Agenda 09-03-13 Searchable
The City of
The City of
Boynton Beach
Boynton Beach
100 E. Boynton Beach Boulevard ● (561) 742-6000
TUESDAY, SEPTEMBER 3, 2013
6:30 PM
FINAL AGENDA
City Commission
AGENDA
Jerry Taylor
Mayor – At Large
Woodrow L. Hay
Vice Mayor – District II
David T. Merker
Commissioner – District I
Michael M. Fitzpatrick
Commissioner – District III
Joe Casello
Commissioner – District IV
Lori LaVerriere
City Manager
James Cherof
City Attorney
Janet M. Prainito
City Clerk
Visit our Web site
www.boynton–beach.org
Breeze into Boynton Beach –
America’s Gateway to the Gulfstream
WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which
determines the order of business conducted at the meeting. The City Commission will
not take action upon any matter, proposal, or item of business, which is not listed upon
the official agenda, unless a majority of the Commission has first consented to the
presentation for consideration and action.
Consent Agenda Items:
These are items which the Commission does not need to
discuss individually and which are voted on as a group.
Regular Agenda Items:
These are items which the Commission will discuss individually
in the order listed on the agenda.
Voice Vote:
A voice vote by the Commission indicates approval of the agenda item.
This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public
Hearings, Public Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the
right to impose time limits on the discussion on an issue.
Public Hearings:
Any citizen may speak on an official agenda item under the section
entitled “Public Hearings.”
Public Audience:
Any citizen may be heard concerning any matter within the scope of
the jurisdiction of the Commission – Time Limit – Three (3) Minutes
Regular Agenda Items:
Any citizen may speak on any official agenda item(s) listed on
the agenda after a motion has been made and properly seconded, with the exception of
Consent Agenda Items that have not been pulled for separate vote, reports,
presentations and first reading of Ordinances – Time Limit – Three (3) minutes
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record,
your name and address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the
presiding officer to cease further comments and/or to step down from the podium. Failure to
discontinue comments or step down when so ordered shall be treated as a continuing disruption
of the public meeting. An order by the presiding officer issued to control the decorum of the
meeting is binding, unless over-ruled by the majority vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City
Commission Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100
East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the
first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda
Schedule – some meetings have been moved due to Holidays/Election Day).
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1. OPENINGS
A. Call to order - Mayor Jerry Taylor
B. Invocation by Commissioner Merker
C. Pledge of Allegiance to the Flag led by Vice Mayor Hay
D. Brand Promise Statement
E. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. OTHER
A. Conduct First Budget Public Hearing for FY 2013/2014 Proposed Annual
Operating Budget.
PROPOSED RESOLUTION NO. R13-088
- Adopt the proposed millage rate for
the General Fund for Fiscal Year 2013-2014.
PROPOSED RESOLUTION NO. R13-089
- Adopt the Tentative Budget for the
General Fund and all other funds for Fiscal Year 2013-2014.
B. Informational Items by Members of the City Commission
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. The Boynton Beach City Library will be closed September 5, 2013 through
September 8, 2013 for air conditioning repairs.
B. The public is invited to join Boynton Beach Police for a Town Hall Meeting on
Wednesday, Sept. 11th at 7 p.m. at the Carolyn Sims Center at Wilson Park,
225 N.W. 12th Ave., Boynton Beach.
C. Announce Special City Commission Meeting for the Adoption of Final Fire
Assessment Resolution to be held on September 12, 2013 at 6:00 p.m. in the
City Hall Chambers
D. Announce Second Budget Hearing to Adopt Final Millage Rate and Adopt the
Final Budget for FY13/14 at the regularly scheduled City Commission Meeting
to be held on September 17, 2013 at 6:30 p.m. in the City Hall Chambers
E. Announcing a closed door session on Tuesday, September 17, 2013 at 6:00
p.m. to discuss the litigation case of Morton E. Goldstein, Plaintiff vs. City of
Boynton Beach, Florida, Defendant, United States District Court for the
Southern District of Florida, Case No. 13-80158-CIV-MARRA/MATTHEWMAN.
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F. Presentation of the Recreation & Parks Department Needs Assessment report
by Dr. Mitra
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS
(at the discretion of the Chair, this 3 minute allowance may need to be
adjusted depending on the level of business coming before the City
Commission)
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on City
advisory boards. The following openings exist:
Arts Commission: 1 regular and 2 alternates
Building Board of Adjustment and Appeals: 3 regulars and 2 alternates
Code Compliance Board: 1 regular and 2 alternates
Community Relations Board: 2 regulars and 1 alternate
Education & Youth Advisory Board: 1 alternate
Financial Advisory Committee: 2 regulars and 2 alternates
Historic Resource Preservation Board: 1 alternate
Library Board: 2 alternates
Recreation and Parks Board: 1 alternate
Planning and Development Board: 1 alternate
Senior Advisory Board: 3 regulars and 1 alternate
Special Events Ad Hoc Committee: 1 regular and 1 alternate
6. CONSENT AGENDA
Matters in this section of the Agenda are proposed and recommended by the
City Manager for "Consent Agenda" approval of the action indicated in each
item, with all of the accompanying material to become a part of the Public
Record and subject to staff comments
A. Approve the Bid for "ANNUAL SUPPLY OF AFTERMARKET AUTOMOTIVE
PARTS, ACCESSORIES AND SUPPLIES" Bid # 056-1412-13/MFD to the
following four (4) companies: Vehicle Maintenance Program, Palm Beach
Spring Co., Bennett Auto Supply and The Parts House on a primary,
secondary, third and fourth basis, as the lowest, most responsive, responsible
bidders who met all specifications with an estimated annual amount of $50,000.
B. Approve purchase of 500 SmartWater Home-Coding Instant Tracer Kits from
SmartWater CSI LLC of Fort Lauderdale, FL as a sole source in the amount of
$15,000.
C. Approve the Award for "ANNUAL SUPPLY OF PVC SCHEDULE 40 AND 80
IRRIGATION SUPPLIES" Bid # 063-1412-13/MFD to the lowest, most
responsive, responsible bidders meeting all specifications on an "AS NEEDED"
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basis to the following five (5) companies: Ferguson Enterprises, FIS Outdoor
Inc., HD Supply Waterworks, John Deere Landscapes and Mariflow Industries.
The estimated annual expenditure is $40,000.
D. Approval of a Commercial Rent Reimbursement Grant in the amount of
$12,000 to Due South Brewing Company
E. Accept the FY 2012 -13 Budget Status Report of the General Fund & Utility
Fund for the ten (10) month period ended July 31, 2013.
F. Approve the minutes from the Regular City Commission meeting held on
August 20, 2013
PROPOSED RESOLUTION NO. 13-090
G. - Authorize the City Manager to enter
into agreement with Mitrani, Rynor, Adamsky & Toland, P.A., designating Ankur
R. Sevak as designee to provide Special Magistrate services for the local
hearings of the Red Light Camera violations.
H. Add the position of Golf Course Superintendent to the City's pay plan.
I. Approve additions and modifications to job classification specifications as part
of the reorganization of the Finance Department.
7. BIDS AND PURCHASES OVER $100,000
A. Approve the Bid for "ANNUAL SUPPLY OF ORIGINAL EQUIPMENT
MANUFACTURER (OEM) SERVICE AND PARTS FOR MEDIUM/LARGE AND
HEAVY DUTY VEHICLES AND EQUIPMENT" Bid # 057-1412-13/MFD to the
following five (5) companies: Atlantic Truck Center, Nextran Truck Center, Palm
Truck Centers, Sunbelt Waste Equipment and Trekker Tractor on a lot by lot
basis, to the lowest, most responsive, responsible bidders who met all
specifications with an estimated annual expenditure amount of $185,000.
B. Approve the Bid for "ANNUAL SUPPLY OF ORIGINAL EQUIPMENT
MANUFACTURER (OEM) SERVICE AND PARTS FOR SMALL AND LIGHT
DUTY VEHICLES AND EQUIPMENT" Bid # 058-1412-13/MFD to the following
one (1) company: Steve Moore Chevrolet Delray on a lot by lot basis, to the
lowest, most responsive, responsible bidder who met all specifications with an
estimated annual amount of $125,000.
8. CODE COMPLIANCE & LEGAL SETTLEMENTS
None
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity
as Local Planning Agency and City Commission.
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None
10. CITY MANAGER’S REPORT
None
11. UNFINISHED BUSINESS
None
12. NEW BUSINESS
None
13. LEGAL
None
14. FUTURE AGENDA ITEMS
A. Consider Planning and Zoning Review of Development projects by the CRA
Board - 9-17-13
B. Award RFP for legislative tracking/lobbying services - 9-17-13
15. BRAND PROMISE STATEMENT
"BREEZE INTO BOYNTON BEACH - AMERICA'S GATEWAY TO THE
GULFSTREAM"
16. ADJOURNMENT
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY
MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR
SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE,
WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.
286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN
INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A
SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE
(561) 742-6060 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE
CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE
CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE
CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK.
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2. A
OTHER
September 3, 2013
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RACC:
Conduct First Budget Public Hearing for FY
EQUESTED CTION BY ITY OMMISSION
2013/2014 Proposed Annual Operating Budget.
PROPOSED RESOLUTION NO. R13-088 - Adopt the proposed millage rate for the General
Fund for Fiscal Year 2013-2014.
PROPOSED RESOLUTION NO. R13-089 - Adopt the Tentative Budget for the General Fund
and all other funds for Fiscal Year 2013-2014.
ER:
Staff will provide a budget overview (power point). As a
XPLANATION OF EQUEST
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result of Budget Workshops that were held on July 22 and 23, 2013 the City
Commission approved a tentative millage of 7.9000 mills. Also the following
adjustments were made to the proposed budget after the Budget Workshops.
