R93-164~ ~ RESOLUTION NO. R93-/~
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE A CONTRACT BETWEEN
THE CITY OF BOYNTON BEACH AND THE
CHILDREN'S SERVICES COUNCIL OF PALM BEACH
COUNTY, FORTHE RECREATION, ATHLETICS AND
POLICE (R.A.P.) PROGRAM FOR THE 1993-94
FISCAL YEAR; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the Recreation Athletics and Police (R.A.P.)
Program has been partially funded by Children's Services Council
for the past three years; and
WHEREAS, the ReCreation Athletics and Police (R.A.P.) Program
is needed and well received by the community; and
WHEREAS, the City relies on the grant from
Services Council for continuation of this needed
serVice; and
Children's
childrens'
WHEREAS, the City Commission of the City of Boynton Beach,
Florida, upon recommendation of staff, deems it to be in the best
interests of the residents and citizens of the City of Boynton
Beach to execute an Agreement between the City of Boynton Beach
and Children's Services Council of Palm Beach County for the
Recreation Athletics and Police (R.A.P.) Program for the 1993-94
fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BoYNToN BEACH, FLORIDA THAT:
Section 1. The City Commission hereby authorizes and
directs the Mayor and City Clerk to execute an Agreement between
the City of Boynton Beach and Children's Services Council of Palm
Beach County for the Recreation Athletics and Police (R.A.P.)
Program for the 1993-94 fiscal year.
Section 2.
upon passage.
ATTEST:
City Clerk.
Auth. Sig
RAP.BBPD
9/29/93
This Resolution shall take effect immediately
PASSED AND ADOPTED this ~ day of October, 1993.
1993-94 GOVERNMENTAL UNIT AGREEMENT
Page 1
AGREEMENT
THIS AGREEMENT, entered into as of this let day of
· ~ach County, a political subdivision of
the State of Florida (hereinafter referred t
'CO · . . O as
uncll) and C/fy of Boy,ton Beach (hereinafter referred
for the
_ period from o ober 1,
rec=lve ua=e ), to september 30, 1994. The ~ouncil,
at its option, may extend the term.of this Agreement for
tW0addi%ionai one-year periods without reviewing the
program hereunder f{/nded as part of a RFP
paragraph,
wfll Council
be will
; this
:ion of the
programevaluat the program.
W I TNES SETH : In
contained, the-
hereby agree as ~ows:
THIS AGREEMENT has been entered into pursuant to the
Cou~ process and Provider,s
C .~ any addehdum.s accepted by the
ou.nc.l%. ~ .one of Exhibits A, B, C and D
cont.alne~ . differ from the original proposal
application shall be deemed to be addendum? thereto and
s~all controt~over any inconsistent Provision of the
original propose1.
the mutual
intending to
or
The Council agrees to reimburse to the Provider sums
up.to $16,676 for p~ovision of
s~rvices aes~ribed in the attached com osite
"A" ' P Exhibit
(consisting of the Program Evaluation Model and
the Program 0rgani~ati~nal Chart) attached hereto and
made a part hereof; composite Exhibit B (consisting
of the CSC Budget Forms A and B submitted by Provider)
a=tached hereto and made a part hereof; and Exhibit C
(consisting Of t~e Program Data Form) attached hereto
and made a ~. e 'eof'~!'iIt is expressly understood
and ~ ' and between the parties, that the
services ~ re hereunder by t~e Provider
shall ] .ded ~liance with all terms and
condit "A", "B", and "C" and
in the attached hereto and made a
par~ h~reOf~s Exhibit as well as the terms and
conditions o~ this
The Provider agrees to comply with all applicable
federal, state and local laws.
The Provider agrees to comply with the following
requirements:
051.GOVA.DOC
S~p 10, I993 3:56 am
~993-94 ~OVERI~ENT~%L UNiT ~GREENENT
Fage 2
To maintain books' records and documents in
accordance with normally accepted accounting
procedures and practices, which sufficiently and
iy
wi'
end.
~ as
To
and a
lanery
PrOv~er, agrees
The
a.
of
~ five
until
.supporting
other
period
of
initiated
the
be
b. Personsduly tha Council shall have
full a~cess to of
said materials
c. To permit access by persons duly authorized
by %he Council, upon reasonabl~ notice, to
011.GOVA.DOC
S~ 10, 1993 3:56 am
contract No. 93-08~
1993-94
Page 3
GOVERNMENTAL UNIT AGREEMENT
the Program(s) funded by the Council hereunder for
purposes of monitoring said program(s).
