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Minutes 05-22-14 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD, BOYNTON BEACH, FL DA,ON MAY 22,2014, AT 6:00 P.M. PRESENT: Steve Waldman, Chair Sherri Claude, Board Liaison Carla Colebrooks Carol Lundquist Valencia Spells Anderson Loretta Wilkinson, Alternate ABSENT: Hattie Miller Mary Morera, Vice Chair Dr. Tiffany North Dr. Carmela Nanton Kellsie Kershaw I. Call to Order Chair Waldman called the meeting to order at 6:06 p.m. 11. Pledge of Allegiance/Moment of Silent Reflection The members recited the Pledge of Allegiance followed by a moment of silent reflection. Self-introductions were made and a quorum was present. Ill. Approval of Minutes of April 24, 2014 Motion Ms. Spells Anderson moved to approve the minutes. Ms. Lundquist seconded the motion that unanimously passed. IV. Approval of Agenda It was noted there was a Resolution included with one of the presentations. Ms. Claude suggested if the Board wanted to take action in support of it, the item be included under New Business as Item B. Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 Motion Ms. Wilkinson moved to approve the agenda as amended. Ms. Spells Anderson seconded the motion that unanimously passed. V. Announcements/Presentations/Correspondence A $500 donation was received from Harvey Oyer, III and a thank-you letter was drafted for the Chair's signature. The funds would be reflected under the Community Contribution category. At the last City Commission meeting, Chair Waldman presented a gift to David Cordrey, Head Tennis Pro at Hunter's Run and he thanked the Hunters Run Board for allowing the Phyllis Stern Memorial Tennis Carnival to be held there. V1. Public Audience This item would be heard after New Business VII. New Business A. Election of Chair and Vice Chair Chair Waldman suggested waiting to hold elections until a full Board was present. When asked, Chair Waldman responded he would be willing to serve as Chair. Motion Ms. Spells Anderson moved to have the elections for Chair and Vice Chair at the August 28, 2014, meeting. Ms. Colebrooks seconded the motion that unanimously passed. B. Children's Services Council John Bartosek, Chief Communications Officer, Children's Services Council, (CSC) was present with Christy Potter, Communications Director, and Emily Slosberg, Friends of Children's Services. Mr. Bartosek thanked the Board for the opportunity to speak and for the Board's support of their work. The Council operates county-wide with their office in Boynton Beach. The Council is a special district, created in 1986 that provides leadership, funding, programs and evaluations so the youth in the County can grow up healthy, safe and strong. They focus on pre-natal and early childhood to ensure children are born 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 - --------- healthy, safe from abuse and neglect, are ready for school when they enter kindergarten and have access to quality afterschool and summer programs. They fund afterschool programs through Primetime at 10 elementary schools in Boynton Beach and have scholarships to 13 different childcare programs in Boynton Beach located in childcare centers or schools or individual family homes. The Council operates the Bridges program at 10 different neighborhoods in Palm Beach County and they try to help neighborhoods develop the resources they need to address the concerns the residents think are the most important for their residence. There is an ongoing child safety campaign called "What If', a child literacy program with the Literacy Coalition called "Happily Ever After Begins with Reading". The Teen Pregnancy Prevention campaign was launched in May and the Council was working on a parenting campaign to supply parents with the tools and resources they need to be the best parent they can for their children. Mr. Bartosek appreciated the Board's help and support. Chair Waldman inquired if the Council needed to be reauthorized by the voters this year. Mr. Bartosek responded that was correct. The Children's Services Council will be on the Ballot in November 4, 2014, and the issue will be whether the Council will continue to exist or be dissolved. Emily Slosberg, Friends of Children's Services, Inc., could not image Palm Beach County without the Children's Services Council. The organization funds many programs throughout the County. The Council has a map of the areas with the greatest needs and targets services to them. Mr. Bartosek explained the bulk of their funding comes from the residents of Palm Beach County. The Special District was created as an independent Special District, with its own Board that sets the ad valorem tax rate. The 10-member Board has five members appointed by the Governor and the other five serve by virtue of their positions. One member was a County Commissioner selected by the County Commission; another was a School Board member selected in the same manner; the School Superintendent; the head of the Department of Children and Families; and a Judge selected by the Circuit Court. The taxes for the Council have been steadily dropping over the last three years. The Council made a conscious effort not to raise the tax due to the economy. The current rate is .7025%. The typical homeowner in Palm