Increase in operating budget for Information Technology
1) –$10,000 - This
was included to address the issue of recording the City Commission Meetings so
residents can view them online. It was decided that real time replay of meetings
were of interest but would more appropriate to be addressed when the City Hall
functionality was addressed.
Increase in operating budget for City Commission.
2) $30,000 – The City was
notified that the Employer contribution for the Florida Retirement System was
increased by the Florida Legislature (15K) and provided funding for
Commissioner directed community funds(15K).
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Adjustments to General Capital Improvement Program
3) – $50,000 Provided
funding for a wind turbine on the Galaxy Elem School site, provided funding for
enhancements to dog park area.
Increase in City Hall operating budget
4) – $20,000 to provide funding for Special
Event Economic Development Incentive Program as approved by Commission in
August 2013.
Increase in Traffic Safety Fund
5) – $118,590 to provide for the expenses
associated with the City administering the local hearing process concerning Red
Light Camera program and to account for the anticipated administrative fines
allowed for this process.
Adjustment to Fund Balance Appropriation for General Fund
6) – $320,282
reduction from City Manager’s proposed of $2,741,020 to $2,420,738 due to the
Commission approving a tentative millage of 7.9000 mills as opposed to the
recommended 7.8000 mills.
H?
TBD
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
TBD
ISCAL MPACT
A:
N/A – The Commission must adopt an annual budget.
LTERNATIVES
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RESOLUTION R13-
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA ADOPTING A PROPOSED MILLAGE RATE FOR
THE CITY'S GENERAL OPERATING FUND FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING
SEPTEMBER 30, 2014, ANNOUNCING THE PERCENT, IF
ANY, THE PROPOSED MILLAGE RATE EXCEEDS THE
ROLLED-BACK RATE; ANNOUNCING THE DATE, TIME
AND PLACE OF THE SECOND AND FINAL PUBLIC
HEARING ON THE BUDGET AND MILLAGE RATE;
PROVIDING FOR SEVERABILITY, CONFLICTS AND
PROVIDING AN EFFECTIVE DATE
.
WHEREAS,
a tentative budget has been prepared estimating expenditures and
revenues of the City of Boynton Beach, Florida, for the ensuing year, with detailed
information, including revenues to be derived from sources other than ad valorem levy, and the
administrative staff of the City has made recommendations as to the amount necessary to be
appropriated for the ensuing year; and
WHEREAS,
the City Commission has conducted a public hearing and considered the
recommendations, the suggested tentative budget, and the proposed millage necessary to be
levied to carry on the government of the City for the ensuing year;
WHEREAS,
the City of Boynton Beach, Florida, has followed the procedures as
outlined in Florida Statutes Section 200.065.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The proposed Millage Rate for the 2013-2014 Fiscal Year shall be
__7.9000__ for the General Fund.
Section 3. A copy of the tentative budget shall be published in one issue of a
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newspaper published in Palm Beach County, Florida, and at the same time the public will be
notified of a public hearing to be held on the 17th day of September, 2013, at 6:30 P.M. for the
purpose of hearing suggestions, agreements, objections or criticisms of the tentative budget and
millage. This meeting is for the purpose of setting a final tax levy and final budget.
Section 4. The proposed millage rate is _5.50_ % above the computed rolled back
rate of 7.4882.
Section 5. If any clause, section, or other part of this Resolution shall be held by
any Court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or
invalid part shall be considered as eliminated and shall in no way affect the validity of the other
provisions of this Resolution.
Section 6. This Resolution shall become effective immediately upon passage.
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PASSED AND DULY ADOPTED
this 3rd day of September, 2013.
CITY OF BOYNTON BEACH, FLORIDA
____________________________
Mayor – Jerry Taylor
____________________________
Vice Mayor – Woodrow L. Hay
____________________________
Commissioner – David T. Merker
____________________________
Commissioner – Michael M. Fitzpatrick
____________________________
Commissioner – Joe Casello
ATTEST:
________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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RESOLUTION R13-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON
BEACH, FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014;
PROVIDING FOR SEVERABILITY, CONFLICTS, AND AN EFFECTIVE
DATE.
WHEREAS,
a tentative budget has been prepared by the Interim City Manager
estimating expenditures, transfers, and revenues of the City of Boynton Beach for the ensuing
year, with detailed information, including revenues to be derived from sources other than the
ad valorem tax levy, and she has made recommendations as to the amount necessary to be
appropriated for the ensuing year; and
WHEREAS
, the City Commission of the City of Boynton Beach has conducted a public
hearing in accordance with s. 200.054 Florida Statutes on the City’s tentative budget and the
proposed millage rate.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. That the tentative budget of the City of Boynton Beach, Florida, for the
fiscal year beginning October 1, 2013 and ending September 30, 2014, a copy of which is
attached hereto, is hereby adopted and the appropriations set out therein are hereby made to
maintain and carry on the government of the City of Boynton Beach, Florida.
General
Section 3. There is hereby appropriated the sum of $ 71,267,135 to the
Fund
for the payment of operating expenditures, transfers to other funds, and necessary capital
outlays for the City Government pursuant to the terms of the above budget.
Local
Section 4. That there is hereby appropriated the sum of $ 1,172,010 to the
Option Gas Tax Special Revenue Fund
for the payment of operating expenditures, transfers
to other funds, and necessary capital outlays.
Section 5. That there is hereby appropriated the sum of $ 337,004 to the
Community Improvements Special Revenue Fund
for the payment of operating
expenditures, transfers to other funds, and necessary capital outlays.
Public
Section 6. That there is hereby appropriated the sum of $ 117,200 to the
Arts Special Revenue Fund
for the payment of operating expenditures, transfers to other
funds, and necessary capital outlays.
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Section 7. That there is hereby appropriated the sum of $ 968,472 to the
Recreation Program Special Revenue Fund
for the payment of operating expenditures,
transfers to other funds, and necessary capital outlays.
Cemetery
Section 8. That there is hereby appropriated the sum of $ 317,484 to the
Special Revenue Fund
for the payment of operating expenditures, transfers to other funds, and
necessary capital outlays.
Section 9. That there is hereby appropriated the sum of $ 1,493,840 to
Traffic Safety Special Revenue Fund
the for the payment of operating expenditures, transfers
to other funds, and necessary capital outlays.
Public
Section 10. That there is hereby appropriated the sum of $ 8,686,229 to the
Service Tax Debt Service Fund
for the purpose of payment operating expenditures, transfers
to other funds, and the principal and interest due on the public service tax bonds of the City
not subject to statutory exemptions and for redeeming such bonds as they mature.
General
Section 11. That there is hereby appropriated the sum of $ 1,966,030 to the
Capital Improvement Capital Projects Fund
for the payment of transfers to other funds and
capital outlays pursuant to the terms of the above budget.
Water
Section 12. That there is hereby appropriated the sum of $ 39,167,124 to the
and Sewer Utility Enterprise Fund
for operating expenditures, debt service, transfers to other
funds, and necessary capital outlay.
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Water
Section 13. That there is hereby appropriated the sum of $ 34,439,600 to the
and Sewer Utility Capital Improvement Enterprise Fund
for the payment of capital outlays
pursuant to the terms of the above budget.
Golf
Section 14. That there is hereby appropriated the sum of $ 2,084,311 to the
Course Enterprise Fund
for operating expenditures, transfer to other funds, and necessary
capital outlays.
Solid
Section 15. That there is hereby appropriated the sum of $ 11,508,527 to the
Waste Enterprise Fund
for the payment of operating expenditures, transfers to other funds
and necessary capital outlays.
Fleet
Section 16. That there is hereby appropriated the sum of $ 7,328,709 to the
Maintenance Internal Service Fund
for the payment of operating expenditures, transfers to
other funds, and necessary capital outlays.
Section 17. That there is hereby appropriated the sum of $ 301,017 to the
Warehouse Internal Service Fund
for the payment of operating expenditures, transfers to
other funds, and necessary capital outlays.
Self-
Section 18. That there is hereby appropriated the sum of $ 3,100,000 to the
Insurance Internal Service Fund
for the payment of operating expenditures, transfers to other
funds, and necessary capital outlays.
Section 19. A copy of the tentative budget summary shall be published in one issue
of a newspaper published in Palm Beach County and at the same time the public will be
notified of a public hearing to be held on the 17th day of September, 2013, at 6:30 P.M. for the
purpose of hearing suggestions, agreements, objections or criticisms of the final budget and
millage. This meeting is for the purpose of setting a final ad valorem tax levy and final budget.
Section 20. All delinquent taxes collected during the ensuing fiscal year as proceeds
from levies of operation millages of prior years are hereby specifically appropriated for the use
of the General Fund.
Section 21. If any clause, section or other part of this Resolution shall be held by any
court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or
invalid part shall be considered as eliminated and shall in no way affect the validity of the
remaining portions of this Resolution.
Section 22. All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
Section 23. This Resolution shall become effective immediately upon passage.
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rd
PASSED AND DULY ADOPTED
this 3 day of September, 2013.
CITY OF BOYNTON BEACH, FLORIDA
____________________________
Mayor – Jerry Taylor
____________________________
Vice Mayor – Woodrow L. Hay
____________________________
Commissioner – David T. Merker
____________________________
Commissioner – Michael M. Fitzpatrick
____________________________
Commissioner – Joe Casello
ATTEST:
________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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3. A
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
September 3, 2013
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RACC:
The Boynton Beach City Library will be closed
EQUESTED CTION BY ITY OMMISSION
September 5, 2013 through September 8, 2013 for air conditioning repairs.
ER:
XPLANATION OF EQUEST
The Boynton Beach City Library will be closed on Thursday, September 5, 2013 through
Sunday, September 8, 2013 for air conditioning repairs. The Library will reopen on
Monday, September 9, 2013 at 9 a.m. Library materials can be returned utilizing the
drop box, located south of the main entrance on the east side of the building. Patrons
may utilize the Library’s website (www.boyntonlibrary.org) to renew items or place items
on hold. For more information, call 561.742.6390.
