Loading...
Agenda 0 4-17-14SOUTH CENTR R EGION A L W TREATMENT AND DISPOSAL BOARD 1801 North C on g ress Delray Beach Florida + r B OARD Citv Cout Membm o f ' W' w , DATE: THURSDAY, APRIL 17,2014 N ORTH f A VENUE DELR 1 m f a= �' • r 1 - r• : - • Ir r� E. ACCEPTANCE AND AN DIOR C ORRECTION TO MINUTES OF RE-SCHEDULED HEL FEBRUARY 12,2014. (ITEM i 1 45 1 101 111ila f I. I F. ELECTI OF f VICE-CHA SECRETARY, Chairman and Secretary from Delray Beach; Vice Chairman and Treasurer from B Be ach. 1. Each office must be voted on pa (D elray Chairman B each) Secretary (Delray Beach) Treasurer (Boynton Beach) PldocslaOARD MEETINGSIAgenda12014WPRIL 20141Aprill7 2014 Agenda.doc BOARD MEETING AGENDA APRIL 17, 2014 Page 2 of 8 G. REPORT OF OFFICERS, COMMITTEES AND EXECUTIVE 1. CURRENT FINANCIAL (thr ough I ! milam Cash on Hand $ 1,710,543 J Accounts Receivable from Cities $ 638,227 J Repair and Replacement Cash $ Z575,106 Repair and Replacement Committed $ 1,770,634 Repair and Replacement Available $ 804,472 J I Services O &M Chemicals and Supplies I i *Projected revenues versus projected expenses credit of $ 239,588 RECLAIM O &M Revenues Item Budgeted Projected I Item User $1,201,00 I $1,188,858 I Personnel Charges 4 Services J O &M Chemicals and Supplies J *Projected revenues versus projected expenses credit of $ 117,548 Expenditures Budgeted $1,699,250 $1,583,100 1$1,916,845 1 $ 701,000 1 Expenditures Budgeted $ 256,000 $ 102, 285 I $ 477,000 $ 293,500 Projected $1,767,126 $1,646,095 $1,886,446 $ 674,320 F. WocsIBOARD MEETINGSOgenda1201414PRIL 2014W Aril i 7 2014 Agenda. doc Projected I $ 248,461 $ 72,897 $ 440,322 $ 265,816 I 1 F. WocsIBOARD MEETINGSOgenda1201414PRIL 2014W Aril i 7 2014 Agenda. doc BOARD MEETING AGENDA APRIL 17, 2014 Page 3 of 8 W 0 Return to occur in two installments. The First occurred on Beach and $103,33 for the City of Delray Beach. Second installment scheduled for May, 2014 a. Compliance and Operational Status Report (ITEM G2a) 2���M b. Florida Department of Health NELAC Certification Inspection (ITEM G2b' of FAC Rule 64E-1 and the 2003 NELAC standards. The laboratory holds Fields of Accreditation in: • Non-Potable Water- Microbiology, General Chemistry • Total Suspended Solids and Fecal Coliforms FldocsWOARD MEETINGSWgendM20140PRIL 20144prill 7 2014 Agenda.doc BOARD MEETING AGENDA APRIL 17, 2014 Page 4 of 8 C. Permit Renewal Application (ITEM G2c) On February 24, 2014, a meeting was held between the Board's Executive Director, Hazen and Sawyer, P.C., and representatives from the Florida Department of Environmental Protection to discuss items related to the initial application for permit. Items requested by FDEP were addressed and submitted on March 13, 2014. A second informal request forinformation was submitted by FDEP on March 24, 2014 and those items were addressed and submitted on April 7, 2014. One of the key items the Board will be requesting during this renewal period is the ability to dispose of effluent water via the existing deep injection well. The disposal would be limited to substandard water events, wet weather discharges and storm events. The benefit to the Board would be further eliminating ocean outfall disposal thereby limiting disruption to our existing reclaim water customers on the Barrier Island in Delray Beach. fr f' I f: . The Plant B Secondary Clarifier Rehabilitation project generally consists of the rehabilitation of the three existing Plant B secondary clarifiers, Plant B RAS pump station upgrades, construction of a sludge trailer washing station, Administration Building area paving and perimeter fence modifications, and Effluent Pump Station, Solids Handling Building and Administration Building electrical and instrumentation panel modifications. A progress construction meeting was held on