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Minutes 01-23-13 MINUTES OF THE ARTS COMMISSION MEETING HELD ON TUESDAY JANUARY 23, 2013 @ 6:30 P.M., TRAINING ROOM AT FIRE STATION NO. 2, 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA PRESENT: Anderson Slocombe, Vice Chair Debby Coles - Dobay, Public Art Deborah Bottorff Administrator William Combes Christine Moeller (Arrived 6 p.m) Robyn Lorenz Aylin Tito ABSENT: Haiena Wolf 1. Call to Order Vice Chair Slocombe called the meeting to order at 6:30 p.m. II. Roll Call of Members Self- introductions were made. Also present were: Nancy Byrne, Development Director; Glenda Hall, Manager, Forestry and Grounds /Streets; Rick Beau Lieu, Artist; and volunteers Ed Brooks, Barbara Ready, and Melissa Trinchie. III. Agenda Approval Motion Mr. Combes moved to approve the agenda as amended. Ms. Lorenz seconded the motion that unanimously passed. IV. Approve Meeting Minutes — November 27, 2012 Debby Coles - Dobay, Public Art Administrator advised she had one change to the minutes on page 5, first paragraph, "Ms. Bottorff advised she was working on the creation for the VIP reception invitation and . " Motion Mr. Combes moved to approve the minutes as amended. Ms. Lorenz seconded the motion that unanimously passed 1 Meeting Minutes Arts Commission Boynton Beach, FL January 23, 2013 V. Announcements /Reports A. December 1 — Metcalf Dedication The dedication of a memorial in honor of Private Michael Metcalf, who was killed in Afghanistan, took place at OceanFront Park. There was a big turnout and good media coverage. The bench and seating area is located in the southeast corner of the Park, in an area within view of where Pvt. Metcalf and his friends surfed. Ms. Coles -Dobay explained his mother came to the Arts Commission and they worked with Artist Lucy Keshavarz, and Glenda Hall, Manager Forestry and Grounds, to create a gathering area. Ms. Coles -Dobay also commented Ms. Keshavarz and the construction company she works with donated toward the effort. The area is known as an artsy gathering area. B. December 3 — Plein -Air Exhibit Ms. Lorenz attended this event which took place upstairs at the Library and advised the attendees were excited about the exhibit and a group of the Plein -Air artists were present. The reception was to kick off the exhibit and educate the public of what Plein- Air is all about, why they painted the scenes of Boynton Beach and how it tied to the City's branding statement. The audience was very engaged. A silent auction of the artwork was also held. By the end of the reception, one person bid on a few pieces and another person purchased and commissioned work. Artist Ralph Papa had an extensive PowerPoint presentation showing the artists working outside which explained the different artwork Plein -Air artists created in addition to the pieces in the exhibit. On a different matter, Ms. Lorenz spoke about the Cultural Council in downtown Lake Worth. The building, formerly an old art gallery, was renovated to a modern art museum. There was an area with a smaller gallery with a small television on the wall playing the kinetic DVD and the kinetic Exclamation Point was on display. One could push the Exclamation Point and the art moved. The highlight of the exhibit was the Fontanini Plasma Bowl by Cork Marcheschi. One could place their hand in the bowl and sparkles followed the movements of their hand. The exhibit was very enjoyable. There were several journalists present who agreed to write stories about the kinetic art. The purpose of the sneak preview was to generate excitement about the Symposium. VI. Project Updates /Approvals None. VII. International Kinetic Art Symposium and Exhibit Planning A. Symposium "To Do" List B. Kinetic Symposium logistics 2 Meeting Minutes Arts Commission Boynton Beach, FL January 23, 2013 Ms. Coles -Dobay introduced Ms. Byrne and Ms. Hall. Ms. Trinchie would help with the workshop. Ms. Coles -Dobay reviewed a map she distributed to the members and pointed out the walking tour at Veterans Park, now known as Ocean Avenue Park. She pointed out there are 16 different displays, and she encouraged the members to become familiar with the route as people coming to the Symposium would be asking questions about the various art locations. As for traffic flow and signage, the drive through in front of the Museum would be blocked off so when people walked the area, it would be a safe zone, and no art would be in the street. She pointed out the parking areas and clarified only a portion of the road will be closed to traffic. The Library is closed on Fridays, but is open on Saturdays. The Police Department will have an officer on site and Ms. Coles -Dobay would provide the Police dispatch phone number to the members should a need arise to call it. There would be event parking signage for the VIP night and part of the road will be closed. A feather banner would also be used. Posters would be available and they would be placed at the Library, City Hall, one in the Winn Dixie shopping plaza as they are one of the sponsors, and in the Civic Center and the Children's Schoolhouse Museum. More posters were available and would be distributed The Secret Garden Cafe would have sample tastings to promote their establishment. There will be a DJ providing four or five one -hour performances each day in the amphitheater to help provide ambience as