H?
No Library programs or services
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
will be offered on Thursday, September 5, 2013 or Saturday, September 7, 2013. The
Library is normally closed on Fridays and Sundays.
FI:
None
ISCAL MPACT
A:
None
LTERNATIVES
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3. B
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
September 3, 2013
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ETTLEMENTS
RACC:
The public is invited to join Boynton Beach Police
EQUESTED CTION BY ITY OMMISSION
for a Town Hall Meeting on Wednesday, Sept. 11th at 7 p.m. at the Carolyn Sims Center at
Wilson Park, 225 N.W. 12th Ave., Boynton Beach.
ER:
The meeting is an opportunity for city residents to speak
XPLANATION OF EQUEST
directly with Chief Jeffrey S. Katz and his command staff.
“We value the diverse makeup of our city, and we understand that while every citizen
deserves a high level of service from our department, needs differ from neighborhood to
neighborhood,” Chief Jeffrey S. Katz said. “Everything we do as a police department
should be influenced by the needs of our community. The best way for us to understand
these needs is to engage in a routine dialogue with our citizens.”
Those who can’t attend can follow along on Twitter via #ridewithbbpd. The meeting will
also be recorded and posted on the department’s YouTube and Facebook pages.
For more information, please call Public Information Officer Stephanie Slater at 561-
742-6191 or slaters@bbfl.us.
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow announcement.
LTERNATIVES
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3. C
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
September 3, 2013
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ETTLEMENTS
RACC:
Announce Special City Commission Meeting for
EQUESTED CTION BY ITY OMMISSION
the Adoption of Final Fire Assessment Resolution to be held on September 12, 2013 at 6:00 p.m.
in the City Hall Chambers
ER:
XPLANATION OF EQUEST
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
ISCAL MPACT
A:
LTERNATIVES
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3. D
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
September 3, 2013
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PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Announce Second Budget Hearing to Adopt Final
EQUESTED CTION BY ITY OMMISSION
Millage Rate and Adopt the Final Budget for FY13/14 at the regularly scheduled City
Commission Meeting to be held on September 17, 2013 at 6:30 p.m. in the City Hall Chambers
ER:
XPLANATION OF EQUEST
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
ISCAL MPACT
A:
LTERNATIVES
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3. E
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Announcing a closed door session on Tuesday,
EQUESTED CTION BY ITY OMMISSION
September 17, 2013 at 6:00 p.m. to discuss the litigation case of Morton E. Goldstein, Plaintiff vs.
City of Boynton Beach, Florida, Defendant, United States District Court for the Southern District
of Florida, Case No. 13-80158-CIV-MARRA/MATTHEWMAN.
ER:
Rescheduling from September 3, 2013 to September 17,
XPLANATION OF EQUEST
2013 to accommodate scheduling conflict.
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
N/A
LTERNATIVES
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3. F
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Presentation of the Recreation & Parks
EQUESTED CTION BY ITY OMMISSION
Department Needs Assessment report by Dr. Mitra.
ER:
On February 5, 2013, via Resolution No. 13-007, the
XPLANATION OF EQUEST
Commission approved an agreement with Management Learning Laboratories, under
the direction of Dr. Mitra, to conduct a comprehensive opinion survey regarding the
parks and recreation needs of our community. The survey will help in the Department in
the development of their Recreation Programming Plan, which is included as part of the
Department’s Strategic Plan.
H?
The Recreation & Parks
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
Department strives to meet the needs of the greater Boynton Beach area by offering
high quality, diverse recreational opportunities that promote health, social well being
and a strong sense of community. By conducting a needs assessment study, the
department will better understand the interests of our community, which allows for a
more effective use of resources.
FI:
The cost to conduct the Needs Assessment was included in the
ISCAL MPACT
Recreation Programs Revenue Fund.
A:
Do not accept the presentation.
LTERNATIVES
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5. A
ADMINISTRATIVE
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Appoint eligible members of the community to
EQUESTED CTION BY ITY OMMISSION
serve in vacant positions on City advisory boards. The following openings exist:
Arts Commission: 1 regular and 2 alternates
Building Board of Adjustment and Appeals: 3 regulars and 2 alternates
Code Compliance Board: 1 regular and 2 alternates
Community Relations Board: 2 regulars and 1 alternate
Education & Youth Advisory Board: 1 alternate
Financial Advisory Committee: 2 regulars and 2 alternates
Historic Resource Preservation Board: 1 alternate
Library Board: 2 alternates
Recreation and Parks Board: 1 alternate
Planning and Development Board: 1 alternate
Senior Advisory Board: 3 regulars and 1 alternate
Special Events Ad Hoc Committee: 1 regular and 1 alternate
.
ER:
The attached list contains the names of those who have
XPLANATION OF EQUEST
applied for vacancies on the various Advisory Boards. A list of vacancies is provided
with the designated Commission member having responsibility for the appointment to fill
each vacancy.
H?
Appointments are necessary to
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
keep our Advisory Boards full and operating as effectively as possible.
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FI:
None
ISCAL MPACT
A:
Allow vacancies to remain unfilled.
LTERNATIVES
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6. A
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the Bid for "ANNUAL SUPPLY OF
EQUESTED CTION BY ITY OMMISSION
AFTERMARKET AUTOMOTIVE PARTS, ACCESSORIES AND SUPPLIES" Bid # 056-1412-
13/MFD to the following four (4) companies: Vehicle Maintenance Program, Palm Beach Spring
Co., Bennett Auto Supply and The Parts House on a primary, secondary, third and fourth basis,
as the lowest, most responsive, responsible bidders who met all specifications with an estimated
annual amount of $50,000.
BIDTERM: S4,2013–S3,2014
EPTEMBER EPTEMBER
ER:
On August 5, 2013, Procurement Services opened and
XPLANATION OF EQUEST
tabulated six (6) bids for Aftermarket Parts, Accessories and Supplies. All bids were
reviewed by the Warehouse Manager. It was determined to recommend this award by a
.
primary, secondary, third and fourth basis to four (4) companiesThe award is based on
the final item price and percentage discount. The award is as follows on the next page:
The previous year’s expenses were:
FY12/13 $47,244.92
FY11/12 $62,929.65
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Primary
Vehicle Maintenance Program
Discount 60%
Final Item Price $32.41
Secondary
Palm Beach Spring
Discount 67%
Final Item Price $37.53
Third
Bennett Auto Supply
Discount 30%
Final Item Price $39.28
Fourth
The Parts House
Discount 20%
Final Item Price $40.07
Notes
Total Truck Parts
did not complete Proposal Sheet A by not offering a price for the
10w30 Motor oil. This left the final item price incomplete. Based on prices using the
other proposals, the average price for the motor oil is $6.74. Using the discount of 60%
the price would now be $2.67. Adding $2.67 to the final item price of $37.87 would place
the final item price at $40.54, placing it out of the top four.
Glades Parts
did not properly fill out Proposal Sheet A by offering various discounts for
the items. The sheet clearly states the discount used needs to be taken from Item # 1.
These discounts were different from the discount stated in Item # 1. When using the
discount in Item # 1, the final item price would be $51.28, placing it out of the top four.
The bid will be for the period of 9/4/2013 to 9/3/2014 and allow for two (2) additional one
(1) year extensions at the same terms, conditions and prices subject to vendor
acceptance, satisfactory performance and determination that the renewal is in the best
interest of the City.
PROGRAM IMPACT:
The purpose of this bid is to secure a source of supply for the
purchase of aftermarket parts, accessories and supplies. All orders are on an “AS
NEEDED BASIS” and with high usage items being stocked within the City’s Warehouse.
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FI:ACCOUNT NUMBER ESTIMATED
ISCAL MPACT
WAREHOUSE STOCKANNUAL EXPENDITURE
502-0000-141-0100 $50,000
A:
Obtain quotes on an “as needed” basis which would not be cost
LTERNATIVES
effective.
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The City of
Boynton Beach
Finance Department
WAREHOUSE DIVISION
TO:
Tim Howard, Director of Financial Services
FROM:
Michael Dauta, Warehouse Manager
DATE:
August 7, 2013
SUBJECT:
Aftermarket Bid # 056-1412-13/MFD
I reviewed the tabulation sheet. My recommendation is to award to multiple vendors based on
primary, secondary, third and fourth. The evaluating factors used were A) Final Item Price B)
Percentage off.
Last year’s expenditures were $47,244.92. The previous year’s expenditures were $62,929.65.
This year’s expenditures will be an estimated $50,000.
Primary
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Vehicle Maintenance Program
Discount 60%
Final Item Price $32.41
Secondary
Palm Beach Spring
Discount 67%
Final Item Price $37.53
Third
Bennett Auto Supply
Discount 30%
Final Item Price $39.28
Fourth
The Parts House
Discount 20%
Final Item Price $40.07
Notes
Total Truck Parts
did not complete Proposal Sheet A by not offering a price for the 10w30
Motor oil. This left the final item price incomplete. Based on prices using the other proposals,
the average price for the motor oil is $6.74. Using the discount of 60% the price would now be
$2.67. Adding $2.67 to the final item price of $37.87 would place the final item price at $40.54,
placing it out of the top four.
Glades Parts
did not properly fill out Proposal Sheet A by offering various discounts for the
items. The sheet clearly states the discount used needs to be taken from Item # 1. These
discounts were different from the discount stated in Item # 1. When using the discount in Item #
1, the final item price would be $51.28, placing it out of the top four.
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6. B
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve purchase of 500 SmartWater Home-
EQUESTED CTION BY ITY OMMISSION
Coding Instant Tracer Kits from SmartWater CSI LLC of Fort Lauderdale, FL as a sole source in
the amount of $15,000.
