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Minutes 04-22-14 MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION NO. 2 2615 WEST WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA, ON TUESDAY, APRIL 22, 2014 AT 6:30 P.M. PRESENT: Deborah Bottorff, Chair Debby Coles - Dobay, Public Art Manager Anderson Slocombe Will Hatcher (Arrived 714 p.m.) Robyn Lorenz Paul Sirota ABSENT: Aylin Tito I. Call to Order Chair Bottorff called the meeting to order at 6:40 p.m. II. Roll Call of Members Self- introductions were made. III. Agenda Approval Motion Mr. Slocombe moved to approve. Mr. Sirota seconded the motion that unanimously passed. IV. Approve Meeting Minutes A. April 9, 2014 The following changes were made to the minutes: Page 4, second to last paragraph: "Ms. Lorenz commented the image was appropriate because it was near the ocean but she had seen better quality murals_ and thi not appropriate for Boynton Bcch since it was not n ar the ocean." Page 3, Item V.A, "The garden is in memory of Carol Andrade and will be maintained by the Pa-lm-Beach Boynton Beach Garden Club." Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 Page 3, Item V.B: "Ms. Coles -Dobay presented this item to the Board on behalf of the Palm Beach Boynton Beach Garden Club." Page 4, Item C: "Ms. Dempsey spoke with Ms. Coles -Dobay about the project and Ms. Coles- Dobay, explained the purpose and intent of a mural, and that she would have to present it to the City Arts Commission." Motion Mr. Sirota moved to accept the minutes from the last meeting. Mr. Slocombe seconded the motion that unanimously passed. V. Announcements /Reports A. April 16, 2010 Strategic Plan update presentation to City Commission Ms. Coles -Dobay had given a condensed presentation to update the City Commission with the Arts Commission's progress over the last four years and advised the presentation went well. The Arts Commission had made a great deal of progress and accomplished their goals. The next Strategic Plan update will take place after the Kinetic Art Symposium. B. April 22, 2014, 9 -10:30 a.m. Old Dixie Eco Walk Butterfly and Native Plant ID Chair Bottorff attended the walk and reported information about butterflies and how they breed and what kind of plants comprise their habitat was given. A television documentary on the project was being filmed and the Forum and Palm Beach Post attended. Work on the pools where butterflies drink and get their minerals was still in process. The habitat also attracts dragonflies. She commented she spoke to individuals about the Kinetic Art Symposium at the event and had written information about it as well. C. April 24, 2014, 6 -8 p.m., Elements Exhibition Conservation Exchange Ms. Coles -Dobay explained this would occur at the Library on Thursday from 6 to 8 p.m. Attendees would first meet upstairs for the exhibition and then proceed downstairs for the exchange. Several individuals from conservation organizations would speak about the connection they made with Artists Rolando Barerro, Greg Matthew and Anthony Burton and the importance of the research exchange. The event was part of the Earth Week festivities and the Eco Walk was scheduled because it was Earth Day. VI. Project Updates /Approvals A. Steak 'n Shake Mural Application 2 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 David Decker and Steve Finley, Steak `n Shake, were present for this item. Ms. Coles -Dobay explained Steak 'n Shake submitted an application for a mural concept. The mural would be on the north side of the building alongside the drive - through and the back of the building and would reflect the growth of the business that started in 1934 in Illinois. The photographs were high - quality, actual photographs of employees and customers at actual Steak 'n Shake restaurants in the 1940s and 50s in black, white and red. Some buildings were plain white, lacking appeal. The mural would provide a more vibrant building and management planned to upgrade the exterior and landscaping as well. The interior would also be improved with new lighting and a shake wall. The materials were durable and had an eight year warranty. Management hoped to get 10 years, and would replace materials when faded. The members discussed the mural, which would have an aluminum trim piece to create a frame, and thought a band, in addition to trim, might be more appropriate. The mural needed to have balance. Other comments were made. No determination was made. Motion Mr. Sirota moved to approve the initial concept assuming some of their concerns be taken into consideration and for the Arts Commission to see how it would actually look. Ms. Lorenz seconded the motion that unanimously passed. Ms. Coles -Dobay advised Messrs. Decker and Finley that she would issue them a formal letter containing the Arts Commission's comments. B. Z Food Store Mural application Ms. Coles -Dobay explained the request was from the Z Food Store on Seacrest and MLK Boulevards. Mr. Jermaine Johnson worked on a prior graffiti mural project and on the panels on the corner of MLK and Seacrest created by Artists Debby and Len Marucchi. The panels showed the community's past, present and future and Mr. Johnson's contribution to the project was an airbrush picture of a train. Mr. Johnson approached a few businesses to see if they were interested in having a