March 11, 2014. As of the date of this meeting the project remains on schedule as outlined below. The Project Notice to Proceed date is July 1, 2013 The Contract Substantial Completion Date is August 25, 2014 The Contract Final Completion Date is September 24, 2014 The Awarded Contract Amount is $1,895,000. As of April 1, 2014, five Applications for Payment in the total amount of $755,017.97 have been processed, leaving the balance to finish, including retainage, at $1,139,982.03. Update Year ending processing cost per wet ton was $51.81 actual versus $53.70 budgeted. PuWay Target — is the minimum amount of biosolids each participant is contracted to deliver on an annual basis. For the Fiscal Year ending September 30, 2013, the Board delivered 20,078 wet tans. Our put /pay target for this period was 19,000 wet tons. Having met our put/pay target the Board was eligible for the full reconciliation credit of FldocsIBOARD MEETiNGSL4gendal201414PR/L 20141April97 2014 Agenda.doc BOARD MEETING AGENDA APRIL 13 2014 Page 5 of 8 f Caraballo vs. South Central Regional Wastewater Treatment and Disposal Board (ITEM G2f) 1FA%Mff KWEFA1»®© 2 » 014§&-V, 111011 1 W., N » « ld *_ 1p"IM1011 Compensation inra sunce carier r and an atotmey employed by Zenith defending this case on behalf of the Board. 1 1 509wrd 711 "! I, M, MOTION TO ACCEPT ENGINEER'S REPORT FldocsIBOARD MEETINGS0,gendeM144PRIL 20140prI117 2014 Agenda.doc BOARD MEETING AGENDA APRIL 17, 2014 Page 6 of 8 H. CONSENT AGENDA: Executive Director recommends approval (Board Members may request that any item be removed for discussion.) Notification of Board expenditures in the amount of $59,742.37 from January 16, 2014 through April 7, 2014. (Required for expenditures between $ 10, 000 and $25, 000) a. Trade in Ford Explorer for Ford Taurus: $12.122.37 Line Item: S-535807-263, Equipment Number. 067-025 b. Centrifuge #3 Truck Loading Replacement Pumps: Two at $12,450.00 each $24.900.00 Line Item: S-535807-267 Equipment Numbers 030-11105 and 030-11106 2. Authorization to replace the following to Section XVI "Employment of Relatives" of the Board Rules to read. FldocsIBOARD MEETINGS14gendaI20144PRIL 20144pil/17 2014 Agenda.doc OWN TUM T" �m 11nm . .......... ow FldocsIBOARD MEETINGS14gendaI20144PRIL 20144pil/17 2014 Agenda.doc • MUA � I a APRIL 17,2014 ..1e 7 o and replace with: An employment decision that results in the hiring of a relative of another Board em ployee , be in compliance Florida State Law on -•r or app earance of improprie c ousin , "Relative" as used herein, means a person who is related by blood, marriage adoption, as father, mother, son, daughter, brother, sister, grandparent, uncle, a first ... h : mot her-in-law, bro ther-' .. • law, sister-in-law, son-in-law, daughter-in-law, step-rather, step-mother, step-so SteD-dauahter.ste__.__ fill K. NEWBUSINESS C OUNTRY 1. AUTHORIZATION TO MAINTAIN OUR RECLAIM USER RATE FOR HUNTERS • - FLORIDA QUAIL RID D ELR A Y DUNES AND PINE TREE F OR FISCAL YEAR 201312014 $ 11 GALLO (ITEM K1) The five original golf course customers have a cost formula that requires adjustment of their usage rate annually. It essentially averages the past 24 months operating cost and is applied to the current fiscal year. Due to increased volume through the F:ldocslBOARD MEETINGSIAgendal20141.4PRIL 20144prill7 2014 Agenda.doc APRIL 17, 2014 Page 8 of 8 oil g«£ #« $.2011,000 gallons. , .' .0 - 0 , I A w. A, P 0 . I Traditionally, the Chairman, Vice Chairman, Secretary and Treasurer have served on these Committees. Traditionally, the Committee consisted of two (2) Board Members, three (3) elected employees. Also included on the committee but non-voting are the Executive Director and the Board Attorney. FldocsIBOARD MEETINGSAAgendaI20144PRIL 2014L4pri/17 2014 Ag and doc