ER:
Approve payment to SmartWater CSI LLC (110 East Broward
XPLANATION OF EQUEST
Boulevard Suite 1700, Fort Lauderdale, FL 33301) in the amount of $15,000.00 for the purchase
of 500 SmartWater Home-Coding Instant Tracer Kits.
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
SmartWater products are colorless, chemically coded solutions that turn florescent
yellow under UV black light. Once applied to an item, SmartWater provides traceability
for that item and undeniable proof of ownership. Not only do SmartWater products link
property to the rightful owner, they can also link criminals back to a specific crime
scene. For the Property Coding system every bottle carries its own chemical code
which is registered to an address or location. The solution can be used to mark
anything from commercial assets to infrastructure, such as IT equipment or copper
roofing, to personal possessions such as jewelry or hobby items. SmartWater is almost
impossible to remove once applied.
The police department would like to purchase SmartWater Home-Coding Instant Tracer
Kits to bring this product into areas with the highest occurrences of burglaries and
distribute the product in that area via a police department sponsored launch. Once the
product is shown to be effective in those areas, other neighborhoods should also want
to become SmartWater customers and will be afforded the opportunity to purchase the
product directly from SmartWater.
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A crime analysis of burglaries was conducted between the dates of April 1, 2013 to July
23, 2013. The analysis revealed three areas of interest (see attached hot map):
-Reporting area 901 (Boynton Lakes North) had reported 10 burglaries
-Reporting area 202 (C16 Canal to Gateway Blvd., Seacrest Blvd. to Federal Hwy.) had
reported 14 burglaries.
-Reporting area 409/410 (Boynton Beach Blvd. to Woolbright Rd., I-95 to Seacrest
Blvd.) had reported 9 burglaries.
There are approximately 500 single family homes in each area listed above. The police
department will purchase and distribute to residents, free of charge, in selected portions
of neighborhoods that reflect the highest risk of occurrence rates based on the location
and other characteristics noted from the previous crimes. With proper advertisement
and application, this technology can serve as a deterrent of crime, and as an
investigative tool to assist in efforts of identifying suspects and recovering stolen
property.
SmartWater CSI LLC is the sole source provider in the United Stated of SmartWater.
SmartWater is manufactured and distributed solely by SmartWater Technology Ltd.
FI:
The $15,000.00 will be taken from the State Law Enforcement Trust
ISCAL MPACT
Fund account (691-5000-590-04-25) which currently shows a balance of $125,985.00.
Florida State Statute 932.7055 provides that when a law enforcement agency seizes
property or currency pursuant to the state forfeiture statues, the proceeds are deposited
into a Law Enforcement Trust Fund. The funds may be expended for law enforcement
purposes upon request of the Chief of Police to the governing body of the municipality.
This expenditure meets the requirements of the statute in that the law enforcement
purpose is clear and this type of expenditure has not appeared in our budget at any
point.
A:
Not purchase product and/or host police department sponsored launch.
LTERNATIVES
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6. C
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the Award for "ANNUAL SUPPLY OF
EQUESTED CTION BY ITY OMMISSION
PVC SCHEDULE 40 AND 80 IRRIGATION SUPPLIES" Bid # 063-1412-13/MFD to the lowest,
most responsive, responsible bidders meeting all specifications on an "AS NEEDED" basis to the
following five (5) companies: Ferguson Enterprises, FIS Outdoor Inc., HD Supply Waterworks,
John Deere Landscapes and Mariflow Industries. The estimated annual expenditure is $40,000.
BIDTERM: S4,2013–S3,2014
EPTEMBER EPTEMBER
ER:
On August 6, 2013, Procurement Services opened and
XPLANATION OF EQUEST
tabulated five (5) bids for PVC and Irrigation Supplies. These supplies are used for the
repair and maintenance of irrigation systems for City maintained properties. All bids
were reviewed by the Warehouse Manager. It was determined to recommend this
.
award in part to all five (5) companiesThe award is as follows:
Ferguson Enterprises 1 item
FIS Outdoor Inc. 90 items
HD Supply Waterworks 7 items
John Deere Landscapes 10 items
Mariflow Industries 75 items
Total 183 items
Previous years expenses were:
FY12/13 $19,200.18
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FY11/12 $27,409.08
The low spending from the previous years were due to the medians not being
maintained. With the city resuming the maintenance, our annual expenditures are
anticipated to go up to an estimated $40,000.
The bid will allow for two (2) additional one (1) year extensions at the same terms,
conditions and prices subject to vendor acceptance, satisfactory performance and
determination that the renewal is in the best interest of the City.
PROGRAM IMPACT:
The purpose of this bid is to secure a source of supply for the
purchase of PVC and Irrigation Supplies. These supplies will be ordered on an “AS
NEEDED BASIS” and stocked within the City’s Warehouse.
FI:ACCOUNT NUMBER ESTIMATED
ISCAL MPACT
WAREHOUSE STOCKANNUAL EXPENDITURE
502-0000-141-0100 $40,000
A:
Obtain quotes on an “as needed” basis which would not be cost
LTERNATIVES
effective.
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The City of
Boynton Beach
Finance Department
WAREHOUSE DIVISION
TO:
Tim Howard, Director of Financial Services
FROM:
Michael Dauta, Warehouse Manager
DATE:
August 12, 2013
SUBJECT:
Irrigation Bid # 063-1412-13/MFD
I reviewed the tabulation sheet sent from your office. The evaluating factor used
was price. The annual estimated expenditure is $40,000. Last year’s expenditures
were $19,200.18; this was due to the medians not being maintained. The previous
year’s expenditures were $27,409.08.
My recommendation is to award to five (5) vendors that are the overall lowest,
most responsive and responsible bidders. The award is as follows:
Ferguson Enterprises
Item(s) #
149
FIS Outdoor
Item(s) #
1,2,3,4,6,7,8,9,10,11,12,13,14,15,16,18,17,19,20,21,22,23,24,25,26,27,28,2930,31,
33,34,35,37,38,39,40,41,42,46,47,48,49,50,51,53,54,55,56,58,59,61,
62,63,64,65,66,67,68,69,70,71,72,73,74,78,79,80,81,82,86,88,89,90,91,92,
93,94,95,96,98,99,100,101,102,145,146,147,182,183
HD Supply Waterworks
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Item(s) #
32,75,76,83,84,85,87
John Deere Landscapes
Item(s) #
43,44,45,52,77,97,144,173,174,175
Mariflow Industries
Item(s) #
5,36,57,60,103,104,105,106,107,108,109,110,111,112,113,114,115,116,117,
118,119,120,121,122,123,124,125,126,127,128,129,130,131,132,133,134,
135,136,137,138,139,140,141,142,143,148,150,151,152,153,154,155,156,
157,158,159,160,161,162,163,164,165,166,167,168,169,170,171,172,176,
177,178,179,180,181
In addition to the overall low prices, the following vendors are offering a discount
for items not listed on this bid.
Ferguson 25%
FIS Outdoor 40%
HD Supply Waterworks 50%
John Deere Landscapes Up to 50%
Mariflow Industries 50% - 75%
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6. D
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approval of a Commercial Rent Reimbursement
EQUESTED CTION BY ITY OMMISSION
Grant in the amount of $12,000 to Due South Brewing Company.
TPC:S2013A2014
IME ERIOD OVERED EPTEMBER THRU UGUST
ER:
Due South Brewing Company (Due South) submitted an
XPLANATION OF EQUEST
application for $12,000 as part of the Commercial Rent Reimbursement Grant Program
administered by the Division of Econonmic Development. The grant program offers financial
assistance up to $12,000 in the form of rent payment reimbursement for up to half of the
business’s monthly rent or $1,000.00 per month, whichever is less. As part of the requirements of
the grant, Due South will hire one additional full-time employee.
H?
As part of the City’s Economic
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
Development Program, incentives have been set aside to assist existing business
expansion into the City through this grant program. The program has been designed to
provide financial assistance to new and existing businesses during the critical first or
expansion year of operation.
FI:
$12,000 from Incentive Fund 122-2418-554.49-68
ISCAL MPACT
A:
Approve lesser funding or deny award.
LTERNATIVES
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6. E
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Accept the FY 2012 -13 Budget Status Report of
EQUESTED CTION BY ITY OMMISSION
the General Fund & Utility Fund for the ten (10) month period ended July 31, 2013.
Explanation of Request
:This report summarizes the estimated funding sources and
the adopted expenditure budgets for the City’s General Fund and Utility Fund for the ten
(10) month period ended July 31, 2013 (83% of the fiscal year). The analysis compares:
Actual results for the current period to the annual budget and
Actual results for the same period of the prior year annual budget.
H?
The annual budget is what
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
provides and controls the resources for City programs and services.
FI:
The annual budget and results to date for the General Fund and Utility
ISCAL MPACT
Fund.
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GENERAL FUND
FY 2012-13FY 2011-12FY 2013 vs. 2012
Annual Annual
Actual to DateActual to Date
BudgetActual
BudgetBudget
Amount%Amount%%%
Revenues & Transfers$ 68,822$ 62,81291%$ 65,142$ 59,04291%6%6%
Expenditures$ (68,822)$ (55,986)81%$ (65,142)$ (52,998)81%6%6%
Excess (Deficit)$ -$ 6,826$ -$ 6,044
Revenues & Transfers (Exhibit A) – Budgeted Funding Sources:
Property taxes
and other revenues provide funding sources of $52.2 M or 75% of our total $68.8 M
General Fund budget estimate for FY 2012-13. Transfers from other funds (non-
revenues) provide $16.6 M or 25% of the total funding sources to balance our $68.8 M
General Fund budgeted expenditures.
These three major estimated funding sources are summarized as follows:
1. 35% - $23.6 M – Property taxes less Tax Increment Financing to the CRA
2. 40% - $28.6 M – All other revenues plus General Fund Balance
3._25% - $16.6 M – Transfers from other funds
100% - $68.8 M – Total funding sources
The property tax rate for FY 2012-13 was increased from 7.1941 mills to 7.6000 mills;
the net property taxes of $27.0 M in FY 2012-13 represent a 5.6% increase in property
tax revenue or an increase of $.7 M from FY 2011-12.