Beach County with a $250K house, with exemptions, pays about $150 a year. Donations have dropped. The CSC operates mostly through non-profit and only has a few programs that operate through a direct service. Most individuals enter the program 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 through entry agencies. All pregnant women can apply through Healthy Mothers, Healthy Babies, and for women with children, they can apply through Homesafe. The bulk of the CSC focuses on prenatal through age five. About 25% of funds go to older children through afterschool and mentoring programs, and pregnancy prevention programs. A Resolution in support of the Children's Service Council had been prepared and Mr. Bartosek commented the Council would appreciate the Board's support of it. Ron asham, 127 S. Atlantic Drive, urged the Board not to wait to convene in August because the issue would be on the next ballot. There would only be a few months to meet with local officials. He noted the Mayor is a member of the League of Cities and it was important local officials lobby others to ensure the program continues. He was concerned the public may not have the insight to value the need for the program and requested the Board take a proactive stance before it meets in August. Ms. Wilkinson read the language as it would appear on the Ballot. The question was a yes or no question, and there was a danger the voters would not support the Council. Ms. Slosberg explained she was advocating for the Council by going to schools and churches. Ms. Colebrooks thought there was a great need in the Boynton Beach community. She was concerned about the language and suggested she speak with the church clergy to get the word out. She commented the pastors on the east side of Boynton were active. Ms. Wilkinson read the resolution which is included in the meeting materials. A question was posed about the last Whereas clause indicating the services reached more than 400,000 children and families in 2012 and it was clarified it should read 2012 — 2013. In the Resolved clause, it should read the City of Boynton Beach Education and Youth Advisory Board. Ms. Claude would make the changes. Motion Ms. Spells Anderson moved to approve the Resolution in support of the Children's Services Council of Palm Beach County as amended. Ms. Wilkinson seconded the motion that unanimously passed. Chair Waldman gave the information to Ms. Claude to submit to the City Commission for their approval. Ms. Claude explained she would speak with the City Manager to see if the item would be under the Consent Agenda or City Manager's report and would report back to the Board. It was recommended a representative from the Council attend the meeting. All agreed the Council provides a valuable service and to spread the word about the Council because many individuals do not know the Council has to be reauthorized. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 VII. Old Business A. Shred-A-Thon (5/31/14) Ms. Wilkinson explained it has been difficult to keep a consistent line of communication open with the company doing the shredding. They were asked months ago to return the signed, notarized contract naming the City on their insurance and a number of items that the City requires. Originally, they sent everything back, but the contract was not signed and notarized. Ms. Wilkinson tried to push it along as did Ms. Claude via emails and telephone calls. The Company did send the signed and notarized agreement, but not the insurance certificate. What was needed was clearly delineated, and Ms. Wilkinson was already overscheduled so she was not able to call. The Shred-a-Thon was to occur on May 31 which was just over a week away and there was a concern about publicizing it. Discussion about rescheduling the event with another company ensued. Motion Ms. Wilkinson moved not to hold the event on the 31 Ms. Spells Anderson seconded the motion that unanimously carried. Ms. Claude suggested the members gather information over the next few months, who would do the event for free or what they would charge so there would be choices. It was thought the event could be held in October and the members decide on a date at the August or September meeting. Ms. Claude would apprise Micro-Shred since they did not have all the needed documents and because they had to publicize the event, the Board had to cancel the event. B. Tennis Carnival Chair Waldman emailed Dr. Golden thanking her for her donation to the Tennis Carnival and for the tee shirts and other items she contributed. He would contact Phyllis Stern's husband advising the Tennis Pro received a gift. (Ms. Spells Anderson left the dais at 6:48 p.m.) He assumed Mr. Stern would approach the Board at Hunter's Run to allow the Tennis Carnival to be held there again next year. He thought it was a great success. Ms. Claude explained $575 in donations had been received. A few more were received and the balance was not $650, as there were a few expenses. Some of the students 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 received trophies and one of the students won a private lesson from the tennis pro. Twenty seven children participated. If all goes well, they can hold the event next year. Ms. Spells Anderson returned to the dais at 6:50 