mural painted on the sides of their establishments. While Mr. Johnson was aware there was the public art mural process, the owners did not and had not submitted an application. Mr. Johnson's proposal depicted Martin Luther King on one side of the building and President Obama on the other side. This location was in an African - American community. Ms. Coles -Dobay explained part of the Arts Commission's duties were to determine if the mural was appropriate for the location and the community, so when an application was received, the Arts Commission could deny it or approve and process the request. She noted there were many Code violations on this building, which had a new owner. There were many problems with the previous owners. Staff was trying to work with Mr. Johnson to foster the improvements. 3 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 The members discussed diversity and sensitivity, and one member pointed out that since the. pictures depict a race, they may alienate other segments of the community. The picture of Martin Luther King was fine since the building was on Martin Luther King Boulevard, but some members thought having a picture of President Obama was not appropriate. Other members disagreed and acknowledged President Obama was in office at the time the mural would be painted. The community was predominately African - American, and after further brief deliberation, the thought was the murals would give the community a sense of pride.. Motion Mr. Sirota moved to approve. Mr. Slocombe seconded the motion that passed 3 -1 (Ms. Lorenz dissenting.) VII. Int'I Kinetic Art Symposium and Exhibit Planning A. DVD, Poster — concept review update This item was already reviewed and the Committee decided to go forward with the comments made. Room for signatures and photographs on the poster sides were needed. When the poster was finished, it would be brought to the meeting. Discussion on the DVD followed. At the last meeting, the members discussed the cost and could not come to a conclusion whether to go forward with the DVD and the poster. Cost was still an issue as printing would involve a fee; however, the Chair's design services were free. Ms. Coles -Dobay suggested the poster go forward and if the budget could accommodate it, have the DVD too. Mr. Sirota commented the Symposium was a big event and the DVD would commemorate it forever. He thought they should have one each year and would rather see them cut somewhere else because the poster would not last forever. Ms. Lorenz suggested posting the video on YouTube and downloading it from there. Ms. Coles -Dobay commented it was a quality issue. Ms. Lorenz noted the one on the internet was of good quality; however, that particular DVD was professionally produced. Mr. Hatcher arrived and commented he was just appointed to the Commission. Self - introductions were made. Mr. Sirota thought the Arts Commission should purchase the minimum amount of DVDs. It was a great marketing tool for the future and Chair Bottorff agreed. The DVDs could be shipped all over the country. Additionally, kinetic art moves, and posters cannot depict that movement, where a DVD could. At the last Symposium, the show book included the DVD containing artist interviews, information about them and their artwork. For the benefit of Mr. Hatcher, it was 4 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 explained the discussion was whether the DVD should be offered for sale this year. It would be much Tess to purchase DVDs than to create a show book. The DVD also contained a video, from the Kinetic Art Organization. The Arts Commission put together a video and they summed up the Symposium, which was posted on the Arts Commission website. Chair Bottorff suggested the Arts Commission devise a way how to sell the DVD before the Symposium started. Ms. Coles -Dobay explained if the consensus was to have a DVD, they should plan what would be included in it and have a timeline. It was hoped Rolando would help market the DVD. Motion Mr. Sirota moved a professionally made DVD be created for advertising, promotional and commemorative purposes and for the poster to be made. Mr. Slocombe seconded the motion that unanimously passed. B. To do list — Review/u p date Mr. Slocombe developed a layout for the program room and Civic Center to determine i how many vendors could fit. Ms. Coles-Dobay explained they were now looking to have an exhibition tent for artwork to be displayed. Until the pieces to be displayed were known, the layout could not be mapped. C. Sponsors contacts — update Chair Bottorff commented the members all have the ability to contact potential sponsors, but she did not know how to present the opportunity. Ms. Coles -Dobay explained if there was a potential sponsor, the Arts Commission members should promote the Symposium, and share their experiences about it. The sponsor letter gives a summary of the purpose, elements and what the Symposium delivers. Members could point out individuals or businesses could be part of the event. Ms. Coles -Dobay explained Publix Supermarket was undergoing a renovation anLinde nested Publix wanted, in lieu of public art, to donate 70% of the 1% public art fee. Ms. Coles -Dobay suggested another way they could spend part of the 70% of the 1% Public Art Fee was to participate and market the Symposium. donating