To balance the budget in FY 2012-13, it required transfers from other funds of $16.6 M
representing 25% of all funding sources.
Actual Funding Sources Realized:
At the end of the tenth month in FY 2012-13,
revenues and transfers realized are approximately $62.8 M of the budget estimate
compared to $59.0 M realized to date in FY 2011-12.
Ad Valorem Taxes, net of discounts and TIF taxes to the CRA
, received to date was
$23.3 M as compared to $22.4 M for FY 2011-12, as noted on Exhibit A.
Other Revenues: The four major revenue sources other than property taxes:
Franchise Fees
1. realized was $3.9 M or 87% actual collected compared to $3.6 M or
80% in FY 2011-12.
Business Taxes
2. are due at the beginning of the fiscal year. For FY 2012-13, $1.3 M
or 97% has been collected which is almost equivalent to the FY 2011-12 amount of
$1.35 M or 91%.
State Shared revenues
3. of $5.6 M or 84% have been collected in FY2012-13 as
compared to $5.4 M or 83% received in FY 2011-12.
Public Safety revenues
4. at this point is on track with the budgeted amount; $3.5 M or
92% was received compared to $3.4 M or 87% for FY 2011-12.
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Transfers from Other Funds: Current practice is to transfer 1/12 of the budgeted
transfers from other funds each month. This will result in 100% realization of this
funding source for the year.
Expenditures (Exhibit B)
Budgeted Expenditures:
Overall, appropriations increased approximately 5.7% from
$65.1 M to $68.8 M. The budget increase was due to increased pension and health care
costs.
Actual Expenditures –
General Fund expenditures for the tenth month period ending
July 31 (83% of the fiscal year) are $55.9 M that is 81% of the $68.8 M expenditure
appropriation for FY 2012-13.
The table at the top of Exhibit B displays actual expenditures of $55.9 M or 81% of the
FY 2012-13 budget. At this point in the fiscal year, we are at the same spending levels
compared to the $52.9 M or 81% actual spending levels in FY 2011-12 for this same
period.
UTILITY FUND
The FY 2012-13 annual expenditure budget of $36.7 M represents a $.7 M decrease
from the FY 2011-12 budget of $37.4 M. The operational forecast may yield an
estimated $2.2 M fund balance increase for the year based on the budget.
FY 2012-13FY 2011-12FY 2013 vs. 2012
Annual Annual
Actual to DateActual to Date
BudgetActual
BudgetBudget
Amount%Amount%%%
Revenues & Transfers$ 36,758$ 30,70284%$ 37,397$ 30,81582%-2%0%
Expenditures$ (36,758)$ (30,491)83%$ (37,397)$ (25,868)69%-2%18%
Excess (Deficit)$ -$ 211$ -$ 4,947
For the tenth month period in FY 2012-13,
Revenues realized are $30.7 M (84%) of the annual budget estimate.
Expenditures incurred are $30.4 M (83%) of the annual appropriated budget.
This results in revenues in excess of expenditures yielding approximately $211 K.
The following provides brief comments on revenues and expenditures to date.
Revenues (Exhibit C) -
The $30.7 M in FY 2012-13 actual revenues and fund balance
increase are on target with the $30.8 M to date in FY 2011-12, because of two factors:
Water Sales - $15.0 M equivalent to 84% of the annual estimate, compared to
$14.8 M or 80% at this point in FY 2011-12.
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In FY 2012-13, $2.2 M is being recognized as an added increase to fund
balance, compared to an added increase of $1.7 M in FY 2011-12.
These factors should provide for adequate bond debt service coverage.
Expenditures (Exhibit D)
– Utility Fund FY 2012-13 expenditures to date are $30.4 M
or 83% of the annual appropriation compared to expenditures of $25.8 M or 69% for the
prior fiscal year. The increase is due to a budgeted transfer to the Utility
Renewal/Replacement capital fund that is in the FY 2012-13 budget.
A:
Discuss this Budget Status Report or request clarification at the City
LTERNATIVES
Commission meeting.
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6. F
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
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ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the minutes from the Regular City
EQUESTED CTION BY ITY OMMISSION
Commission meeting held on August 20, 2013
The City Commission met on August 20, 2013 and minutes were prepared from the
notes taken at the meeting. The Florida Statutes provide that minutes of all
Commission meetings be prepared, approved and maintained in the records of the City
of Boynton Beach.
H?
A record of the actions taken by
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
the City Commission will be maintained as a permanent record.
FI:
N/A
ISCAL MPACT
A:
N/A
LTERNATIVES
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6. G
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
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AI
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CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
PROPOSED RESOLUTION NO. 13-090 -
EQUESTED CTION BY ITY OMMISSION
Authorize the City Manager to enter into agreement with Mitrani, Rynor, Adamsky & Toland,
P.A., designating Ankur R. Sevak as designee to provide Special Magistrate services for the local
hearings of the Red Light Camera violations.
ER:
The City Commission approved Ordinance No. 13-019 on
XPLANATION OF EQUEST
June 18, 2013 establishing the City’s local hearing process for Red Light Camera
citations. As part of the local process the City needs to appoint at least one (1) Special
Magistrate to consider appeals of these citations. The Ordinance also provided for the
qualifications of the Special Magistrate. The City received inquiries from three (3)
attorneys expressing interest in serving in this capacity. After reviewing the information
provided from the attorneys the City decided to extend an offer to two (2) attorneys to
serve as Special Magistrates for the City.
Jon D. Gurney withdrew his name from consideration on August 5, 2013 so the City
Commission appointed on (1) Special Magistrate, James D. Stokes, on August 6, 2013.
Staff is now recommending the City Commission authorize the City Manager to enter
into another agreement for Special Magistrate services which will provide the City with
two (2) attorneys to serve as Special Magistrates for the City.
The City intends to hold the hearings weekly in the Commission Chambers and have
the Special Magistrates rotate on a monthly basis and if possible cover for each other in
the event of a scheduling conflict. The intent is to have the hearings on the same day
each week to start, with the possibility of adjusting the schedule based on caseload.
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The City would provide the necessary equipment and background documents for the
Special Magistrates to conduct the hearings.
The attached agreements contain the following conditions for each Special Magistrate:
Compensation of $140/hour with no additional charge for mileage, travel time or
incidentals;
Two (2) hour minimum on hearing session days;
City will compensate for actual time spent for any necessary training for the ATS
system or pre hearing preparation
H?
Entering into these agreements for
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
Special Magistrate services will provide a necessary component for the City to conduct
local hearings for Red Light Camera citations as outlined in Ordinance No. 13-019 that
was approved by the Commission on June 18, 2013.
FI:
The estimated annual costs for these services were part of developing
ISCAL MPACT
the Administrative Fine of $85.00 per violation that was previously approved by City
Commission to recover the costs of the City holding these hearings as allowed by the
legislation that went into effect as of July 1, 2013.
A:
Not to enter into this agreement and proceed with only one (1) Special
LTERNATIVES
Magistrate to conduct the local hearings and cease the red light camera program.
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RESOLUTION NO. R13-____
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOYNTON BEACH APPOINTING ANKUR R. SEVAK OF MITRANI,
RYNOR, ADAMSKY & TOLAND, P.A., TO SERVE AS ADDITIONAL
SPECIAL MAGISTRATE FOR LOCAL RED LIGHT CAMERA
HEARINGS; AUTHORIZING THE CITY MANAGER TO ENTER INTO
AN AGREEMENT FOR SPECIAL MAGISTRATE SERVICES; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS
, the City Commission has adopted Ordinance No. 13-019 establishing a
Special Magistrate to preside over local red light camera hearings; and
WHEREAS
, Ankur R. Sevak, meets the requirements set forth in the City of Boynton
Beach Code to serve as Special Magistrate to preside over local red light camera hearings as
needed; and
WHEREAS
, Ankur R. Sevak, does not currently prosecute red light camera violations
and do not intend to prosecute such violations in the foreseeable future; and
WHEREAS
, the City Commission of the City of Boynton Beach, Florida deems it to be
in the best interests of the citizens and residents of the City of Boynton Beach to appoint Ankur
R. Sevak of Mitrani, Rynor, Adamsky & Toland, P.A., to serve as additional Special Magistrate
and to authorize the City Manager to enter into an Agreement for Special Magistrate Services
with Ankur R. Sevak of Mitrani, Rynor, Adamsky & Toland, P.A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA:
Section 1:
The foregoing "WHEREAS" clauses are hereby ratified and confirmed as
being true and correct, and are incorporated herein by this reference.
Section 2
: That the City Commission of the City of Boynton Beach, Florida hereby
appoints Ankur R. Sevak of Mitrani, Rynor, Adamsky & Toland, P.A., to serve as additional
Special Magistrate and authorizes the City Manager to enter into an Agreement for Special
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Magistrate Services with Ankur R. Sevak of Mitrani, Rynor, Adamsky & Toland, P.A., a copy of
which is attached hereto as Exhibit “A”.
Section 3:
This resolution shall become effective upon its passage and adoption by the
City Commission.
PASSED AND ADOPTED this _________ day of __________, 2013.
CITY OF BOYNTON BEACH
_______________________________
Mayor – Jerry Taylor
_______________________________
Vice Mayor – Woodrow L. Hay
_______________________________
Commissioner – David T. Merker
_______________________________
Commissioner – Michael M. Fitzpatrick
_______________________________
Commissioner – Joe Casello
ATTEST:
__________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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AGREEMENT FOR SPECIAL MAGISTRATE SERVICES
THIS AGREEMENT,
made and entered into the ____ day of ____________________,
2013 by and between:
CITY OF BOYNTON BEACH, a Florida municipal corporation,
having the address, 100 E. Boynton Beach Blvd, Boynton Beach,,
FL 33425 (hereinafter referred to as "CITY"),
AND
Mitrani, Rynor, Adamsky, & Toland, P.A., a law firm having the
business address 301 Arthur Godfrey Road, Penthouse, Miami
Beach, FL 33140 (hereinafter referred to as "LAW FIRM").
