Minutes 03-11-14 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON
TUESDAY, MARCH 11, 2014, AT 9:00 ., IN THE CITY HALL MAIN BREAK
ROOM, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL
PRESENT:
Mark Bobich, Chair Safety Administrator
Catherine Cherry, Secretary City Clerk
Art Brode Public Works
Mike Dauta Finance/Warehouse
Robert Sweeney ITS
Rick Lee Fire
Michael Naughton (Arrived 9:13 A.M.) Library
Bevis Pigott Utilities
Brent Rolle Recreation and Parks
Barbara Scott Code /Police
Mike Rumpf Planning and Development
Pat Sholos Human Resources /Risk Management
Beth Trachtenberg (Arrived 9:10 a.m.) City Manager
Pam Webb Human Resources /Risk Management
ABSENT:
Jeremy Davis /Eric Falstad Golf Course
Gary Ezell Public Works
Dwight Saulter Public Works
1. Call to Order
Chair Bobich called the meeting to order at 9:08 a.m.
II. Roll Call
Roll call established a quorum was present.
III. Acceptance of Minutes of 01/14/14 regular meeting
There was one change to reflect Mike Naughton as present.
Motion
Ms. Webb moved to approve as amended. Mr. Dauta seconded the motion that
unanimously passed.
Meeting Minutes
Safety Committee
Boynton Beach, FL March 11, 2014
IV. Safety Committee Education & Training — Mulch Fire Dangers
Rick Lee, Fire Marshall, made a presentation about mulch fires. Mr. Lee explained
mulch fires are caused by spontaneous ignition. Moisture heats up and ignites the
mulch. Mr. Lee attended a conference that addressed mulch fires. When mulch has
lain awhile it pulverizes into smaller particles that are easier to heat. One misconception
is rubber tire mulch lasts longer. Mr. Lee explained the rubber mulch immediately starts
shedding and breaking down to dust making it easy to ignite. Hot dry weather is more
conductive to starting mulch fires. If it is hot and it rains for a few minutes, the water
evaporates, but the mulch heats near to its ignition point. If adding new mulch, rake the
old mulch to release heat. Compost is different and harder to ignite.
Most individuals place mulch against the building, but it is better to have a border
between the structure and the mulch. Flower beds should not be mulched deeper than
six or seven inches. Anyone seeing smoldering fires should call 911. Wind was also a
factor in fires and their spread.
Chair Bobich requested information about mulch fires because Mr. Rolle recently put
out a fire at the Art Center. In this instance there were multiple points of ignition.
Cigarettes can lead to fires, and glass and other objects can act as magnifiers. Cocoa
mulch was the best mulch, followed by oak and elm and other hardwoods. Most mulch
is made from Pine and is easy to ignite. Rubber mulch breaks down easily and is hard
to put out.
It was also noted linseed oil, clothes and restaurant aprons with oil thrown into one pile
spontaneously ignite from time to time.
V. Old Business
A. Fire Drills
There was one fire drill in the Police Department on March 4 th at 10:30 a.m. that was a
false alarm. The alarm sounded because of dust, and fortunately, the alarm company
was there at the time.
B. Proud to be a Safe Worker Awards
None.
C. Departmental Inspections & Safety Meetings
Chair Bobich explained he would like to get out to more department meetings. He
appreciated receiving the forms electronically.
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Meeting Minutes
Safety Committee
Boynton Beach, FL March 11, 2014
D. Incident Review Board Referrals
None.
E. Drug Free Policy Statement (HR/RM — Mark Bobich /Pam Webb) — TABLED
10/12/2010
This statement is still in draft form. Chair Bobich anticipated after the budget, they
would move forward with it.
F. Safety Manual Review
Chair Bobich explained the Committee will be starting its next review of the Manual so
the City Manager will not sign the prior Manual. It was recommended the Manual
contain hyperlinks to the different OSHA standards. It would not be a major rewrite, only
adding hyperlinks.
The Incident Report forms will be redone. The blue and yellow forms will be combined.
Currently, the Solid Waste Department is testing the new form for Risk Management
and slowly, it will be expanded to different departments and then posted online. So far,
the form has worked well. The Links Golf Course was happy with the new form and
Finance used it recently. It is simple and self - explanatory. Mr. Rolle requested obtaining
the form because they have youth at the summer camps. It is anticipated that when it is
posted online, it will be a fillable electronic form.
The City is also working towards making the form a phone app, which may be easier to
use in some situations. Currently, the employee and supervisor sign the form. With the
new form, it will be submitted and Ms. Webb and Mr. Bobich will sign it. Another
change taking place is Mr. Bobich and Ms. Webb will investigate any incidents. When
incidents occur, the OOPS line is to be called and Mr. Bobich and /or Ms. Webb will
investigate, even after hours. Ms. Webb noted the Incident Review Boards can drag on
for months.
G. Other
VI. New Business
A. Departmental Safety Issues
Chair Bobich had gone to the downtown Boynton area because the City is trying to
attract businesses and there were about a dozen lights that were out and about two
dozen FPL lights were out. They were reported to facilities who reported them to FPL.
He commented two lights near the Old High School were out. One light near Seacrest
Boulevard was flickering and Chair Bobich explained it was better to have the lights
illuminated.
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Meeting Minutes
Safety Committee
Boynton Beach, FL March 11, 2014
Ms. Sholos advised the Health Fair was a week away. The Fair will be held in the same
format and new items for safety were added. Biometric screenings were available and
could be scheduled online. They also added additional stations.
(Mr. Pigott left the meeting at 9:49 a.m.)
She commented a derma scan can detect sun damage. Games, an Xbox, Kindles,
prizes and giveaways will be given, in addition to giveaways and fun items at the Risk
Management table.
B. Other
Chair Bobich had left over mirror decals for City facilities. Additionally, stickers can help
people find AED's more easily.
Ms. Scott commented her alternate on the Safety Committee is Deanna Richardson,
and not Jeff Katz, the Police Chief.
VII. Announcements
A. Other
VIII. Next Meeting Date: Tuesday, April 8, 2014, 9:00 a.m., tentatively set for
Conference Room B.
IX. Adjournment
Motion
There being no further business to discuss, Mr. Naughton moved to adjourn. Ms. Webb
seconded the motion that unanimously passed. The meeting was adjourned at 9:51
a.m.
r
Catherine Cherry
Minutes Specialist
140326