p.m. C. Youth Volunteer Bank/Bob Borovy Award Ms. Spells Anderson inquired where she could find information about the program. Ms. Claude explained she issued press releases and it was advertised in FunFare Magazine. The forms were available on the website, but the most common way people learn about the Award is when Board members visit the schools or at Open House or Meet the Teacher events. Ms. Spells Anderson was unaware of the Youth Volunteer Bank could involve pre- school youth. Chair Waldman explained in the past, there was some difficulty recruiting students from Boynton Beach High School in spite of him mentioning it in the classroom. He was at Poinciana Elementary School and one of the Cub Scout leaders took forms for his pack. Ms. Spells-Anderson suggested contacting after care and churches since most of them had youth groups. She also had connections to the churches and to the Bridges program. Ms. Claude explained there is a brochure with basic information and an application form and agreed to print copies for Ms. Spells Anderson. Chair Waldman had planned to go to Galaxy and speak with the principal and promote the program at a SAC meeting, but was unable to attend. He commented he would find a way to promote the program at the high school. Discussion followed that announcing the program at faculty meetings was helpful. When the Chair meets with the Principal, he would bring forms and teachers could promote it. The members decided it would be better to promote the program in the fall. It was also explained the Borovy Award was for graduating seniors that live in Boynton Beach. The Youth Volunteer Bank was for anyone. The volunteer just signs up and sends in their hours. Ms. Colebrooks agreed to contact youth at the churches and the members would contact the Chair. Ms. Claude would print the forms and they can meet to obtain them. D. Fundraising The next event would be the Shred-A-Thon E. Sister Cities A report would be given in August. 6 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 F. Boynton Reads update A meeting on the program was held at the Children's Services Council and several changes were made. Attendance and tardiness was still an issue and they were attempting to devise ways to improve it. The final report was not yet available. The next meeting would be on September 9, 2014, at the Library. Forest Park will have a book shopping event on June 3 rd from 8 a.m. to 1 p.m. to allow students to shop for needed books. The summer reading program was called "Sail into Summer Reading." The program list was on the school's website for parents to access and for the students to read over the summer. Ms. Colebrooks conveyed an inquiry if the Board could create an account for the school's committee to be used to incentivize students. Ms. Colebrooks had emailed the Director to come to the meeting and make the request. She was also invited to the next meeting and it was thought she should approach the Greater Boynton Beach Foundation for funding. The program, Happily Ever After, will continue next year as Phase Ill. Galaxy, Forrest Park, and Rolling Green schools were represented on the Committee. (Ms. Wilkinson left the meeting at 7:03 p.m.) (Ms. Claude left the meeting at 7:04 p.m.) As to addressing attendance and tardiness, the Committee holds drawings for the family of the student that has the least tardiness or best attendance for a dinner. The Board had previously given Poinciana Elementary School $400 for the Young Mathematician/Young Scientist breakfast and discussion followed about sponsoring a lunch or something else once a trimester, funds permitting, for the youth that reach a certain goal. Chair Waldman suggested focusing on the elementary schools. Further discussion followed that at the elementary school age, tardiness is rarely the students fault. The representative from the Rolling Green Committee advised they were doing wonderful things. They hold breakfasts and have sponsors. Students usually are rewarded at an assembly. The Board could provide certificates, similar to the Kiwanis Club's Bring Up Your Grade program. New committees would be forming in the fall. There is a Parent Education and Community Event Committee; Attendance and Tardiness Committee; and a Book Drive Committee. A representative from Bridges was also on the Board. Barnes and Noble did a lot for the program as did the Library and Children's Services Council. Subway has also participated at every meeting and every trimester gives out a plaque and big platter. The WalMart Subway and the Subway on Boynton Beach Boulevard participate. 7 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL May 22, 2014 On a different matter, Chair Waldman commented over the last few years he tried to give Ms. Claude a gift for her service. Over the last few years, he has made a donation in her name to First Care. He commented if other members were interested in donating in an effort to recognize her, to let him know. VIII. Future Meeting Dates: August 28, 2014 September 25, 2014 I. Adjournment Motion There being no further business to discuss, Ms. Spells Anderson moved to adjourn. Ms. Lundquist seconded the motion that unanimously passed. The meeting was adjourned at 7:14 p.m. 0 'J Catherine Cherry Minutes Specialist 060514 8