WITNESSETH:
WHEREAS, the City of Boynton Beach (“City”) has home rule authority pursuant to
Article VII, Section 2 of the Florida Constitution and Chapter 166, Florida Statutes, to provide
for enforcement of violations of the City’s Code of Ordinances and other violations of law
through the use of Special Magistrates; and,
WHEREAS, in 2008, the City Commission adopted Ordinance No. 2008-034, which
authorized the use of unmanned traffic infraction detectors (red light cameras) to enforce red
light violations within the City; and,
WHEREAS, In 2010, the Florida Legislature adopted the “Mark Wandall Traffic Safety
Program,” § 316.0083, Florida Statutes (the “State Act”), which, among other things, expressly
preempted to the State the subject matter of using unmanned cameras/monitoring devices,
referred to as traffic infraction detectors, in the State Act as defined therein, to enforce violations
of red light indications on traffic control devices as of July 1, 2010; and,
WHEREAS, on July 20, 2010, the City Commission adopted Ordinance 2010-015, to
conform the City’s Code of Ordinances to the State Act; and,
WHEREAS, during the 2013 Legislative Session, the Florida Legislature passed
legislation, Chapter 2013-160, Laws of Florida, which provides for municipalities to conduct
local hearings for persons that receive Notices of Violation (NOV) and request a hearing to
contest such NOV; and,
WHEREAS, at its meeting of June 18, 2013, the City Commission adopted Ordinance
2013-019 to conform the City’s red light camera program to the new State Act; and
WHEREAS, at its meeting of June 18, 2013, the City Commission, pursuant to
Ordinance 2013-019, authorized the City Administration to take all steps necessary to implement
the red light camera Notice of Violation hearings required by state law, including the hiring of
Special Magistrates; and
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WHEREAS, Ankur R. Sevak (hereinafter referred to as the “SPECIAL MAGISTRATE”)
is an attorney at Mitrani, Rynor, Adamsky, & Toland, P.A. and qualified to serve a Special
Magistrate; and
WHEREAS, the SPECIAL MAGISTRATE is not a charter officer of the City of Boynton
Beach; and
WHEREAS, the SPECIAL MAGISTRATE is not an officer pursuant to Article II,
Section 5(a) of the Florida Constitution; and
WHEREAS, the SPECIAL MAGISTRATE serves at the pleasure and at the will of the
City Commission of CITY; and
WHEREAS, CITY and SPECIAL MAGISTRATE, as designee of Mitrani, Rynor,
Adamsky, & Toland, P.A., wishes to enter into this Agreement in order to set out the terms and
conditions of employment related to this appointment;
NOW THEREFORE, in consideration of the mutual terms and conditions, promises, covenants
and payments hereinafter set forth, CITY and Mitrani, Rynor, Adamsky, & Toland, P.A., agree
as follows:
Section 1. Recitals.
The recitals and findings set forth above are hereby adopted by
reference and incorporated herein as if fully set forth in this section.
Section 2. Designee.
SPECIAL MAGISTRATE shall serve as Mitrani, Rynor, Adamsky, &
Toland, P.A.’s designee and shall be responsible for fulfilling all of Mitratni, Rynor, Adamsky,
& Toland, P.A.’s obligations as set forth herein.
Section 3. Services.
A. SPECIAL MAGISTRATE agrees to provide Special Magistrate services by
adjudicating red light camera cases that may be assigned to SPECIAL
MAGISTRATE by CITY. The dates and times of the Special Magistrate hearings
shall be established by the CITY and may be amended from time to time.
SPECIAL MAGISTRATE understands that Special Magistrates will be utilized
for hearings on a rotational basis.
SPECIAL MAGISTRATE is authorized to hear any and all red light camera
matters as specified by Florida law and authorized by the City Code.
B. SPECIAL MAGISTRATE agrees that at the conclusion of each hearing, a written
order, which shall include findings of fact and conclusions of law, shall be
promptly prepared and executed by SPECIAL MAGISTRATE, either
electronically or manually, in the manner specified by the CITY and in
compliance with the State law. The CITY shall be responsible for furnishing a
copy of the order to the applicable parties.
C. SPECIAL MAGISTRATE is an independent contractor under this Agreement.
Services provided by SPECIAL MAGISTRATE shall not be as an officer or an
employee of the CITY.
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D. SPECIAL MAGISTRATE is a member in good standing of the Florida Bar
engaged in the private practice of law.
E. SPECIAL MAGISTRATE has no existing client relationship which would pose a
conflict of interest to his service as a Special Magistrate for CITY. SPECIAL
MAGISTRATE does not currently prosecute red light camera violations in any
form and does not intend to prosecute such violations in the foreseeable future.
Should SPECIAL MAGISTRATE commence prosecution of red light camera
violation cases, SPECIAL MAGISTRATE shall not be permitted to adjudicate the
CITY’S red light camera cases, and this agreement shall terminate immediately
without any further action required by the CITY.
Section 4. Payment.
A. CITY agrees to pay LAW FIRM One Hundred Forty Dollars and 00/100
($140.00) per hour or fractional part thereof for time spent by the SPECIAL
MAGISTRATE in preparation and research for Special Magistrate hearings, for
attendance at such hearings, and if required, for drafting appropriate orders and
documents which result from such hearings.
B. LAW FIRM agrees to provide CITY with a monthly invoice outlining the services
provided and time billed as SPECIAL MAGISTRATE under the conditions set
forth in this agreement. Such invoice shall be submitted to: City of Boynton
Beach, Attention: Accounts Payable, 100 E. Boynton Beach Blvd, Boynton
Beach, FL 33425.
C. Payment shall be made monthly to the LAW FIRM at:
Mitrani, Rynor, Adamsky, & Toland, P.A.
301 Arthur Godfrey Road, Penthouse
Miami Beach, FL 33140
Section 5. Term of Agreement.
A. This Agreement shall be effective upon the approval of the City Commission and
shall be effective until terminated by the CITY or as otherwise provided herein.
This Agreement with the LAW FIRM may be terminated at any time by the City
Commission and without cause.
B. The Agreement may be terminated by LAW FIRM upon thirty (30) calendar
days’ written notice to the CITY.
Section 6. Amendments; Assignments.
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A. No modification, amendment or alteration in the terms of conditions of this
Agreement shall be effective unless contained in a written document executed
with the same formality and of equal dignity herewith.
B. SPECIAL MAGISTRATE agrees that the services provided in this Agreement are
personal in nature and may not be assigned or transferred to any other party
without the prior written consent of the CITY.
THE REST OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.
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IN WITNESS WHEREOF
, the CITY OF BOYNTON BEACH AND SPECIAL
MAGISTRATE have caused these present to be executed in their respective names by the proper
officials the day and year first above written.
CITY
ATTEST: CITY OF BOYNTON BEACH, FLORIDA:
_______________________________ ____________________________________
Janet Prainito, City Clerk BY: LORI LAVERRIERE, City Manager
APPROVED AS TO FORM:
_________________________________
OFFICE OF THE CITY ATTORNEY
SPECIAL MAGISTRATE
______________________________________
Ankur R. Sevak
Mitrani, Rynor, Adamsky, & Toland, P.A.
State of ____________
County of ____________
The foregoing instrument was acknowledged before me, the undersigned Notary Public
in and for the State of Florida, on this, the ______ day of _____________________, 2013 by
Ankur R. Sevak, Esquire.
WITNESS my hand
and official seal
__________________________
Notary Public, State of
________________________________
Printed, typed or stamped name of Notary Public
exactly as commissioned
Personally known to me, or
Produced identification:
__________________________
(type of identification produced)
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6. H
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Add the position of Golf Course Superintendent to
EQUESTED CTION BY ITY OMMISSION
the City's pay plan.
ER:
XPLANATION OF EQUEST
With the departure of the Golf Course Manager in July, Ronald Tapper, Head Golf
Professional, had been acting as Interim Golf Course Manager. Mr. Tapper will be
appointed as Golf Course Manager and maintain his Head Golf Pro status.
Mr. Tapper and staff have identified that the City’s golf course is in need of a Golf
Course Superintendent. The Golf Course Superintendent will provide the golf course
with the expertise needed to evaluate the course and regain its world class recognition
as a premier municipal golf course.
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
The addition of the Golf Course Superintendent will improve the overall quality of the
golf course by having the expertise to improve the conditions of the golf course. The
effect of having a Golf Course Superintendent is to reestablish the golf course as a
world premier municipal golf course, thereby positioning the golf course to be
competitive with neighboring golf courses thus potentially increasing the customer base.
Attachment
Golf Course Department Organization Chart
Golf Course Superintendent Job Description
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FI:
ISCAL MPACT
The funding to support this request is available in the FY 12-13 budget.
A:
LTERNATIVES
Do not approve the reinstatement of a Golf Course Superintendent and operate without
a certified professional in golf course maintenance.
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Class Code 63059
Grade: 27
FLSA: E
CITY OF BOYNTON BEACH, FLORIDA
CLASSIFICATION SPECIFICATION
CLASSIFICATION TITLE: GOLF COURSE SUPERINTENDENT
PURPOSE OF CLASSIFICATION
The purpose of this classification is to maintain the golf course to expected standards, while
complying with the budget, and making recommendations for golf course improvement.
ESSENTIAL FUNCTIONS
The following duties and functions, as outlined herein, are intended to be representative of
the type of tasks performed within this classification. They are not listed in any order of
importance. The omission of specific statements of the duties or functions does not exclude
them from the classification if the work is similar, related, or a logical assignment for this
classification. Other duties may be required and assigned.
