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Minutes 05-13-14 MINUTES OF THE SAFETY COMMITTEE MEETING HELD IN CITY HALL, CONFERENCE ROOM B, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA, ON TUESDAY, MAY 13, 2014, AT 9:00 A.M. PRESENT: Mark Bobich, Chair Safety Administrator Grace Morales, Records Coordinator City Clerk Art Brode Public Works Mike Dauta Finance/Warehouse Eric Falstad Golf Rick Lee Fire Wally Majors Recreation and Parks Michael Naughton Library Bevis Pigott Utilities Michael Rumpf Development Pat Sholos Human Resources Beth Trachtenberg City Manager Pam Webb Human Resources /Risk Management ABSENT: Robert Sweeney /Alan Karjalainen ITS Barbara Scott /Deanna Richardson Police /Code Compliance I. Call to Order Chair Bobich called the meeting to order at 9 a.m. Il. Roll Call Roll call was taken. A quorum was present. III. Acceptance of Minutes of April 08, 2014 regular meeting Motion Mr Dauta moved to accept the April minutes Mr. Naughton seconded the motion that passed unanimously. 1 Meeting Minutes Safety Committee Boynton Beach, FL. May 13, 2014 IV. Safety Committee Education & Training This item was deferred to later in the meeting Chair Bobich announced Palm Beach County is giving away free motorcycle helmets. Details will be sent to each member for distribution. The safety class is currently being offered at half price for $125. Each person who takes the class and receives their endorsement will receive a free helmet V. Old Business A. Fire Drills Reports were received from Recreation and Parks. No false alarms were reported. B. Proud to be a Safe Worker Award No names submitted. C. Departmental Inspections and & Safety Meetings Reports are being sent electronically Chair Bobich and Ms Webb are conducting inspections. Ms Webb requested departments inform them when safety meetings take place. They will try to attend as many as possible. The new incident report form will be sent to departments as soon as it is finalized It can be accessed online and submitted directly to the Risk Management. D. Incident Review Board Referrals There were no referrals and no meeting. E. Drug Free Program /Policy (HR /RM — Mark Bobich /Pam Webb) Draft Completed Ms. Webb stated the draft is complete for the program /policy. It is a combination of the former State statute that changed on July 1, 2012 and part of the old Ordinance that will be removed. It will contain hyperlinks for more detailed information The new program /policy is expected to be ready by October 1 St or sooner. Removing it from the Ordinance will take time, but changes will be easier to make now that it will be a policy and not part of an Ordinance 2 Meeting Minutes Safety Committee Boynton Beach, FL. May 13, 2014 F. Safety Manual (Update in Process) Chair Bobich stated the manual will have hyperlinks so it will be more of an electronic document than paper. There will be other updates like the APM update related to personal protective equipment (PPE). G. Other None VI. New Business A Departmental Safety Issues There were no issues to discuss. B. Police Reporting Requirements Ms. Webb commented while working on the Drug Free Program /Policy and Safety Manual it was found almost all incidents must be reported. Federal law indicates there must be a police report for every incident involving a CDL driver. Either Ms Webb and /or Chair Bobich will need to go to the incident to take pictures in the event there is a claim Claims can be filed up to four years from the incident date. Communications is now required to call the Risk Management for all incidents involving City vehicles The only incidents the police are not writing reports for are those that happen in the Public Works yard or if it is a City vehicle versus City property which will be handled in- house. Drug testing on all CDL drivers and on any incidents above $500 will be mandatory. Incidents can be reported 24 hours a day, seven days a week by calling the OOPS line. C. Other See Announcements. VII. Announcements June is National Safety Month. May is National Electrical Safety Month, as well as Motorcycle Safety Month (hence the free motorcycle helmets). October will be Fire Safety Awareness Month. May is also Global Youth Traffic Safety Month, National Bicycle Safety Month, Clean Air Month, Older Worker Awareness Month, Healthy Vision Month, Mental Health Month, Physical Fitness and Sports Month. The "Click it or Ticket" campaign will start at the end of May and extend through June. 3 Meeting Minutes Safety Committee Boynton Beach, FL. May 13, 2014 Ms Webb stated while out in the field, a few individuals were seen not using PPE such as gloves. No names will be given for first offenders, but second offender names will be announced PPE prevents injuries as well as reduces the amount of claims The first offense for not wearing a seatbelt will be a written reprimand. There are rewards for those who follow safety guidelines as well. VIII. Next Meeting Date: Tuesday, June 10, 2014 at 9:00 a.m. Conference Room B Motion Ms Webb moved to adjourn the meeting Mr Naughton seconded the motion that passed unanimously. The meeting was adjourned at 9:25 a.m L race Morales Records Coordinator 5/14/14 4