to the - . _ e _ - •• - - _ _ _ _ ' _ . For the . benefit of Mr. Hatcher, Ms. Coles -Dobay agreed to . forward information about the Symposium to him and referred him to the Kinetic Art website. Chair Bottorff finished working on the Film Festival this year and had eBlasted the information in order to advertise the event in advance. She volunteered to create an eBlast, but needed someone to compile the mailing list. This idea had been discussed 5 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 in the past, and there was agreement that as the event drew closer, they can be more specific about its content. Further discussion ensued about marketing the Symposium. The Arts Commission had used billboard messaging, the International Sculpture Center and several websites to advertise the Symposium. It was not just a regional effort. Chair Bottorff commented she occasionally is contacted by the Post when the paper has extra room to include event information. Ms. Coles -Dobay suggested promoting Arts Commission events. Mr. Sirota also may have a contact with the Post. Mr. Hatcher had contacts in Miami and Ms. Coles -Dobay promoted events at Art Basel, and Art Palm Beach which will again be used. The Coastal Star was a sponsor, and always had ad space. The DVD had been used to promote the Symposium prior to it occurring. Mr. Hatcher commented his college Film Department may be interested in participating and the College may contribute art as well. The invitations for the outdoor and indoor exhibition were posted on the website and published on the America for the Arts website. The deadline for submissions for the outdoor exhibits was May 1st. More time was given for the indoor exhibits. It was noted opportunities for students to make a presentation could be accommodated. Ms. Coles -Dobay gave an example of a video presentation projected onto the wall of a building. The members had also discussed better local signage besides the billboard and electronic display. Ms. Lorenz had suggested feather banners, and she agreed to obtain prices for the May meeting as sponsor money would be needed to pay for them. Flyers could be printed inexpensively, but someone would need to ensure they were not removed. Mr. Sirota volunteered to drive and check on the signs. The members were encouraged to invite individuals to the Arts Commission meetings that were good with and /or could provide advertising. Discussion turned to Artist Rolando Chang. Ms. Coles -Dobay had invited him to participate, but he was currently promoting his studio and his own work. She was sure he would be happy to help, but he was not the marketing arm of the Arts Commission. Ms. Coles -Dobay confirmed there was a City Communications Manager who had helped, but she thought the Arts Commission should re- evaluate the Arts Commission's committees due to member turn over. She thought Ms. Mondesir, who was appointed to the Board, may be of help. Mr. Hatcher was also new and could handle some tasks. After a brief dialogue, there was agreement to review the Committee members' tasks and their associated time frame. D. Approve Ralfonso artwork placement for 2015 Int'I Kinetic Art Exhibit and Symposium 6 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 Motion Mr. Sirota moved to approve. Ms. Coles -Dobay put this item on the agenda because Ralfonso travels to Switzerland. He participates in the Symposium and creates great kinetic artwork. He scouted out locations for his piece that were safe, secure, aesthetically pleasing, and proportioned to the Art. He originally suggested his piece be placed in the middle of a pond or body of water, or where the public could not access it. After a review of all the locations, Ms. Coles -Dobay and he considered the 40 E. Ocean Avenue location as the best. Mr. Lorenz thought the piece was better suited in front of City Hall on the corner across from the Post Office. Motion Mr. Sirota moved to approve the location. Mr. Slocombe seconded the motion that unanimously passed. VIII. Exhibits A. Artists in Florida future exhibit Ms. Coles -Dobay explained Artists in Florida is comprised of different art organizations in Florida and they submitted a request to exhibit in City facilities in Boynton Beach sometime in the future. Examples of their work, which did not include sculptures, were provided. In the past, they had exhibited at the Delray Beach Library, West Palm Beach College and Sugar Sand Park. Motion Mr. Sirota moved to approve exhibit space in the future. Mr. Slocombe seconded the motion that unanimously passed. IX. New Business A. Mural discussion Ms. Lorenz had requested this item be placed on the agenda as it was important to understand what a mural was and was not. Ms. Coles -Dobay prepared a definition and attached photographs of murals from throughout the City, which she reviewed. The aim of the conversation was to help guide the mural approval process for the future since there is a difference between a sign, which advertises services and businesses, and a mural. 