Plans projects; coordinates activities; supervises contractors doing work on the course, such as
verticutting, aerating, picking up garbage, performing sewer work on course bathrooms, and
applying herbicides and pesticides.
Decides when to close the course to carts, or entirely, after rain storms.
Supervises, directs, and evaluates assigned staff, processing employee concerns and problems,
directing work, counseling, disciplining, and completing employee performance appraisals; assists
other departments in job applicant interviewing.
Works closely with, advises, and coordinates with staff on any issues related to golf course
maintenance.
Provides an advanced detailed annual maintenance plan for all areas of the golf course, entrance
road, and clubhouse grounds to the Department Head.
Supervises and oversees the care and maintenance of the turf, ornamental plants, shrubs, trees,
water bodies, and wetlands on the facility grounds in accordance with the State of Florida DEP
Best Management Practices for Golf Courses and the facility’s Audubon International
Cooperative Sanctuary certification.
Manages the application of water and the automated irrigation system in compliance with the
SFWMD permit and State of Florida DEP Best Management Practices, provides monthly
pumping reports to SFWMD as required by the permit.
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Provides ongoing, preventative, and emergency maintenance on the golf course automated
irrigation system, pump station, and fertigation system.
Provides technical, operational and safety training for employees to ensure that staff is working
within city, state and federal guidelines for safe working conditions.
Oversees staff in the proper and safe operation and maintenance of mechanical and power
equipment.
Develops an annual operating and capital budget, a replacement schedule for capital equipment,
and a long range facilities renovation and enhancement plan.
Supervises and participates in the application and recording of chemical applications (fertilizers
and pesticides) on the Golf Course grounds in compliance with all local, state, and federal
regulations.
Supervises and controls all maintenance expenses associated with Golf Course Operations in
accordance with the budget, including payroll, operating supplies, chemicals and fertilizers.
Maintains records and completes required reporting. Order parts, supplies and equipment as
needed.
Schedules maintenance practices around member play, events and outings to maximize
efficiency and minimize disruption to golfers.
Administers and enforces all City and golf course policies and procedures for staff.
Represents the Links Golf Course at various public meetings, conferences, and trainings.
ADDITIONAL FUNCTIONS
Performs general course maintenance, including raking bunkers, sodding, top dressing, etc.
Performs other related duties as required.
MINIMUM QUALIFICATIONS
Associate’s degree with course work emphasis in turf grass and horticulture; supplemented by five
(5) years previous experience and/or training that includes all aspects of golf course maintenance,
including personnel, financial, equipment, and turf management; three (3) years of experience must
be at the superintendent level in the Southern region at golf courses of 18 Holes or more and with
a crew size of 10 or more. Must possess and maintain a GCSAA Class A certified
superintendent. Must possess and maintain a restricted use pesticide applicator’s license. Must
possess and maintain a State of Florida Green Industries-BMP certificate. Must possess and
maintain a valid Florida driver’s license.
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PREFERRED QUALIFICATIONS
Bachelor’s degree with course work emphasis in turf grass and horticulture.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of Golf Course maintenance standards, practices, and procedures.
Knowledge of Golf Course maintenance equipment and materials.
Knowledge of the game of Golf.
Skills with computers and electronic devices.
Ability to effectively communicate both orally and in writing.
Ability to research and resolve inquiries and requests.
Ability to effectively interact with the public, supervisors, co-workers, other department staff, and
with outside agencies.
Ability to create and maintain reports and records.
Ability to work within the guidelines of a budget.
PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
Physical Ability
: Tasks require the ability to exert light physical effort in sedentary to light
work, but which may involve some lifting, carrying, pushing and/or pulling of objects and
materials of weight up to fifty (50) pounds.
Sensory Requirements
: Some tasks require the ability to perceive and discriminate colors or
shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the
ability to communicate orally.
Environmental Factors
: Performance of essential functions may require exposure to adverse
environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain/lightening, fumes,
temperature and noise extremes, machinery, vibrations, electric currents, toxic agents, or
pathogenic substances.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the
Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will
provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer. The
physical demands described are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
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A review of this position has excluded the marginal functions of the position that are incidental to
the performance of fundamental job duties. All duties and responsibilities are essential job
functions and requirements are subject to possible modifications to reasonably accommodate
individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the
abilities and aptitudes to perform each duty proficiently. Some requirements may exclude
individuals who pose a direct threat of significant risk to the health or safety of themselves or
others. Requirements are representative of the minimum level of knowledge, skills, and ability.
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6. I
CONSENT AGENDA
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve additions and modifications to job
EQUESTED CTION BY ITY OMMISSION
classification specifications as part of the reorganization of the Finance Department.
ER:
XPLANATION OF EQUEST
As a result of the appointment of the Deputy Director of Financial Services to the
Director of Financial Services position in December 2012, it has provided an opportunity
to review the current positions within the department and recommend appropriate
changes. In FY 2010/11, the department had eliminated the positions of Purchasing
Agent and Accountant. This reorganization will allow the City to utilize the talent of
current staff through the addition and redistribution of job responsibilities.
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
The reorganization and realignment of job responsibilities will streamline the services
provided to the City’s internal and external customers. It will also provide some much
needed administrative support in the area of purchasing. Additionally, it will allow the
Accounting Manager to focus on day-to-day accounting activities and the Director to
continue to oversee the procurement process.
Attachment
Finance Department Organization Chart
FI:
ISCAL MPACT
No fiscal impact to the department’s personnel budget.
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The following positions are recommended for reclassification into job classification
specifications and pay grades commensurate with responsibilities of the positions and
internal/external pay equity.
Deputy Director of Financial Services to Accounting Manager
Current Grade: 36 ($71,300 - $106,950)
Recommended Grade: 30 ($62,361 - $93,542)
Reports to: Director of Financial Services
Responsible for areas of accounts payable, payroll, day-to-day accounting
activities, and annual audit process.
Buyer to Senior Buyer
Current Grade: 12 ($35,547 - $53,322)
Recommended Grade: 15 ($40,015 - $60,020)
Reports to: Director of Financial Services
Increased responsibilities as a result of elimination of Purchasing Agent position
in previous years, including agenda preparation, RFP’s, RFQ’s and bid research
and preparation.
Budget Manager
Current Grade: 34 ($68,320 - $102,480)
Recommended Grade: 30 ($62,361 - $93,542)
Reports to: Director of Financial Services
Responsible for City’s annual budget process and Capital Improvement Plan
process.
Accounting Technician – Part Time 16-20 hours per week
Current Grade: 10 ($32,567 - $48,850)
Reports to: Senior Buyer
Additional part-time position to assist with administrative tasks within the
purchasing area.
A:
LTERNATIVES
Do not approve the additions and modifications of job classification specifications, which
would reduce the opportunity for the department to more efficiently deliver services.
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Proposed Grade: 30
FLSA: E
CITY OF BOYNTON BEACH, FLORIDA
CLASSIFICATION SPECIFICATION
CLASSIFICATION TITLE: ACCOUNTING MANAGER
PURPOSE OF CLASSIFICATION
The purpose of this classification is to supervise the day to day accounting activities of the
department, record maintenance and preparation of complex financial reports. The work involves
significant initiative and independent judgment in organizing, maintaining and reviewing financial
transactions. The position is under the general direction of the Director of Financial Services.
Supervision is exercised over payroll, accounts payable, and other assigned functions and
personnel.
ESSENTIAL FUNCTIONS
The following duties and functions, as outlined herein, are intended to be representative of
the type of tasks performed within this classification. They are not listed in any order of
importance. The omission of specific statements of the duties or functions does not exclude
them from the classification if the work is similar, related, or a logical assignment for this
classification. Other duties may be required and assigned.
Supervises staff in the performance of work involving accounting and general fiscal duties relating
to accounts payable, payroll, financial reporting and disbursements. Plans and assigns work, makes
employment and disciplinary recommendations, addresses complaints, resolves issues, evaluates
performance, and provides training to assigned staff.
Reviews department policies and procedures, and makes recommendations for appropriate
changes. Evaluates current procedures and work processes. Recommends and initiates revisions to
procedures and processes to improve customer service and operational efficiency.
Responsible for the timely preparation, analysis and distribution of monthly, quarterly and year-
end financial statements.
Responsible for annual financial audit preparation, interpretation of GASB (Governmental
Accounting Standards Board) pronouncements, annual state financial reports, and year-end
closing.
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Responsible for various general ledger entries and reconciliations.
Prepares department’s annual budget for review and approval by the Director of Financial
Services.
Participates in City-wide budget process.
Participates in union/contract negotiations as assigned.
Reviews Local, State and Federal Grant reporting requirements. Oversees grant accounting,
including tracking and monitoring all grants, ensuring grants are properly recorded in the general
ledger, and review of the schedule of expenditures for the annual audit.
Performs special projects or studies required by the City.
Reviews and prepares agenda item requests and serves as backup for agenda item issues in absence
of Director.
Serves as Manager of the Finance Department in absence of the Director of Financial Services.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of governmental accounting standards and financial reporting.
Knowledge of the principles, practices, methods and terminology used in public accounting and
budgeting.
Knowledge of modern computer technology and use of personal computer and office software.
Knowledge of effective supervisory techniques.
Skill in performing detailed analysis of financial reports.
Ability to interact professionally with departmental personnel, officials, consultants, and the
general public.
Ability to prepare complex financial/accounting reports.
Ability to communicate effectively; orally and in writing.
Ability to manage and prioritize routine, specialized and complex assignments and problems
utilizing knowledge acquired through prior education, training and experience.
Ability to plan, assign, supervise, and review the work of assigned staff.
Ability to expedite the assessment and resolution of issues.
MINIMUM QUALIFICATIONS
Bachelor’s degree in accounting, finance, or closely related field; five (5) years of progressively
responsible experience in accounting, preferably in the public sector. Two (2) years of experience
in a supervisory capacity.