individuals walk along the Avenue. The business owners along the streets were made aware of the event as well as the greater Boynton Beach area and members were encouraged to distribute the brochures, Save the Date cards and posters. The tours are self - guided and each piece of art has a plaque with a QR Code which provides audios via Radio Arts Network to those with smart phones The other information is associated with the artist. The members explained their roles in the project to Ms. Byrne and Ms. Hall. Ms. Hall explained there would be road closure signage on Seacrest indicating the road was closed to thru traffic and the same signage would be on NE / SE 1st Street. There would be barricades at the Civic Center drive through and a sign on the eastern fence line of the Civic Center property. Extra trash receptacles would be placed in the Amphitheater /Museum area. The restrooms will be cleaned on schedule and an additional ten restrooms and times they will be cleaned were added. Each of the areas, which were the Library, the Civic Center, Art Center, Museum and City Hall will be coordinated for extra toiletry supplies There is one person overseeing each site so if there are any issues, the designated individual could be contacted. In the event of an emergency, facilities should be contacted. Ms. Hall explained staff requested all irrigation to be turned off. Bathrooms would be located behind the Amphitheater, Library Program Room, Art Center and City Chamber. Restrooms at the Civic Center will be problematic if overused. The grounds will be maintained throughout and prior to the event. A feather banner will be located at the 3 Meeting Minutes Arts Commission Boynton Beach, FL January 23, 2013 corner of Seacrest and Ocean Avenue. Event parking signs will be posted each morning and will have to be removed at the end of the day as the City does not own the signs. Extra trash cans will be in the area and City dumpsters will be emptied on Friday before the event and should be sufficient to handle the event. The layout of the Library program room was viewed per the handout for February 9 and 10th. The Sailfish Cafe will be open those two days and they will prepare box lunches. There will be an Art in Public Places table for attendees to sign in. The outdoor exhibit will be available for viewing online allowing individuals to vote for their favorite work and the winner will be announced on Sunday. A suggestion was made to let people know they can vote for their favorite piece with a people's choice award poster. Additionally, creating a ballot box was suggested. Ms. Coles -Dobay explained she will be needing assistance with some of the tables and picking up the signs and feather banners. She reviewed the volunteers and staff that would be on hand to help set up the tables. She noted Rolando will be in the Library and Mr. Beau Lieu would be in the Civic Center. If anyone wanted to purchase art, they should be directed to them. After members volunteered for various duties, discussion turned to book sales. Credit cards, checks and cash would be accepted for book sales. The VIP night was on February 8th from 6:30 to 8:30 p.m. at the Schoolhouse Children's Museum, which the Facilities Director and Ms. Ready agreed to help with. Winn Dixie, Due South, and the Secret Garden Cafe are sponsors along with Winn Dixie providing an assortment of cheese, fruits, crackers, olives, little breads and soft drink beverages and water. Wine would be delivered. Due South is a local brewery that will provide two types of craft beers. Secret Gardens Cafe will provide canapes. The David Bermant Foundation will have a tabled manned by Catherine Boone, who helped curate a book about the Foundation, which are free to the sponsors and those who attend her presentation. It was a very informative and nice table top book. Ms. Coles -Dobay explained David Bermant was a developer of indoor and outdoor malls. He wanted art to be included in all his malls and he helped launch many kinetic artists. She commented it was a great story similar to what Boynton Beach wants to do. There will be tables outside of the entrance to the Children's Schoolhouse Museum for invitees to check in and be greeted, and the invitations will be issued tomorrow. Individuals should RSVP by the 31st. The lower level of the Museum has a small movie theater area where the kinetic art DVD would be shown, and canapes and beverages will be upstairs. The event was mostly a meet and greet. Local, county and state representatives, as well as members of the Cultural Council, various art boards and prospective candidates were invited. The show books the Arts Commission is making will also be distributed at the Reception. Artists can autograph the books and name tags will be used to help individuals mix and mingle. The attire is business casual and not formal. Additional help can be given with clean up after the event although there is a clean up crew coming that night. Music would likely be provided via speaker and IPOD or other program. The Chamber was helping to promote the event on their website. 