To report to the Council during the term of
this Agreement any threatened or pending
~it~g~gion brought against the Provider,
lnc+ual~g a description of the nature of the
claims i~volved, and, upon request, to furnish
information regarding the status of such
litigation and copies of pleading filed therein.
TO re~o~t, t? the Counci%, in a formgt deemed
accep=aDle Dy the Counc1%, information regarding
Medicaid or insurance.reimbursement for
individuals enrolled in or provided services
under the program(s) funded by the Council under
this Agreement if such reimbursement is or may be
available for such program(s).
That those capital items which are to be
acquired by the Provider and reimbursed by the
Council, shall be subject to the requirements
(i) that said items may no~ be mortgaged,
pledged, or hypothecated with?ut t~? prior
written approval of the CounCil; (ii) that
upon termination or earlier cancellation of this
Agreement, the said item(s) shall be transferred
to the Council, at the council,s request unless
there isspecific notification that this
re~_irement is waived by the Council; (iii) that
said item(s) shall be maintained in op~rabie
condition; and (iv) that said item(s) will be
insured in case of damage, loss or theft.
5. To the extent permitted by law, the Provider agrees
=o indemnify and hold harmless the Council from
li.abi-.lity on account of any injuries, damages,
omissions,, commissions, actions, causes of actions,
claims, suits, judgments and damages accruing,
including court costs and attorneys, fees, as a result
of services performed or no= performed, or any
negligent act by the Provider or arising from funding
grant, ed or not ~ranted by,the Counc. il or any action
~rislng out of the opera%ion of this Agreement.
6. This contract may not be assigned or subcontracted to
any other party by the Provider without the prior
written approval of the Council.
7. The Children,s Services Council acknowledges that the
Provider is self-insured and accepts the levels of
self insurance provided by the Provider.
8. The Provider shall not use or disclose any information
concerning a client under the Agreement for any
0~ I.GOVA.DOC
Scp 10, 1993 3:56 am
1993-94 GOVERNMENTAL UNIT AGREEMENT
Page 4
purpose not in conformity with federal and state laws
and regulations except on written consent of the
client, or his responsible parent or guardian when
authorizedby law.
CC
P~
Council
, information
or obtained
the
scloSed by the
employees
b. to
to
the
or
9. ThE iement
and data
as
10.
of
shall
served
the
be made as
Agreement
and
11. The Provider is p~ duties
regu and
not as an
assume
wages by them
under with
for
federal
social
insurance
Coverage
and state
law.
le federal
12. The services provided by are
provided on a non-exclusive basi~ ! the Council
specifi~a%!y reserves t~e right
othersifo~similar Services.
13.
Payments for services rendered pursuant to this
Agreement shall be made to the!Provide~monthly on a
reimbursement basis. Provider shall'submit an
08 I.GOVA.DOC
Scp 10, 1993 3:56 am
93-081
Page
invoice to the Council by the loth day of each month
following the.~mont~ in which the services were
provided. The invoice will include documentation
reflecting all expenditures made by the Provider
unde~ this Agreement, in whatever form reasonably
required by-~¢ouncil. Subject tot he availability of
fund~, the Council will provide reimbursement to the
Provider within 45 ~ays after receipt of the invoice.
Provider shall submit a final invoice to the Council
no later than October 31, 1994 (with appropriate
documentation). The Council will not reimburse
Providerfor any expenditure~ made by Provider under
this Agreement that are submitted after October 31,
1994.
14.
The Provider agrees to return to tke Council any
oyerpayments made through lnadvertence~ or
miscalculation or because payment is disallowed as
not having been properly earned under this Agreement.
Such fUnds shall be refunded in full by Provider to
the council as follows:
a. Within twenty (20) days from the date of written
~otification by the Council.to the Provider of
Verpayment or disallowance, or
b. With'-~n thirty (30) days following the end of this
Agreement.
15.
The.council shall have the right to deduct from
any ~ubsequent payment request submitted by the
Provider, the amount of any overpayments or
disallowed funds.
The Council may, for reasonable cause, suspend the
payment of funds pending corrective action by the.
Provider Or pending a decision by the Council to
terminate this Agr6ement. The Councilimay, for
reasonable cause, prohibit the Provider from
incurring additional obligation of any!funds received
from the Council; pending corrective action by the
Provider or a decision to terminate this Agreement.
Said suspension of payment of.funds or obligation
thereof may apply to all or part of the Provider's
operations.
Before suspending payment of funds to a Provider or
preventing a Provider from incurring additional
obligation of funds received, the Council shall
notify the Provider, in writing, of the action to be
taken, the reasons for it, and the conditions, if
any, under which the suspension will be lifted.