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PREFERRED QUALIFICATIONS
Certified Public Accountant (CPA) and/or Certified Government Finance Officer (CGFO).
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PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
Physical Ability
: Tasks require the ability to exert light physical effort in sedentary to light
work, but which may involve some lifting, carrying, pushing and/or pulling of objects and
materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard
or work station.
Sensory Requirements
: Some tasks require the ability to perceive and discriminate visual cues or
signals. Some tasks require the ability to communicate orally.
Environmental Factors
: Essential functions are regularly performed without exposure to adverse
environmental conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the
Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will
provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer. The
physical demands described are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
A review of this position has excluded the marginal functions of the position that are incidental to
the performance of fundamental job duties. All duties and responsibilities are essential job
functions and requirements are subject to possible modifications to reasonably accommodate
individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the
abilities and aptitudes to perform each duty proficiently. Some requirements may exclude
individuals who pose a direct threat of significant risk to the health or safety of themselves or
others. Requirements are representative of the minimum level of knowledge, skills, and ability.
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7. A
BIDS AND PURCHASES OVER $100,000
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the Bid for "ANNUAL SUPPLY OF
EQUESTED CTION BY ITY OMMISSION
ORIGINAL EQUIPMENT MANUFACTURER (OEM) SERVICE AND PARTS FOR
MEDIUM/LARGE AND HEAVY DUTY VEHICLES AND EQUIPMENT" Bid # 057-1412-13/MFD
to the following five (5) companies: Atlantic Truck Center, Nextran Truck Center, Palm Truck
Centers, Sunbelt Waste Equipment and Trekker Tractor on a lot by lot basis, to the lowest, most
responsive, responsible bidders who met all specifications with an estimated annual expenditure
amount of $185,000.
BIDTERM: S4,2013–S3,2014
EPTEMBER EPTEMBER
ER:
On July 30, 2013, Procurement Services opened and
XPLANATION OF EQUEST
tabulated five (5) bids for Service/Parts for Large Trucks. All bids were reviewed by the
Warehouse Manager. It was determined to recommend this award by a lot to lot basis to
.
the five (5) companiesThe award is based on percentage discount, service cost per
hour and OEM dealer. The award is as follows on the next pages:
Previous years expenses were:
FY12/13 $161,274.68
FY11/12 $181,971.42
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LOT # 1
Peterbilt
Palm Truck Centers
Awarded to
OEM Part Discount 15%
Service Cost per Hour $95.00
LOT # 2
Freightliner
Atlantic Truck Center
Awarded to
OEM Part Discount 35%
Service Cost per Hour $110.00
LOT # 3
Mack
Nextran Truck Center
Awarded to
OEM Part Discount 29.2%
Service Cost per Hour $98.00
LOT # 4
International
NO BID
LOT # 5
Sterling
Atlantic Truck Center
Awarded to
OEM Part Discount 35%
Service Cost per Hour $110.00
LOT # 6
Case
Trekker Tractor
Awarded to
OEM Part Discount 10%
Service Cost per Hour $85.00
LOT # 7
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Heil
Sunbelt Waste Equipment
Awarded to
OEM Part Discount 17%
Service Cost per Hour $85.00
LOT # 8
Aquatech
NO BID
LOT # 9
Caterpillar
Palm Truck Centers
Awarded to
OEM Part Discount 5%
Service Cost per Hour $95.00
The bid will be for the period of 9/4/2013 to 9/3/2014 and allow for two (2) additional one
(1) year extensions at the same terms, conditions and prices subject to vendor
acceptance, satisfactory performance and determination that the renewal is in the best
interest of the City.
PROGRAM IMPACT:
The purpose of this bid is to secure a source of supply for the
purchase of service/parts for large trucks and heavy duty equipment. All orders are on
an “AS NEEDED BASIS” and with high usage items being stocked within the City’s
Warehouse.
FI:ACCOUNT NUMBER ESTIMATED
ISCAL MPACT
WAREHOUSE STOCKANNUAL EXPENDITURE
502-0000-141-0100 $185,000
A:
Obtain quotes on an “as needed” basis which would not be cost
LTERNATIVES
effective.
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The City of
Boynton Beach
Finance Department
WAREHOUSE DIVISION
TO:
Tim Howard, Director of Financial Services
FROM:
Michael Dauta, Warehouse Manager
DATE:
August 5, 2013
SUBJECT:
Large Truck Bid # 057-1412-13/MFD
I reviewed the tabulation sheet. My recommendation is to award to a single vendor on a lot by lot
basis. The evaluating factors used were A) Percentage off discount B) Service cost C) OEM
Dealer.
Last year’s expenditures were $161,274.68. The previous year’s expenditures were $181,971.42.
This year’s expenditures will be an estimated $185,000.
LOT # 1
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Peterbilt
Palm Truck Centers
Awarded to
OEM Part Discount 15%
Service Cost per Hour $95.00
LOT # 2
Freightliner
Atlantic Truck Center
Awarded to
OEM Part Discount 35%
Service Cost per Hour $110.00
LOT # 3
Mack
Nextran Truck Center
Awarded to
OEM Part Discount 29.2%
Service Cost per Hour $98.00
LOT # 4
International
NO BID
LOT # 5
Sterling
Atlantic Truck Center
Awarded to
OEM Part Discount 35%
Service Cost per Hour $110.00
LOT # 6
Case
Trekker Tractor
Awarded to
OEM Part Discount 10%
Service Cost per Hour $85.00
LOT # 7
Heil
Sunbelt Waste Equipment
Awarded to
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OEM Part Discount 17%
Service Cost per Hour $85.00
LOT # 8
Aquatech
NO BID
LOT # 9
Caterpillar
Palm Truck Centers
Awarded to
OEM Part Discount 5%
Service Cost per Hour $95.00
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7. B
BIDS AND PURCHASES OVER $100,000
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the Bid for "ANNUAL SUPPLY OF
EQUESTED CTION BY ITY OMMISSION
ORIGINAL EQUIPMENT MANUFACTURER (OEM) SERVICE AND PARTS FOR SMALL
AND LIGHT DUTY VEHICLES AND EQUIPMENT" Bid # 058-1412-13/MFD to the following
one (1) company: Steve Moore Chevrolet Delray on a lot by lot basis, to the lowest, most
responsive, responsible bidder who met all specifications with an estimated annual amount of
$125,000.
BIDTERM: S4,2013–S3,2014
EPTEMBER EPTEMBER
ER:
On July 30, 2013, Procurement Services opened and
XPLANATION OF EQUEST
tabulated one (1) bid for Service/Parts for Small Trucks. The bid was reviewed by the
Warehouse Manager. It was determined to recommend this award by a lot to lot basis to
.
the one (1) companyThe award is based on percentage discount, service cost per hour
and OEM dealer. The award is as follows on the next page:
Previous years expenses were:
FY12/13 $121,607.43
FY11/12 $101,609.38
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LOT # 1
Chevrolet
Steve Moore Chevrolet Delray
Awarded to
OEM Part Discount 20%
Service Cost per Hour $79.50
LOT # 2
Ford
Steve Moore Chevrolet Delray
Awarded to
OEM Part Discount 15%
Service Cost per Hour $85.00
LOT # 3
Dodge
Steve Moore Chevrolet Delray
Awarded to
OEM Part Discount 20%
Service Cost per Hour $79.50
LOT # 4
Toro
NO BID
The bid will be for the period of 9/4/2013 to 9/3/2014 and allow for two (2) additional one
(1) year extensions at the same terms, conditions and prices subject to vendor
acceptance, satisfactory performance and determination that the renewal is in the best
interest of the City.
PROGRAM IMPACT:
The purpose of this bid is to secure a source of supply for the
purchase of service/parts for small trucks and light duty equipment. All orders are on an
“AS NEEDED BASIS” and with high usage items being stocked within the City’s
Warehouse.
FI:ACCOUNT NUMBER ESTIMATED
ISCAL MPACT
WAREHOUSE STOCKANNUAL EXPENDITURE
502-0000-141-0100 $125,000
A:
Obtain quotes on an “as needed” basis which would not be cost
LTERNATIVES
effective.
283 of 292
The City of
Boynton Beach
Finance Department
WAREHOUSE DIVISION
TO:
Tim Howard, Director of Financial Services
FROM:
Michael Dauta, Warehouse Manager
DATE:
August 5, 2013
SUBJECT:
Small Truck Bid # 058-1412-13/MFD
I reviewed the tabulation sheet. My recommendation is to award to a single vendor on a lot by lot
basis. The evaluating factors used were A) Percentage off discount B) Service cost C) OEM
Dealer.
Last year’s expenditures were $121,607.43. The previous year’s expenditures were $101,609.38.
This year’s expenditures will be an estimated $125,000.
LOT # 1
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Chevrolet
Steve Moore Chevrolet Delray
Awarded to
OEM Part Discount 20%
Service Cost per Hour $79.50
LOT # 2
Ford
Steve Moore Chevrolet Delray
Awarded to
OEM Part Discount 15%
Service Cost per Hour $85.00
LOT # 3
Dodge
Steve Moore Chevrolet Delray
Awarded to
OEM Part Discount 20%
Service Cost per Hour $79.50
LOT # 4
Toro
NO BID
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14. A
FUTURE AGENDA ITEMS
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Consider Planning and Zoning Review of
EQUESTED CTION BY ITY OMMISSION
Development projects by the CRA Board - 9-17-13
ER:
XPLANATION OF EQUEST
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
ISCAL MPACT
A:
LTERNATIVES
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14. B
FUTURE AGENDA ITEMS
September 3, 2013
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
September 3, 2013
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Award RFP for legislative tracking/lobbying
EQUESTED CTION BY ITY OMMISSION
services - 9-17-13
ER:
XPLANATION OF EQUEST
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
ISCAL MPACT
A:
LTERNATIVES
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