7 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 Mr. Sirota commented he sees two different types of murals in the City. One was an abstract mural, and the other had historical references. He would like to see a limit on the abstract, cartoon -type murals because he did not know if they fit the goal of the downtown area. Federal Highway could become an animated corridor. Chair Bottorff inquired if the murals tied in with the Strategic Plan. Ms. Coles -Dobay explained the Arts Commission had to consider the placement of murals. Ms. Coles - Dobay commented during the visioning session, they reviewed different areas of the City and determined what imagery they would like to see in those areas. Ocean Avenue from the Marina to Seacrest Boulevard would have more historical elements and a discussion about eco art followed. Further dialogue ensued it was not only the theme of the murals in the area, but also the saturation level. The Arts Commission should ensure it was an aesthetically pleasing image and consider how many walls had murals so the area would not be saturated and look trashy. Mr. Slocombe commented the concept holds true for anything. Even with the Avenue of the Arts, too much could lessen its effect and the art must be in the proper context. He suggested a map be created delineating areas where the art was and moving forward from there. Chair Bottorff agreed, even if it meant taking a photo of the street. Mr. Sirota inquired if they could have a field trip meeting to walk the Avenue to discuss the locations and then finish the meeting somewhere. Ms. Coles -Dobay commented when a project comes before the Arts Commission, the members should know the public art in the City. If they do not, because they are new, they can go to the website to view the pieces. They do have maps showing the location of the art in the City and they can add murals to the maps. She commented they can and should hold a drive - through tour; however, the Arts Commission had to focus on the Symposium. She agreed it was strategically important to hold the discussion. Mr. Sirota pointed out he was referring to the logistics. Chair Bottorff suggested the members use a tour van to view the art in the City as it relates to all the other art. Ms. Coles -Dobay explained periodically she holds tours lasting about 1.5 hours or the members can attend a regular meeting and drive around and discuss how the art relates to the other art. It was thought taking a tour in June when there was more daylight would be helpful. Ms. Lorenz pointed out this was the second time the Arts Commission was asked for an approval . after the art was already . completed. Ms. Coles -Dobay explained the Arts Commission did not have to approve it. If they did not, the wall would have to be painted. In the instance with the Martin Luther King and President Obama mural, the owner did not know about the mural approval process. There are many disciplines involved. The Arts Commission had to remember art was suggestive and determine if the work is done to the level of expertise the Arts Commission had, if it would last, and 8 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 other factors. The members consider the aspects of art, not necessarily whether they personally liked it. B. Metcalf Memorial placement The family of Michael Metcalf approached Artist Frank Vargas, to create a bust of Michael Metcalf on a pedestal with a plaque. They wanted to determine where to place the piece since Mr. Metcalf, who was killed in the Afghan War, was from Boynton Beach. The family approached the Veterans Advisory Commission, but they determined it would not be appropriate at the Veterans Memorial Park there because the Park was about wars, and the bust was of a single person. They had also suggested placing the bust in or near City Hall, or at Boynton Beach Oceanfront Park by the water. Ms. Coles - Dobay did not feel it fit well there as the general public cannot see it unless they paid to go to the beach and she commented with the downtown Visioning Planning occurring, the location of City Hall may change. The main entrance at the Library had a flagpole and courtyard area which could accommodate it, and the Library Director thought it was appropriate and it would be safe. After the Arts Commission made their recommendation, the Veterans Advisory Commission would be notified because they would accept the donation and maintain it. The members discussed other locations and whether the art conformed to the provisions of the Art in Public Places guidelines. The guidelines dictated the person should be someone the entire community embraced as a hero, or be a significant individual, in the community or a forefather. This piece was a memorial loving parents created that memorialized their love and attention for their son, but it did not correlate with the _same reverence the community would have for the community's founding forefathers. Respectfully, several other members agreed. A better location, such as Boynton Beach High School or where Mr. Metcalf attended church, would be more relatable. Motion Mr. Sirota moved to recommend that they pursue a more appropriately personal and more relevant location such as where he went to school or church. Ms. Lorenz seconded the motion. A vote was taken and the motion unanimously passed. X. Unfinished Business None. XI. Future Business None. 9 Meeting Minutes Arts Commission Boynton Beach, Florida April 22, 2014 XII. Adjournment Motion Mr. Sirota moved to adjourn. Ms. Lorenz seconded the motion that unanimously passed. The meeting was adjourned at 8:24 p.m. atkiA-Oltt, Catherine Cherry Minutes Specialist 050414 1 0