Within ~ive (5) days of receipt of the notice of
suspension, the Provider may request a hearing before
the Council. Suspension shall be effective five (5)
081.GOVA.DOC
S~p 10. t993 3:56 am
Contract No. 93-081
1993-94 GOVBP~MENTAL UNIT AGREEMENT ·
Page 6
days after receipt by the Provider, unless.the
Council has determined that immediate suspension is
necessary and so informs the Provider.
16.
17.
18.
In to
For the Council:
Barba=a A.
Children,s
3111 So. Dixie Hi( Suite 243
West Palm Beach, FLi~33405
, the
The
after
of
become
shall be
funds.
any
to
in
(24)
[ a
shall
demand
of
to
on.
be in
081 .GOVA.DOC
Scp 10. 1993 3:56 am
Contra=t No. 95-08I
2993-94 GOVERNI(ENT~ UNI~ AGREF~ENT
Page 7 ..... ~ ,~ ~.~. -
19.
20.
For the Provider:
J:_Scott Miller, City Manager
Cl=y of Boynton Beach
Recreation, Athletics & Police
100 E Boynton Beach Blvd.
Boynton Beach, FL 33435
Notw%thstanding anything herein to the contrary, the
parties agree that the dollar amount set forth in
paragraph 1 above may be reduced in The event that
the Council determines that the Provider will not
~end the entire amount allo~ate~ by September 30th
fiscal year end. The determination may be made (a)
during the course of reviewing a budget revision
submitted by the Provider pursuant to theCouncil,s
procedures or (b) based upon the Council,s monitoring
~f~Provider's program 9nd its expenditure history.
ue=ore any such reduction becomes final, the Provider
will De notified in writing of the proposed action
and shall have the opportunity to address the
Council's Board regarding the proposedreduction.
The decision of the Council's Board on this issue
shall be~ final.
This Agreement, which includes the attached Exhibits
A, B, C & D, contains all the terms and conditions
agreed upon by the parties. No other agreements,
oral or other~ise, regarding the subject matter of
this Agreement shall be deemed to exist or to bind
any of the parties hereto. With the possible
exception of an adjustment pursuant to pgragraph 19
above, this Agreement shall not be modified unless in
writing and signed by both parties hereto.
081.GOVA.DOC
Sep 10. 1993 3:56 am
Contract ~o. 93-08~
· 993-94 GOVERNHENT~L UNZT AGREF~ENT
Page 8
IN WITNESS THEREOF, the parties have caused this
Agreem.ent to be executed bytheir undersigned duly
authhorlzed officers. ~' ~
~it¥ of Boynton Be~ch
ecreation, AthletiCs & Police
By: ~'~ i Da re. ·
Print ~itle
Children's !Services Council of Palm Beac~Count¥
By: Date:
James C. Hill, Jr.
Chairman
By: Date:
Barbara A. Kauffman
Executive Director
APPROVED AS TO FORM &
LEGAL SUFFICIENCY
By:
Thomas A. Sheehan, III
Attorney for Children's
of Palm Beach County
Services Council
08 I.GOVA,DOC
Sep 10~ 1993 3:56 am
1. Program Evaluation Model
2. Program Organizational Chart
-- ~0
0
n.
Boynton Beach Police Department
Recreation/Athletics/Police Program
Chiefof
Police
Depu~/Chief of
Bureau of Admin.
Lt. Public, Comm.
Relations Div.
CPO
RAP Officer
46% CSC 1 FTE
EXHIBIT B
1. CSC Budget Form A
2. CSC Budget Form B
o ~ ~
0 0 0
Agency:
Program:
PART I.
BOYNTON BEACH POLICE DE~AltTM~NT
RECREATION, ATHLETICS & POLICE
CSC
Funding Period 10/01/~3 to 09/30/94
31, 1993
Page 1 of 2
Salaries
Fringe Benefits
I. Travel
IlL Building, Space
IV. Communications/
Utilities
V. Pfinting/~u Dolies
VI. Food
Viii. Ot~er Costs
LX. Equ~pmem
TOTALPROGRAM
16,676
X, REVENUES
A. CSC
E~. Contr{Dut~ne
37
2. In-Kind
C. Program Fees
D. Palm Beach County
E. United Way (specify)
F. HRS
G. Other
TOTALPROGRAM
REVENUES
EXCESS(DEFICI~
FormB[ (ns)
$ $
446 S 36¢122
400
;,00
$45,637
100
Agency: BOYNTON BEACH POLICE DEPARTIfCNT
Program: RECREATION, ATHLETICS & POLI~E
OmteSubmRt~: MARCH 31, 1993
Page 2 of 2
CSC BUDGET FORM B: TOTAL PROGRAM BUDGET SU-M2~u~tRy
Funding Period 10/01/93 to 09/30/94
PART II.