4 Meeting Minutes Arts Commission Boynton Beach, FL January 23, 2013 The Youth Workshops will be held on Saturday, February 9th at the Art Center. Ms. Trinchie will create mobiles with youth who were 8 to 12 years old. Mr. Combes will create pinwheels with youth who were 13 to 17. The cost to create the model was about $22 and discussion followed about decorating the pinwheels. Mr. Combes will precut everything and he hoped to have the materials stored prior to the workshop. Artists will be given a short introduction at each workshop. The youth can decorate the materials first and then assemble them. Wide- tipped Sharpee markers and stencils will be used to decorate their work. Afterwards, the pinwheels will be displayed around the Library and Civic Center and a suggestion was made to insert PVC tubing in the ground before the event so the pinwheels could be easily inserted in the ground. They will be displayed in the bed areas, but not open areas where people would walk. Ms. Hall agreed to try to have them installed that Monday. At the conclusion of the workshop, participants will receive a certificate and can pick -up their work after the event is over on Sunday. On Saturday night, the pinwheels could be removed and stored in the Art Center and reinstalled Sunday morning. Symposium presentations will be made in City Hall on Saturday, February 9th from 10 a.m. — 6 p.m. and on Sunday, February 10th from 11 a.m. to 4 p.m. The winner of the International Kinetic Art Exhibit will be announced at the symposium. The second award given by Boca Bearings on the indoor and outdoor People's Choice Award will also be announced. Voting can begin online starting tomorrow. Attendees and presenters will come into Chambers and the presenters check in. Alan Karajalein, the City's Webmaster, will have their presentations queued up. Sunday evening, the vendors will remove their displays. As to removing the exhibit that were previously shipped, the same crew that set up will break down and pack the pieces in the library for shipment to go out. Billy Hicks would be a Master of Ceremonies. Gigi Hart, the City's Marketing Coordinator, will oversee the activities. Discussion followed about credit card sales. The event will utilize the credit card imprint machine from City Hall; however, it was thought two were needed: one for the Library and the other for the Civic Center. Mr. Beau -Lieu has a machine available for the artists. A cash box and petty cash was needed as the Arts Commission would only be taking money for the show books which were $20 each. Ms. Coles -Dobay would provide information regarding who to make the checks out too. If artwork is purchased, a form was already created. The pieces can be purchased and either picked up at the end of the symposium or shipped. Ms. Coles -Dobay reviewed a digital billboard advertising the event that could be viewed from 1 -95 southbound, just before Gateway Boulevard. Suggestions were made to add the word East on the digital billboard. Staked ground directional signs will also be used. VIII. Exhibits None. 5 Meeting Minutes Arts Commission Boynton Beach, FL January 23, 2013 IX. New Business A. Yearly Board Chair and Vice Chair Election Mr. Combes nominated Anderson Slocombe for the position of Chair; however, he advised he was unable to accept. The yearly Board elections are held in December, but there were some changes in membership. Ms. Wolf was elected as a regular and at the last City Commission meeting, Ms. Tito was appointed as a regular member that left an alternate position open. Ms. Ready was not reappointed. After brief discussion about new Commissioners being elected in March and the pending Symposium in February, the members decided to table the Board elections. Motion Ms. Moeller moved to table the appointments of Chair and Vice Chair to March. Mr. Combes seconded the motion that unanimously passed. B. Accept Jim Hall donation of 117 Artworks by Brad Jernigan Ms. Coles -Dobay explained the Arts Commission received a donation of artwork by Artist Brad Jernigan from Jim Hall, proprietor of Cuthill's Backyard. Mr. Hall purchased property near the Backyard and was demolishing a house when they found the artwork. Mr. Beau -Lieu, a licensed appraiser, assessed 117 pieces ranging in size from 9' x 12' to 12'x 16' based on their size and condition. None of the pieces had frames and some restoration of the paintings was done. The total assessment was $213,000. A list was made and the members reviewed a slide show of the paintings which were mostly in Venetian style. In order for Mr. Hall to donate the work to the City, the Board has to accept it. Discussion followed It would be nice for the City Commission to acknowledge the donation and then the Arts Commission could decide what to do with them. The Arts Commission could auction the pieces or sell them outright; however, some restoration had to be done. A local college could be recruited to become involved and once the pieces were displayed, the Arts Commission could create a one -man show gallery event. Motion Ms. Lorenz moved to accept the work. Ms. Borttoff seconded the motion that unanimously passed. This item will be put on the February agenda and the members would then determine where to store the works. There was not much known about Mr. Jernigan, although 6 Meeting Minutes Arts Commission Boynton Beach, FL January 23, 2013 Southby's Auction House sold one of his sculptures and had some information about him. X. Old Business None. XI. Future Business None. Adjournment There being no further business to discuss, Vice Chair Slocombe properly adjourned the meeting at 8:40 p.m. 1 R Catherine Cherry Recording Secretary 012413 7