A. COSTPER CLIENT
1. Total Numt~r of Primal'7 Clients
2. Total Program Exoenses as shown ~n Part 1 Column 6
3. Cost Der Pdma~ Cliem (line 2 divided by line 1)
OR
1. Total Numl)er of Outreach Cliems
2. Total Program Expe~sas as sl~own in Part 1. Column ,~
3. Cost per Outrascl~ Client (line 2 divided by line 1)
PART III.
MATCHING FUNDS - Indicate I:~etow the amount use~l from each local source as
ma~cnlng funds, the gram amount and grant titte.
545,637
$ 913
5
Children s Se~cas Council
:516,676 RECREATION, ATHLETICS
2. United Way
3. Jewish Federation
4. Other [e.g.. Communi~ Foundstion,
Educauon Foundation. Archdiocese.
5
7
5 $
$
$
,$
FormB2 (ag)
EXHIBIT C
t. Program Data Eorm
1~3--94 BASE PROG~APPLIC~TION D~
ATA FORM
PROGRAM FORM C
PROGRAM: RECREATTOI,~, ATHLETICS & ?0LZCE
~CE
HOW MANY CHILDREN WILL BE SERVED 1 0/1/g3 TO
HOW MANY ADULTS WILL BE SERVED lO/I/ga TO
HOW MANY CLIENTS WILL SE SERVED 10/1/g3 TO 9/30/94?
~ULTS +NUMBER OF CHILDREN}
Primm7 OutJ'ee=
50 300
0 0
50
300
WHAT ARE THE AGES OF THE
CLIENTS YOU WIlL SERVE?
Slrth -- 2
3--5
10 -- t3 X~'
14 -- 18 7~:
19+
All of the Above
~WHAT GEOGRAPHIC AREA(s) tN PALM
8EACH (~OUNTY WILL YOU SERVE?
North
Central
South
We~t
All of the Above
HOW MANY EMPLOYEES WILL YOUR PROGRAM HAVE?
Full time
Part time
HOW MANY EMPLOYEES WILL BE FUNDED BY C$C?
Full time
Part time
For C$C Use On~.
CSC FUNDS
TOTAL PROGRA~M BUDGET
CSC % OF PROGRAM .BUDGET
__ AGENt;
$43,913 $ 45,_637
36 % [ 37 %
TOTAL AGENCY BUDGET
PROGRAM ~ OF AGENCY
-- BUDGET -- .003
COST PER CLIENT PER~
~or ~c Use ~
Suplxm:
EXH~'B'r T D
1. condOr:ions of Award-
CONTRACT 93-08Z
PROGRAM
AGENCY
Recreation/Athletics/Police (I~P)
Boynton Beach Pollce Depar~.~ent
CONDITIONS OF AWARD
PROGRAMMATIC
A. ISSUES or information to be furnished or resolved within
sixty (60) days of execution of contract:
1. Completion of program evaluation forms/test instruments.
B. Conditions to be observed throughout contract:
1. Provider agrees to,obtain CSC approval for any proposed
changes in the progfam~ to implementation.
2. Provider agrees to submit copmes of all subcontracts,
c°ntraCts:&~d/Or agreements ~etated to the
implementation of ~his program.
3. Provider agree~ to maintain a current copy of the
following 8n file Wit~ CSC:
Service site(s) Fire Inspection
Certificate(s)
Service site(s) Health Inspection
Certificate(s), if applicable
Job descriptions/resume(s) of all CSC funded
staff positions
Certificates of insurance and bonding
License(s) tQ operate Agency/program, if
applicable
Sales tax exemption certificate
93-94COA.081 $¢p 14, 1993 9:07 am
Page I
CONTRACT 93-081
PROGR~f:
Recreation/Athletics/Police (~P)
Bo~nton Beach Police Department
CONDITIONS OF AWARD
'ri.
FISC~
Conditions to be observed throughout contract:
1. Providers agree to obtain written approval from CSC for
any propose~ changes in the CSC program budget prior to
im-pl~mentation.
2.
do
CSC
3. CSC Fiscal
4e
Guideli~
app
based on the
ctual expenses.
93-94COA.081 Sep 14. [993 9:07 am
Page 2